{
IT SOLUTIONS,
AN EFFICIENT TOOL TO HELP
MANAGING THE SHOW IN
BUSINESS ORGANISATION
JAYANT JAMUAR;
15.06.2013
PPT FOR CII...
 Internal communication flow is very important in order to be
efficient & effective.
Deployment and delegation of respons...
 Data retrieval and access becomes easier to take quick
decision at any level of operation.
Due to above all, it becomes ...
 When internal communication is strong, data is accessible
and retrievable, it is very easier for the person to have
effe...
{
HR
Individuals can prepare their own work log sheet on line which
can be verified.
Data collection to check the performa...
 Due to availability of records and data any time, MRM becomes
more effective so defining the accountability becomes easi...
{
Changing the dimension, design/ drawing approval from customer becomes easier due to
CAD/ CAM/CAE software.
CAD simplifi...
Solid model drawing which even non-technical
person with little experience/ knowledge can also
understand. This is possibl...
 Sending the part drawing and getting approval of customer
is quick.
 CAE:- simulation of process eliminates trial and e...
 It is my experience that big corporates or multinational companies
conduct a survey through documents they send to the p...
 Big corporates and multinational companies will send the
Non- disclosure agreement (confidentiality agreement) to
be sig...
 IT tools helps the authorised person to maintain the commitment
as per NDA signed and build confidence with customer.
 ...
 THANK YOU VERY MUCH
FOR LISTENING PATIENTLY
AND WISH YOU ALL THE BEST FOR YOUR CAREER
AND BUSINESS
WITH EXCELLENT HEALTH...
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CII IT SOLUTIONS, AN EFFICIENT TOOL TO HELP

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CII IT SOLUTIONS, AN EFFICIENT TOOL TO HELP

  1. 1. { IT SOLUTIONS, AN EFFICIENT TOOL TO HELP MANAGING THE SHOW IN BUSINESS ORGANISATION JAYANT JAMUAR; 15.06.2013 PPT FOR CII PROGRAM
  2. 2.  Internal communication flow is very important in order to be efficient & effective. Deployment and delegation of responsibility and authority is tool to get the work done efficiently and IT solutions can reduce lot of time. You can send the message to each process owners and can get information on the status at each stage of process completion without visiting the place. Of course the effective and efficient process implementation needs prior preparation and planning ( feasibility study, process qualification, right person etc). IT tools ( soft wares)are also available to help you out to conduct feasibility study and process qualification. It reduces and avoids trial system, therefore, process design and development is much faster now. INTERNAL COMMUNICATION
  3. 3.  Data retrieval and access becomes easier to take quick decision at any level of operation. Due to above all, it becomes easier to check and upgrade the process which reduces time and non-conforming product. So it improves the better utilisation of resources. QMS becomes more efficient because all the data and records are retrievable as and when required and preparation of different type of charts in presentable manner remain available.
  4. 4.  When internal communication is strong, data is accessible and retrievable, it is very easier for the person to have effective communication with the customer to resolve in case of issue related to quality, delivery.  You can provide the required data to customer while holding the phone even. You may not require more time to collect data from other department/ person concerned because data is available any time and every time.  We can send the test report in customer’s format before the shipment of the goods and can get their approval before shipment. External communication
  5. 5. { HR Individuals can prepare their own work log sheet on line which can be verified. Data collection to check the performance of responsible person is possible and since it is transparent and available every time so it is acceptable to individuals. Provision for training need identification, arranging training for the needy person becomes easier after having the data on performance of the individual in order to make him more capable for the benefit of individual person and the organisation.
  6. 6.  Due to availability of records and data any time, MRM becomes more effective so defining the accountability becomes easier. Decision making on any agenda in discussion during MRM is quick. Example:- during my training at IIMA, I could see that retrieving the record and data is possible by any professor in their concerned department within 5 minutes maximum else they think that their system is not efficient and they have to take corrective action. QMS
  7. 7. { Changing the dimension, design/ drawing approval from customer becomes easier due to CAD/ CAM/CAE software. CAD simplified the way in preparation of drawing and more and more information on drawing sheet is possible in much lesser time. CAM simplified the concept of visualising the part with 3 dimension. One can see 3D and discuss to make any changes or approve before the part is produces unlike earlier. Development of parts
  8. 8. Solid model drawing which even non-technical person with little experience/ knowledge can also understand. This is possible due to latest software in use in many industries.
  9. 9.  Sending the part drawing and getting approval of customer is quick.  CAE:- simulation of process eliminates trial and error which earlier was necessary to do and was consuming sometimes a month or more. Now it can be done in a day or two. Fabrication of dies/tools/ mould is done after process validation through software so wastage of time to make changes in actual tool gets eliminated.
  10. 10.  It is my experience that big corporates or multinational companies conduct a survey through documents they send to the prospective supplier to understand the communicative system and efficiency in communication.  They may also call you to know your own awareness about those system. If they are satisfied , a team will visit the supplier premise to check the availability of IT tools and it’s effective use. Big corporates
  11. 11.  Big corporates and multinational companies will send the Non- disclosure agreement (confidentiality agreement) to be signed by the authorised signatory of the supplier before they send the RFQ with drawings and specifications.  This documents requires commitment from supplier that supplier will not disclose the technical data, design and specification to others ( employees, agents, vendors etc).  These information should be password protected to eliminate any chance that any person other than authorized can forward or transfer the same to elsewhere. IPR
  12. 12.  IT tools helps the authorised person to maintain the commitment as per NDA signed and build confidence with customer.  It also helps in deployment of those information in another format without disclosing the confidential matter.  Supplier is liable to be legally or financially penalised by the customer in case of breach of agreement signed.
  13. 13.  THANK YOU VERY MUCH FOR LISTENING PATIENTLY AND WISH YOU ALL THE BEST FOR YOUR CAREER AND BUSINESS WITH EXCELLENT HEALTH AND HAPPINESS. JAYANT JAMUAR

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