Volunteer Police Information Check Program Information
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Volunteer Police Information Check Program Information

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Volunteer Alberta's information session about the new Volunteer Police Information Check Program.

Volunteer Alberta's information session about the new Volunteer Police Information Check Program.

http://voan.volunteeralberta.ab.ca

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Volunteer Police Information Check Program Information Volunteer Police Information Check Program Information Presentation Transcript

  • April 2009 THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM Information Session
  • Agenda
    • Introduction
    • Screening
    • Volunteer Police Information Check Program
    • Questions & Wrap Up
  • Screening
    • Screening is about ensuring a “right fit” for the volunteer and your organization.
  • Screening
    • Screening is an ongoing process designed to identify any person – whether paid or unpaid, staff or volunteer – who might harm children, youth or other vulnerable persons or who may cause harm to the organization.
  • Screening
    • 10 Safe Steps to Screening
      • Determine the risk
  • Screening
    • Determine the Risk
    • FOR EACH VOLUNTEER ROLE IN YOUR ORGANIZATION
    • The client or individual participating
    • The person (staff or volunteer) administering the activity
    • The level of supervision available
    • The setting of the activity
    • The type of activity
  • Screening
    • 10 Safe Steps to Screening
      • Determine the risk
      • Write a clear position description
      • Establish a formal recruitment process
      • Use an application form
      • Conduct interviews
      • Follow up with references
      • Request a PIC or other relevant checks
      • Conduct orientation and training sessions
      • Supervise and Evaluate
      • Follow up with program participants
  • Screening
    • Ongoing Screening Activities
    • Probation Period
    • Buddy System
    • Random Checks
    • Telephone Check-in
    • Observation
    • Feedback
    • Client / Family Check-in
    • Support Sessions
  • Screening
    • Screening is about an investment in the relationship that your organization has with people – paid and unpaid.
  • THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  • Who?
    • Premier Ed Stelmach and the Government of Alberta has launched the Volunteer Police Information Check Program
    • Funding is provided by Alberta Culture & Community Spirit, through the Safe Communities Secretariat.
    • Volunteer Alberta is the Administrator of the program.
  • Why?
    • Significant amount of money spent by Alberta nonprofit/voluntary sector organizations and individual volunteers to obtain PICs.
    • These administrative costs divert operational funding away from the core services of organizations.
    • These costs serve as a barrier to recruiting volunteers.
  • What?
    • Three year pilot program, announced April 8, 2009
    • Provides funding to cover costs of obtaining police information checks for volunteers in eligible circumstances
    • Application process where organizations apply for a Volunteer Organization Authorization Number (VOAN), which will be used on PIC forms
  • How to Apply…
    • To participate in the VPIC Program, your organization must fill out and submit an online application at:
    • http://VOAN.volunteeralberta.ab.ca
    • Volunteer Alberta will assess the application and determine eligibility.
  • What makes me eligible?
    • The organization must perform a community service in Alberta;
    • The organization must be a registered nonprofit organization under the Alberta Societies Act , the Alberta Business Corporations Act , Part 9 of the Alberta Companies Act , or a Special Act of the Alberta Legislature; and
    • The services provided by the organization involves volunteers in eligible circumstances .
  • What are ‘eligible circumstances’?
    • … those who volunteer with individuals who are at greater risk of being harmed than the general population because of:
    • age (those under age 18, and those 65 years of age and older); or
    • disability (including a physical or mental disability, or a mental illness);
    • and the individuals the volunteer engages with are:
    • in a position of dependence on others; or
    • in the care of persons in a position of authority or trust relative to them.
  • In addition…
    • In order to be eligible for a VOAN, your organization must be located in a community that currently charges for police information checks for volunteers.
    • Volunteer Alberta has no say about which communities do and do not charge for volunteer police information checks.
  • Example 1
    • Jesse wishes to volunteer as a “Big Brother” with Big Brothers Big Sisters. In this capacity, Jesse would be spending time with a child who is under 18 years of age . Jesse would also be in a position of authority or trust relative to the child.
    • Jesse therefore would be volunteering in eligible circumstances. Big Brothers Big Sisters can use its VOAN to obtain a PIC for Jesse free of charge.
  • Example 2
    • Sandra is a retired accountant who wishes to volunteer her time with Meals on Wheels, providing help with the organization’s finances .
    • Although Meals on Wheels may wish to obtain a PIC for Sandra, Sandra would not be volunteering in eligible circumstances.
  • Example 3
    • Claresholm Animal Hospital would like to apply for a VOAN in order to get free police information checks for their volunteers.
    • However, Claresholm RCMP currently does not charge for PICs for volunteers; thus the Claresholm Animal Hospital would not be eligible for a VOAN.
  •  
  •  
  •  
  •  
  • VOAN
    • If approved, your organization will receive official documentation, including a V olunteer O rganization A uthorization N umber, or VOAN .
    • The VOAN is a confidential identifier that is unique to each organization.
  •  
  • What if I am not approved?
    • If your organization’s application is not approved, your organization can appeal the decision.
    • Appeal options will be discussed at that time.
  • This program does NOT…
    • Apply to every nonprofit/voluntary organization in the province
    • Change the way the sector currently applies for PICs
    • Impact any existing arrangements that nonprofit/voluntary sector organizations may have with their local police agencies regarding PICs for volunteers.
  • Question 1
    • Q: Do individual volunteers need a VOAN?
    • A:
    • No, VOAN is assigned to a nonprofit/voluntary sector organization. The VOAN can be used only by the organization to which it is assigned.
    • The organization must use this VOAN when requesting PICs for volunteers in eligible circumstances
    • To ensure accountability, the VOAN must be presented alongside the organization’s name at the time a PIC request is made to a police agency.
  • Question 2
    • Q: I am the Executive Director of a provincial organization. Can I apply for a VOAN on behalf of each local subsidiary of my organization?
    • A : No. A VOAN is a unique identifier that is to be used by each local organization and cannot be distributed by a provincial level organization to its local chapters. Local sections of a provincial or national organization must each apply on their own behalf. 
  • Question 3
    • Q: Will this program increase the time it takes to obtain a PIC?
    • A: No. As part of the pilot program, police agencies will establish a target of processing PICs for eligible volunteers (accompanied by a VOAN) within 7 working days of the request.
  • Question 4
    • Q: What exactly does this mean for my volunteers?
    • A : If an organization is eligible and receives a VOAN, that VOAN will be given to the volunteer to record on their PIC request form.
  • Thank you Questions and Concerns? VOAN.volunteeralberta.ab.ca [email_address]