0
PowerPoint Presentations Text and Graphics Techniques Tips
What we’ll look at…. <ul><li>Uses for PowerPoint </li></ul><ul><li>Starting out </li></ul><ul><ul><li>Blank or design </li...
PowerPoint Presentations <ul><li>Presentations at conferences or committees </li></ul><ul><li>Classroom modules </li></ul>
Presentations <ul><li>Text and illustrations </li></ul><ul><ul><li>Pictures </li></ul></ul><ul><ul><li>Graphs </li></ul></...
Classroom modules <ul><li>Outline notes </li></ul><ul><ul><li>Basis of your lecture segment </li></ul></ul><ul><li>Photos/...
Starting a new presentation <ul><li>Open PowerPoint </li></ul><ul><li>Start Button     All Programs    Microsoft PowerPo...
Starting choices <ul><li>On the New Presentation pane choose: </li></ul>
Starting choices: Blank <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation  for a simple...
Starting choices: Design Template <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation  fo...
Starting choices: AutoContent <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation  for a ...
Blank presentation screen Slide Thumbnails: Click to move to slides Task pane:  Changes with your Insert menu choices
Blank presentation <ul><li>Add slide layout later Easy! </li></ul><ul><li>Format    Slide Design </li></ul>
Starting from Design template <ul><li>New From Design Template </li></ul><ul><li>Or: Format > Slide Design </li></ul><ul><...
Title Slide <ul><li>First slide = Title slide </li></ul><ul><ul><li>Different format from remainder </li></ul></ul><ul><ul...
Adding more slides <ul><li>On the menu bar, click Insert    New Slide </li></ul><ul><li>OR: Click the New Slide icon </li...
Choosing a slide layout <ul><li>When you add a new slide: </li></ul><ul><li>Apply slide layout  pane appears at right </li...
Frames <ul><li>Selecting a layout inserts movable containers (frames) to hold text or graphics </li></ul><ul><ul><li>Graph...
Text frames <ul><li>Text normally in levels of bullets  (Here’s level 1 in this Slide Design) </li></ul><ul><ul><li>Level ...
Adding Text <ul><li>Type text in a text frame </li></ul><ul><li>To go down to the next level of bullet: </li></ul><ul><ul>...
Text: Other formatting <ul><li>Highlight text to format </li></ul><ul><li>Use toolbar button to format </li></ul><ul><li>U...
Techniques: Text <ul><li>Clear Titles </li></ul><ul><li>Nothing below 18/20 pt </li></ul><ul><li>Short bullets </li></ul><...
Tips: Text and graphics <ul><li>Appropriate graphic style </li></ul><ul><ul><li>Serious and subdued </li></ul></ul><ul><ul...
Tips: Consistency <ul><li>Text as well as Graphics styles set in the Slide Design you choose </li></ul><ul><li>Styles incl...
Ways to View your slides <ul><li>Normal:  </li></ul><ul><ul><li>Create/Edit </li></ul></ul><ul><li>Slide Sorter </li></ul>...
Slide Sorter View <ul><li>Open from  </li></ul><ul><ul><li>View menu </li></ul></ul><ul><ul><li>View icons (lower left) </...
Notes View <ul><li>Open from  </li></ul><ul><ul><li>View menu </li></ul></ul><ul><li>Bottom section for text </li></ul><ul...
Master slides <ul><li>Presentation designs set by Master slides </li></ul><ul><li>To view and change </li></ul><ul><ul><li...
Graphic frames <ul><li>Select a layout that includes a graphics frame </li></ul><ul><li>Click an icon to insert a graphic ...
Pictures <ul><li>Before PowerPoint: </li></ul><ul><ul><li>Assemble your pix from camera/scan/Web </li></ul></ul><ul><li>We...
Choosing Pictures <ul><li>Choose Pictures like shoes </li></ul><ul><li>Are they the right fit? </li></ul><ul><ul><li>Size:...
Techniques: Inserting pictures <ul><li>Insert    Picture </li></ul><ul><li>C lip art   </li></ul><ul><ul><li>for supplied...
Techniques: Tweaking pictures <ul><li>Use the Picture toolbar </li></ul><ul><ul><li>View   Toolbars, Picture </li></ul></...
The picture toolbar <ul><li>Click to select picture before you choose an option </li></ul>To show toolbar: Click a picture...
Manipulating Pictures <ul><li>Don’t make pictures larger </li></ul><ul><ul><li>Bigger = Fuzzier </li></ul></ul><ul><li>Con...
Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><...
Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><...
Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><...
Printing <ul><li>From Menu bar: File > Print </li></ul><ul><ul><li>In lower left, use the  Print what  pulldown to choose:...
Printing Handouts <ul><li>Choose 3 slides per page to get lines for notes </li></ul><ul><li>Check  Frame slides  for line ...
Printing Headers/Footers <ul><li>On the menu bar, click File > Print, and then click Preview </li></ul><ul><li>OR: On the ...
Summary <ul><li>Use PowerPoint for </li></ul><ul><ul><li>Conferences </li></ul></ul><ul><ul><li>Meetings </li></ul></ul><u...
Upcoming SlideShare
Loading in...5
×

Power Point Text Graphics

7,593

Published on

Intro to PowerPoint XP/2002: Uses and how to create a simple PPT presentation.

Published in: Business, Technology
1 Comment
4 Likes
Statistics
Notes
  • Thanks To Slide share, to provide variety of learning experience in ppt
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
No Downloads
Views
Total Views
7,593
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
393
Comments
1
Likes
4
Embeds 0
No embeds

No notes for slide

Transcript of "Power Point Text Graphics"

  1. 1. PowerPoint Presentations Text and Graphics Techniques Tips
  2. 2. What we’ll look at…. <ul><li>Uses for PowerPoint </li></ul><ul><li>Starting out </li></ul><ul><ul><li>Blank or design </li></ul></ul><ul><li>Choosing slide layouts </li></ul><ul><li>Inserting & Formatting Text </li></ul><ul><li>Inserting Graphics </li></ul><ul><li>Viewing and arranging slides </li></ul><ul><li>Creating/Printing notes and handouts </li></ul>
  3. 3. PowerPoint Presentations <ul><li>Presentations at conferences or committees </li></ul><ul><li>Classroom modules </li></ul>
  4. 4. Presentations <ul><li>Text and illustrations </li></ul><ul><ul><li>Pictures </li></ul></ul><ul><ul><li>Graphs </li></ul></ul><ul><ul><li>Cartoons for color and variety </li></ul></ul><ul><li>Presentation + space for notes = Ready-made handouts </li></ul>
  5. 5. Classroom modules <ul><li>Outline notes </li></ul><ul><ul><li>Basis of your lecture segment </li></ul></ul><ul><li>Photos/Sounds/Videos/Diagrams/Charts </li></ul><ul><ul><li>Illustrate points </li></ul></ul><ul><ul><li>Language learning </li></ul></ul><ul><ul><li>Processes (Physics, Chemistry) </li></ul></ul><ul><ul><li>Business trends, stats </li></ul></ul>
  6. 6. Starting a new presentation <ul><li>Open PowerPoint </li></ul><ul><li>Start Button  All Programs  Microsoft PowerPoint </li></ul><ul><li>If a blank presentation doesn’t appear </li></ul><ul><ul><li>On the menu bar, click File  New </li></ul></ul><ul><ul><li>The New presentation pane appears at the right </li></ul></ul>
  7. 7. Starting choices <ul><li>On the New Presentation pane choose: </li></ul>
  8. 8. Starting choices: Blank <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation for a simple white or colored background </li></ul></ul><ul><ul><li>(Add design later) </li></ul></ul>
  9. 9. Starting choices: Design Template <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation for a simple white or colored background </li></ul></ul><ul><ul><li>(Add design later) </li></ul></ul><ul><ul><li>From Design Template to choose from pre-designed graphic backgrounds </li></ul></ul>
  10. 10. Starting choices: AutoContent <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation for a simple white or colored background </li></ul></ul><ul><ul><li>(Add design later) </li></ul></ul><ul><ul><li>From Design Template to choose from pre-designed graphic backgrounds </li></ul></ul>From AutoContent Wizard to get help with content for standard business presentations
  11. 11. Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices
  12. 12. Blank presentation <ul><li>Add slide layout later Easy! </li></ul><ul><li>Format  Slide Design </li></ul>
  13. 13. Starting from Design template <ul><li>New From Design Template </li></ul><ul><li>Or: Format > Slide Design </li></ul><ul><li>Template pane opens to the right </li></ul><ul><li>Click a graphic scheme to choose a design for your presentation </li></ul><ul><ul><li>Change Templates anytime </li></ul></ul><ul><ul><li>Remove background pictures from individual slides </li></ul></ul>
  14. 14. Title Slide <ul><li>First slide = Title slide </li></ul><ul><ul><li>Different format from remainder </li></ul></ul><ul><ul><li>Enter title and subtitle text </li></ul></ul><ul><ul><li>Subtitle can be: </li></ul></ul><ul><ul><ul><li>Topic areas </li></ul></ul></ul><ul><ul><ul><li>Short description </li></ul></ul></ul><ul><ul><ul><li>Blank </li></ul></ul></ul>
  15. 15. Adding more slides <ul><li>On the menu bar, click Insert  New Slide </li></ul><ul><li>OR: Click the New Slide icon </li></ul><ul><li>Or: Press Control-M </li></ul>
  16. 16. Choosing a slide layout <ul><li>When you add a new slide: </li></ul><ul><li>Apply slide layout pane appears at right </li></ul><ul><li>Click to apply your choice </li></ul><ul><ul><li>Text = Bullets </li></ul></ul><ul><ul><li>Graphics: Easily add clip art or images saved on your computer </li></ul></ul><ul><ul><li>Combinations: Text and Graphics frames </li></ul></ul><ul><li>Always add a title </li></ul><ul><li>Everything easily changed! </li></ul>
  17. 17. Frames <ul><li>Selecting a layout inserts movable containers (frames) to hold text or graphics </li></ul><ul><ul><li>Graphics don’t have to be in a graphics box </li></ul></ul><ul><li>Frames are movable and resizable </li></ul>Text and graphics layouts
  18. 18. Text frames <ul><li>Text normally in levels of bullets (Here’s level 1 in this Slide Design) </li></ul><ul><ul><li>Level two </li></ul></ul><ul><ul><ul><li>Level three </li></ul></ul></ul><ul><li>To get rid of a bullet, backspace at the beginning of a line </li></ul><ul><li>Bullet and text styles are set in the Slide Design </li></ul><ul><ul><li>You can change the Master slide (View > Master > Slide Master) </li></ul></ul>
  19. 19. Adding Text <ul><li>Type text in a text frame </li></ul><ul><li>To go down to the next level of bullet: </li></ul><ul><ul><li>Press Tab at the beginning of a line or </li></ul></ul><ul><ul><li>Click the Increase Indent icon on Formatting toolbar </li></ul></ul><ul><li>To go back to a higher level bullet: </li></ul><ul><ul><li>Press Shift-Tab at the beginning of a line or </li></ul></ul><ul><ul><li>Click the Decrease Indent icon on Formatting toolbar </li></ul></ul>
  20. 20. Text: Other formatting <ul><li>Highlight text to format </li></ul><ul><li>Use toolbar button to format </li></ul><ul><li>Use sparingly! </li></ul>Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices
  21. 21. Techniques: Text <ul><li>Clear Titles </li></ul><ul><li>Nothing below 18/20 pt </li></ul><ul><li>Short bullets </li></ul><ul><ul><li>Explicate as you present </li></ul></ul><ul><ul><li>Not full text </li></ul></ul><ul><li>San Serif Fonts </li></ul><ul><ul><li>Arial, Helvetica, Verdana, Tahoma </li></ul></ul><ul><li>Best Serif font: Georgia </li></ul><ul><ul><li>This text: Verdana (Sans Serif top and brown) and Georgia (smaller black) </li></ul></ul>
  22. 22. Tips: Text and graphics <ul><li>Appropriate graphic style </li></ul><ul><ul><li>Serious and subdued </li></ul></ul><ul><ul><li>Playful and cartoony </li></ul></ul><ul><ul><li>Illustrative photos </li></ul></ul><ul><li>Consistent style, colors </li></ul><ul><ul><li>Drawings with similar look </li></ul></ul><ul><li>Not too busy </li></ul><ul><ul><li>Not even 1 graphic per page unless illustrating a point </li></ul></ul>
  23. 23. Tips: Consistency <ul><li>Text as well as Graphics styles set in the Slide Design you choose </li></ul><ul><li>Styles include: </li></ul><ul><ul><li>Type Face sizes and colors </li></ul></ul><ul><ul><li>Bullet styles and colors </li></ul></ul><ul><ul><li>Background graphics </li></ul></ul>
  24. 24. Ways to View your slides <ul><li>Normal: </li></ul><ul><ul><li>Create/Edit </li></ul></ul><ul><li>Slide Sorter </li></ul><ul><ul><li>Thumbnails to move around or delete </li></ul></ul><ul><li>Slide Show </li></ul><ul><ul><li>Full-Screen presentation </li></ul></ul><ul><li>Notes Page </li></ul><ul><ul><li>Type in notes for presenter or for handouts </li></ul></ul><ul><li>View menu: changes slide display </li></ul>
  25. 25. Slide Sorter View <ul><li>Open from </li></ul><ul><ul><li>View menu </li></ul></ul><ul><ul><li>View icons (lower left) </li></ul></ul><ul><li>Click slide to select </li></ul><ul><ul><li>Drag to move </li></ul></ul><ul><ul><li>Press Delete to remove </li></ul></ul>
  26. 26. Notes View <ul><li>Open from </li></ul><ul><ul><li>View menu </li></ul></ul><ul><li>Bottom section for text </li></ul><ul><ul><li>Notes to print for presenter or for distribution </li></ul></ul>Type your notes here
  27. 27. Master slides <ul><li>Presentation designs set by Master slides </li></ul><ul><li>To view and change </li></ul><ul><ul><li>View > Slide Master </li></ul></ul><ul><li>Changing an aspect of the master changes your whole presentation - consistently </li></ul>
  28. 28. Graphic frames <ul><li>Select a layout that includes a graphics frame </li></ul><ul><li>Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture </li></ul><ul><ul><li>Pictures don’t have to be in a graphics frame </li></ul></ul>
  29. 29. Pictures <ul><li>Before PowerPoint: </li></ul><ul><ul><li>Assemble your pix from camera/scan/Web </li></ul></ul><ul><li>Web: Search with Google―Image tab </li></ul><ul><ul><li>Click thumbnail of picture </li></ul></ul><ul><ul><li>Then click See full-sized image </li></ul></ul><ul><ul><li>Right-click (Control-click on Mac) </li></ul></ul><ul><ul><li>Click Save Picture as: to download </li></ul></ul><ul><ul><li>Remember where you saved the picture! </li></ul></ul>
  30. 30. Choosing Pictures <ul><li>Choose Pictures like shoes </li></ul><ul><li>Are they the right fit? </li></ul><ul><ul><li>Size: Dimensions and File Size </li></ul></ul><ul><ul><li>Can resize (some) in PowerPoint </li></ul></ul><ul><li>Do they go with your presentation? </li></ul><ul><ul><li>Relevance </li></ul></ul><ul><li>Do they go with each other? </li></ul><ul><ul><li>Consistency, style </li></ul></ul>
  31. 31. Techniques: Inserting pictures <ul><li>Insert  Picture </li></ul><ul><li>C lip art </li></ul><ul><ul><li>for supplied art </li></ul></ul><ul><li>From File </li></ul><ul><ul><li>for your pictures on disk </li></ul></ul>
  32. 32. Techniques: Tweaking pictures <ul><li>Use the Picture toolbar </li></ul><ul><ul><li>View  Toolbars, Picture </li></ul></ul><ul><ul><li>Quickly add lines, change brightness, contrast, even color (sometimes) </li></ul></ul><ul><li>Size, position, tilt graphic </li></ul><ul><ul><li>Don’t make it (much) larger </li></ul></ul>
  33. 33. The picture toolbar <ul><li>Click to select picture before you choose an option </li></ul>To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar” Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color
  34. 34. Manipulating Pictures <ul><li>Don’t make pictures larger </li></ul><ul><ul><li>Bigger = Fuzzier </li></ul></ul><ul><li>Control in PowerPoint: </li></ul><ul><ul><li>Placement </li></ul></ul><ul><ul><li>Size </li></ul></ul><ul><ul><li>Rotation </li></ul></ul>Drag corner bubble to resize Drag to rotate Click and drag to move
  35. 35. Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><ul><li>Make graphics appear and disappear </li></ul><ul><li>See the PowerPoint Animations presentation for more information. </li></ul>
  36. 36. Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><ul><li>Make graphics appear and disappear </li></ul><ul><li>See the PowerPoint Animations presentation for more information. </li></ul>Don’t Overuse!
  37. 37. Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><ul><li>Make graphics appear and disappear </li></ul><ul><li>See the PowerPoint Animations presentation for more information. </li></ul>Don’t Overuse! Can be annoying!
  38. 38. Printing <ul><li>From Menu bar: File > Print </li></ul><ul><ul><li>In lower left, use the Print what pulldown to choose: </li></ul></ul><ul><li>Slides―1 slide /page </li></ul><ul><li>Handouts―several slides/page </li></ul><ul><ul><li>3 per page prints lines for notes to right </li></ul></ul><ul><li>Notes pages―like Notes view </li></ul><ul><ul><li>Slide with your notes </li></ul></ul><ul><li>Outline View―Text only </li></ul>Click down-arrow to see print choices
  39. 39. Printing Handouts <ul><li>Choose 3 slides per page to get lines for notes </li></ul><ul><li>Check Frame slides for line around slide images </li></ul>Click down-arrow to set slides/page
  40. 40. Printing Headers/Footers <ul><li>On the menu bar, click File > Print, and then click Preview </li></ul><ul><li>OR: On the menu bar, click View > Header and Footer </li></ul><ul><li>Add Date, Name of presentation, etc. </li></ul>Click preview button to set print options
  41. 41. Summary <ul><li>Use PowerPoint for </li></ul><ul><ul><li>Conferences </li></ul></ul><ul><ul><li>Meetings </li></ul></ul><ul><ul><li>Classroom modules </li></ul></ul><ul><li>Start from blank or design template </li></ul><ul><ul><li>Add or change design template at will </li></ul></ul><ul><li>Add text </li></ul><ul><ul><li>Bullet form primarily: Promote and demote bullets </li></ul></ul><ul><li>Insert pictures </li></ul><ul><ul><li>Insert saved pictures or clip art </li></ul></ul><ul><li>Print Handouts, Notes pages or text outline </li></ul>
  1. A particular slide catching your eye?

    Clipping is a handy way to collect important slides you want to go back to later.

×