<ul><li>Payroll in Tally.ERP 9 </li></ul><ul><li>Payroll in Tally.ERP 9 </li></ul>
Payroll Features of Tally.ERP 9 <ul><li>Tally.ERP 9 Payroll is fully integrated with Accounting. </li></ul><ul><li>Tally.E...
Payroll Features of Tally.ERP 9 <ul><li>Unlimited grouping of Payroll Masters. </li></ul><ul><li>User-defined production u...
Payroll Features of Tally.ERP 9 <ul><li>Comprehensive cost centre as well as employee-wise costing reports. </li></ul><ul>...
Payroll Features of Tally.ERP 9 <ul><li>Generation of Statutory Forms & Challans for EPF & ESI,  as prescribed by the Govt...
Payroll Reports…
Payroll Statutory Reports
Provident Fund Reports
Employee State Insurance Reports
Professional Tax Reports
To enable Payroll Feature in Tally.ERP 9
To enable Payroll Feature in Tally.ERP 9 ESI Eligibility Amount specified in Payroll Statutory Details screen is the thres...
Step 1: Create Employee Masters Create  Employee  Master Employee  Groups Employee  Masters
Step 2: Create Payroll Masters Create  Payroll  Master Payroll Units Attendance/ Production Types
Step 3: Create Pay Heads Create  Pay Heads Earnings Deductions Employees  Statutory Deductions Employers Statutory Contrib...
Step 4: Create Salary Details Create  Salary Details Group Pay Structure Individual Pay Structure
Step 5: Process Payroll and Generate Payslip <ul><li>Pass a Payroll Voucher to enter all Earnings and Deductions in payrol...
Step 5: Process Payroll and Generate Payslip Process Payroll Attendance Process Payroll Process Payroll Reports
Five Easy Steps to Generate a Payslip
Payroll Info.
Creating Employee Group <ul><li>An Employee Group allows you to group employees in a logical manner as required. </li></ul...
Creating Single Employee Group
Creating Multiple Employee Groups
Creating Employees <ul><li>Employee Master records the relevant information about the employee.  </li></ul><ul><li>Tally.E...
Creating Single Employee
Creating Multiple Employees
Creating Payroll Unit <ul><li>A  Payroll Unit  is  similar  to  Unit of Measure  used in the Inventory module.  </li></ul>...
Creating Payroll Simple Unit <ul><li>1.  Select Type as Simple </li></ul><ul><li>2.  Enter the Symbol for the Unit </li></...
Creating Payroll Simple Unit Similarly, we can create the other Payroll Units  like  Minutes, Hours, Pieces etc.
Creating Payroll Compound Unit <ul><li>Compound Units for Payroll, comprising of two payroll Units can be created.  </li><...
Creating Payroll Compound Unit
Creating Attendance/Production Types <ul><li>The Attendance/ Production type is used to record the attendance and producti...
Creating Attendance/Production Types <ul><li>Attendance/Production Type is associated with the Pay Head in employee’s Pay ...
Creating Attendance/Production Types <ul><li>The Attendance/Production Type may be  Attendance/leave with pay,  </li></ul>...
Creating Attendance Type <ul><li>Similarly we can create Absent Attendance Type as Leave without Pay for recording negativ...
Creating Production Type <ul><li>Similarly, you can create the other Attendance/Production Types, as per your business req...
Calculation Types
Flat Rate <ul><li>Where the value of the Pay head is a fixed amount for a period . ( Pro-rata will not happen in this type...
Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul>
On Attendance <ul><li>Based on the attendance data where the component will  get pro-rated .  </li></ul><ul><li>In Tally.E...
Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance /  Leave with pay </li></ul>
Attendance /  Leave with pay <ul><li>If you want to calculate the Pay Head Value using the  Positive Attendance (Present) ...
Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance /  Leave with pay </li></...
Leave without Pay <ul><li>To calculate the Pay Head Value using the  Negative Attendance  (Absent). </li></ul>
Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance /  Leave with pay </li></...
On Production <ul><li>On Production Calculation Type is used to calculate the pay value based on the Production/Work down....
Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance /  Leave with pay </li></...
As Computed Value <ul><li>As Computed Value is used if the Pay Head value is based on a dependent component.  </li></ul><u...
Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance /  Leave with pay </li></...
As User defined Value <ul><li>As User defined Value allows you to manually enter the value at the time of processing the s...
Compute -  On Current Deductions Total  <ul><li>– This Calculation Type is used  when the value of a Pay Head depends upon...
Compute -  On Current Earnings Total <ul><li>When the  value of a Pay Head depends upon the total earnings  pay heads prev...
Compute  On Current Sub Total   <ul><li>When the  value of a Pay Head depends upon the net totals of earnings and deductio...
Compute  On Specified Formula  <ul><li>Tally.ERP 9 allows the addition and subtraction of pay heads already defined in the...
Creating Earnings Pay Head <ul><ul><li>Attendance based  Earnings Pay Head </li></ul></ul><ul><ul><li>Computation based  E...
Creating  Attendance based Earnings  Pay Head
Creating  Computation based Earnings  Pay Head <ul><li>Similarly, we can create the Pay Head for Dearness Allowance (DA). ...
Creating  Flat Rate based Earnings  Pay Head
Creating  Production based Earnings  Pay Head <ul><li>Similarly, the Pay Heads for Piece Rate or Box Production can be cre...
Creating  User Defined Earnings  Pay Head
Creating  Bonus  Pay Head
Creating Employee Deductions Pay Head <ul><li>General Deductions  (e.g. Canteen Deductions) </li></ul><ul><li>Salary Advan...
Creating  Canteen Deduction  Pay Head
Creating  Income Tax Deduction  Pay Head <ul><li>Note: Currently, the Income Tax Amount for the Employees needs to be calc...
Creating  Employees' Statutory Deductions  Pay Heads <ul><li>Employees'  PF Deduction  Pay Head </li></ul><ul><li>Employee...
Creating  Employees' PF Deduction  Pay Head Similarly, you can create the Pay Head for Voluntary Provident Fund Deduction ...
Creating  Employees' ESI Deduction  Pay Head
Creating  Employees Professional Tax Deduction  Pay Head
Creating  Employees Professional Tax Deduction  Pay Head
Creating  Employer’s Statutory Contribution  Pay Heads <ul><li>Employer’s  EPS Contribution  Pay Head </li></ul><ul><li>Em...
Creating  Employer’s EPS Contribution  Pay Head
Creating  Employer’s EPS Contribution  Pay Head
Creating  Employer’s EPF Contribution  Pay Head
Creating  Employer’s ESI Contribution  Pay Head
Creating  Employer’s ESI Contribution  Pay Head
Creating  Gratuity  Pay Head
Creating  Salary Advance Deduction  Pay Head Note: In case if the interest is also recovered from the Employee’s salary fo...
Creating  Reimbursement  Pay Head
Creating  Employer’s Other Charges  Pay Heads <ul><li>PF Admin Charges Pay Head </li></ul><ul><li>Employees Deposit Linked...
Creating  PF Admin Charges  Pay Head <ul><li>Note: This Pay Head will not be included in the Salary Details for the Employ...
Creating  EDLI Contribution  Pay Head <ul><li>Note: This Pay Head will not be included in the Salary Details for the Emplo...
Creating  EDLI Admin Charges  Pay Head <ul><li>Note: This Pay Head will not be included in the Salary Details for the Empl...
Defining Salary Structure
Creating  Salary Details  for  Employee Group
Creating  Salary Details  for  an Employee
Creating  Salary Details  for  an Employee
Creating  Payable Ledgers <ul><li>Salary Payable  Ledger </li></ul><ul><li>PF Payable  Ledger </li></ul><ul><li>ESI Payabl...
Creating  Salary Payable  Ledger
Creating  PF Payable  Ledger <ul><li>Similarly, you can create the  ESI Payable  and  PF Payable  Ledgers. </li></ul>
Creating  ESI Payable  Ledger <ul><li>Similarly, you can create the  Salary Payable  and  PF Payable  Ledgers. </li></ul>
Creating  PF Admin Expenses  Ledger
Voucher Types  in Tally.ERP 9 Payroll <ul><li>Attendance Voucher  is used to record employees’ Attendance / Production dat...
PAYROLL PROCESS <ul><li>1.  Recording Attendance / Production </li></ul><ul><li>2.  Processing Payroll Vouchers </li></ul>...
Creating  Attendance / Production Voucher <ul><li>Enter Attendance, Overtime, Leave or Production details.  </li></ul><ul>...
Attendance Voucher – Manual Entry
Attendance Voucher using Auto Fill
Creating  Payroll Vouchers <ul><li>Record the Payroll related data for Employees’ and Employer’s contribution.  </li></ul>...
Creating  Payroll Vouchers <ul><li>Employees PF, ESI and PT contributions are processed along with Salary Process during P...
Salary Process
Salary Process
PF Process
PF Process
ESI Process
Employer PF Admin Charges Processing
Salary Payment
PF Payment
PF Payment
PF Payment
PF Payment
 
ESI Payment
ESI Payment
ESI Payment
ESI Payment
 
Professional Tax Payment
Professional Tax Payment
Payroll Reports
Statements of Payroll
Payslip
Pay Sheet <ul><li>Pay Sheet  is a matrix report with category, groups and employees cascading in rows, and Pay Heads appea...
Pay Sheet <ul><li>Go to Gateway of Tally > Display > Payroll Reports > Statement of Reports > Pay Sheet </li></ul>
Payroll Statement <ul><li>. </li></ul>Payroll Statement report allows you to generate the report for a specific Pay Head/L...
Payment Advice <ul><li>The Payment Advice report is used to generate Payment Advice / Bank Transfer letters to transfer Sa...
Payment Advice
Payment Advice
Payment Advice
Payroll Register <ul><li>Payroll register is a month-wise transaction summary report displaying Payroll vouchers, similar ...
Payroll Register <ul><li>Go to Gateway of Tally > Display > Payroll Reports > Statement of Reports > Payroll Register </li...
Employee Payroll Register
Employee Pay Head Breakup <ul><li>Refer to Track Loans and Advance balances for an example of usage of this report. </li><...
Breakup of Employee <ul><li>This report displays a group wise summary of the transactions and Closing balance for the sele...
Breakup of Employee Note: Press F12: Configure for additional options in the above report. You can drill down to Breakup o...
Attendance Reports <ul><li>Attendance Sheet </li></ul><ul><li>Attendance Register </li></ul>
Attendance Sheet <ul><li>The Attendance Sheet  report is similar to Pay Sheet report, and displays a pre-formatted report ...
Attendance Sheet
Attendance Register <ul><li>This report is similar to Payroll Register and displays the summary report of the Attendance v...
Attendance Register
Expat Reports <ul><li>The Expat reports provide comprehensive information about foreign nationals who are employed (as bot...
Expat Reports
Passport Expiry Report Individual Employee/Group Employee passport expiry details can be obtained by clicking/selecting Ct...
Visa Expiry Report
Contract Expiry Report
Payroll Statutory Reports
Payroll Statutory Computation Payroll Statutory Computation displays the various statutory Pay Head types under
Payroll Statutory Computation
Payroll Statutory Ledger Details
Employee Breakup of Pay Head
Employee Vouchers
Provident Fund Reports
P F Reports   Monthly  Form 5 <ul><li>PF Form 5 is a monthly report which provides the details of the employees newly jo...
P F Reports   Monthly  Form 5
P F Reports   Monthly  Form 5
Provident Fund Reports   Monthly  Form 5
P F Reports   Monthly  Form 10 <ul><li>PF Form 10 is a monthly report that provides the details of the employees exiting...
P F Reports   Monthly  Form 10
P F Reports   Monthly  Form 10
Provident Fund Reports   Monthly  Form 10
P F Reports   Monthly  Form 12A <ul><li>PF Form 12A monthly report that provides the details of the PF Payments made to ...
P F Reports   Monthly  Form 12A
P F Reports   Monthly  Form 12A
Provident Fund Reports   Monthly  Form 12A
PF Monthly Statement <ul><li>PF Monthly Statement is an MIS report which provides the details of the Amounts contributed b...
PF Monthly Statement
PF Monthly Statement
PF Monthly Statement
P F Reports   Annual  Form 3A <ul><li>PF Form 3A is an Employee wise Annual report for the Amounts deducted/contributed ...
P F Reports   Annual  Form 3A
P F Reports   Annual  Form 3A
Provident Fund Reports   Annual  Form 3A
P F Reports   Annual  Form 6A <ul><li>PF Form 6A is the detailed Annual Statement of contribution towards the different ...
P F Reports   Annual  Form 6A
P F Reports   Annual  Form 6A
Provident Fund Reports   Annual  Form 6A
 
Employee State Insurance Reports
E S I Reports     Monthly    Form 3 <ul><li>ESI Form 3 is a Return of Declaration form to be submitted during each month...
E S I Reports     Monthly    Form 3
E S I Reports     Monthly    Form 3
E S I Reports    Monthly   Form 3
ESI Monthly Statement <ul><li>ESI Monthly Statement is an MIS report which provides the details of the Amounts contributed...
ESI Monthly Statement
ESI Monthly Statement
E S I Reports    Half Yearly   Form 5 <ul><li>ESI Form 5 is a Return of Contribution form to be submitted half yearly wi...
E S I Reports    Half Yearly   Form 5
E S I Reports    Half Yearly   Form 5
E S I Reports    Half Yearly   Form 5
 
E S I Reports     Half Yearly    Form 6 <ul><li>ESI Form 6 is Register of Employees falling under the purview of ESI wit...
E S I Reports     Half Yearly    Form 6
E S I Reports     Half Yearly    Form 6
E S I Reports     Half Yearly    Form 6
E S I Reports     Half Yearly    Form 6
Professional Tax Reports
Professional Tax Computation Report <ul><li>Professional Tax (PT) Computation Report is monthly which provides the details...
Professional Tax Reports
Professional Tax Reports
Professional Tax Reports
Professional Tax Statement <ul><li>Professional Tax (PT) Monthly Statement is MIS report showing the PT employee wise PT c...
Professional Tax Statement
Professional Tax Statement
Professional Tax Statement
Gratuity Report <ul><li>Gratuity is a statutory benefit provided to the employees who have rendered continuous service for...
Gratuity Report <ul><li>In India, as per statute, the employee is eligible for 15 days pay for each completed year of serv...
Gratuity Report
Gratuity Report
Gratuity Report <ul><li>Note: Gratuity Liability will be displayed only when the employees Date of Joining is more than 5 ...
Gratuity Report
TRACKING LOANS AND ADVACES <ul><li>Tally.ERP 9 Payroll facilitates tracking of loans and advances paid to employees and al...
The process of tracking the Loans/Advances given <ul><li>Creating Salary Advance Deduction  Pay Head </li></ul><ul><li>Dis...
Payment of Loans / Advances <ul><li>Debit  Salary Advance Deduction Ledger with the required amount (Tally.ERP 9 displays ...
Payment of Loans / Advances
Payment of Loans / Advances
Create/Alter Salary Structure to include Loans/Advances
Create/Alter Salary Structure to include Loans/Advances
Track Loans and Advance balances <ul><li>Go to Gateway of Tally > Display > Payroll Reports >Statement of Payroll> Employe...
Track Loans and Advance balances
<ul><li>Once the loan amount is repaid, we can  remove the Salary Advance deduction Pay head  from the Salary Details of t...
Salary Increments and Arrears Calculation <ul><li>Salary of employees that get revised periodically to a higher salary is ...
Salary Increments and Arrears Calculation <ul><li>Consider a scenario where ABC Company revises the salary of Employee A o...
Create / Alter salary details
Create / Alter salary details
Process Payroll Voucher for Arrear calculation <ul><li>Create a Payroll Voucher for Employee A for the period 1-7-2008 to ...
Process Payroll Voucher for Arrear calculation
Thank You <ul><li>THANK YOU! </li></ul><ul><li>BY </li></ul><ul><li>WWW.VIPINSINGLA.CO.CC </li></ul>
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Tally 9.0

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Tally 9.0

  1. 1. <ul><li>Payroll in Tally.ERP 9 </li></ul><ul><li>Payroll in Tally.ERP 9 </li></ul>
  2. 2. Payroll Features of Tally.ERP 9 <ul><li>Tally.ERP 9 Payroll is fully integrated with Accounting. </li></ul><ul><li>Tally.ERP 9 Payroll enables users to set up, implement and process Payroll, as per the organization’s requirements. </li></ul><ul><li>Tally.ERP 9 Payroll also provides management related Information reports and statutory Forms and reports in the prescribed formats viz., Payslip, Payroll statements, Attendance and Overtime Registers, Gratuity, Expat Reports and so on. </li></ul>
  3. 3. Payroll Features of Tally.ERP 9 <ul><li>Unlimited grouping of Payroll Masters. </li></ul><ul><li>User-defined production units i.e., attendance/ production/ time based remuneration units. </li></ul><ul><li>Flexible payroll processing period. </li></ul>
  4. 4. Payroll Features of Tally.ERP 9 <ul><li>Comprehensive cost centre as well as employee-wise costing reports. </li></ul><ul><li>Accurate & timely Salary processing. </li></ul><ul><li>Employee Statutory Deductions & Employer Statutory Contributions with the help of predefined processes </li></ul><ul><li>Auto-fill facility to expedite the Attendance, Payroll & employer contributions processes. </li></ul><ul><li>Facilitates an accurate computation and deduction of ESI, EPF, Professional Tax, Gratuity etc. </li></ul>
  5. 5. Payroll Features of Tally.ERP 9 <ul><li>Generation of Statutory Forms & Challans for EPF & ESI, as prescribed by the Govt . </li></ul><ul><li>Drill-down facility to voucher level for any kind of alteration. </li></ul><ul><li>Facilitates computation of arrears pertaining to prior period(s). </li></ul><ul><li>Helps in tracking employee loan details. </li></ul>
  6. 6. Payroll Reports…
  7. 7. Payroll Statutory Reports
  8. 8. Provident Fund Reports
  9. 9. Employee State Insurance Reports
  10. 10. Professional Tax Reports
  11. 11. To enable Payroll Feature in Tally.ERP 9
  12. 12. To enable Payroll Feature in Tally.ERP 9 ESI Eligibility Amount specified in Payroll Statutory Details screen is the threshold limit, beyond which the Employee will not be eligible for ESI .
  13. 13. Step 1: Create Employee Masters Create Employee Master Employee Groups Employee Masters
  14. 14. Step 2: Create Payroll Masters Create Payroll Master Payroll Units Attendance/ Production Types
  15. 15. Step 3: Create Pay Heads Create Pay Heads Earnings Deductions Employees Statutory Deductions Employers Statutory Contributions
  16. 16. Step 4: Create Salary Details Create Salary Details Group Pay Structure Individual Pay Structure
  17. 17. Step 5: Process Payroll and Generate Payslip <ul><li>Pass a Payroll Voucher to enter all Earnings and Deductions in payroll transactions that are paid along with the Salary Payslip for all employees. </li></ul><ul><li>Generate the Payslip with the following details </li></ul><ul><ul><li>each component of the employee’s earnings and deductions, </li></ul></ul><ul><ul><li>displays the net amount paid to him for a given pay period. </li></ul></ul>
  18. 18. Step 5: Process Payroll and Generate Payslip Process Payroll Attendance Process Payroll Process Payroll Reports
  19. 19. Five Easy Steps to Generate a Payslip
  20. 20. Payroll Info.
  21. 21. Creating Employee Group <ul><li>An Employee Group allows you to group employees in a logical manner as required. </li></ul><ul><li>The Salary structure can be defined at the Employee Group level. </li></ul><ul><li>For example, you can create the Salary structure based on the department or function such as Production, Sales, Administration and so on, or by designation such as Managers, Supervisors, Workers and so on. </li></ul>
  22. 22. Creating Single Employee Group
  23. 23. Creating Multiple Employee Groups
  24. 24. Creating Employees <ul><li>Employee Master records the relevant information about the employee. </li></ul><ul><li>Tally.ERP also allows you to enter the Statutory, Expat and Contract details of the employees. </li></ul>
  25. 25. Creating Single Employee
  26. 26. Creating Multiple Employees
  27. 27. Creating Payroll Unit <ul><li>A Payroll Unit is similar to Unit of Measure used in the Inventory module. </li></ul><ul><li>In Payroll, on the basis of Payroll Units, Pay components are calculated for a given period. </li></ul><ul><li>We can create Simple as well as Compound Payroll Units measured on Attendance / Production Types such as Time, Work or Quantity. </li></ul>
  28. 28. Creating Payroll Simple Unit <ul><li>1. Select Type as Simple </li></ul><ul><li>2. Enter the Symbol for the Unit </li></ul><ul><li>3. Enter the Formal Name </li></ul><ul><li>4. Provide the Number of Decimal Places for the Unit if you want to use the Unit in fractions </li></ul>
  29. 29. Creating Payroll Simple Unit Similarly, we can create the other Payroll Units like Minutes, Hours, Pieces etc.
  30. 30. Creating Payroll Compound Unit <ul><li>Compound Units for Payroll, comprising of two payroll Units can be created. </li></ul><ul><li>Example Box of 10 Nos , Dozen of 12 Pcs , Hr of 60 Mins etc. </li></ul>
  31. 31. Creating Payroll Compound Unit
  32. 32. Creating Attendance/Production Types <ul><li>The Attendance/ Production type is used to record the attendance and production data. </li></ul><ul><li>Examples for attendance/ production types are No. of days present or conversely, No. of days Absent and production based such as Hours worked, Number of Pieces produced . </li></ul>
  33. 33. Creating Attendance/Production Types <ul><li>Attendance/Production Type is associated with the Pay Head in employee’s Pay structure. </li></ul><ul><li>The variable data is entered in the Attendance voucher for the payroll period. </li></ul><ul><li>Attendance/Production Types may also be defined in hierarchical groups whereby Types having a common Unit are combined under logical groups. </li></ul>
  34. 34. Creating Attendance/Production Types <ul><li>The Attendance/Production Type may be Attendance/leave with pay, </li></ul><ul><ul><li>Leave without Pay and </li></ul></ul><ul><ul><li>Production type which can be based on Piece Production, Overtime Hours, and so on. </li></ul></ul>
  35. 35. Creating Attendance Type <ul><li>Similarly we can create Absent Attendance Type as Leave without Pay for recording negative attendance in the same manner. </li></ul>
  36. 36. Creating Production Type <ul><li>Similarly, you can create the other Attendance/Production Types, as per your business requirements. </li></ul>
  37. 37. Calculation Types
  38. 38. Flat Rate <ul><li>Where the value of the Pay head is a fixed amount for a period . ( Pro-rata will not happen in this type of the component). </li></ul><ul><li>Examples of Flat Rate Calculation Type: </li></ul><ul><li>Conveyance Allowance of Rs. 800.00 per month is exempt from tax and followed by many organisation. </li></ul><ul><li>Fixed Loan Installment deduction amount. </li></ul>
  39. 39. Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul>
  40. 40. On Attendance <ul><li>Based on the attendance data where the component will get pro-rated . </li></ul><ul><li>In Tally.ERP 9 the attendance can be recorded as positive days (Present) or loss of pay (Absent) type. </li></ul><ul><li>Example: Basic Salary is calculated on Attendance. </li></ul>
  41. 41. Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance / Leave with pay </li></ul>
  42. 42. Attendance / Leave with pay <ul><li>If you want to calculate the Pay Head Value using the Positive Attendance (Present) </li></ul>
  43. 43. Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance / Leave with pay </li></ul><ul><li>Leave without Pay </li></ul>
  44. 44. Leave without Pay <ul><li>To calculate the Pay Head Value using the Negative Attendance (Absent). </li></ul>
  45. 45. Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance / Leave with pay </li></ul><ul><li>Leave without Pay </li></ul><ul><li>On Production </li></ul>
  46. 46. On Production <ul><li>On Production Calculation Type is used to calculate the pay value based on the Production/Work down. </li></ul>
  47. 47. Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance / Leave with pay </li></ul><ul><li>Leave without Pay </li></ul><ul><li>On Production </li></ul><ul><li>As Computed Value </li></ul>
  48. 48. As Computed Value <ul><li>As Computed Value is used if the Pay Head value is based on a dependent component. </li></ul><ul><li>You will be able to define the dependent component by specifying the formula or using the current sub-total or current earning or deduction total. </li></ul><ul><li>You can also define the slab either by percentage to value or the combination in a slab. </li></ul><ul><li>Example: HRA as 40% of Basic Salary . </li></ul>
  49. 49. Calculation Types <ul><li>Flat Rate </li></ul><ul><li>On Attendance </li></ul><ul><li>Attendance / Leave with pay </li></ul><ul><li>Leave without Pay </li></ul><ul><li>On Production </li></ul><ul><li>As Computed Value </li></ul><ul><li>As User defined Value </li></ul>
  50. 50. As User defined Value <ul><li>As User defined Value allows you to manually enter the value at the time of processing the salary. </li></ul><ul><li>This Calculation Type is used when the value of pay is not fixed and does not depend upon any pay components. </li></ul><ul><li>Example: Incentives or Variable Salary. </li></ul>
  51. 51. Compute - On Current Deductions Total <ul><li>– This Calculation Type is used when the value of a Pay Head depends upon the total of the deductions pay heads previously defined. </li></ul>
  52. 52. Compute - On Current Earnings Total <ul><li>When the value of a Pay Head depends upon the total earnings pay heads previously defined. </li></ul>
  53. 53. Compute On Current Sub Total <ul><li>When the value of a Pay Head depends upon the net totals of earnings and deductions previously defined. </li></ul>
  54. 54. Compute On Specified Formula <ul><li>Tally.ERP 9 allows the addition and subtraction of pay heads already defined in the pay structure and multiplication and divisions using Attendance Types. </li></ul><ul><li>For example, HRA is computed as 40% of the basic salary. </li></ul>
  55. 55. Creating Earnings Pay Head <ul><ul><li>Attendance based Earnings Pay Head </li></ul></ul><ul><ul><li>Computation based Earnings Pay Head </li></ul></ul><ul><li>Flat Rate based Earnings Pay Head </li></ul><ul><li>Production based Earnings Pay Head </li></ul><ul><li>User Defined Earnings Pay Head </li></ul>
  56. 56. Creating Attendance based Earnings Pay Head
  57. 57. Creating Computation based Earnings Pay Head <ul><li>Similarly, we can create the Pay Head for Dearness Allowance (DA). </li></ul>
  58. 58. Creating Flat Rate based Earnings Pay Head
  59. 59. Creating Production based Earnings Pay Head <ul><li>Similarly, the Pay Heads for Piece Rate or Box Production can be created. </li></ul>
  60. 60. Creating User Defined Earnings Pay Head
  61. 61. Creating Bonus Pay Head
  62. 62. Creating Employee Deductions Pay Head <ul><li>General Deductions (e.g. Canteen Deductions) </li></ul><ul><li>Salary Advance Deduction Pay Head </li></ul><ul><li>Income Tax Deduction Pay Head </li></ul>
  63. 63. Creating Canteen Deduction Pay Head
  64. 64. Creating Income Tax Deduction Pay Head <ul><li>Note: Currently, the Income Tax Amount for the Employees needs to be calculated separately and entered while processing the payroll Voucher. </li></ul>
  65. 65. Creating Employees' Statutory Deductions Pay Heads <ul><li>Employees' PF Deduction Pay Head </li></ul><ul><li>Employees' ESI Deduction Pay Head </li></ul><ul><li>Professional Tax Pay Head </li></ul>
  66. 66. Creating Employees' PF Deduction Pay Head Similarly, you can create the Pay Head for Voluntary Provident Fund Deduction also. Note: To restrict the PF Deduction to Rs. 780, you can specify 12% in the Value Basis and 0 to 6500 in the From Amount and Amount Upto fields respectively. For amount beyond 6500 the specify 780 in the Value Basis field.
  67. 67. Creating Employees' ESI Deduction Pay Head
  68. 68. Creating Employees Professional Tax Deduction Pay Head
  69. 69. Creating Employees Professional Tax Deduction Pay Head
  70. 70. Creating Employer’s Statutory Contribution Pay Heads <ul><li>Employer’s EPS Contribution Pay Head </li></ul><ul><li>Employer’s EPF Contribution Pay Head </li></ul><ul><li>Employer’s ESI Contribution Pay Head </li></ul>
  71. 71. Creating Employer’s EPS Contribution Pay Head
  72. 72. Creating Employer’s EPS Contribution Pay Head
  73. 73. Creating Employer’s EPF Contribution Pay Head
  74. 74. Creating Employer’s ESI Contribution Pay Head
  75. 75. Creating Employer’s ESI Contribution Pay Head
  76. 76. Creating Gratuity Pay Head
  77. 77. Creating Salary Advance Deduction Pay Head Note: In case if the interest is also recovered from the Employee’s salary for the Loan/Advance given, Interest calculation feature can be used to calculate the EMI for each month and the same can be recovered by selecting the Calculation Type as Flat Rate.
  78. 78. Creating Reimbursement Pay Head
  79. 79. Creating Employer’s Other Charges Pay Heads <ul><li>PF Admin Charges Pay Head </li></ul><ul><li>Employees Deposit Linked Insurance (EDLI) Contribution Pay Head </li></ul><ul><li>EDLI Admin Charges Pay Head </li></ul>
  80. 80. Creating PF Admin Charges Pay Head <ul><li>Note: This Pay Head will not be included in the Salary Details for the Employees as this is an employer related expense and needs to be handled separately. </li></ul>
  81. 81. Creating EDLI Contribution Pay Head <ul><li>Note: This Pay Head will not be included in the Salary Details for the Employees as this is an employer related expense and needs to be handled separately. </li></ul>
  82. 82. Creating EDLI Admin Charges Pay Head <ul><li>Note: This Pay Head will not be included in the Salary Details for the Employees as this is an employer related expense and needs to be handled separately. </li></ul>
  83. 83. Defining Salary Structure
  84. 84. Creating Salary Details for Employee Group
  85. 85. Creating Salary Details for an Employee
  86. 86. Creating Salary Details for an Employee
  87. 87. Creating Payable Ledgers <ul><li>Salary Payable Ledger </li></ul><ul><li>PF Payable Ledger </li></ul><ul><li>ESI Payable Ledger </li></ul><ul><li>PF Admin Expenses Ledger </li></ul>
  88. 88. Creating Salary Payable Ledger
  89. 89. Creating PF Payable Ledger <ul><li>Similarly, you can create the ESI Payable and PF Payable Ledgers. </li></ul>
  90. 90. Creating ESI Payable Ledger <ul><li>Similarly, you can create the Salary Payable and PF Payable Ledgers. </li></ul>
  91. 91. Creating PF Admin Expenses Ledger
  92. 92. Voucher Types in Tally.ERP 9 Payroll <ul><li>Attendance Voucher is used to record employees’ Attendance / Production data for the Attendance/Production Types created in Payroll Masters. </li></ul><ul><li>Payroll Voucher is a document to manually enter one-time/ad-hoc payroll transactions for individual employees; as well as Payroll processing activity for all or selected employees, using Auto Fill functionality. </li></ul>
  93. 93. PAYROLL PROCESS <ul><li>1. Recording Attendance / Production </li></ul><ul><li>2. Processing Payroll Vouchers </li></ul><ul><li>3. Processing Employer PF Admin Expenses </li></ul><ul><li>4. Payment of Salary </li></ul><ul><li>5. Payment of PF </li></ul><ul><li>6. Payment of ESI </li></ul><ul><li>7. Payment of PT </li></ul>
  94. 94. Creating Attendance / Production Voucher <ul><li>Enter Attendance, Overtime, Leave or Production details. </li></ul><ul><li>Enter separate vouchers for each day or </li></ul><ul><li>Enter a single voucher for a given pay period, say a month, with aggregated values. </li></ul><ul><li>Enter data for one or more or all employees. </li></ul><ul><li>Enter one or more Attendance types together in a single voucher. </li></ul>
  95. 95. Attendance Voucher – Manual Entry
  96. 96. Attendance Voucher using Auto Fill
  97. 97. Creating Payroll Vouchers <ul><li>Record the Payroll related data for Employees’ and Employer’s contribution. </li></ul><ul><li>Enter separate vouchers for each day or </li></ul><ul><li>Enter a single voucher for a given pay period, say a month, with aggregated values. </li></ul><ul><li>Enter data for one or more or all employees. </li></ul>
  98. 98. Creating Payroll Vouchers <ul><li>Employees PF, ESI and PT contributions are processed along with Salary Process during Payroll. </li></ul><ul><li>Payment in respect of PF, ESI and PT has to be made separately. </li></ul>
  99. 99. Salary Process
  100. 100. Salary Process
  101. 101. PF Process
  102. 102. PF Process
  103. 103. ESI Process
  104. 104. Employer PF Admin Charges Processing
  105. 105. Salary Payment
  106. 106. PF Payment
  107. 107. PF Payment
  108. 108. PF Payment
  109. 109. PF Payment
  110. 111. ESI Payment
  111. 112. ESI Payment
  112. 113. ESI Payment
  113. 114. ESI Payment
  114. 116. Professional Tax Payment
  115. 117. Professional Tax Payment
  116. 118. Payroll Reports
  117. 119. Statements of Payroll
  118. 120. Payslip
  119. 121. Pay Sheet <ul><li>Pay Sheet is a matrix report with category, groups and employees cascading in rows, and Pay Heads appears as columns. The default report contains all earnings and deduction details for a given month or period with a number of options to reconfigure the appearance of rows and columns. </li></ul><ul><li>Format of the pay sheet report may be configured to serve as a Salary/Wage register as required by the organization. </li></ul><ul><li>The selection of data can be filtered based on a given category or group of employees. </li></ul>
  120. 122. Pay Sheet <ul><li>Go to Gateway of Tally > Display > Payroll Reports > Statement of Reports > Pay Sheet </li></ul>
  121. 123. Payroll Statement <ul><li>. </li></ul>Payroll Statement report allows you to generate the report for a specific Pay Head/Ledger
  122. 124. Payment Advice <ul><li>The Payment Advice report is used to generate Payment Advice / Bank Transfer letters to transfer Salary Amount from a specific bank account to the respective bank accounts of the employees based on the Salary Payment voucher. </li></ul>
  123. 125. Payment Advice
  124. 126. Payment Advice
  125. 127. Payment Advice
  126. 128. Payroll Register <ul><li>Payroll register is a month-wise transaction summary report displaying Payroll vouchers, similar to Display Statistics in the accounting module. </li></ul><ul><li>Though the register primarily displays Payroll vouchers, you can however add new columns for any other voucher type. </li></ul>
  127. 129. Payroll Register <ul><li>Go to Gateway of Tally > Display > Payroll Reports > Statement of Reports > Payroll Register </li></ul>
  128. 130. Employee Payroll Register
  129. 131. Employee Pay Head Breakup <ul><li>Refer to Track Loans and Advance balances for an example of usage of this report. </li></ul>
  130. 132. Breakup of Employee <ul><li>This report displays a group wise summary of the transactions and Closing balance for the selected Employee. </li></ul><ul><li>Drill down to specific ledger of the group, to the month wise summary and up to voucher, is available in this report. </li></ul><ul><li>Select the Employee from the list, to view the Pay Head Breakup for that employee. </li></ul>
  131. 133. Breakup of Employee Note: Press F12: Configure for additional options in the above report. You can drill down to Breakup of Employee for each Group, from this report. Drill down further to view the Ledger Monthly Summary report and the Employee Vouchers.
  132. 134. Attendance Reports <ul><li>Attendance Sheet </li></ul><ul><li>Attendance Register </li></ul>
  133. 135. Attendance Sheet <ul><li>The Attendance Sheet report is similar to Pay Sheet report, and displays a pre-formatted report with columns, related to your Attendance/Production data. </li></ul>
  134. 136. Attendance Sheet
  135. 137. Attendance Register <ul><li>This report is similar to Payroll Register and displays the summary report of the Attendance vouchers. </li></ul>
  136. 138. Attendance Register
  137. 139. Expat Reports <ul><li>The Expat reports provide comprehensive information about foreign nationals who are employed (as both regular as well as contract employees) on short/long work assignments in your company. </li></ul><ul><li>It displays all the relevant information such as Passport/Visa/Contract Expiry dates along with the date of joining with respective Passport/Visa numbers and so on... both at an individual employee level as well as at the group level. </li></ul>
  138. 140. Expat Reports
  139. 141. Passport Expiry Report Individual Employee/Group Employee passport expiry details can be obtained by clicking/selecting Ctrl+F7: Employee Filters on the button bar. On selecting this, a list displays prompting you to select either an employee or their groups.
  140. 142. Visa Expiry Report
  141. 143. Contract Expiry Report
  142. 144. Payroll Statutory Reports
  143. 145. Payroll Statutory Computation Payroll Statutory Computation displays the various statutory Pay Head types under
  144. 146. Payroll Statutory Computation
  145. 147. Payroll Statutory Ledger Details
  146. 148. Employee Breakup of Pay Head
  147. 149. Employee Vouchers
  148. 150. Provident Fund Reports
  149. 151. P F Reports  Monthly  Form 5 <ul><li>PF Form 5 is a monthly report which provides the details of the employees newly joining the Provident Fund scheme during the given month. </li></ul>
  150. 152. P F Reports  Monthly  Form 5
  151. 153. P F Reports  Monthly  Form 5
  152. 154. Provident Fund Reports  Monthly  Form 5
  153. 155. P F Reports  Monthly  Form 10 <ul><li>PF Form 10 is a monthly report that provides the details of the employees exiting from the Provident Fund scheme during the given month. </li></ul>
  154. 156. P F Reports  Monthly  Form 10
  155. 157. P F Reports  Monthly  Form 10
  156. 158. Provident Fund Reports  Monthly  Form 10
  157. 159. P F Reports  Monthly  Form 12A <ul><li>PF Form 12A monthly report that provides the details of the PF Payments made to the respective PF Accounts of the Employees during the given month. </li></ul>
  158. 160. P F Reports  Monthly  Form 12A
  159. 161. P F Reports  Monthly  Form 12A
  160. 162. Provident Fund Reports  Monthly  Form 12A
  161. 163. PF Monthly Statement <ul><li>PF Monthly Statement is an MIS report which provides the details of the Amounts contributed by the Employees and Employer towards the PF Accounts during the given month/period. </li></ul>
  162. 164. PF Monthly Statement
  163. 165. PF Monthly Statement
  164. 166. PF Monthly Statement
  165. 167. P F Reports  Annual  Form 3A <ul><li>PF Form 3A is an Employee wise Annual report for the Amounts deducted/contributed by the Employee and the Employer towards the EPF, VPF and EPS Accounts. </li></ul>
  166. 168. P F Reports  Annual  Form 3A
  167. 169. P F Reports  Annual  Form 3A
  168. 170. Provident Fund Reports  Annual  Form 3A
  169. 171. P F Reports  Annual  Form 6A <ul><li>PF Form 6A is the detailed Annual Statement of contribution towards the different PF Accounts for the given currency period. </li></ul>
  170. 172. P F Reports  Annual  Form 6A
  171. 173. P F Reports  Annual  Form 6A
  172. 174. Provident Fund Reports  Annual  Form 6A
  173. 176. Employee State Insurance Reports
  174. 177. E S I Reports  Monthly  Form 3 <ul><li>ESI Form 3 is a Return of Declaration form to be submitted during each month with the details of the Employees falling in the purview of ESI during the given month. </li></ul>
  175. 178. E S I Reports  Monthly  Form 3
  176. 179. E S I Reports  Monthly  Form 3
  177. 180. E S I Reports  Monthly  Form 3
  178. 181. ESI Monthly Statement <ul><li>ESI Monthly Statement is an MIS report which provides the details of the Amounts contributed by Employees’ and Employer towards the ESI Account during the given month. </li></ul>
  179. 182. ESI Monthly Statement
  180. 183. ESI Monthly Statement
  181. 184. E S I Reports  Half Yearly  Form 5 <ul><li>ESI Form 5 is a Return of Contribution form to be submitted half yearly with details of employee wise ESI contribution made on a monthly basis. </li></ul>
  182. 185. E S I Reports  Half Yearly  Form 5
  183. 186. E S I Reports  Half Yearly  Form 5
  184. 187. E S I Reports  Half Yearly  Form 5
  185. 189. E S I Reports  Half Yearly  Form 6 <ul><li>ESI Form 6 is Register of Employees falling under the purview of ESI with detailed monthly information on the worked days, wages received and Employees’ contribution towards the ESI. </li></ul>
  186. 190. E S I Reports  Half Yearly  Form 6
  187. 191. E S I Reports  Half Yearly  Form 6
  188. 192. E S I Reports  Half Yearly  Form 6
  189. 193. E S I Reports  Half Yearly  Form 6
  190. 194. Professional Tax Reports
  191. 195. Professional Tax Computation Report <ul><li>Professional Tax (PT) Computation Report is monthly which provides the details of the PT amount that the employer is liable to pay to the professional Tax department during the given month. </li></ul>
  192. 196. Professional Tax Reports
  193. 197. Professional Tax Reports
  194. 198. Professional Tax Reports
  195. 199. Professional Tax Statement <ul><li>Professional Tax (PT) Monthly Statement is MIS report showing the PT employee wise PT contribution details for the given month. </li></ul>
  196. 200. Professional Tax Statement
  197. 201. Professional Tax Statement
  198. 202. Professional Tax Statement
  199. 203. Gratuity Report <ul><li>Gratuity is a statutory benefit provided to the employees who have rendered continuous service for at least five years. </li></ul><ul><li>The gratuity benefit is payable on cessation of employment either by resignation, death, retirement or termination. </li></ul><ul><li>The last drawn basic salary is taken as the basis for the calculation. </li></ul>
  200. 204. Gratuity Report <ul><li>In India, as per statute, the employee is eligible for 15 days pay for each completed year of service after completion of five continuous years of service. </li></ul><ul><li>The Gratuity Summary report provides comprehensive information on the Gratuity Eligible Salary and the Total Gratuity amount that is liable to be given to the employees. </li></ul>
  201. 205. Gratuity Report
  202. 206. Gratuity Report
  203. 207. Gratuity Report <ul><li>Note: Gratuity Liability will be displayed only when the employees Date of Joining is more than 5 years from the present date or the period selected. </li></ul>
  204. 208. Gratuity Report
  205. 209. TRACKING LOANS AND ADVACES <ul><li>Tally.ERP 9 Payroll facilitates tracking of loans and advances paid to employees and allow defining simple to complex criteria for recovery of such advances. </li></ul><ul><li>The Loan/Advances can be recovered in complete or a number of installments from Employee’s salary. </li></ul>
  206. 210. The process of tracking the Loans/Advances given <ul><li>Creating Salary Advance Deduction Pay Head </li></ul><ul><li>Disbursement of Loans/Advances to Employees </li></ul><ul><li>Alter/Create Salary details to include Loans Pay Head in Salary Details </li></ul><ul><li>Recovering of Loans/Advances during Payroll processing </li></ul><ul><li>Stopping Loan Advance deduction </li></ul>
  207. 211. Payment of Loans / Advances <ul><li>Debit Salary Advance Deduction Ledger with the required amount (Tally.ERP 9 displays a sub-form to allocate this debit to a Cost Centre. Select the required employee name and accept the sub-form). </li></ul><ul><li>Credit Bank account. </li></ul>
  208. 212. Payment of Loans / Advances
  209. 213. Payment of Loans / Advances
  210. 214. Create/Alter Salary Structure to include Loans/Advances
  211. 215. Create/Alter Salary Structure to include Loans/Advances
  212. 216. Track Loans and Advance balances <ul><li>Go to Gateway of Tally > Display > Payroll Reports >Statement of Payroll> Employee Breakup of Pay Head </li></ul><ul><li>> Salary Advance Deduction </li></ul>
  213. 217. Track Loans and Advance balances
  214. 218. <ul><li>Once the loan amount is repaid, we can remove the Salary Advance deduction Pay head from the Salary Details of the relevant employee to avoid erroneous deduction of Salary Advance during the Payroll Voucher. </li></ul>
  215. 219. Salary Increments and Arrears Calculation <ul><li>Salary of employees that get revised periodically to a higher salary is known as Increment. </li></ul><ul><li>When such increment is given retrospectively, it amounts to calculation and payment of arrears. </li></ul><ul><li>Tally Payroll supports such revision both as prospective change and also as retrospective change. </li></ul>
  216. 220. Salary Increments and Arrears Calculation <ul><li>Consider a scenario where ABC Company revises the salary of Employee A on 1-10-2008 with effect from 1-7-2008. </li></ul>
  217. 221. Create / Alter salary details
  218. 222. Create / Alter salary details
  219. 223. Process Payroll Voucher for Arrear calculation <ul><li>Create a Payroll Voucher for Employee A for the period 1-7-2008 to 30-9-2008. </li></ul>
  220. 224. Process Payroll Voucher for Arrear calculation
  221. 225. Thank You <ul><li>THANK YOU! </li></ul><ul><li>BY </li></ul><ul><li>WWW.VIPINSINGLA.CO.CC </li></ul>
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