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OSHA Best Practices: Internal Safety Audits and The Value of Training
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OSHA Best Practices: Internal Safety Audits and The Value of Training


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  • 1. 2012  OSHA  WEBINAR  SERIES  Prepare  Before  OSHA  Comes  Knocking:    Internal  Safety  Audits  and  the    Value  of  TrainingNovember  5,  2012  11:00  AM  EST  /  8:00  AM  PST Dial  in  to  hear  audio:  +1  (646)  558-­‐2118   Access  Code:  686-­‐446-­‐890  
  • 2. Sponsored byChris ManaroSr. Account ExecutiveVivid Learning Systems
  • 3. Housekeeping Items à Recording A recording of this presentation will be made available via email.  à Presentation A link to a PDF of the slide presentation will be made available via email.  à Twitter Please reference the hash tag, #VLSchat, when tweeting about this webinar. #VLSchat
  • 4. 300+ Safety & Learning Program Compliance Course Development & Library ManagementCourse LearningBranding & Strategy &Development EvaluationCustomDesign & ProfessionalDevelopment Services Mobile eClarus LMS Learning
  • 5. Guest Speaker Tiffani Hiudt Casey Attorney Fisher & Phillips, LLC
  • 6. Reasons for Conducting ASafety & Health Audit1. Integral part of any company s safety and health management plan à Beginners plan à Fully developed plan2. Demonstrates company commitment of safety and health à Employee Involvement à Improves Communications
  • 7. Reasons for Conducting ASafety & Health Audit3. OSHA requires employers conduct certain audits and inspections à Example: personal protection equipment; lockout/tagout, confined spaces4. Elimination of potential serious and repeat citations à Identify deficiencies à Document compliance
  • 8. Reasons for Conducting ASafety & Health Audit5. Provides company roadmaps for future improvement6. Environmental audits may be specifically required or be an aspect of self-reporting or corrections efforts
  • 9. Reasons for Conducting ASafety & Health Audit7. Used to attack OSHA citation element of the employer knew or should have known with reasonable diligence of a hazard8. If you do not measure it - you cannot manage it. à Burying your head in the sand will not make it go away
  • 10. Reasons for Conducting ASafety & Health Audit9. Documents your successes as well as your failures10. Helps to identify and track opportunities for improvement
  • 11. Types of Audits 1. Pre-shift or routine inspections à Example: forklifts 2. Routine construction inspection pursuant to 1926.20(b)(1) and 21(b) 3. Comprehensive audit/inspection pursuant to a company s safety and health management program.
  • 12. Types of Audits 4. Audits/inspections required by specific standards à Example: PPE, lockout/tagout 5. Audit or investigation resulting from workplace event à Fatality à OSHA inspection, formal or informal complaint à Other – injury or near miss
  • 13. Types of Audits6. Audit or inspection as part of an abatementor similar obligation (i.e. legal claim settlement)7. Comprehensive or focused audit by outsideprofessional.8. Environmental, DOT/FMCS and MSHA focusedaudits
  • 14. Types of Audits9. VPP, SHARPS and other cooperative efforts (i.e. consultation)10. Follow-up audit to the original audit.
  • 15. Practical Guidance In Audits1. Structuring the audit à Where the focus – safety, environmental, IH, etc. à Where the scope à Departmental à Plant-wide à Company à Systematic approach to audit
  • 16. Practical Guidance In Audits2. Designing the audit – Content à Develops checklist and metrics to identify problem areas as well as safety and health deficiencies à Utilize root cause analysis as part of audit strategy
  • 17. Practical Guidance In Audits3. Staffing and Roles of Auditors à Utilizing hourly employees, management or outside consultants à Role of Safety Director and Safety Committee à Upper management involvement
  • 18. Practical Guidance In Audits4. Tracking, analyzing and reporting auditresults à Search and destroy – on the spot correction à Type of tracking tools or audit forms à Importance of customizing forms and keeping them simple
  • 19. Practical Guidance In Audits4. Tracking, analyzing and reporting auditresults (cont.) à Issues requiring engineering changes, research, re-training or other measures necessitating additional time of employees à Interim measures to protect safety
  • 20. Practical Guidance In Audits4. Tracking, analyzing and reporting auditresults (cont.) à Who analyzes findings à Who receives findings à Response to OSHA or other requests for copies à Poor documentation
  • 21. Practical Guidance In Audits5. Follow-up on Audit à Managing the results – Develop plan of action à Tracking corrections or abatement à Obtaining management support for findings and corrections
  • 22. Practical Guidance In Audits5. Follow-up on Audit (cont.) à Analysis of current reports to apply to future audits à Communicate audit results to employees à Utilize audit results as training tools à Planning for future audits
  • 23. Legal Framework1.  Occupational Safety and Health Act of 1970 (as amended)2.  Workers Compensation and the exclusive remedy3.  Role of OSHA citations and inspections in civil and criminal claim
  • 24. Legal Framework4. Union rights to information necessary to contract administration5. Privacy, HIPPA, ADA concerns6. Role of privilege, self-critical analysis and work product protections
  • 25. When To Involve Counsel1.  Catastrophes, death, major injuries and tort or contracted exposure arising in multi-employer settings2.  Ongoing abatement & correction programs3.  Proprietary processes (trade secrets)4.  Certain environmental efforts5.  Highly litigious or hazardous industries
  • 26. Use of Privilege, Self-Critical Analysisand Work Product Protection 1.  Problem with reliance on self-critical analysis 2.  Privilege as applied to self audits à Setting up à Role of consultants à Role of employer personnel à Information controls and waives à In-house counsel considerations
  • 27. Use of Privilege, Self-Critical Analysisand Work Product Protection 3. Work product protection – in anticipation of litigation 4. Criminal law consideration
  • 28. The Value Of Training 1.  Technical compliance 2.  Reduce the number of audit findings 3.  Employee Buy-in 4.  Use audit information to create training programs
  • 29. Conclusionà Safety and Health audits allows company to measureperformance success and identify hazardousdeficiencies.à Safety and Health audits involve participation by alllevels within the facility – helps develop sense ofownership in company.à Safety and Health audits eliminates hazards and allowemployees to go home safe every night to their familiesand loved ones. PRICELESS.
  • 30. Questions & Answers à Submit questions using the question box on your screen à Submit questions via Twitter by referencing the hash tag: #VLSchat when tweeting about this webinar à Additional questions can be submitted after the webinar by contacting Chris Manaro at:
  • 31. Questions & Answers Fisher & Phillips LLP is dedicated exclusively to representing employers in the practice of employment, labor, benefits, OSHA, and immigration law and related litigation. Tiffani Hiudt Casey Fisher & Phillips LLP 404- 240-4238 THESE MATERIALS AND THE INFORMATION PROVIDED DURING THE PROGRAM SHOULD NOT BE CONSTRUED AS LEGAL ADVICE OR AS CRITICAL OF THE CURRENT OR PAST ADMINISTRATIONS.
  • 32. Thank you for yourparticipation! Additional Questions? Chris Manaro 1-800-956-0333