Successful project management


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Successful project management

  1. 1. Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster
  2. 2. Project: A temporary endeavor undertaken to create a unique product or service.
  3. 3. Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
  4. 4. Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
  5. 5. Disclaimers: Substantive Differences Size Differences Components are Integrated Over-simplified Examples
  6. 6. Project Management Context: ProjectPhases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills
  7. 7. Project Phases and Life Cycle: Divide Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking
  8. 8. Example of Project Phases: Conceptual Design Detailed Design Coding and Testing Training and Documentation Deployment
  9. 9. Stakeholders: Individuals and Organizations Actively Involved in Project Interests Affected by Project
  10. 10. Leadership Skills: Vision and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change
  11. 11. General Management Skills: Planning Finance and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems
  12. 12. Communications Skills: Writing Listening Speaking Presenting Media Relations Meeting Management
  13. 13. Scope Management: Initiation Scope Planning Scope Definition Scope Verification Scope Change Control
  14. 14. Key Inputs, Tools &Techniques, and Outputs: Product Description Project Charter Scope Statement Work Breakdown Structure (Microsoft Project) Formal Acceptance Scope Management Plan
  15. 15. Time Management: Activity Definition (Microsoft Project) Activity Sequencing (Microsoft Project) Activity Duration Estimating Schedule Development Schedule Control
  16. 16. Key Inputs, Tools &Techniques, and Outputs: ActivityList Network Diagram Project Schedule Schedule Management Plan
  17. 17. Cost Management: Resource Planning Cost Estimating Cost Budgeting Cost Control
  18. 18. Key Inputs, Tools &Techniques, and Outputs: Resource Requirements Cost Estimate Cost Baseline or Spending Plan (Microsoft Excel Documents) Cost Management Plan
  19. 19. Quality Management: Quality Planning Quality Assurance Quality Control
  20. 20. Key Inputs, Tools &Techniques, and Outputs: Quality Management Plan
  21. 21. Human Resource Management Organizational Planning Staff Acquisition Team Development
  22. 22. Key Inputs, Tools &Techniques, and Outputs: Role Assignment Matrix (Microsoft Word) Staffing Management Plan Organizational Chart Project Team Directory
  23. 23. Communications Management: Communications Planning Information Distribution Performance Reporting Administrative Closure
  24. 24. Key Inputs, Tools &Techniques, and Outputs: Communications Management Plan Project Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned
  25. 25. Risk Management: Risk Identification Risk Quantification Risk Response Development Risk Response Control
  26. 26. Key Inputs, Tools &Techniques, and Outputs: RiskManagement Plan Checklists Contingency Plans Reserves Contractual Terms
  27. 27. Procurement Management: Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out
  28. 28. Key Inputs, Tools &Techniques, and Outputs: Procurement Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure
  29. 29. Integration Management: Project Plan Development Project Plan Execution Overall Change Control
  30. 30. Key Inputs, Tools &Techniques, and Outputs: Project Plan Lessons Learned
  31. 31. Management Processes: InitiatingProcesses Planning Processes Executing Processes Controlling Processes Closing Processes
  32. 32. Scope ActivityPlanning Sequencing Activity Schedule Definition DevelopmentScope DurationDefinition Estimating Cost Budgeting Resource Planning Plan Cost Development Estimating
  33. 33. Quality Communications Planning PlanningRisk Risk ResponseIdentification Quantification Development Organizational Staff Planning Acquisition Procurement Solicitation Planning Planning
  34. 34. For More Information: Search Group, Incorporated  National Center for State Courts  Project Management Institute  International Standards Organization  Software Engineering Institute  Center for Technology in Government 
  35. 35. Successful Project Management
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