Open source Library Management Systems

Free/Open Source Integrated Library Management Systems Comaprative analysis of Koha, PhpMylibrary and OpenBiblio Vimal kumar Asian School of Business Technopark Trivandrum [email_address] 16 November 2005

Presentation will cover
Need for Free/Open Source software.
What is Free/Open Source software?
Features of free software
Features of open source software
Integrated Library Management System (ILMS)
Free/Open Source ILMS
Koha, PhpMylibrary and OpenBiblio
Findings
Suggestions

Need for Free/Open Source software
Cost of commercial software's is very high
Commercial developers do not reveal the source code of their programs

What is Free/Open Source Software?
Free/Open Source software is , software that users have the ability to run , distribute , study , and modify the program for any purpose.

History of Free/Open Source Software
1984 Richard Stallman formed Free Software Foundation (FSF).
1991 Linus Torvalds developed Linux
1994 Red Hat (commercial Linux) company founded.
1998 “Open Source Initiative” was formed

Features of Free Software
GNU public license (GPL).
Anybody can do anything with public domain works.
73 % of free softwares registered under
GPL Licencse.

Features of Open Source software
Historically evolved from free software.
Open source grants 4 freedom (run, study, distribute and modify).
Open Source Initiative License (OSI).
Open Source has a copyright holder.

Integrated Library Management System (ILMS)
“ an automated library system that is capable of managing the operations of more than one basic library functions”
-UNESCO

Modules of library processes in a n ILMS
Acquisition
Cataloguing
Circulation
OPAC

Main objective
Evaluation and examination of free/open source ILMS.
To find a less costly and efficient library software.

Popular commercial ILMS Rs. 50,000 SOUL Rs. 3,50,000 Alice for WINDOWS Rs. 4,50,000 LibSys Rs. 4,50,000 Libsuite Appoximate Price Name

Free/Open Source ILMS
Avanthi Circulation System
Emilda
FireFly
Koha
PhpMylibrary
OpenBiblio
WEBLIS
OpenILS
PhpMyBibli
GNUTECA
PMB
Learning Access ILS
FireFly

Koha OpenBiblio PhpMyLibrary

License: The GNU General Public License Developer: Horowhenua Library Trust, New Zealand Operating System: Linux, Windows . Programming Language: Perl Functional Modules: Acquisition Cataloguing, Circulation, Serial Control Home Page : www.koha.org

Koha features web-based OPAC, circulation and management interfaces, MARC21 and UNIMARC support, Z39.50 server, Online Reservations& Renewals, E-mail Overdue Notifications. Virtual Shelves Barcode Generator

Developer: Dave Stevens License: GNU General Public License (GPL) Operating System: Linux, Windows Programming Language: PHP Functional Modules: Acquisition, Cataloguing, Circulation Home Page: http://obiblio.sourceforge.net /

OpenBiblio features Barcode input web-based OPAC, circulation and management interfaces, MARC support, Online Reservations& Renewals, Barcode Generator Report Generator Interface customization

Developer: Polerio Babao License: GNU General Public License (GPL) Operating System: Linux, Windows Programming Language: PHP, PL/SQL, Python Functional Modules: Acquisition Cataloguing Circulation Home Page: www.phpmylibrary.org

PhpMyLibrary features web-based OPAC, circulation and management interfaces, MARC support, CDS/ISIS conversion Online Reservations& Renewals, Report Generator Interface customization

Methodology of the study
Selection of free/open source ILMS
Installation and running the softwares entering sample data
Data collection using a checklist
Scoring of software performance
Computation of the performance of free/open source ILMS

Data collection list 1. ACQUISITION Selection of Items Duplicate checking Selection of Vendors Ordering Claiming Receipting Fund control Reports & statistics 2. CATALOGUING Recording Creation Duplicate checking Record editing Authority control Cataloguing copies Key word/ thesaurus generation Import & export of data 3.PUBLIC ACCESS CATALOGUE Normal search Advanced search Search strategies Status enquiry Print provision Prompts & Help massages Disposition of retrieval data Internet access Other catalogue forms 4.CIRCULATION Patron & Items files Setting parameters (Issue, return, renewal fees, fine etc) Issue and Return Fines & overdue notice Holds & recalls Reservations Renewal Short term loans Interlibrary loans Reports & statistics 5 SERIAL CONTROL Fund control Ordering Receipting Claiming Binding 6.Management information Tools for the analysis of statistical information 7.System maintenance User assistance (Manual/ literature) Security of records and files Up- gradation Customization

Scoring Scheme 0 Not available 1 Poor 2 Average 3 Good 4 Very good 5 Excellent

Acquisition –Analysed data 0 (0%) 0 (0%) 32 (80%) Total 40 0 0 4 Reports & Statistics 0 0 4 Fund Control 0 0 4 Receipting 0 0 4 Claiming 0 0 4 Ordering 0 0 5 Selection of Vendors 0 0 3 Duplicate checking 0 0 4 Selection of Items OpenBiblio PhpmyLibrary Koha Score Sub-functions

Cataloguing – Analysed data 16 (45.72%) 15 (42.86%) 26 (74.29%) Total 35 3 4 3 Export & Import Data 3 3 4 Keyword/ thesaurus generation 4 2 4 Cataloguing copies 0 0 3 Authority control 3 3 4 Record editing 0 0 3 Duplicate checking 3 3 5 Record creation OpenBiblio PhpMyLibrary Koha Score Sub functions

Circulation- Analysed data 29 (58%) 26 (52%) 40 (70%) Total 50 2 3 3 Reports & statistics 0 0 4 Interlibrary loans 0 0 3 Short term loans 4 3 4 Renewal 4 3 5 Reservations 4 3 3 Holds & recalls 4 3 4 Fines & overdue notices 4 4 5 Return 4 4 5 Setting parameters (Issue return, renewal, fees, fine, etc. 3 3 4 Patrons & Item files OpenBiblio PhpmyLibrary Koha Score Sub- functions

Serials Control: Analysed data 0 (0%) 0 (0%) 25 (100%) Total 25 0 0 5 Binding 0 0 5 Claiming 0 0 5 Receipting 0 0 5 Ordering 0 0 5 Fund control OpenBiblio PhpMyLibrary Koha Scores Sub- functions

Online Public Access Catalogue (OPAC): analysed data 13 (28.89%) 31 (68.89%) 34 (75.56%) Total 45 0 3 4 Other catalogue form 5 5 5 Internet access 0 4 2 Disposition of retrieval data 1 1 2 Prompt & help messages 0 4 3 Print Provision 5 5 5 Status enquiry 0 3 4 Search strategies 0 3 4 Advanced search 2 3 5 Normal search OpenBiblio PhpMyLibrary Koha Scores Sub- functions

Management of information-Analysis of data 0 (0%) 0 (0%) 1 (20%) Total 5 0 0 1 Tools for analysis of statistical information OpenBiblio PhpMyLibrary Koha Score Sub- functions

System maintenance facilities- Analysis 11 (55%) 10 (50%) 17 (85%) Total 20 4 3 5 Customization 3 3 5 Up- gradation 3 3 4 Security of records & files 1 1 3 User assistance (manual/ literature) OpenBiblio PhpMyLibrary Koha Scores Sub- functions

Summary of Findings 13 31 34 Public Access Catalogue (OPAC) 0 0 25 Serial Control 69 (31.36%) 82 (37.27%) 173 (78.63%) Total 16 15 26 Cataloguing 11 10 17 System Maintenance Total 0 0 1 Information management 29 26 38 Circulation 0 0 32 Acquisition OpenBiblio PhpMyLibrary Koha Scores Functions/ sub- functions

Findings
Koha satisfies all the functional requirements of a library management system.
Acquisition and serial control are not available in PhpMyLibrary and OpenBiblio.
PhpMylibrary and OpenBiblio are suitable for libraries with small collection.
Free/Open Source softwares does not need the initial costs of commercial software.
It enables libraries to have greater control over their computer environment.
Free/Open Source ILMS have all the features of commercial system available in the market.
Most of the free/open source ILMS are OS independent.
Installation is the most difficult part in free/open source software.
Documentation is not sufficient for free/open source library systems.

Suggestions
Need for librarians to try with free/open source softwares.
Need for constituting a committee consisting of librarians and computer professionals .
Library professionals should be involved in the free/open source ILMS development projects

Thank you Vimal kumar Asian School of Business Thiruvananthapuram [email_address]

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Open source Library Management Systems

by Vimal Kumar

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