CAVR 2009 Risk Management PPT

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    Notes on slide 1

    Nonprofit, provincial organization committed to: Increasing Alberta’s capacity to support volunteerism Mission: To create possibilities in Alberta’s voluntary sector by strategically connecting leaders, members, organizations and networks

    The council brings together the insurance industry, voluntary sector, and address the insurance related issues facing this sector Members Include: Volunteer and Voluntary Sector organizations in Alberta Insurance organizations, businesses and professionals Government of Alberta

    CIP 20 years of experience Owned agency 12 years AUMA account manager

    The Greatest Risk of All: DO NOTHING

    Every policy has exclusions that limit the insurance coverage provided.

    Every policy has exclusions that limit the insurance coverage provided.

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    CAVR 2009 Risk Management PPT - Presentation Transcript

    1. Risk Management Strategy & Tactics
    2. Risk Management “ Any organization that provides programs to the public has a moral, legal and spiritual obligation to institute appropriate risk management practices for volunteer programs. This is not only the right thing to do; it is legally required under the principle of duty of care .” Marlene Deboisbriand Risk Management
    3. Lead Organizer volunteeralberta.ab.ca Lead Organizer
      • A lberta Voluntary Sector Insurance Council (AVSIC)
      History History
      • Risk management being more than insurance was identified as an educational priority of Alberta Voluntary Sector Insurance Council in 2005 because of the impacts of the “hard market” on nonprofit/voluntary sector organizations.
      • Two seminars developed: Directors’ and Officers’ Liability and General Insurance funded by Insurance Bureau of Canada , Wild Rose Foundation, and Volunteer Alberta
      • 2008 – WRF, The Co-operators, and Volunteer Alberta funded Risk Management Seminars
    4. Presenter
      • Don T. Radford
      • MBA FCIP CCIB CRM
        • Insurance Professional - 30 years
        • Specialty: Commercial Insurance
      • Management Consultant, Author, Trainer
      Presenter
      • Insurance is risk management
      • Insurance takes care of everything
      • If I don’t know about it, it can’t hurt me
      • so I am not responsible
      Risk Management MYTHS
        • Buildings won’t burn
        • Computers won’t crash
        • Executive Director will never leave, get sick
        • Staff would never…….!!
        • We can’t control our volunteer’s actions, so we can’t be held liable for what they do
      Risk Management MYTHS
    5. What is Risk?
      • Any impact caused by internal/external situations or events that prevents:
        • Achievement of objectives
        • Delivery of services
        • Carrying out projects or events
        • Risk is:
      • “ measured by its likelihood and consequences ”
      What is Risk?
      • The Process that an organization uses to:
        • Identify
        • Assess
        • Control
        • Minimize
        • the risks of Bodily Injury or Financial Loss
      • arising from its activities and operations.
      Risk Management:
      • Discipline for managing the possibility that some future event will cause harm
      • It provides strategies and techniques to recognize and confront threats or danger
      Risk Management
    6. Pre-Loss Loss Prevention Risk Analysis Risk Treatment Policies/Procedures What you do here affects Post Loss Mitigation Manage Media Documentation Settlement What you do here affects Future Continuity Credibility Reputation Survival Will you make it? INSURANCE / COSTS Claim Payment TIME Risk Management CLAIM/LOSS
    7. What is Liability?
      • Our laws make every person/organization liable for acts or omissions that cause damage to other’s property or injury to persons .
      • We have a legal obligation to:
      • Be aware of the losses we cause
      • Compensate those who suffer as a result or
      • consequence of our activities
      What is Liability?
    8. What is Liability?
      • Those who undertake an enterprise are required to take
      • all reasonable means to reduce the risk of loss by others
      • Demonstrate an ability and attempt to manage risks
      • Its called: Due diligence
        • The Greatest Risk of All: DO NOTHING
    9. What is Liability?
      • Due Diligence
        • Effort made by an ordinarily prudent or reasonable party to avoid harm to another party
        • Failure to make this effort is considered negligence
        • Standard of care imposed by our courts
    10. What is Liability?
      • Due Diligence (Directors)
        • Duty to act cautiously
        • Must be seen to attempt to anticipate consequences of decisions or actions
        • Obligation to foresee potential risks and take reasonable action to manage them
    11. What is Liability?
      • Negligence
      • Legal concept of fault or who is to blame
      • Means that someone:
          • Failed to do something they should have
          • Did something they should not have
      • There is a Standard of Care our laws require
    12. What is Liability?
      • Standard of Care as defined by courts:
      • Whether the danger was foreseeable
      • Was the conduct within acceptable standards?
      • Was an inspection process in effect and used?
      • Did danger exist an unreasonable time?
      • The ease of preventing the danger
    13. Why Risk Management?
      • Every activity has inherent risks, potential liability and opportunities
        • Risk management is a proactive, continuous process
        • that identifies, measures and manages those risks
        • Enables decision making as to whether a risk is
        • acceptable or requires further action
        • Its Purpose : To avoid, reduce or prevent risk from
        • imposing negative consequences
      • Projects and programs achieve better results
      • Process leads to effective decision making
      • Provides valuable decision making information
      • Assists in clearly defined insurance needs
      • Enhances regulatory compliance requirements
      • Assists in audit preparation
      • Reducing risk creates greater confidence in your activities - encourages people to participate
    14. Why Manage Risk?
        • Gives managers the confidence to make decisions
        • about how to manage risk to an acceptable level
        • Creates effective planning and preparation with appropriate and adequate resource allocation
        • Enables contingency plans to deal with the consequences
      • Managing the uncertainty of risk causes decision makers to:
        • Think more carefully about all issues
        • Identify the most important risks, then set priorities to manage them
        • Prepare for contingencies with plans and training
        • Overall : It saves time, effort and financial resources
    15. Risk Management Decisions
      • Lead, support and enable:
      • Achievement of organizational objectives
      • Due diligence issues
      • Management of the uncertainty and consequences of future events
    16. Risk Management Decisions
      • Lead, support and enable:
      • A continuous, proactive and systematic process to understand, manage and communicate risk
      • Cost-effective procedures to prepare for and finance the consequences of a loss
    17. What It Considers
      • Risks at all levels of operations (strategic, operational and project/events)
      • Business objectives, decision making and management framework
      • The entire organization : from the board to senior management, employees, volunteers and members
    18. What It Considers
      • Risk Assessment (What do you need to know?)
      • To assess potential risks, consider:
      • Likelihood : the probability and frequency
      • Consequences : what are they - loss, injury,
      • disadvantage or gain?
      • What will they cost?
    19. What It Considers
      • The adequacy of existing risk management strategies – are they working?
      • Decide which risks are to be treated and how
      • - accepted, managed or transferred?
      • Determine how you pay for them?
          • PEOPLE
          • PROPERTY
          • LIABILITY
          • INCOME
          • REPUTATION
      • PEOPLE
        • The talent, commitment and community
        • Staff, volunteers, clients, board members, donors
        • Injuries never fully repaired, often expensive
        • Nonprofits help people, not hurt them
      • PROPERTY
        • Owned, leased, rented, borrowed, loaned
          • if damaged who is responsible?
        • Kept in one place – office equipment, buildings
        • In various places or travels from place to place
        • To transport people or property – vehicles
      • PROPERTY (Specialized)
        • Computers and data – cannot afford to lose
          • Must have physical protection
          • Do not rely on insurance
        • Cash, Securities, Financial Assets
          • Must have specific handling procedures
      • LIABILITY
        • Arising from activities, operations, programs
        • Supervision of staff and volunteers
        • Transportation of people and property
        • Decisions made by directors and officers
      • LIABILITY
        • Occupancy of non-owned buildings or facilities
        • Use of non-owned vehicles
        • Injuries to staff, volunteers, participants
        • Special events for fundraising
      • INCOME (You cannot function without $$$ )
          • Loss of funding
          • Event proceeds inadequate
          • Contract cancelled
          • Disasters such as fire or flood
      • REPUTATION: (You cannot afford to lose)
        • NO INSURANCE AVAILABLE
        • Key to fundraising, volunteer recruitment,
        • staff retention
        • Difficult to quantify, critical to maintain
        • Occurs in wake of a crisis
    20. Main Principles
      • Commitment of senior management to a formal, documented, integrated risk management process
      • Clear, defined responsibility & accountability for functions, activities and associated risks
      • Use of common risk language
    21. Main Principles
      • A process for identification and treatment of risk integrated with existing management
      • Commitment reinforced by training
      • Outcomes monitored by senior management
    22. Strategic Objectives
      • Risk Identification and Mitigation
      • Ready to take advantage of opportunities
      • Reducing uncertainty, increases confidence
    23. Strategic Objectives
      • Be a good citizen
        • Fulfilling legal and ethical issues - reduces chances of being sued
        • Fosters favorable public image - improves public support, attracts members and funds
    24. The Risk Management Process
        • Establish the context: Why do this?
        • Identification: What are the risks?
        • Analysis/evaluation: How much will it cost?
        • Treatment: What can/should/needs to be done?
        • Communicate: Who needs to know and when?
        • 6. Monitor: Review results, adjust where needed
    25. How It Starts
      • With a Risk Management Statement
        • “ To ensure ongoing, unimpeded capacity of _______ to fulfill its mission, perform its key functions and meet its objectives by:
    26. How It Starts
        • Protecting ( Your Nonprofit ) from adverse incidents by
        • reducing its exposures to loss, preparing to mitigate and
        • control loss should it occur, and thereby reduce the
        • cost of risk
        • Adopting Risk Management practices throughout
        • Ensure all members are aware of the need to manage
        • risk and promote participation in that process
    27. Fundamental Questions
      • What assets and resources do you rely to achieve your objectives?
      • What risks can affect those assets and resources?
      • What affects or consequences can those risks create?
    28. Fundamental Questions
      • How will consequences affect what we do?
      • How much will those consequences cost – time, energy, money?
      • How will this affect our ability to continue?
      • How do we manage to prevent or avoid the affects?
    29. Basic Risk Management
      • 1. Identify possible risks – external/internal - consider
      • what problems/possibilities do they contain?
      • 2. Assess the probability of each risk, consider the
      • potential frequency and severity of it happening
      • 3. Create a plan that treats the critical risks - how they
      • can be avoided, accepted, or transferred
    30. Basic Risk Management
      • 4. Implement the plan, train personnel to
      • understand how and why they are involved
      • 5. Monitor and evaluate the success of the risk
      • management plan, adjust when and where
      • needed
      • 6. Communicate the results to stakeholders
    31.  
    32. Communication/Consultation
      • Components for effective/sustainable decisions:
        • Ensure participants understand why and where they are needed, what is expected of them , that they are engaged and contribute
        • Gather experiences, information, ideas, input and perspectives, share the results
    33. Communication/Consultation
        • Collect and share factual information from all relevant sources
        • Most effective where people are valued and their viewpoints respected
    34. Risk Communication
      • Critical process:
        • Builds trust and encourages buy-in through
        • shared decision-making
        • Reduces misperceptions, misunderstandings
        • Improves the technical understanding or
        • “ science” of what needs to be done
    35. Without Communication
        • Loss of management credibility
        • Protracted, unnecessary, costly debate and
        • conflict with stakeholders
        • Diversion of management attention and resources
        • away from more valuable issues
        • Lack of support by employees and volunteers
    36. Risk Identification/Mitigation
        • Enables decisions about potential risks that
        • risk is either acceptable or requires treatment
        • Minimizes the possibility that risk will go
        • undetected – no surprises
        • Concept: manage risk within acceptable levels
    37. Successful Risk Management
      • Aligned with an organization's overall objectives, strategic direction, operating practices and internal culture
      • Is a factor in setting priorities and revenue allocation
      • Integrated within existing governance and decision-making structures
    38. Critical Success Factors
      • Strong involvement by upper management
      • Organized process for risk analysis and response
      • Assignment of specific risk responsibilities
    39. Practical Strategies
      • Assume the risk
      • Decide that the risk is minor and do nothing
      • Reduce the risk
      • Change people’s behaviour or the environment so that risk is reduced
        • Pre-loss activity example: preparation of contingency plans before a loss occurs
    40. Practical Strategies
      • Eliminate/Avoid the risk
      • Fix the problem
      • Remove it or choose not to begin
      • Transfer the risk
      • Accept the risk - transfer the cost and responsibility to someone else
    41. Practical Strategies
      • Control - Post-loss:
      • Keep resulting damages to a minimum
      • Control the contingent consequences
      • Called mitigating loss – required by insurance
        • Examples:
          • Effective administration of third party claims
    42. Practical Strategies
      • Contractual Risk Transfer
      • Transfers the risk of a specific activity or project to another party through a contract
      • Waivers, disclaimers, indemnity agreements, hold harmless agreements, work contracts
      • Insurance is a form of contractual risk transfer
    43. Transfer to Insurance
      • Some exposures may be uninsurable
          • Loss of reputation
      • All Insurance policies have exclusions
      • Losses may exceed policy limits
    44. Policy Exclusions
      • Exist to:
        • Eliminate uninsurable loss exposures :
          • Those not accidental, or predictable
          • Within the control of the insured
          • Catastrophic
        • Manage moral and morale hazards
          • Intentional acts
          • Loss caused by undue care and attention
    45. Policy Exclusions
        • Avoid coverage duplication :
          • Other insurance is available
        • Eliminate coverage for extreme risks
          • Those requiring special treatment – flood, earthquake
        • Keep premiums at a reasonable level
          • No policy can or will insure everything
    46. Effective Risk Management Plans
      • Reflect the range of stakeholder perspectives
      • Express the belief in and support of a risk management philosophy and practice
      • State that all personnel are vital in protecting the mission, reputation and assets
    47. Implementation
      • Assign responsibility and accountability
      • Allocate required resources
      • Document (record of decisions and plans)
      • Establish criteria to measure performance
    48. Implementation Strategies
      • Define framework – Risk Management Plan
      • Define it as policy
      • Select Risk Champion
      • Task people to engage
      • Set guidelines and train
      • Proportionate : to the risk assessed
      • Accountable : those affected should be advised how and why decisions are made
      • Balanced: between “analysis-paralysis” by over-managing and indecision by not making decisions and taking action
      • Consistent : interpret policies consistently
      • Transparent : open and user-friendly process
      • Targeted : treatments focused on problem
    49. Implementation - Best Practices
      • Commitment and support from leaders
      • Risk management plan provides roadmap
      • Policy statement defines the commitment
      • Risk mitigation control system in place
    50. Implementation - Best Practices
      • “Learn by Doing” Training
      • Personnel need to know:
          • Why risk management is important
          • What to do and when
          • What is expected of them
    51. Implementation - Best Practices
      • Monitor and assess results frequently, adjust where advisable or necessary
      • Communication: make it consistent and frequent to all stakeholders
    52. Monitoring
      • Are the selected risk control and risk financing options achieving their expected results?
      • If not, make adjustments where/when needed
      • Example:
        • Update values in the property insurance policy, they may have changed substantially
    53. Benefits include:
      • Identification of new or changing risks and methods
      • to treat them
      • Accumulation of evidence to support assumptions and
      • results of analysis
      • Development of a more accurate portrait of risks
      • Reduction of costs associated with improper or
      • redundant risk control measures
    54. Operational Recommendations
        • Conduct audit of ongoing operational risks
        • Review, design and implement policies/procedures
        • Empower and train personnel to address risks
        • Ensure Board of Directors receive regular updates
    55. Operational Recommendations
        • Review insurance regularly
        • Investigate and keep records on all claims –
        • incident reports
        • Review all legal agreements to identify their risks
        • Use waivers, risk assumptions, disclaimers,
        • indemnifications to transfer risk
    56. Operational Recommendations
        • Establish and enforce required risk management
        • procedures – before, during and after all
        • activities, events or programs
        • Ensure contractors have adequate insurance –
        • require Certificates of Insurance as proof
      • Accident-prevention programs are good due diligence:
        • They ensure personnel and financial resources are put to their best possible use
        • Instead of being diverted to pay for accident-related losses
        • Early, aggressive detection and management of risk is typically easier, less costly, and less disruptive to implement
        • Strong quality-control improves goods, services, activities, reputation and credibility
        • Reducing the potential for lawsuits conserves resources – financial and personnel
        • Quick response to situations/circumstances, if left unattended they can cause devastating affects
        • Advance agreements with lenders offers access to cash when its most needed – in a crisis
        • Effective contingency planning: service continues following adverse events
        • Organizations with active risk management plans report:
          • Improved relations with clients, volunteers, staff and their communities
          • Better planning and preparation
          • Stability among employees and volunteers
          • Greater credibility in their community
      • Risk management is never the responsibility of one person - involve others in your efforts
      • It is the application of healthy doses of common sense and sound planning
      • The simpler the strategy , greater likelihood it will be applied and sustained
      • Risk management is a process not a task
        • Constantly review what you are doing
        • Celebrate when things work
        • Analyze the reasons behind a setback
        • Adjust where and when needed
    57. Don’t Get Overwhelmed
      • Break the process into manageable steps
      • Set priorities and realistic goals
      • Create a timeline for developing your
      • risk management practices
    58. Don’t Get Overwhelmed
      • Don’t attempt to do it all at once
      • Connect with other organizations that
      • have already gone through this process
      • to get support and recommendations
    59. Funding Organizations
    60. Contact Information
      • Don Radford
      • Ph: 403-221-7165 Fax: 403-221-7077
      • M/A: 140, 6700 Macleod Trail SE
      • Calgary, Alberta T2H 0L3
      • Email: [email_address]
    61. www.volunteeralberta.ab.ca 1 (877) 915 - 6336 T hank You! For more information, resources or training, contact Volunteer Alberta!
    62. Questions?

    + volunteeralbertavolunteeralberta, 3 months ago

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