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Time management

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this is a ppt on time management …

this is a ppt on time management
go ahead explore! and ENJOY :)

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  • 1. You can’t manage time!!! Manage your own self…
  • 2. Why is time management important? ONE OF THE MOST IMPORTANT SKILLS FOR PEOPLE IN BEING ABLE TO ACCOMPLISH YOUR GOALS DEPENDS, IN PART, ON YOUR ABILITY TO MAKE THE MOST EFFICIENT USE OF THE TIME THAT YOU HAVE GOOD TIME MANAGEMENT SKILLS CAN ACTUALLY SAVE YOU TIME
  • 3. Time Management  Monitor your Tipsfeel liketime don’t have enough time,  If you you spend a few days monitoring your time to see exactly how it is spent.  Make a daily to-do list  Use a planner  a planner can be an effective and easy way to help you     organize your time look at a number of different kinds of planners before you select one- some will help you more than others choose one that is easy to carry with you commit to checking/updating it daily try to include your daily to-do list in your plan
  • 4. How to effectively use ‘time’  One of the best ways to get more out of your day is to use ‘waiting’ time
  • 5. Procrastination  There’s a recognizable pattern to procrastination.  There are ways to stop: 1. 2. 3. 4. Set meaningful goals. Don’t believe in magic. Make good choices. Deal with the unpleasant.     Do it. Don’t do it yet. Ditch it. Delegate it.
  • 6. Understanding procrastination  Understanding procrastination  When do you procrastinate?  low interest or motivation  large tasks  What happens when you procrastinate  increase stress  poorer performance
  • 7. Reducing procrastination     Break tasks into smaller, more manageable tasks for example, writing a paper can be broken down into getting references, reading reference, writing an outline, creating a rough draft and completing the final copy When given an assignment, do some work on it right away Spend some time studying each day Reward yourself along the way
  • 8. Purpose of Time (Self) Management  Stress=Managing time well can prevent much of the stress we are subject to.  Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.  Productivity=If you can become more effective with your time, you automatically increase your productivity.  Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when you’re out of time.
  • 9. Building Blocks of Time Management Goals Task List Time Management Tool Scheduled Planning Session
  • 10. Planning Puts You in Control so plan things Set long-range goals and objectives linked to them. 2. Establish priorities among those goals and objectives based on their long-range importance and short-range urgency. 3. Learn your personal energy cycle and sketch out an “ideal day” based on your best working times. 4. Use the above three to create a plan for the day and write it down! 1.
  • 11. Putting it All Together 1. Start with long-range goals and objectives. 2. Relate the day’s activities to those goals. 3. Assign priorities to the day’s tasks according to their contribution to your overall goals. 4. Schedule tasks according to priority and to the degree of concentration required. 5. Stay on track, using the plan to guide you through crises and interruptions
  • 12. Getting Started 1. Begin each week by using your time management device to examine your task list/schedule and plan the coming week. • Prioritize your tasks! 2. Carry your planning device with you and start each day by checking your task list and your schedule for the next 3 days. 3. Mark recurrent dates in your planner for the entire year.
  • 13. Continued… 4. Use retrograde planning to assure that you don’t forget special projects or deadlines. • Projects should be broken into components and retrograde planning should be done from the due date. 5. “What is the best use of my time right now?” 6. Take advantage of small bites of time. 7. Plan activities according to your physiology. 8. Build in time for exercise.
  • 14. Time Wasters  Leaving tasks unfinished  Inadequate staff  Socializing  Incomplete information  Travel  Telephone interruptions  Inadequate planning  Personal disorganization  Lack of self-discipline  Inability to say no  Procrastination
  • 15. Misconceptions about Time Management  “Time management is nothing but common sense.”  “I work best under pressure.”  “I use an appointment calendar and a to-do list. Isn’t that good enough?”  “I’m a spontaneous person. Time management will take all of the fun out of life.”  “I don’t have time to learn how to do all of this.”
  • 16. Summary  As time management skills develop, your stress and anxiety levels will go down and productivity will go up Time management tools which include day planners, to-do lists, weekly and long-term calendars will increase organization and help eliminate procrastination
  • 17. Thank you        Made by:Vaishali choudhary(412) Vardha khan(428) Vishakha tyagi(426) Utkarsha arora( Yogita joshi(