PowerPoint Presentations Text and Graphics Techniques Tips

What we’ll look at…. Uses for PowerPoint Starting out Blank or design Choosing slide layouts Inserting & Formatting Text Inserting Graphics Viewing and arranging slides Creating/Printing notes and handouts

Uses for PowerPoint

Starting out

Blank or design

Choosing slide layouts

Inserting & Formatting Text

Inserting Graphics

Viewing and arranging slides

Creating/Printing notes and handouts

PowerPoint Presentations Presentations at conferences or committees Classroom modules

Presentations at conferences or committees

Classroom modules

Presentations Text and illustrations Pictures Graphs Cartoons for color and variety Presentation + space for notes = Ready-made handouts

Text and illustrations

Pictures

Graphs

Cartoons for color and variety

Presentation + space for notes = Ready-made handouts

Classroom modules Outline notes Basis of your lecture segment Photos/Sounds/Videos/Diagrams/Charts Illustrate points Language learning Processes (Physics, Chemistry) Business trends, stats

Outline notes

Basis of your lecture segment

Photos/Sounds/Videos/Diagrams/Charts

Illustrate points

Language learning

Processes (Physics, Chemistry)

Business trends, stats

Starting a new presentation Open PowerPoint Start Button  All Programs  Microsoft PowerPoint If a blank presentation doesn’t appear On the menu bar, click File  New The New presentation pane appears at the right

Open PowerPoint

Start Button  All Programs  Microsoft PowerPoint

If a blank presentation doesn’t appear

On the menu bar, click File  New

The New presentation pane appears at the right

Starting choices On the New Presentation pane choose:

On the New Presentation pane choose:

Starting choices: Blank On the New Presentation pane choose Blank presentation for a simple white or colored background (Add design later)

On the New Presentation pane choose

Blank presentation for a simple white or colored background

(Add design later)

Starting choices: Design Template On the New Presentation pane choose Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds

On the New Presentation pane choose

Blank presentation for a simple white or colored background

(Add design later)

From Design Template to choose from pre-designed graphic backgrounds

Starting choices: AutoContent On the New Presentation pane choose Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds From AutoContent Wizard to get help with content for standard business presentations

On the New Presentation pane choose

Blank presentation for a simple white or colored background

(Add design later)

From Design Template to choose from pre-designed graphic backgrounds

Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices

Blank presentation Add slide layout later Easy! Format  Slide Design

Add slide layout later Easy!

Format  Slide Design

Starting from Design template New From Design Template Or: Format > Slide Design Template pane opens to the right Click a graphic scheme to choose a design for your presentation Change Templates anytime Remove background pictures from individual slides

New From Design Template

Or: Format > Slide Design

Template pane opens to the right

Click a graphic scheme to choose a design for your presentation

Change Templates anytime

Remove background pictures from individual slides

Title Slide First slide = Title slide Different format from remainder Enter title and subtitle text Subtitle can be: Topic areas Short description Blank

First slide = Title slide

Different format from remainder

Enter title and subtitle text

Subtitle can be:

Topic areas

Short description

Blank

Adding more slides On the menu bar, click Insert  New Slide OR: Click the New Slide icon Or: Press Control-M

On the menu bar, click Insert  New Slide

OR: Click the New Slide icon

Or: Press Control-M

Choosing a slide layout When you add a new slide: Apply slide layout pane appears at right Click to apply your choice Text = Bullets Graphics: Easily add clip art or images saved on your computer Combinations: Text and Graphics frames Always add a title Everything easily changed!

When you add a new slide:

Apply slide layout pane appears at right

Click to apply your choice

Text = Bullets

Graphics: Easily add clip art or images saved on your computer

Combinations: Text and Graphics frames

Always add a title

Everything easily changed!

Frames Selecting a layout inserts movable containers (frames) to hold text or graphics Graphics don’t have to be in a graphics box Frames are movable and resizable Text and graphics layouts

Selecting a layout inserts movable containers (frames) to hold text or graphics

Graphics don’t have to be in a graphics box

Frames are movable and resizable

Text frames Text normally in levels of bullets (Here’s level 1 in this Slide Design) Level two Level three To get rid of a bullet, backspace at the beginning of a line Bullet and text styles are set in the Slide Design You can change the Master slide (View > Master > Slide Master)

Text normally in levels of bullets (Here’s level 1 in this Slide Design)

Level two

Level three

To get rid of a bullet, backspace at the beginning of a line

Bullet and text styles are set in the Slide Design

You can change the Master slide (View > Master > Slide Master)

Adding Text Type text in a text frame To go down to the next level of bullet: Press Tab at the beginning of a line or Click the Increase Indent icon on Formatting toolbar To go back to a higher level bullet: Press Shift-Tab at the beginning of a line or Click the Decrease Indent icon on Formatting toolbar

Type text in a text frame

To go down to the next level of bullet:

Press Tab at the beginning of a line or

Click the Increase Indent icon on Formatting toolbar

To go back to a higher level bullet:

Press Shift-Tab at the beginning of a line or

Click the Decrease Indent icon on Formatting toolbar

Text: Other formatting Highlight text to format Use toolbar button to format Use sparingly! Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices

Highlight text to format

Use toolbar button to format

Use sparingly!

Techniques: Text Clear Titles Nothing below 18/20 pt Short bullets Explicate as you present Not full text San Serif Fonts Arial, Helvetica, Verdana, Tahoma Best Serif font: Georgia This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)

Clear Titles

Nothing below 18/20 pt

Short bullets

Explicate as you present

Not full text

San Serif Fonts

Arial, Helvetica, Verdana, Tahoma

Best Serif font: Georgia

This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)

Tips: Text and graphics Appropriate graphic style Serious and subdued Playful and cartoony Illustrative photos Consistent style, colors Drawings with similar look Not too busy Not even 1 graphic per page unless illustrating a point

Appropriate graphic style

Serious and subdued

Playful and cartoony

Illustrative photos

Consistent style, colors

Drawings with similar look

Not too busy

Not even 1 graphic per page unless illustrating a point

Tips: Consistency Text as well as Graphics styles set in the Slide Design you choose Styles include: Type Face sizes and colors Bullet styles and colors Background graphics

Text as well as Graphics styles set in the Slide Design you choose

Styles include:

Type Face sizes and colors

Bullet styles and colors

Background graphics

Ways to View your slides Normal: Create/Edit Slide Sorter Thumbnails to move around or delete Slide Show Full-Screen presentation Notes Page Type in notes for presenter or for handouts View menu: changes slide display

Normal:

Create/Edit

Slide Sorter

Thumbnails to move around or delete

Slide Show

Full-Screen presentation

Notes Page

Type in notes for presenter or for handouts

View menu: changes slide display

Slide Sorter View Open from View menu View icons (lower left) Click slide to select Drag to move Press Delete to remove

Open from

View menu

View icons (lower left)

Click slide to select

Drag to move

Press Delete to remove

Notes View Open from View menu Bottom section for text Notes to print for presenter or for distribution Type your notes here

Open from

View menu

Bottom section for text

Notes to print for presenter or for distribution

Master slides Presentation designs set by Master slides To view and change View > Slide Master Changing an aspect of the master changes your whole presentation - consistently

Presentation designs set by Master slides

To view and change

View > Slide Master

Changing an aspect of the master changes your whole presentation - consistently

Graphic frames Select a layout that includes a graphics frame Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture Pictures don’t have to be in a graphics frame

Select a layout that includes a graphics frame

Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture

Pictures don’t have to be in a graphics frame

Pictures Before PowerPoint: Assemble your pix from camera/scan/Web Web: Search with Google―Image tab Click thumbnail of picture Then click See full-sized image Right-click (Control-click on Mac) Click Save Picture as: to download Remember where you saved the picture!

Before PowerPoint:

Assemble your pix from camera/scan/Web

Web: Search with Google―Image tab

Click thumbnail of picture

Then click See full-sized image

Right-click (Control-click on Mac)

Click Save Picture as: to download

Remember where you saved the picture!

Choosing Pictures Choose Pictures like shoes Are they the right fit? Size: Dimensions and File Size Can resize (some) in PowerPoint Do they go with your presentation? Relevance Do they go with each other? Consistency, style

Choose Pictures like shoes

Are they the right fit?

Size: Dimensions and File Size

Can resize (some) in PowerPoint

Do they go with your presentation?

Relevance

Do they go with each other?

Consistency, style

Techniques: Inserting pictures Insert  Picture C lip art for supplied art From File for your pictures on disk

Insert  Picture

C lip art

for supplied art

From File

for your pictures on disk

Techniques: Tweaking pictures Use the Picture toolbar View  Toolbars, Picture Quickly add lines, change brightness, contrast, even color (sometimes) Size, position, tilt graphic Don’t make it (much) larger

Use the Picture toolbar

View  Toolbars, Picture

Quickly add lines, change brightness, contrast, even color (sometimes)

Size, position, tilt graphic

Don’t make it (much) larger

The picture toolbar Click to select picture before you choose an option To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar” Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color

Click to select picture before you choose an option

Manipulating Pictures Don’t make pictures larger Bigger = Fuzzier Control in PowerPoint: Placement Size Rotation Drag corner bubble to resize Drag to rotate Click and drag to move

Don’t make pictures larger

Bigger = Fuzzier

Control in PowerPoint:

Placement

Size

Rotation

Getting Fancy You can: Add transitions between slides Animate text Make graphics appear and disappear See the PowerPoint Animations presentation for more information.

You can:

Add transitions between slides

Animate text

Make graphics appear and disappear

See the PowerPoint Animations presentation for more information.

Getting Fancy You can: Add transitions between slides Animate text Make graphics appear and disappear See the PowerPoint Animations presentation for more information. Don’t Overuse!

You can:

Add transitions between slides

Animate text

Make graphics appear and disappear

See the PowerPoint Animations presentation for more information.

Getting Fancy You can: Add transitions between slides Animate text Make graphics appear and disappear See the PowerPoint Animations presentation for more information. Don’t Overuse! Can be annoying!

You can:

Add transitions between slides

Animate text

Make graphics appear and disappear

See the PowerPoint Animations presentation for more information.

Printing From Menu bar: File > Print In lower left, use the Print what pulldown to choose: Slides―1 slide /page Handouts―several slides/page 3 per page prints lines for notes to right Notes pages―like Notes view Slide with your notes Outline View―Text only Click down-arrow to see print choices

From Menu bar: File > Print

In lower left, use the Print what pulldown to choose:

Slides―1 slide /page

Handouts―several slides/page

3 per page prints lines for notes to right

Notes pages―like Notes view

Slide with your notes

Outline View―Text only

Printing Handouts Choose 3 slides per page to get lines for notes Check Frame slides for line around slide images Click down-arrow to set slides/page

Choose 3 slides per page to get lines for notes

Check Frame slides for line around slide images

Printing Headers/Footers On the menu bar, click File > Print, and then click Preview OR: On the menu bar, click View > Header and Footer Add Date, Name of presentation, etc. Click preview button to set print options

On the menu bar, click File > Print, and then click Preview

OR: On the menu bar, click View > Header and Footer

Add Date, Name of presentation, etc.

Summary Use PowerPoint for Conferences Meetings Classroom modules Start from blank or design template Add or change design template at will Add text Bullet form primarily: Promote and demote bullets Insert pictures Insert saved pictures or clip art Print Handouts, Notes pages or text outline

Use PowerPoint for

Conferences

Meetings

Classroom modules

Start from blank or design template

Add or change design template at will

Add text

Bullet form primarily: Promote and demote bullets

Insert pictures

Insert saved pictures or clip art

Print Handouts, Notes pages or text outline