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Power Point Text Graphics
 

Power Point Text Graphics

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Intro to PowerPoint XP/2002: Uses and how to create a simple PPT presentation.

Intro to PowerPoint XP/2002: Uses and how to create a simple PPT presentation.

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    Power Point Text Graphics Power Point Text Graphics Presentation Transcript

    • PowerPoint Presentations Text and Graphics Techniques Tips
    • What we’ll look at….
      • Uses for PowerPoint
      • Starting out
        • Blank or design
      • Choosing slide layouts
      • Inserting & Formatting Text
      • Inserting Graphics
      • Viewing and arranging slides
      • Creating/Printing notes and handouts
    • PowerPoint Presentations
      • Presentations at conferences or committees
      • Classroom modules
    • Presentations
      • Text and illustrations
        • Pictures
        • Graphs
        • Cartoons for color and variety
      • Presentation + space for notes = Ready-made handouts
    • Classroom modules
      • Outline notes
        • Basis of your lecture segment
      • Photos/Sounds/Videos/Diagrams/Charts
        • Illustrate points
        • Language learning
        • Processes (Physics, Chemistry)
        • Business trends, stats
    • Starting a new presentation
      • Open PowerPoint
      • Start Button  All Programs  Microsoft PowerPoint
      • If a blank presentation doesn’t appear
        • On the menu bar, click File  New
        • The New presentation pane appears at the right
    • Starting choices
      • On the New Presentation pane choose:
    • Starting choices: Blank
      • On the New Presentation pane choose
        • Blank presentation for a simple white or colored background
        • (Add design later)
    • Starting choices: Design Template
      • On the New Presentation pane choose
        • Blank presentation for a simple white or colored background
        • (Add design later)
        • From Design Template to choose from pre-designed graphic backgrounds
    • Starting choices: AutoContent
      • On the New Presentation pane choose
        • Blank presentation for a simple white or colored background
        • (Add design later)
        • From Design Template to choose from pre-designed graphic backgrounds
      From AutoContent Wizard to get help with content for standard business presentations
    • Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices
    • Blank presentation
      • Add slide layout later Easy!
      • Format  Slide Design
    • Starting from Design template
      • New From Design Template
      • Or: Format > Slide Design
      • Template pane opens to the right
      • Click a graphic scheme to choose a design for your presentation
        • Change Templates anytime
        • Remove background pictures from individual slides
    • Title Slide
      • First slide = Title slide
        • Different format from remainder
        • Enter title and subtitle text
        • Subtitle can be:
          • Topic areas
          • Short description
          • Blank
    • Adding more slides
      • On the menu bar, click Insert  New Slide
      • OR: Click the New Slide icon
      • Or: Press Control-M
    • Choosing a slide layout
      • When you add a new slide:
      • Apply slide layout pane appears at right
      • Click to apply your choice
        • Text = Bullets
        • Graphics: Easily add clip art or images saved on your computer
        • Combinations: Text and Graphics frames
      • Always add a title
      • Everything easily changed!
    • Frames
      • Selecting a layout inserts movable containers (frames) to hold text or graphics
        • Graphics don’t have to be in a graphics box
      • Frames are movable and resizable
      Text and graphics layouts
    • Text frames
      • Text normally in levels of bullets (Here’s level 1 in this Slide Design)
        • Level two
          • Level three
      • To get rid of a bullet, backspace at the beginning of a line
      • Bullet and text styles are set in the Slide Design
        • You can change the Master slide (View > Master > Slide Master)
    • Adding Text
      • Type text in a text frame
      • To go down to the next level of bullet:
        • Press Tab at the beginning of a line or
        • Click the Increase Indent icon on Formatting toolbar
      • To go back to a higher level bullet:
        • Press Shift-Tab at the beginning of a line or
        • Click the Decrease Indent icon on Formatting toolbar
    • Text: Other formatting
      • Highlight text to format
      • Use toolbar button to format
      • Use sparingly!
      Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices
    • Techniques: Text
      • Clear Titles
      • Nothing below 18/20 pt
      • Short bullets
        • Explicate as you present
        • Not full text
      • San Serif Fonts
        • Arial, Helvetica, Verdana, Tahoma
      • Best Serif font: Georgia
        • This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)
    • Tips: Text and graphics
      • Appropriate graphic style
        • Serious and subdued
        • Playful and cartoony
        • Illustrative photos
      • Consistent style, colors
        • Drawings with similar look
      • Not too busy
        • Not even 1 graphic per page unless illustrating a point
    • Tips: Consistency
      • Text as well as Graphics styles set in the Slide Design you choose
      • Styles include:
        • Type Face sizes and colors
        • Bullet styles and colors
        • Background graphics
    • Ways to View your slides
      • Normal:
        • Create/Edit
      • Slide Sorter
        • Thumbnails to move around or delete
      • Slide Show
        • Full-Screen presentation
      • Notes Page
        • Type in notes for presenter or for handouts
      • View menu: changes slide display
    • Slide Sorter View
      • Open from
        • View menu
        • View icons (lower left)
      • Click slide to select
        • Drag to move
        • Press Delete to remove
    • Notes View
      • Open from
        • View menu
      • Bottom section for text
        • Notes to print for presenter or for distribution
      Type your notes here
    • Master slides
      • Presentation designs set by Master slides
      • To view and change
        • View > Slide Master
      • Changing an aspect of the master changes your whole presentation - consistently
    • Graphic frames
      • Select a layout that includes a graphics frame
      • Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture
        • Pictures don’t have to be in a graphics frame
    • Pictures
      • Before PowerPoint:
        • Assemble your pix from camera/scan/Web
      • Web: Search with Google―Image tab
        • Click thumbnail of picture
        • Then click See full-sized image
        • Right-click (Control-click on Mac)
        • Click Save Picture as: to download
        • Remember where you saved the picture!
    • Choosing Pictures
      • Choose Pictures like shoes
      • Are they the right fit?
        • Size: Dimensions and File Size
        • Can resize (some) in PowerPoint
      • Do they go with your presentation?
        • Relevance
      • Do they go with each other?
        • Consistency, style
    • Techniques: Inserting pictures
      • Insert  Picture
      • C lip art
        • for supplied art
      • From File
        • for your pictures on disk
    • Techniques: Tweaking pictures
      • Use the Picture toolbar
        • View  Toolbars, Picture
        • Quickly add lines, change brightness, contrast, even color (sometimes)
      • Size, position, tilt graphic
        • Don’t make it (much) larger
    • The picture toolbar
      • Click to select picture before you choose an option
      To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar” Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color
    • Manipulating Pictures
      • Don’t make pictures larger
        • Bigger = Fuzzier
      • Control in PowerPoint:
        • Placement
        • Size
        • Rotation
      Drag corner bubble to resize Drag to rotate Click and drag to move
    • Getting Fancy
      • You can:
      • Add transitions between slides
      • Animate text
      • Make graphics appear and disappear
      • See the PowerPoint Animations presentation for more information.
    • Getting Fancy
      • You can:
      • Add transitions between slides
      • Animate text
      • Make graphics appear and disappear
      • See the PowerPoint Animations presentation for more information.
      Don’t Overuse!
    • Getting Fancy
      • You can:
      • Add transitions between slides
      • Animate text
      • Make graphics appear and disappear
      • See the PowerPoint Animations presentation for more information.
      Don’t Overuse! Can be annoying!
    • Printing
      • From Menu bar: File > Print
        • In lower left, use the Print what pulldown to choose:
      • Slides―1 slide /page
      • Handouts―several slides/page
        • 3 per page prints lines for notes to right
      • Notes pages―like Notes view
        • Slide with your notes
      • Outline View―Text only
      Click down-arrow to see print choices
    • Printing Handouts
      • Choose 3 slides per page to get lines for notes
      • Check Frame slides for line around slide images
      Click down-arrow to set slides/page
    • Printing Headers/Footers
      • On the menu bar, click File > Print, and then click Preview
      • OR: On the menu bar, click View > Header and Footer
      • Add Date, Name of presentation, etc.
      Click preview button to set print options
    • Summary
      • Use PowerPoint for
        • Conferences
        • Meetings
        • Classroom modules
      • Start from blank or design template
        • Add or change design template at will
      • Add text
        • Bullet form primarily: Promote and demote bullets
      • Insert pictures
        • Insert saved pictures or clip art
      • Print Handouts, Notes pages or text outline