Why is time management
ONE OF THE MOST IMPORTANT SKILLS
FOR PEOPLE IN BEING ABLE TO
ACCOMPLISH YOUR GOALS DEPENDS, IN
PART, ON YOUR ABILITY TO MAKE THE
MOST EFFICIENT USE OF THE TIME THAT
YOU HAVE GOOD TIME MANAGEMENT
SKILLS CAN ACTUALLY SAVE YOU TIME
Tipsfeel liketime don’t have enough time,
spend a few days monitoring your time to see
exactly how it is spent.
Make a daily to-do list
Use a planner
a planner can be an effective and easy way to help you
organize your time
look at a number of different kinds of planners before
you select one- some will help you more than others
choose one that is easy to carry with you
commit to checking/updating it daily
try to include your daily to-do list in your plan
How to effectively use ‘time’
One of the best ways to get more
out of your day is to use ‘waiting’
There’s a recognizable pattern to
There are ways to stop:
Set meaningful goals.
Don’t believe in magic.
Make good choices.
Deal with the unpleasant.
Don’t do it yet.
When do you procrastinate?
low interest or motivation
What happens when you procrastinate
Break tasks into smaller, more manageable
for example, writing a paper can be broken down
into getting references, reading reference,
writing an outline, creating a rough draft and
completing the final copy
When given an assignment, do some work on it
Spend some time studying each day
Reward yourself along the way
Purpose of Time (Self)
Stress=Managing time well can prevent much of
the stress we are subject to.
Balance=Good time habits can enable us to
achieve a more balanced life, with adequate time
and energy for work, home, family, self.
Productivity=If you can become more effective
with your time, you automatically increase your
Goals=To make progress toward achieving your
personal and professional goals, you need
available time. Nothing can be done when
you’re out of time.
Building Blocks of Time
Time Management Tool
Scheduled Planning Session
Planning Puts You in Control
so plan things
Set long-range goals and objectives linked to
2. Establish priorities among those goals and
objectives based on their long-range
importance and short-range urgency.
3. Learn your personal energy cycle and sketch
out an “ideal day” based on your best working
4. Use the above three to create a plan for the day
and write it down!
Putting it All Together
1. Start with long-range goals and objectives.
2. Relate the day’s activities to those goals.
3. Assign priorities to the day’s tasks according
to their contribution to your overall goals.
4. Schedule tasks according to priority and to
the degree of concentration required.
5. Stay on track, using the plan to guide you
through crises and interruptions
1. Begin each week by using your time
management device to examine your task
list/schedule and plan the coming week.
• Prioritize your tasks!
2. Carry your planning device with you and start
each day by checking your task list and your
schedule for the next 3 days.
3. Mark recurrent dates in your planner for the
4. Use retrograde planning to assure that you don’t
forget special projects or deadlines.
• Projects should be broken into components and
retrograde planning should be done from the due
5. “What is the best use of my time right now?”
6. Take advantage of small bites of time.
7. Plan activities according to your physiology.
8. Build in time for exercise.
Leaving tasks unfinished
Lack of self-discipline
Inability to say no
Misconceptions about Time
“Time management is nothing but common
“I work best under pressure.”
“I use an appointment calendar and a to-do
list. Isn’t that good enough?”
“I’m a spontaneous person. Time
management will take all of the fun out of
“I don’t have time to learn how to do all of
As time management skills develop, your
stress and anxiety levels will go down and
productivity will go up Time management
tools which include day planners, to-do
lists, weekly and long-term calendars will
increase organization and help eliminate