20091110 - Delegation - An Introduction
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20091110 - Delegation - An Introduction

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An opportunity was available to share some of my ideas regarding Team-Building and Delegation with the staff of Nujiveedu Seeds. This presentation was developed

An opportunity was available to share some of my ideas regarding Team-Building and Delegation with the staff of Nujiveedu Seeds. This presentation was developed
on that occasion.

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  • Commissioning Citation: To all who shall see these presents, greeting: Know ye that, reposing special trust and confidence in the patriotism, valor, fidelity, and abilities of …

20091110 - Delegation - An Introduction 20091110 - Delegation - An Introduction Presentation Transcript

  • Delegation An Introduction Presented by: Prof. V. Viswanadham
  • Not just telling people what to do Delegation
  • Assignment of new responsibilities (and authority to carry out tasks) A form of power sharing (Empowerment) Delegation
    • With responsibility
    • goes authority and
    • with them both
    • goes accountability
  • Responsibility Obligation Accountability Being answerable for actions / failure to take action Authority Control or power to act on responsibilities
    • Responsibility CAN be delegated
    • but CAN NOT be transferred
    • Responsibility ~
    • You may share it with others,
    • but your portion is not diminished.
    • You may delegate it,
    • but it is still with you.
  • Authority
    • ~ Right to use assigned resources, including personnel,
    • to accomplish a task or objective.
    • ~ Right to issue orders
    • and expect obedience
      • ~ Power or control
      • to act on responsibility
    • CAN and should be delegated
  • Accountability
    • Being answerable for responsibilities
      • ~ Actions OR Failure to act
    • linked to responsibility.
      • Results matter ~ NOT “intentions”
      • Emphasizes necessity to consider all possible consequences
    • CAN NEVER be delegated
  • Assignment of new responsibilities (and authority to carry out tasking) A form of power sharing (Empowerment) Potential Advantages of Delegation
    • Improved Decision Quality
    • Enhanced subordinate commitment
    • Better Time management
    • Job enrichment
    • Development of subordinates
      • Creates learning opportunities
      • Helps in identifying potential leaders
      • Improves Team Building
  • What to Delegate ~ Tasks better done by subordinates ~ Urgent, not high priority tasks ~ Tasks relevant to a subordinate’s career ~ Tasks of appropriate difficulty ~ Both pleasant and unpleasant tasks ~ Tasks not central to the manager’s role
  • How to Delegate
    • Clear, concise expectations about ~
      • Results / Objectives
      • Priorities / Deadlines
    • Provide adequate authority,
    • specify limits of discretion
    • Specify reporting requirements ~
      • What / How often / Format
    • Ensure that subordinates accept responsibility
      • Check for comprehension ~
      • Clarify Doubts / concerns / questions
      • (CONT)
  • How to Delegate (Contd)
    • Inform all others who need to know
    • about the delegation made
    • Monitor progress:
      • TRUST, BUT VERIFY
      • Ensure that subordinate receives
      • necessary information
      • Provide support / assistance
        • Avoid Reverse Delegation
    • Make mistakes a learning experience
      • Opportunity to train
      • Review and explain what do you want next time?
  • Why We Fail to Delegate Why We Fail to Delegate
    • Need for power / control
    • Feeling a sense of Insecurity
      • Fear of subordinate failure ( Distrust )
      • Loss of control / being in charge
    • Situational constraints
      • Non-availability of Time
      • The nature of job - Confidential information
    • Manager has expertise, self-confidence, and desires to maintain high quality
  • In case YOU liked this speech and presentation ~ for listening to more speeches and for viewing more presentations, Please Visit: Visit: http:// www.archive.org and Search for Prof. V. Viswanadham
  • In case YOU liked this presentation ~ for viewing more presentations, on various topics, Please Visit: Please visit : www.scribd.com and search for Viswam.vangapally4581 and / or www.slideshare.net/viswanadham In case YOU want to give some feedback / contact me : Viswam. vangapally@gmail.com Prof. V. Viswanadham ~ [040 – 2722 3383 A BIG THANK YOU FOR YOUR PATIENT LISTENING