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Intro to PowerPoint XP/2002: Uses and how to create a simple PPT presentation.

Intro to PowerPoint XP/2002: Uses and how to create a simple PPT presentation.

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Transcript

  • 1. PowerPoint Presentations Text and Graphics Techniques Tips
  • 2. What we’ll look at….
    • Uses for PowerPoint
    • Starting out
      • Blank or design
    • Choosing slide layouts
    • Inserting & Formatting Text
    • Inserting Graphics
    • Viewing and arranging slides
    • Creating/Printing notes and handouts
  • 3. PowerPoint Presentations
    • Presentations at conferences or committees
    • Classroom modules
  • 4. Presentations
    • Text and illustrations
      • Pictures
      • Graphs
      • Cartoons for color and variety
    • Presentation + space for notes = Ready-made handouts
  • 5. Classroom modules
    • Outline notes
      • Basis of your lecture segment
    • Photos/Sounds/Videos/Diagrams/Charts
      • Illustrate points
      • Language learning
      • Processes (Physics, Chemistry)
      • Business trends, stats
  • 6. Starting a new presentation
    • Open PowerPoint
    • Start Button  All Programs  Microsoft PowerPoint
    • If a blank presentation doesn’t appear
      • On the menu bar, click File  New
      • The New presentation pane appears at the right
  • 7. Starting choices
    • On the New Presentation pane choose:
  • 8. Starting choices: Blank
    • On the New Presentation pane choose
      • Blank presentation for a simple white or colored background
      • (Add design later)
  • 9. Starting choices: Design Template
    • On the New Presentation pane choose
      • Blank presentation for a simple white or colored background
      • (Add design later)
      • From Design Template to choose from pre-designed graphic backgrounds
  • 10. Starting choices: AutoContent
    • On the New Presentation pane choose
      • Blank presentation for a simple white or colored background
      • (Add design later)
      • From Design Template to choose from pre-designed graphic backgrounds
    From AutoContent Wizard to get help with content for standard business presentations
  • 11. Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices
  • 12. Blank presentation
    • Add slide layout later Easy!
    • Format  Slide Design
  • 13. Starting from Design template
    • New From Design Template
    • Or: Format > Slide Design
    • Template pane opens to the right
    • Click a graphic scheme to choose a design for your presentation
      • Change Templates anytime
      • Remove background pictures from individual slides
  • 14. Title Slide
    • First slide = Title slide
      • Different format from remainder
      • Enter title and subtitle text
      • Subtitle can be:
        • Topic areas
        • Short description
        • Blank
  • 15. Adding more slides
    • On the menu bar, click Insert  New Slide
    • OR: Click the New Slide icon
    • Or: Press Control-M
  • 16. Choosing a slide layout
    • When you add a new slide:
    • Apply slide layout pane appears at right
    • Click to apply your choice
      • Text = Bullets
      • Graphics: Easily add clip art or images saved on your computer
      • Combinations: Text and Graphics frames
    • Always add a title
    • Everything easily changed!
  • 17. Frames
    • Selecting a layout inserts movable containers (frames) to hold text or graphics
      • Graphics don’t have to be in a graphics box
    • Frames are movable and resizable
    Text and graphics layouts
  • 18. Text frames
    • Text normally in levels of bullets (Here’s level 1 in this Slide Design)
      • Level two
        • Level three
    • To get rid of a bullet, backspace at the beginning of a line
    • Bullet and text styles are set in the Slide Design
      • You can change the Master slide (View > Master > Slide Master)
  • 19. Adding Text
    • Type text in a text frame
    • To go down to the next level of bullet:
      • Press Tab at the beginning of a line or
      • Click the Increase Indent icon on Formatting toolbar
    • To go back to a higher level bullet:
      • Press Shift-Tab at the beginning of a line or
      • Click the Decrease Indent icon on Formatting toolbar
  • 20. Text: Other formatting
    • Highlight text to format
    • Use toolbar button to format
    • Use sparingly!
    Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices
  • 21. Techniques: Text
    • Clear Titles
    • Nothing below 18/20 pt
    • Short bullets
      • Explicate as you present
      • Not full text
    • San Serif Fonts
      • Arial, Helvetica, Verdana, Tahoma
    • Best Serif font: Georgia
      • This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)
  • 22. Tips: Text and graphics
    • Appropriate graphic style
      • Serious and subdued
      • Playful and cartoony
      • Illustrative photos
    • Consistent style, colors
      • Drawings with similar look
    • Not too busy
      • Not even 1 graphic per page unless illustrating a point
  • 23. Tips: Consistency
    • Text as well as Graphics styles set in the Slide Design you choose
    • Styles include:
      • Type Face sizes and colors
      • Bullet styles and colors
      • Background graphics
  • 24. Ways to View your slides
    • Normal:
      • Create/Edit
    • Slide Sorter
      • Thumbnails to move around or delete
    • Slide Show
      • Full-Screen presentation
    • Notes Page
      • Type in notes for presenter or for handouts
    • View menu: changes slide display
  • 25. Slide Sorter View
    • Open from
      • View menu
      • View icons (lower left)
    • Click slide to select
      • Drag to move
      • Press Delete to remove
  • 26. Notes View
    • Open from
      • View menu
    • Bottom section for text
      • Notes to print for presenter or for distribution
    Type your notes here
  • 27. Master slides
    • Presentation designs set by Master slides
    • To view and change
      • View > Slide Master
    • Changing an aspect of the master changes your whole presentation - consistently
  • 28. Graphic frames
    • Select a layout that includes a graphics frame
    • Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture
      • Pictures don’t have to be in a graphics frame
  • 29. Pictures
    • Before PowerPoint:
      • Assemble your pix from camera/scan/Web
    • Web: Search with Google―Image tab
      • Click thumbnail of picture
      • Then click See full-sized image
      • Right-click (Control-click on Mac)
      • Click Save Picture as: to download
      • Remember where you saved the picture!
  • 30. Choosing Pictures
    • Choose Pictures like shoes
    • Are they the right fit?
      • Size: Dimensions and File Size
      • Can resize (some) in PowerPoint
    • Do they go with your presentation?
      • Relevance
    • Do they go with each other?
      • Consistency, style
  • 31. Techniques: Inserting pictures
    • Insert  Picture
    • C lip art
      • for supplied art
    • From File
      • for your pictures on disk
  • 32. Techniques: Tweaking pictures
    • Use the Picture toolbar
      • View  Toolbars, Picture
      • Quickly add lines, change brightness, contrast, even color (sometimes)
    • Size, position, tilt graphic
      • Don’t make it (much) larger
  • 33. The picture toolbar
    • Click to select picture before you choose an option
    To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar” Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color
  • 34. Manipulating Pictures
    • Don’t make pictures larger
      • Bigger = Fuzzier
    • Control in PowerPoint:
      • Placement
      • Size
      • Rotation
    Drag corner bubble to resize Drag to rotate Click and drag to move
  • 35. Getting Fancy
    • You can:
    • Add transitions between slides
    • Animate text
    • Make graphics appear and disappear
    • See the PowerPoint Animations presentation for more information.
  • 36. Getting Fancy
    • You can:
    • Add transitions between slides
    • Animate text
    • Make graphics appear and disappear
    • See the PowerPoint Animations presentation for more information.
    Don’t Overuse!
  • 37. Getting Fancy
    • You can:
    • Add transitions between slides
    • Animate text
    • Make graphics appear and disappear
    • See the PowerPoint Animations presentation for more information.
    Don’t Overuse! Can be annoying!
  • 38. Printing
    • From Menu bar: File > Print
      • In lower left, use the Print what pulldown to choose:
    • Slides―1 slide /page
    • Handouts―several slides/page
      • 3 per page prints lines for notes to right
    • Notes pages―like Notes view
      • Slide with your notes
    • Outline View―Text only
    Click down-arrow to see print choices
  • 39. Printing Handouts
    • Choose 3 slides per page to get lines for notes
    • Check Frame slides for line around slide images
    Click down-arrow to set slides/page
  • 40. Printing Headers/Footers
    • On the menu bar, click File > Print, and then click Preview
    • OR: On the menu bar, click View > Header and Footer
    • Add Date, Name of presentation, etc.
    Click preview button to set print options
  • 41. Summary
    • Use PowerPoint for
      • Conferences
      • Meetings
      • Classroom modules
    • Start from blank or design template
      • Add or change design template at will
    • Add text
      • Bullet form primarily: Promote and demote bullets
    • Insert pictures
      • Insert saved pictures or clip art
    • Print Handouts, Notes pages or text outline