Time Management
For students
July 13, 2009 1
Prof. V. Viswanadham

Time is Life Life is Time
L = T
July 13, 2009 2

If
Time
Is
Wasted … ?
July 13, 2009 3

VES
IMPRO
July 13, 2009 4

PLANNING TAKES TIME:
NOT PLANNING TAKES
July 13, 2009
RE
MO TIME
6

ESSENTIALLY . . .
TIME MANAGEMENT IS
1 st
THINGS 1
st

TIME IS UNCONTROLLABLE
WE CANNOT MANAGE TIME
WE CAN ONLY MANAGE OURSELVES &
OUR USE OF TIME
HENCE,
TIME MANAGEMENT IS
ESSENTIALLY
SELF – MANAGEMENT

I I
M 1. RELATIONSHIP
M 2. DEAD-LINE DRIVEN
P BUILDING
P 3. PLANNING PROJECTS
O
O R 4. RECOGNISING NEW 3. PRESSING PROBLEMS
R T OPPORTUNITIES 4. CRISES
T A
A N
N T
C
E 1. SOME PHONE CALLS
N 2. INTERRUPTIONS
2. SOME MAIL
O
3. SOME VISITORS 3. SOME REPORTS
T
4. PLEASANT ACTIVITIES 4. PRESSING MATTERS
I
M
P NOT URGENT
URGENT
URGENCY ~

Who is in charge of your
future ?
MOTIVATE YOURSELF TO BECOME :
• MORE ACTIVE
• MORE ENTHUSIATIC
• MORE PRODUCTIVE
• MORE CREATIVE
• MORE FOCUSSED
• MORE DISCIPLINED
• MORE EFFECTIVE
• MORE SUCCESSFUL
July 13, 2009 10

July 13, 2009 11

Goals No Goals
Plans No Plans
Actions No Actions
Results No Results
July 13, 2009 12

Strategies
For
Managing
time
July 13, 2009 13

July 13, 2009 14

1. Before Dinner
prepare a TTBD list,
for the next day –
‘Things to be Done’
2. Mark the different items
A, B, or C –
indicating priorities
3. Sub-group accordingly and
indicate time –
beginning time
Time required
Time by which,
it must be completed
14.Keep different items,
required for the next day
ready and arranged

Each morning
have another look at the TTBD List
at the things and items kept ready,
ensure that you can start your day
with CONFIDENCE,
SMILE,
OPTIMISM, AND A
WINNING ATTITUDE
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BEGIN your journey

Get into
the habit of
thinking of your time
as a precious commodity.
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If you find yourself
avoiding a task or activity,
face it head on
and get it over with.
July 13, 2009 18

Make a habit of
periodically
reviewing
your habits.
July 13, 2009 19

Be aware of the
damaging influence of
PROCRASTINATION,
DISTRACTIONS and
ATTRACTIONS
which all add up and lead to
SUBTRACTIONS OF YOUR TIME,
AND
CONTRACTION OF YOUR GOALS
July 13, 2009 20

Take advantage of your
natural cycles,
i.e. BIOLOGICAL RHYTHMS.
Schedule
the most difficult activities
when you are at your best
July 13, 2009 21

Learn to say
"NO"
to people,
including friends
and parents
July 13, 2009 22

Avoiding time management
TRAPS
July 13, 2009 23

myth
“Events
outside my power
control my life.”
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FACT
You always have
at least some control
over certain events in your life.
You and only you
have the responsibility
for exercising that control.
Make a point to learn
what you can control and
July 13, 2009 what you can’t. 25

PRIORITIZATION
Developing
priorities
is critical to
time management
July 13, 2009 26

GOAL - SETTING
Deciding
On your GOALS
is critical to
time management
July 13, 2009 27

FLEXIBILITY
Provide enough room
in your schedule
to adjust your plans
for unexpected events.
You must create a
CUSHION
of extra time,
to meet the unexpected events.
July 13, 2009 28

It is not enough to be busy.
The question is:
What are we busy about ?
- Thoreau
July 13, 2009 29

Time Management
:
 Set Priorities for You
 Keep Desk Organized
 Stay Focused
 Learn to Say “No”
 Control Interruptions
 Concentrate on Results
 Control Procrastination
 Make a Task List
 Plan Effectively
 Set Goals
 Make Schedules
 Meet Deadlines
 Be Decisive
 Stay Motivated
July 13, 2009 30

Please refer
to a more detailed version
of Time Management.
Also refer to
Some Hints on
STUDY SKILLS
July 13, 2009 31

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Prof. V. Viswanadham ~ [040 – 2722 3383
July 13, 2009 33