Library Security and Safety : Current Trends and Development by Fe Angela M. Verzosa

Library security and safety Overview: procedures and physical aspects of buildings and equipment related to safeguarding of the collections as well as patron and staff safety, and providing a safe environment for people and materials computer system integrity as it relates to protecting the library’s digital assets and services, and emergency preparedness.

Overview:

procedures and physical aspects of buildings and equipment related to safeguarding of the collections as well as patron and staff safety, and

providing a safe environment for people and materials

computer system integrity as it relates to protecting the library’s digital assets and services, and

emergency preparedness.

Security/safety as basic function freedom from danger protection from unauthorized access loss avoidance damage prevention reduction of long-term threat posed by improper environmental conditions

freedom from danger

protection from unauthorized access

loss avoidance

damage prevention

reduction of long-term threat posed by improper environmental conditions

Security “ the acquisition, organization and distribution of resources (human, physical, monetary) to ensure adequate protection of historical and cultural information of enduring value and access for present and future generations.” Paul Conway

“ the acquisition, organization and distribution of resources (human, physical, monetary) to ensure adequate protection of historical and cultural information of enduring value and access for present and future generations.” Paul Conway

Evaluating security needs Different types of libraries university/college government/public special research institutions Different areas stack and processing areas reading/exhibit areas office/staff areas Developing a security plan

Different types of libraries

university/college

government/public

special

research institutions

Different areas

stack and processing areas

reading/exhibit areas

office/staff areas

Developing a security plan

Security Plan Assess vulnerability Identify the assets, threats Evaluate existing policies/procedures Write-out policy statements Establish priorities Identify persons responsible and areas of responsibilities

Assess vulnerability

Identify the assets, threats

Evaluate existing policies/procedures

Write-out policy statements

Establish priorities

Identify persons responsible and areas of responsibilities

Assets books and periodicals audio-visual materials archives and manuscripts computers and electronic resources furniture and equipment staff

books and periodicals

audio-visual materials

archives and manuscripts

computers and electronic resources

furniture and equipment

staff

identification of items conduct an inventory / holdings list classify items of value separate valuable originals mark/label materials service only processed materials keep a record of checked-out items

conduct an inventory / holdings list

classify items of value

separate valuable originals

mark/label materials

service only processed materials

keep a record of checked-out items

Threats Theft or loss Damage/Destruction by fire, earthquake, or flood Damage by neglect

Theft or loss

Damage/Destruction by fire, earthquake, or flood

Damage by neglect

Vulnerability Open or closed areas Trustworthy staff High or low crime rate in area Opening/closing hours Disaster preparedness plan Fire suppression system Heat and humidity controls Conservation program

Open or closed areas

Trustworthy staff

High or low crime rate in area

Opening/closing hours

Disaster preparedness plan

Fire suppression system

Heat and humidity controls

Conservation program

assessment process begin with gathering info on existing policies to know the limits of what can/cannot be done. determine the requirements of every area by conducting a survey of the exterior and the interior environments identify possible threats to the holdings examine archival/library operations, personnel movements, patron behavior, etc.

begin with gathering info on existing policies to know the limits of what can/cannot be done.

determine the requirements of every area by conducting a survey of the exterior and the interior environments

identify possible threats to the holdings

examine archival/library operations, personnel movements, patron behavior, etc.

access policies physical access and / or intellectual access free access vs. restricted access open stacks vs. closed stacks use of passwords for computer access admittance regulations who should have access points of access

physical access and / or intellectual access

free access vs. restricted access

open stacks vs. closed stacks

use of passwords for computer access

admittance regulations

who should have access

points of access

deterring thefts identifying or marking items controlling the exterior environment securing the interior environment insuring valuable materials/vital documents Loss avoidance

deterring thefts

identifying or marking items

controlling the exterior environment

securing the interior environment

insuring valuable materials/vital documents

deterring thefts learn to think like thieves install security devises - locks, grills, alarms, cameras, timers engage in close supervision conduct surveillance put up signages

learn to think like thieves

install security devises - locks, grills, alarms, cameras, timers

engage in close supervision

conduct surveillance

put up signages

what to do with thieves no action unless “caught in the act” discreet apprehension w/ witness detention for further investigation prosecution (court action) other disciplinary actions public / private apologies fines/penalties suspension of archives/library privileges

no action unless “caught in the act”

discreet apprehension w/ witness

detention for further investigation

prosecution (court action)

other disciplinary actions public / private apologies fines/penalties

suspension of archives/library privileges

controlling the exterior close watch of entrance/exits and access points sufficient lighting intrusion-detection system knowledge of physical lay-out obstructive landscaping

close watch of entrance/exits and access points

sufficient lighting

intrusion-detection system

knowledge of physical lay-out

obstructive landscaping

securing the interior know the physical lay-out staff responsibility in closing adequate lighting area visibility from staff desk user/visitor and staff logbooks control of keys

know the physical lay-out

staff responsibility in closing

adequate lighting

area visibility from staff desk

user/visitor and staff logbooks

control of keys

insurance insure the building and its contents insure only marketable items consult appraiser for value reappraise every five years know the coverage of the policy

insure the building and its contents

insure only marketable items

consult appraiser for value

reappraise every five years

know the coverage of the policy

damage prevention environmental damage fire and water damage damage caused by pests damage from mishandling, incorrect procedures, etc. damage from frequent use

environmental damage

fire and water damage

damage caused by pests

damage from mishandling, incorrect procedures, etc.

damage from frequent use

Guards as first line of security courteous and respectable knowledge of the law and common sense observant and alert firm and thorough in the performance of duties honest and diligent focused on the job

courteous and respectable

knowledge of the law and common sense

observant and alert

firm and thorough in the performance of duties

honest and diligent

focused on the job

Space considerations space for work, stack room, and reading room free from flooding, dampness, and extreme temperatures free from uncontrolled lighting conditions security-safe, sheltered but accessible

space for work, stack room, and reading room

free from flooding, dampness, and extreme temperatures

free from uncontrolled lighting conditions

security-safe, sheltered but accessible

facilities & equipment fireproofing airconditioning humidity control smoke and heat detectors double locks security alarm

fireproofing

airconditioning

humidity control

smoke and heat detectors

double locks

security alarm

facilities & equipment ultraviolet filter screens heavy curtains acid-free boxes acid-free folders rust-free supplies

ultraviolet filter screens

heavy curtains

acid-free boxes

acid-free folders

rust-free supplies

COMMON HAZARDS temperature humidity light insects and rodents fungi, mold, mildew acid fire water PEOPLE using ink/pens using adhesives laminating folding, tearing spilling food/drink bending, tracing stealing/ mutilating

temperature

humidity

light

insects and rodents

fungi, mold, mildew

acid

fire

water

PEOPLE using ink/pens using adhesives laminating folding, tearing spilling food/drink bending, tracing stealing/ mutilating

Computer security Main threats – bugs, viruses, etc. Theft of computer equipment and accessories Unauthorized changes to software settings Unauthorized or illegal software applications

Main threats – bugs, viruses, etc.

Theft of computer equipment and accessories

Unauthorized changes to software settings

Unauthorized or illegal software applications

what is occupational safety and health? “ the promotion and maintenance of the highest degree of physical, mental and social well-being of workers in all occupations” “ the protection of workers in their employment from risks resulting from factors adverse to health” “ the adaptation of work to man and of each man to his job” ILO-WHO

“ the promotion and maintenance of the highest degree of physical, mental and social well-being of workers in all occupations”

“ the protection of workers in their employment from risks resulting from factors adverse to health”

“ the adaptation of work to man and of each man to his job”

ILO-WHO

What are the occupational risks in library work places ? Physical - muscoloskeletal disorders, and other discomforts, such as heat, pollution, dirt and dust, etc. Mental – such as work overload, ennui and boredom, lack of career advancement , etc. Emotional – such as time pressure, verbal abuse, sexual harassment, general working conditions causing stress

Physical - muscoloskeletal disorders, and other discomforts, such as heat, pollution, dirt and dust, etc.

Mental – such as work overload, ennui and boredom, lack of career advancement , etc.

Emotional – such as time pressure, verbal abuse, sexual harassment, general working conditions causing stress

“ muscoloskeletaldisorders” or physical discomforts too much standing too much sitting too much reaching/arm-stretching prolonged and close exposure to electric and magnetic fields from a VDT prolonged computer keyboard operation

too much standing

too much sitting

too much reaching/arm-stretching

prolonged and close exposure to electric and magnetic fields from a VDT

prolonged computer keyboard operation

Library Concerns promotion of awareness of OSH in library environments adoption of common measures that will ensure OSH in library work places collaboration in the areas of training and education, research, information networking and dissemination, and monitoring and evaluation

promotion of awareness of OSH in library environments

adoption of common measures that will ensure OSH in library work places

collaboration in the areas of training and education, research, information

networking and dissemination, and monitoring and evaluation

safety training teaches employees how to prevent and respond to work-related illness and injury, through on-the-job safety equipment training and weekend seminars or a video during employee orientation. Training should include proper use of equipment, appropriate storage of equipment and materials , how to handle hazardous materials , report injuries and problems, and how to respond to injuries on the job. Ineffective workplace safety policies can lead to an increase in workers compensation claims.

teaches employees how to prevent and respond to work-related illness and injury, through on-the-job safety equipment training and weekend seminars or a video during employee orientation.

Training should include proper use of equipment, appropriate storage of equipment and materials , how to handle hazardous materials , report injuries and problems, and how to respond to injuries on the job.

Ineffective workplace safety policies can lead to an increase in workers compensation claims.

Safety survey Are safety procedures adequate in your area? Are you trained sufficiently in safety procedures? Do you know how to recognize hazards and problems? Is safety equipment readily available for you? Are there enough people assigned for you to do your job safely? Do you have adequate equipment and materials to do your job safely?

Are safety procedures adequate in your area?

Are you trained sufficiently in safety procedures?

Do you know how to recognize hazards and problems?

Is safety equipment readily available for you?

Are there enough people assigned for you to do your job safely?

Do you have adequate equipment and materials to do your job safely?

Safety survey Is the facility adequately cleaned? Is the facility adequately maintained? Do you report problems? Are safety/security problems corrected in a timely manner in your area? Are you held accountable for working in a safe manner? Do managers and supervisors take prompt action to correct or prevent mishaps?

Is the facility adequately cleaned?

Is the facility adequately maintained?

Do you report problems?

Are safety/security problems corrected in a timely manner in your area?

Are you held accountable for working in a safe manner?

Do managers and supervisors take prompt action to correct or prevent mishaps?

Definition of Ergonomics a way to work smarter--not harder by designing tools, equipment, work stations and tasks to fit the job to the worker --NOT the worker to the job: Layout / type of controls & displays Lighting & Temperature Process (Heights, reaches, weights)

a way to work smarter--not harder by designing tools, equipment, work stations and tasks to fit the job to the worker --NOT the worker to the job:

Layout / type of controls & displays

Lighting & Temperature

Process (Heights, reaches, weights)

Why worry ? Work Related Musculoskeletal Disorders (WMSDs) are fastest-growing injury/illness category $13 to 20 billion total injury cost / year More lost workdays (ave. = 30 days for a Carpal Tunnel injury )

Work Related Musculoskeletal Disorders (WMSDs) are fastest-growing injury/illness category

$13 to 20 billion total injury cost / year

More lost workdays

(ave. = 30 days for

a Carpal Tunnel injury )

MSD injury data 600,000 MSDs require time off from work. Women suffer more ergonomic injuries due: to having jobs requiring more heavy lifting, repetitive tasks and awkward postures 70% of Carpal Tunnel 62% of Tendonitis

600,000 MSDs require time off from work.

Women suffer more ergonomic injuries due:

to having jobs requiring more heavy lifting, repetitive tasks and

awkward postures

70% of Carpal Tunnel

62% of Tendonitis

Ctd injury factors Lesions to tendons of the neck, back, shoulders, arms, wrists or hands Primary causes: Repetitive movements over long periods of time Awkward postures Use of excessive forces

Lesions to tendons of the neck, back, shoulders, arms, wrists or hands

Primary causes:

Repetitive movements over long periods of time

Awkward postures

Use of excessive forces

Ctd risk control: posture NEUTRAL & COMFORTABLE : Wrists straight Shoulders relaxed with elbows close to body head / shoulders & back in vertical alignment Frequent breaks when bent postures can’t be avoided

NEUTRAL & COMFORTABLE :

Wrists straight

Shoulders relaxed with elbows close to body

head / shoulders & back in vertical alignment

Frequent breaks when bent postures can’t be avoided

Carpal Tunnel Syndrome Occurs with repetitive motion of hands & wrists Incidence up to 15% in certain industries. A “natural” keyboard and good wrist support can help most PC users avoid problems GOOD NEWS : Have dropped about 30% since 1990--which most attribute to strong workplace ergonomics programs

Occurs with repetitive

motion of hands & wrists

Incidence up to 15% in certain industries.

A “natural” keyboard and good wrist support can help most PC users avoid problems

GOOD NEWS : Have dropped about 30% since 1990--which most attribute to strong workplace ergonomics programs

Computer Ergonomics Routine PC user defined as spending 20 hours or more per week working at a computer. Studies of PC users have not shown a risk of eye damage... although fatigue very possible. S tudies have not indicated a radiation hazard nor pregnancy risk from PC usage. Workers using bi/tri-focal glasses before beginning PC use may need special purpose glasses for computer work.

Routine PC user defined as spending 20 hours or more per week working at a computer.

Studies of PC users have not shown a risk of eye damage... although fatigue very possible.

S tudies have not indicated a radiation hazard nor pregnancy risk from PC usage.

Workers using bi/tri-focal glasses before beginning PC use may need special purpose glasses for computer work.

Adjustable back height Adjustable arm rests Chair on left NOT ergonomically designed Ergonomic Chairs

Adjustable back height

Adjustable arm rests

Chair on left NOT ergonomically designed

PC Station design

MODEL COMPUTER WORKSTATION

Model computer work station Keyboard trays WITH wrist support. Split "Natural" keyboards to facilitate neutral wrist angle Fully adjustable ergonomic chair Document holder to minimize head / eye & neck movements Corner desk units to position monitor directly in front of employee Foot rest where requested. Re-organization of working materials within employee arm reach.

Keyboard trays WITH wrist support.

Split "Natural" keyboards to facilitate neutral wrist angle

Fully adjustable ergonomic chair

Document holder to minimize head / eye & neck movements

Corner desk units to position monitor directly in front of employee

Foot rest where requested.

Re-organization of working materials within employee arm reach.

Computer ergonomics on human posture

Effects of neglect of workers’ occupational safety and health absenteeism or tardiness accidents resulting in injuries and/or deaths chronic illnesses low employee morale poor performance at work increased costs due to workdays lost hidden costs due to manpower failure

absenteeism or tardiness

accidents resulting in injuries and/or deaths

chronic illnesses

low employee morale

poor performance at work

increased costs due to workdays lost

hidden costs due to manpower failure

Thank you very much . Let’s all have a nice day .

Let’s all have a nice day .