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Successful project management

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  • 1. Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster
  • 2. Project: A temporary endeavor undertaken to create a unique product or service.
  • 3. Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
  • 4. Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
  • 5. Disclaimers: Substantive Differences Size Differences Components are Integrated Over-simplified Examples
  • 6. Project Management Context: ProjectPhases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills
  • 7. Project Phases and Life Cycle: Divide Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking
  • 8. Example of Project Phases: Conceptual Design Detailed Design Coding and Testing Training and Documentation Deployment
  • 9. Stakeholders: Individuals and Organizations Actively Involved in Project Interests Affected by Project
  • 10. Leadership Skills: Vision and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change
  • 11. General Management Skills: Planning Finance and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems
  • 12. Communications Skills: Writing Listening Speaking Presenting Media Relations Meeting Management
  • 13. Scope Management: Initiation Scope Planning Scope Definition Scope Verification Scope Change Control
  • 14. Key Inputs, Tools &Techniques, and Outputs: Product Description Project Charter Scope Statement Work Breakdown Structure (Microsoft Project) Formal Acceptance Scope Management Plan
  • 15. Time Management: Activity Definition (Microsoft Project) Activity Sequencing (Microsoft Project) Activity Duration Estimating Schedule Development Schedule Control
  • 16. Key Inputs, Tools &Techniques, and Outputs: ActivityList Network Diagram Project Schedule Schedule Management Plan
  • 17. Cost Management: Resource Planning Cost Estimating Cost Budgeting Cost Control
  • 18. Key Inputs, Tools &Techniques, and Outputs: Resource Requirements Cost Estimate Cost Baseline or Spending Plan (Microsoft Excel Documents) Cost Management Plan
  • 19. Quality Management: Quality Planning Quality Assurance Quality Control
  • 20. Key Inputs, Tools &Techniques, and Outputs: Quality Management Plan
  • 21. Human Resource Management Organizational Planning Staff Acquisition Team Development
  • 22. Key Inputs, Tools &Techniques, and Outputs: Role Assignment Matrix (Microsoft Word) Staffing Management Plan Organizational Chart Project Team Directory
  • 23. Communications Management: Communications Planning Information Distribution Performance Reporting Administrative Closure
  • 24. Key Inputs, Tools &Techniques, and Outputs: Communications Management Plan Project Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned
  • 25. Risk Management: Risk Identification Risk Quantification Risk Response Development Risk Response Control
  • 26. Key Inputs, Tools &Techniques, and Outputs: RiskManagement Plan Checklists Contingency Plans Reserves Contractual Terms
  • 27. Procurement Management: Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out
  • 28. Key Inputs, Tools &Techniques, and Outputs: Procurement Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure
  • 29. Integration Management: Project Plan Development Project Plan Execution Overall Change Control
  • 30. Key Inputs, Tools &Techniques, and Outputs: Project Plan Lessons Learned
  • 31. Management Processes: InitiatingProcesses Planning Processes Executing Processes Controlling Processes Closing Processes
  • 32. Scope ActivityPlanning Sequencing Activity Schedule Definition DevelopmentScope DurationDefinition Estimating Cost Budgeting Resource Planning Plan Cost Development Estimating
  • 33. Quality Communications Planning PlanningRisk Risk ResponseIdentification Quantification Development Organizational Staff Planning Acquisition Procurement Solicitation Planning Planning
  • 34. For More Information: Search Group, Incorporated  www.search.org National Center for State Courts  www.ncsc.dni.us Project Management Institute  www.pmi.org International Standards Organization  www.iso.org Software Engineering Institute  www.sei.cmu.edu Center for Technology in Government  www.ctg.albany.edu
  • 35. Successful Project Management

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