Mentoring ProgramCrafted by Vinod MehraVinod.firstname.lastname@example.orgAugust 26, 2012SS 30
ORIGIN In Greek mythology, Mentor was a friend and trusted counselor of Odysseus. When Odysseus left for the Trojan War he placed Mentor in charge of his son Telemachus and of his palace. The goddess Athena disguised herself as Mentor for the purpose of giving counsel to Telemachus. She encouraged Telemachus to find out what happened to his father.
WE REFER TO A MENTOR AS A WISE (WO)MAN“An experienced and trusted adviser” (Oxford English Dictionary )“A trusted counselor or guide, tutor, coach” (Merriam-Websters Collegiate Dictionary )
AGENDA What is SmartLife Mentoring Program ( SS 30) Who are the party ( Mentor & Mentee) 10 Reasons to become a Mentor 10 Reasons to become a Mentee Mentor Commitment Mentee Commitment Guidelines to an effective Mentoring conversation CHECKLIST Preparing for the first meeting The Mentoring Agreement Rules of engagement Deliverables Result Do’s and Don’ts Habits of an Ineffective Mentor Mentor/Mentee Agreement
WHAT IS SMARTLIFE MENTORING PROGRAM SS30 objective: Provide English speaking training Provide training on computer and other skills Ensure that every year up to 30 students life is changed ( Financially and Role & Responsibility) Blue Collar mentoring program Powerful program to bring up mentee to meet the SS30 objectives
WHO ARE THE PARTY ( MENTOR & MENTEE) Mentee is the Blue collar Worker Mentor is the volunteer nominated by Smartlife Who could be the Mentor ? White collar worker above the age of 25 years; any nationality and with valid RP of UAE. Preferably mobile Spend 1 hour a week with mentee. Take up mentees calls when required Attended mentoring training program
10 REASONS TO BECOME A MENTOR1. Youll learn. By serving as a mentor, youll learn from your mentees2. You’ll build your leadership and management skills3. You’ll receive recognition4. Youll review and validate what you know and what youve accomplished5. Youll probably feel satisfied, proud, and energized6. You’ll get a new and fresh outlook on your own challenges and way forward7. Mentoring could have future personal payoffs8. The opportunity to meet new people and expand your circle of networking9. Youll leave the world better than you found it. Leave your legacy10. Your chance to pay back
10 REASONS TO BECOME A MENTEE1. You’ll gain self knowledge, facilitating self management2. You’ll receive honest and informal feedback3. You’ll enhance your professional development4. You’ll build your network of professional contacts5. You’ll benefit from a different perspective on your current situation6. You’ll be exposed to new ideas, theories, practices, and/or people7. You’ll acquire another perspective on career management and success factors8. You’ll gain insights by exchanging your views, testing your ideas9. You’ll get support and acknowledgment from your Mentor10. You’ll work smarter, not harder
MENTOR COMMITMENT Develop personal connection based on trust and mutual respect and listen to my Mentees needs and concerns Help Mentee to define career goals and provide networking opportunities to achieve those goals Share knowledge of educational and professional requirements to prepare Mentee for his/her career Offer information, advice, references, and resources to assist Mentees needs Offer constructive feedback, and allow Mentee to learn from his/her mistakes Extend help and support in a non-threatening way, in a manner that the recipient will appreciate and value and that will empower them to move forward with confidence towards what they want to achieve
MENTEE COMMITMENT Responsible for my career goals and would enjoy the benefit of a mentors guidance to create a plan for success Ready to listen and to share my ideas to develop a give and take relationship Ready to receive objective feedback to consider new ideas and new approaches suggested by my Mentor Ready to give objective feedback to my Mentor in order to work towards our objectives Realistic expectations for my Mentor relationship. No one is perfect and good relationships take honesty, effort and time Im busy with work, but Im ready to make a commitment by meeting up / communicating with my Mentor
GUIDELINES TO AN EFFECTIVE MENTORINGCONVERSATION It must be completely confidential Active Listening: ask open-ended questions rather than questions that can be answered with a "yes" or "no“, paraphrasing, don’t interrupt Understand that a Mentee’s/Mentor’s view of the world may be different from your own Avoid lecturing or passing judgment Sensitivity: be sensitive to cultural and gender differences Time: good mentoring takes time in active discourse and preparation Don’t avoid positive confrontation, setting challenges together Mentors guide Mentees through a problem-solving process rather than state a solution to a problem for them Summarize the conversation, agree on the outcome, take notes on insights and next steps
CHECKLIST PREPARING FOR THE FIRSTMEETING BY MENTEE ( MENTOR GUIDELINES) Where might I meet with my mentor where we both would feel comfortable? List a few ideas below. What are some things I could tell my mentor about myself that would help us get to know each other a little bit? What about me and my life story might be interesting and relevant to this mentor? What are some questions I could ask my mentor to get to know him/her a little bit without prying? (Write some possible open-ended questions below) What do I want out of the mentoring relationship – what are my hopes? How can I find out what my mentor hopes to get out of the relationship – what questions might I ask? Prepare a preliminary Personal Development Plan to go over during the meeting. Be careful to listen to how your mentor responds to your preparation. Ask him/her about the strengths or weaknesses of the plan. What does he/she think you need to work on? Can the mentor see opportunities for growth within your career?
THE MENTORING AGREEMENT Create a set of specific short term and long term objectives for the relationship List the preliminary developmental goals for the Mentee Note the expectations that both of you have for the relationship List the necessary contributions that both must make so the relationship will work Create a tentative schedule for your formal meetings Set up a procedure for handling informal contacts between formal sessions Determine who has the chief responsibility for driving the relationship Agree on confidentiality
RULES OF ENGAGEMENT Mentor: Initiate call or a visit every week Meet at least once in fortnight Know the background of Mentee : Family and professional Discuss the challenges, extend advise and document the consent Agree on course of action for the week and the month Set goals – Family and Professional and measure progress. Monitor progress Document progress and file with SL30 Mentee: Initiate call or a visit every week Meet at least once in fortnight Know the Mentor - Professional Share the challenges, seek advise and agree plan of action Agree on goals – Professional and Personal Measure progress and take corrective action.
DELIVERABLE Weekly: Phone call or visit Monthly: 4 call wherein 2 meeting are mandatory Quarterly: 12 calls wherein 2 monthly meetings are mandatory Achieve Short Term results Visible Long Term Results
RESULT Short Term: Resolution of Challenges Better Communication or other skills Positive Attitude More confident Others Long Term: Financial raise : Double the salary Promotion : Recognition and/or promotion Better Job – Role and financial
DO’S AND DON’TS No exchange of gifts – financial/non- financials No monetary assistance No commitment; the program is an advisory program wherein commitment should come from the mentee. Mentor commitment is advise and stay along the journey
HABITS OF AN INEFFECTIVE MENTOR1. Think that you know better than the mentee what’s in his or her best interest.2. Remind them frequently how much they have still to learn.3. Decide what you and the mentee will talk about and when; change dates and themes frequently to prevent complacency sneaking in.4. Do most of the talking; check frequently that they are paying attention.5. Make sure that they understand how trivial their concerns are compared to the weighty issues you have to issue with.6. Remind the mentee how fortunate he/she is to have your undivided attention.7. Neither show, nor admit any personal weaknesses. Expect to be their role model in all aspects of career development and personal values.8. Never ask them what they should expect of you – how would they know anyway?9. Demonstrate how important and well connected you are by sharing confidential information they don’t need (or want) to know.10. Discourage any signs of levity or humour – this is a serious business.11. Take them to task when they don’t follow your advice.12. Never, ever admit that this could be a learning experience for both of you.
MENTOR/MENTEE AGREEMENT Achieve your agreed milestone Celebrate your success