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Presented by Fe Angela M. Verzosa at the Seminar on Disaster Management, sponsored by Aquinas University, and held at Daragang Magayon Hall, Aquinas University, Legaspi, Albay, Philippines on 8 ...

Presented by Fe Angela M. Verzosa at the Seminar on Disaster Management, sponsored by Aquinas University, and held at Daragang Magayon Hall, Aquinas University, Legaspi, Albay, Philippines on 8 October 2009

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Counter Disaster Planning, Response And Recovery For Aquinas University Presentation Transcript

  • 1. Seminar-Workshop on Disaster Management in Libraries and Information Centers October 8, 2009, Daragang Magayon Hall Aquinas University, Legaspi City Counter-Disaster : Planning, Response and Recovery By Fe Angela M. Verzosa
  • 2. Topics
      • The nature of
      • disasters
      • Stages in Disaster
      • planning
      • Risk assessment
      • Creating the disaster plan
  • 3. Definitions
    • Disaster
      • “ An occurrence causing widespread destruction and distress; a catastrophe.”
    • Emergency
      • “ A serious situation or occurrence that happens unexpectedly and demands immediate action.”
        • ( American Heritage Dictionary . 3 rd ed., 1996)
  • 4.  
  • 5. Causes of Disasters
    • Natural causes
      • Earthquakes
      • Fires
      • Floods
      • Typhoons
      • Volcanic eruptions
  • 6.  
  • 7.  
  • 8.  
  • 9.  
  • 10.  
  • 11.  
  • 12. Causes of disasters
    • Man-made
    • Biological contamination
    • Chemical spill
    • Civil disturbance and terrorism
    • Construction failure
    • Electrical power failure
    • Electronic computer failure
    • Explosions (bombs)
    • Fire (arson)
    • Gas leak
  • 13. Causes of disasters Man-made
      • Human error and carelessness
      • Nuclear disasters
      • Robbery
      • Sewage overflow
      • Sprinkler activation (accidental)
      • Strikes
      • Toxic fumes
      • Vandalism
      • War
      • Water overflows
  • 14. Disasters in Libraries ?
  • 15.  
  • 16.  
  • 17.  
  • 18.  
  • 19.  
  • 20.  
  • 21.  
  • 22.  
  • 23.  
  • 24. Library Disasters
    • 95% of disasters result in water damage; even fire damage is accompanied by water damage.
    • Libraries must be prepared for all disasters, natural and man made, that may occur at their institution.
    • The cost of not being prepared may be loss of life, loss of the materials, or, ultimately, the loss of the institution or business.
  • 25.
    • Disaster Planning in Libraries
    • Objectives
    • Stages in planning
    • Activities involved in preparedness
    • Risk management
  • 26. Objectives of Disaster Planning in Libraries
      • To protect people, libraries and materials
      • To avoid a disaster by being pro-active
      • To reduce possibility of a disaster and to reduce effects if a disaster happens
      • To expedite response and recovery efforts in an organized and systematic manner
  • 27.  
  • 28. Stages in Disaster Planning
      • Disaster preparedness and prevention
      • Disaster response
      • Disaster recovery
      • Disaster follow-up and planning update
  • 29. Stages in Disaster Planning
  • 30. Disaster Management Cycle
  • 31. First Stage - Prevention
    • good housekeeping
    • good monitoring (smoke, heat and water) and fire suppression systems
    • regularly scheduled inspections of detection or fire suppression systems, fire safety equipment, electrical and plumbing systems, etc
  • 32. Preparedness against water damage
    • Remind staff to turn off water pipes
    • Inspect & repair roofs and flashings regularly
    • Have gutters and drains cleaned frequently
    • Don't store materials under water pipes, steam pipes, lavatories, mechanical air-conditioning equipment, etc.
    • Store materials at least 4 inches off the floor
    • Install water-sensing alarms in basement storage areas
  • 33. Basic Tasks of disaster planning
      • Develop a working relationship with parent organization and community , i.e., university disaster team, city disaster management, fire department
      • Identify, assess and mitigate potential risks and hazards
      • Identify insurance policies, spending authority and emergency funds
  • 34. Disaster Preparedness involves these activities…
      • Assess collections and assign priorities for salvage
      • Identify disaster recovery resources , including institutional assistance, vendors, consultants, conservators
      • Secure a budget for supplies and training activities
      • Purchase and distribute in-house supplies (which should be inventoried)
      • Analyze impact on services
  • 35. Disaster Preparedness – more activities…
      • Review policies and procedures for disasters and/or emergencies
      • Write the disaster plan , distribute, or better, put on the website
      • Secure offsite backups
      • Train staff
      • Conduct pre-planned tests of the plan
      • Review and report every emergency
      • Modify plan from drills and experience
      • Update plan regularly
  • 36. RISK Management
  • 37. Risk Assessment
    • Identify and assess risks?
    • What is the likelihood of something occurring?
    If something were to occur, what would be the loss?
  • 38. Risk Assessment
    • 1- Survey Building
      • Site of building
      • Landscape
      • Building materials and structure
      • Fire Protection (sprinklers, type)
      • Utilities (water, electrical, etc)
      • Custodial
      • Security
      • Communication Systems
  • 39. Risk Assessment
    • 2- The conclusion of the Assessment should be to know:
      • Where are my biggest risks?
    • 3 - Take preventive actions or regularly monitor or “alarm” those risks.
      • What can we do to minimize or reduce the risks?
  • 40. Risk Assessment
    • Category Probability and Effect Examples
    • 1 High probability- High Effect Fire, typhoon
    • flood, roof leaks
    • 2 High probability- Low Effect theft, vandalism
    • 3 Low probability- High Effect earthquake,
    • nuclear war,
    • tsunami, explosion
    • 4 Low probability- Low Effect collapse of bookshelf, collapsed ceilings
  • 41. How to create a Disaster Plan ?
  • 42. Elements of a Disaster Plan
      • 1- Quick Reference Guide
        • Procedures for immediate response to most common disasters
        • Done with Security and Building personnel
      • 2- Basic information
        • Emergency phone numbers
        • Building officer/personnel
        • Post evacuation meeting locations
        • Location of disaster supplies
        • List of vendors
        • Floor plans with fire alarms, exits, etc.
      • 3- Disaster Team
  • 43. 3- Disaster Team
    • The disaster management team will depend on individual institution size, resources and staffing patterns
    • Staff selected should have experience with :
      • Administration activities, i.e., public relations, finance, & personnel
      • The physical building
      • The collection and materials
      • Preservation practices
      • Library services, including reference, circulation
      • Computer services
  • 44. Disaster Team - examples
  • 45. 3 -Disaster Team - examples
    • Head of Preservation Department
      • Head of Administrative Services
      • Building Manager
      • Head of Security
      • Circulation Librarian
      • Reference Librarian
      • Branches /Special Collections representative
      • Systems Head
      • Disaster response and recovery coordinator
        • Building manager
        • Collection recovery coordinator
        • Services recovery coordinator
        • Computer systems recovery coordinator
        • Documentation manager
        • Bibliographic services manager
        • Library personnel Head
  • 46. Elements….
    • 4- Collection priorities
    • Priority 1 : Irreplaceable materials
    • Priority 2 : Materials essential to provide basic services or to library operation, materials required by law
    • Priority 3 : Replaceable materials , i.e., core collections, areas of excellence, materials of high research value
    • Priority 4 : Nice to have , but not essential
    • Priority 5 : “Do not salvage” list
  • 47. Elements of a Disaster Plan
      • 5- Disaster scale and recovery operations
        • Level 1: Emergency
          • Minor incidents that do not interrupt library operations
          • Handled by minimal staffing in less than 4 hours
          • Any damaged materials are handled in-house
        • Level 2: Small disaster
          • Limited to isolated area
          • Damages of less than 100 items
          • Requires 1-3 staff members
          • Disruptions resume within a day
          • Supplies available in-house
          • Damaged materials treated in-house
  • 48. Elements of a Disaster Plan
      • 5- Disaster scale & recovery operations
        • Level 3: Medium disaster
          • Damages of less than 500 items
          • Service operations resumed within 48 hours
          • Outside vendors may be needed
        • Level 4: Major/large scale disaster or wide-area disaster
  • 49. Elements of a Disaster Plan
      • 6- Procedures for disaster recovery
        • General Guidelines
        • Recovery of mold materials
        • Freezing of materials
        • Air drying of materials
        • Guidelines for paper-based materials
  • 50. Contact fe.verzosa@dlsu.edu.ph Questions?