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Annual report 2009/10 v1.2

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  • 1. CleanWaterSanitationEducationCollaborationCost efficiencySustainability100 villagesby 2016
  • 2. what message from the CEO & founder I founded Village by Village with a strong belief that providing clean water, sanitation and education in remote rural communities living in poverty is the mostmakes effective and far reaching tool to improve peopleʼs lives. This view is based on years of working and living with communities all over the globe. The feedback we get from our beneficiaries, the work we see taking place at our projects and the stories wevillage by village hear from people at grassroots level have only strengthened my belief we are heading in the right direction. Our organisational values, collaboration, cost efficiency and sustainability are not just buzzwords – they are truly reflected in our work.different ? Neil Kerfoot CEO & founder message from the Chair Village by Village is looking to the future, and looking forward to building on our recent achievements. Focusing on our core role of providing clean water, sanitation and education, that empowers individualsour team and communities to taste life in all its fullness and much more besides. Our hardworking and imaginative staff have done a great job this year. a significant success has been deepening our relationship with our in- country staff and more importantly we are now able to do so much more than we have ever done before. Village by Village faces the year ahead with professionalism and humanity, and with great optimism. with your support, we can help to change lives.Dr Nick Swift Andrew Hadfield Paul Broom Anna Kotsonouris Neil Kerfoot Dr Nick Swift ChairChair Trustee Trustee Head of CEO & founder Communications
  • 3. 40 % Donations, (Unrestricted funding) £15,325.21 These are voluntary donations made by our supporters on a regular or one-off basis. They are given to be spent on reaching the aims of the charity. Some are given directly or online. This group also includes one off larger donations by high net worth individuals.36 Donations raised from “Gapmonth” Volunteers 3% Xmas sales of African gifts £1,030.48 % £13,672.52 This is money donated through the This is income volunteers raise before they come out to sales of African items at Christmas Ghana. They get to see and live in the communities their fund raised money helps. They see their money buying uniforms and paying for building materials to construct sanitation projects in villages in poverty. 5% Donation for scholarships (Restricted funding) £2,000 This is money given by a trust to ensure children in poverty can go to their local school. 16 % Donations made to build wells (Restricted funding) £5,919.24 These donation was given for the purpose of bringing clean water to villages in poverty in need of a clean water.
  • 4. Charitable spending 2009/10£41,342This is spending that takes place soVillage by Village can carrying out itʼs 1%charitable activities. This will be the 7% 2%money used to pay for cement, 6%bricklayers in the villages, to build oursanitation project and buy the schooluniforms for children in poverty.These figures also include the“Governance Costs” which were 19%extremely low 0.04% of income in2009/10. 40% 25% Scholarships Sanitation Clean Water Information Centre Gboloo Kofi Cost of Fundraising Xmas Trading Stock Accountant, Governance Costs, others
  • 5. Charitable income 2009/10 £37,948 This is income that the Village by Village2006/07 receives to carrying out its charitable activities. Examples would include the income from a grant and trust bodies, Gap month volunteers, events like the Irish Society of Ghana. In 2007/8 we saw2007/08 a rise in donations. This was due to the founder Anna & Neil got married and asked for gifts to be given as donations to the charity. That same year Paul Broom became a supporter and ultimately a2008/09 Trustee of the charity hence the increase in income for that year. Charitable spending 2009/10 £41,342 2009/10 This is spending that takes place year on year so we can carrying out our charitable activities. This will be the money used to pay for cement, 0 15000 30000 45000 60000 bricklayers in the villages, to build our sanitation project and buy the school uniforms for children in poverty. Spending Income
  • 6. The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statementsfor the year ended 31 October 2010.Village by Village LimitedRegistered charity number" 1116952Registered company number" 5957544Directors (Trustees) " Principal address Bankers Independent examinerNick Swift" " Chairman Village by Village National Westminster Bank Plc Paul Boielle,Paul Broom" " Trustee The Old Sweet Shop, 1 The Cross Community Accountancy Social Enterprise,Andrew Hadfield" Trustee Teme Street, Worcester Unit 7, 9 Thorpe Close, Tenbury Wells, WR1 3PR London, W10 5XL. Worcs, WR15 8BBGovernance and managementThe charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 15/06/2006 and not amended. Ithas no share capital and the liability of each member in the event of winding-up is limited to £1.Village by Village has a ten step New Trustees: recruitment, selection, vetting, appointment & induction process. That can be downloaded via our website:http://www.villagebyvillage.org.uk/policies/Vetting_Policy_for_Trustee_Staff_Recruitment.pdfAims and objectivesOur Vision is of a rural Africa where village communities have access to the basic facilities we in the developed world take for granted.Our Mission is to improve the lives of people living in poverty, in 100 rural Ghanaian villages by 2016, through collaboration and sustainability.The charity’s policy on reservesWe hold £1,000 in a reserve account which covers the charities committed to our goings for one year and enough money to close the charity down//wind up if needed.
  • 7. Summary of the main activities undertaken for the public benefit:Village by Village fights poverty by empowering communities in rural villages in Ghana, Africa. Village byVillage is a highly cost effective kitchen table charity. We get the greatest impact by working in partnershipwith people living in poverty in rural villages. Village by Village builds wells, improves sanitation and provideseducational scholarships for children. We exists because over 4,000 children die every day in Africa from alack of sanitation and drinking unclean water.Summary of the main achievements during the periodThis year we are delighted to report Village by Village provided clean water, sanitation or educationalscholarships to 36 villages, three times as many villages as we did last year (2008/9). We accomplished thiswithout spending three times as much as we did in 2008/9: A true example of doing more with less. Thisresult was achieved through capacity building that has taken place in the pervious years enabling our incountry staff to do more than ever before.In March 2010 we visited another small UK charity working near Kumasi Ashanti Development to swap tipsand tricks and best practises in international development. We arranged this trip to coincide with asuccessful follow-up visit to our Northern Ghana projects being run by Tracks, in Bolgatanga.The highlight of our social calendar was the Irish Society of Ghana Fundraising Event.. St Patricks DayHooley, The party was attended by over 220 people that rose over Ghc 11,000 through tickets sales, barsales, auction, raffle and private donations.In May we worked with the drink makers Diageo and provided a team building experience for a team of 8employees working for the technical department of Guinness Brewerys Accra. They came for an overnightteam building trip and as a group constructed a toilet. These successes quickly lead to another Diageo teambuilding event in Cape Coast. This time the team was 22 executives from Diageo UK who we took to aschool to build a sanitation project.June 2010 Champs Sports Bar sponsored Village by Village for World Cup- “Pools completion”-contributions paid by customers to take part were donated to Village by Village. In July 2010 we welcomedAndrew Hadfield to join the organisation as a Trustee and bring his skills and experience to our trustees skillpool. In October 2010 the Cumbrian Ghana Girls Fundraiser took place at the home of Trustee Paul Broom.The event raised funds for a volunteer trip by “The Ghana Girlsʼ in Jan 2011. Later in October our new foundTrustee Andrew Hadfield successfully ran the Amsterdam Marathon to raise funds for the charity.In the coming year we plan to reach even more villages living in poverty with either clean water, sanitation oreducation. We want to reach more villages than we did this year (36) and concentrate on educationalprojects to educate those most at risk of diseases cause by poor sanitation and a lack of clean water, theyoung and uneducated. This will be a challenge with the current economic climate worsening daily.
  • 8. The charity’s policy on reservesWe hold £1,000 in a reserve account that covers the charities commitment if we were forced to close the charity down.ExemptionsThe trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).Responsibilities of the trusteesCompany law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and ofthe surplus or deficiency for the year then ended.In preparing those financial statements, the trustees are required to: select suitable accounting policies, as described on page 9, and then apply them on a consistent basis, makingjudgements and estimates that are prudent and reasonable. The members of the Committee must also prepare the financial statements on the going concern basis unless it isinappropriate to presume that the charity will continue in business.The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensurethat the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps forthe prevention and detection of fraud or other irregularities.Small company provisions:This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.Signed on behalf of the charityʼs trustees:SignedDr. N P Swift, Chairman Date 5/10/11
  • 9. I report on the accounts of the charity.Respective responsibilities of trustees and examinerThe trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is notrequired for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. The charityʼs gross income exceeded £250,000 and Iam qualified to undertake this examination by being a Fellow of the Association of Charity Independent Examiners.Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:•" examine the accounts under section 43 of the 1993 Act;•" follow the procedures laid down in the general directions given by the Charity Commissioners under section 43(7)(b) of the 1993 Act; and•" state whether particular matters have come to my attention.Basis of independent examinerʼs reportMy examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by thecharity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations fromyou as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as towhether the accounts present a ʻtrue and fair viewʼ and the report is limited to those matters set out in the statement below.Independent examinerʼs statementIn connection with my examination, no matter has come to my attention:1." which gives me reasonable cause to believe that in any material respect the requirements:" •" to keep accounting records in accordance with section 386 of the Companies Act 2006; and" •" to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and with the" " methods and " principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.Signed " " "Paul Boielle, MEng, MAAT" " " Date 5/10/11Community Accountancy Social EnterpriseUnit 7, 9 Thorpe CloseLondon W10 5XL
  • 10. This is a summary of Village by Villageʼs financial activities, extracted from the audited accounts for the yearended 31st October 2010. Copies of the full annual report and accounts are available from our head office(see back cover for contact details).
  • 11. Exemption from auditFor the year ending 31/10/2010 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.Directors’ responsibilities:•" The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;•" The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard forSmaller Entities (effective April 2008).The trustees declare that they have approved the accounts above.Signed on behalf of the charityʼs trustees:SignedDr. N P Swift, Chairman Date 5/10/11
  • 12. Village by VillageCorrespondence address:2 Fir Tree Cottage,Back Lane,Dunham Town,Altrincham,CheshireWA14 4SGBritain: 00 44 (0) 788 7870 090Britain : 00 44 (0) 161 900 6304Ireland: 00 353 (0) 871 711 926Ghana: 00 233 (0) 24 962 6400Website: www.villagebyvillage.org.ukEmail: neil@villagebyvillage.org.ukVillage by Village is a registered charity, number 1116952Version 1.2 - 8/10/11