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InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
InfoTekies Corporation
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InfoTekies Corporation

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InfoTekies is one of the best consultancy around DC area if you must complete your IT tasks on time.<br>

InfoTekies is one of the best consultancy around DC area if you must complete your IT tasks on time.<br>

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  • 1. BB&T TREASURY SERVICES CASHMANAGER ONLINE USER MANUAL WIRE TRANSFER Version 1-04“You can tell we want your business…”
  • 2. BB&T CASHMANAGER ONLINE TABLE OF CONTENTS TABLE OF CONTENTSSubject PageWIRE TRANSFERS WIRE-1 – WIRE-44Introduction WIRE-1Create Wire from Template WIRE-2Create Wire Free-Form (FED) WIRE-4Create Wire Free-Form (International) WIRE-7Approve Wire WIRE-10Modify/Delete Wire WIRE-12Create Fed Template WIRE-15Create International Template WIRE-19Create Draw-Down Template WIRE-23Create Template From Existing WIRE-24Approve Template WIRE-26Modify/Delete Template WIRE-28Quick Entry Wire WIRE-30Group Quick Entry Wire WIRE-32Adding Template Group WIRE-34Modify Template Group WIRE-36Delete Template Group WIRE-38Transfer Report WIRE-39Template Report WIRE-41Stale Dated Report WIRE-43Wire Status/Codes Definitions WIRE-44GLOSSARYFAQAPPENDIX E – CONTACTS/VITAL TIMESUser Manual Revision 1-04
  • 3. BB&T CASHMANAGER ONLINE WIRE TRANSFERS IntroductionINTRODUCTION - WIRE TRANSFERSThe Wire Transfer system enables you to initiate, approve, modify, and delete wires, bothinternationally and domestically (U.S.). Other functions include the ability to generate reportsshowing transfers and templates, and an Import/Export option that provides the ability to importwire transfer records and wire templates into CashManager OnLine. Processing time for outgoing wire transfers is between Monday thru Friday, 8:00 a.m. (EST) and 5:00 p.m. (EST). For international wire transfers, please allow up to ten (10) business days before inquiring about non-receipt of funds from the beneficiary. Correct and complete wiring instructions need to be obtained from the beneficiary. These instructions include: bank routing number, bank name, bank address (international), beneficiary account number, beneficiary name, and beneficiary address. Special characters such as !@#$%^&*()_+={}?><~`[] and | are not allowed. Only letters, numbers, commas (,) and decimals (.) are allowed. Field labels preceded by an asterisk (*) are required fields. The following topics are discussed in this section. Enter, approve, modify, delete wire transfers Generate reports Setup wire and template import rulesUser Manual Revision 1-04 WIRE-1
  • 4. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Wire From TemplateCREATE WIRE FROM TEMPLATE An active template is required.The following procedures are to create a wire from a template: 1. Go to Wire Transfer, Create / Maintain Wire and click From Template. 2. The Create Wire From Template screen is displayed. Create Wire From Template screen 3. Enter the Template ID, select the Type and/or select the appropriate Bank|Account No.|Account Name|Curr from the drop-down menu. 4. Click the Search button. 5. The Create Wire From Template Results screen is displayed. Create Wire From Template Results screen 6. Click on the Template ID hyperlink.User Manual Revision 1-04 WIRE-2
  • 5. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Wire From Template 7. The Create XXX Wire From Template screen is displayed with the appropriate template. Create XXX Wire From Template 8. Enter the value date, amount and, if needed, any payment details. 9. Click the Preview button. 10. The Create XXX Wire Preview screen is displayed. Create XXX Wire Preview screen 11. Click the Submit button. 12. The Create XXX Wire Results screen is displayed. Create XXX Wire Results screen 13. Click the OK button. 14. The Welcome screen is displayed.User Manual Revision 1-04 WIRE-3
  • 6. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Free-Form Fed WireFREE-FORM FED WIRE Suggestion: These type of wires should be primarily used as a single event domestic transaction.The following procedures are to create a U.S. wire from a free-form. A free-form wire is alsoknown as a non-repetitive wire transfer: 1. Go to Wire Transfers, Create/Maintain Wire; and click Free Form. 2. The Wire Message Type Selection screen is displayed. Wire Message Type Selection screen 3. Click on FED for a wire transfer within the United States or its territories. 4. The Create FED Free Form screen is displayed. Create Free Form screenUser Manual Revision 1-04 WIRE-4
  • 7. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Free-Form Fed Wire 5. Verify the Message Type is Fed. 6. Select the BB&T account to be debited from the drop-down menu. 7. Enter the amount of the wire transfer in the Amount field. 8. Enter the date of the wire transfer in the Value Date field by entering the date (dd-mmm- yyyy, e.g., 27-MAR-2003), or click on the calendar icon to select the date from the calendar box. 9. Verify Curr is USD. 10. In the Beneficiary Information section, click on the Bank Search button. 11. The Bank Search Criteria window is displayed in a separate browser window. Bank Search Criteria window 12. Select “F” in the ID Type field. 13. Enter data in one or more of the following fields: ID (routing number/ABA), Bank Name, City, State or Providence, Postal Code or Country. 14. Click the Search button. 15. The Bank Search Criteria screen is displayed. Bank Search Criteria window 16. Click the radio button next to the bank to be used. 17. Click the Submit button. 18. The window is closed and the data for the bank automatically populates the fields in the Create FED Free Form screen. 19. Enter the Beneficiary Account number. (maximum 20 characters) 20. Enter the Beneficiary Name. (maximum 35 characters) 21. Optional: Enter the Beneficiary Address (3 fields available). (maximum 35 characters per line) 22. Optional: Enter any payment details in the Payment Details 1 and Payment Details 2. If an Intermediary Bank is required, click the Bank Search button in the Intermediary Bank section and repeat Steps #11 through #17.User Manual Revision 1-04 WIRE-5
  • 8. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Free-Form Fed Wire 23. Scroll down to the Originator section. This section is automatically filled with the user’s information, however it can be modified. 24. Click the Preview button to verify entries. 25. The Create FED Wire Preview screen is displayed with the entered data to be reviewed. Create FED Wire Preview screen 26. Click the Submit button. 27. The Create FED Wire Results screen is displayed. Create FED Wire Results For status definition, go to Status/Codes Definitions for Wire Transfers. 28. Click the OK button. 29. The Welcome screen is displayed. Welcome screenUser Manual Revision 1-04 WIRE-6
  • 9. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Free-Form International WireFREE-FORM INTERNATIONAL WIRE Suggestion: These type of wires should be primarily used as a single event international transaction.The following procedures are to create an international wire from a free-form, this type of wire isalso called a non-repetitive wire transfer: 1. Go to Wire Transfers, Create/Maintain Wire; and click Free Form. 2. The Wire Message Type Selection screen is displayed. Wire Message Type Selection screen 3. Click on INT for a wire transfer within the United States or its territories. 4. The Create Free Form INT screen is displayed. Create Free Form INT screen 5. Ensure the Message Type is INT. 6. Select the BB&T account to be debited from the drop-down menu. 7. Enter the amount of the wire transfer in the Amount field. 8. Select the currency of the wire transfer from the Curr drop-down list.User Manual Revision 1-04 WIRE-7
  • 10. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Free-Form International Wire 9. The currency will determine the earliest effective date, or you can enter the date of the wire in the Value Date field by entering the date (dd-mmm-yyyy, e.g., 27-MAR-2003), or click on the calendar icon to select the date from the calendar box. 10. The Exchange Rate is automatically calculated, depending on the selected currency. 11. The Debit Amount is automatically calculated, depending on the entered amount and selected currency. 12. Scroll down to the Beneficiary Bank section. Beneficiary Bank section 13. Optional: Enter the Bank ID, such as the SWIFT or CHIPS code. 14. Enter the Bank Name. (maximum 34 characters) 15. Enter the Bank Address. (maximum 35 characters per field) 16. Scroll down to the Beneficiary section. Beneficiary section 17. Enter the Beneficiary Name. (maximum 34 characters) 18. Enter the Beneficiary Account Number. 19. Enter the Beneficiary Address. (maximum 35 characters per field) 20. Optional: Enter any payment details in the Payment Details 1 and Payment Details 2. If the operator elect to include a US Intermediary Bank, complete Steps #21 through #28. 21. Scroll down to the Intermediary Bank 1 Information section. Intermediary Bank 1 Information section 22. Click Bank Search by the Intermediary Bank section.User Manual Revision 1-04 WIRE-8
  • 11. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Free-Form International Wire 23. The Bank Search Criteria window is displayed. Bank Search Criteria window 24. Select “F” in the ID Type field. 25. Enter or select data in one or more of the following fields: ID, Bank Name, City, State or Providence, Postal Code or Country. 23. Click the OK button. 24. The results are displayed in the Bank List. Bank Search Results window 25. Click the radio button next to the bank to be used. (JP Morgan Chase is the example used) 26. Click the OK button. The information automatically fills in the beneficiary banks information. 27. Scroll down to the Originator section. This section is automatically filled with the user’s information, however it can be modified. 28. Optional: Scroll down to the Regulatory Reporting section. This section is can be used for additional instructions. 29. Click the Preview button to verify entries. 30. The Preview International Wire screen is displayed. Preview International Wire screen 31. Click the Submit button. 32. The Create Wire Results screen is displayed. Create Wire Results (international) 33. Click the OK button. 34. The Welcome screen is displayed.User Manual Revision 1-04 WIRE-9
  • 12. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Approve WireAPPROVE WIREThis function allows you to approve wire transfers that you are entitled to approve. You will begiven a choice of approving or skipping each displayed transfer. The following procedures are toapprove entitled wire transfers: 1. Go to Wire Transfer, Create / Maintain Wire and click Approve. 2. The Approve Wire(s) List screen is displayed. Approve Wire(s) List screen 3. Do one of the following: A. To review a wire, select the check box next to the wire to be reviewed in the Review column. To review all wires, select the check box in the heading. B. To approve a wire, select the check box next to the wire to be approved in the Approved column. To approve all wires, select the check box in the heading. 7. Click the Submit button. 8. One of the following will occur: A. If the wire is being reviewed, the Approve Selected Wire(s) screen is displayed. Go to Step #10. Approve Selected Wire(s) screenUser Manual Revision 1-04 WIRE-10
  • 13. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Approve Wire B. If the wire is being approved, the Approve Selected Wire(s) Results screen is displayed with the total number of wires selected, the total number of pending and released wires, and details for each wire. Approve Selected Wire(s) Results screen 9. Click the OK button. 10. If there are wires to be reviewed, the details for the first wire are displayed on the Review Selected Wires screen. 11. Do one of the following: A. Click the Approve button to approve the wire. B. Click the Skip button to skip the wire without approving it. C. Click the Cancel button to return to the main menu. 13. Repeat Step #11 to review each wire. After all wires have been processed, you will return to the main menu.User Manual Revision 1-04 WIRE-11
  • 14. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify/Delete WireMODIFY/DELETE WIRE Wires that have been released cannot be modified or deleted.This function allows you to make changes or delete a previously entered wire. When the wire ismodified, the original wire is actually deleted and a new wire is generated with a new controlnumber. Therefore, the modified wire may need to be approved according to the pre-establishedapproval requirements. The following procedures are to modify/delete wire transfers: 1. Go to Wire Transfer, Create / Maintain Wire and click Modify / Delete. 2. The Modify/Delete Search Criteria screen is displayed. Modify/Delete Search Criteria screen 3. To narrow the search parameters, specify criteria in one or more of the following fields: • Value Date • Amount • Debit Account Number • Currency • Sequence Number • Message Type • Beneficiary Name 4. Click the Search button. 5. The results of the search display in a list on the Modify/Delete Wires screen. Modify/Delete Wires screenUser Manual Revision 1-04 WIRE-12
  • 15. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify/Delete Wire 6. Click on the Beneficiary Name hyperlink to select the wire to be modified or deleted. 7. The Modify / Delete XXX Wire screen is displayed. Modify / Delete XXX Wire screen 8. Do one of the following. A. To modify the wire, go to Step #13. B. To delete the wire, go to Step #9. 9. Click the Delete button. 10. The Delete Transfer screen is displayed. Delete Transfer screen 11. Click the Submit button. 12. The Delete Transfer Results screen is displayed with the status update on the deletion. Go to Step #18. Delete Transfer Results screen 13. Make the appropriate changes in the fields as needed. 14. Click the Preview button.User Manual Revision 1-04 WIRE-13
  • 16. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify/Delete Wire 15. The Create XXX Wire - Preview screen is displayed. Create XXX Wire Preview screen 16. Click the Submit button. 17. The Create XXX Wire Results screen is displayed with the results of the session. Create XXX Wire Results screen 18. Click the OK button. 19. The Welcome screen is displayed.User Manual Revision 1-04 WIRE-14
  • 17. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Fed TemplateCREATE FED TEMPLATE Suggestion: Templates should be primarily used, if a wire is going to be initiated on a regular or consistent basis.The following procedures are to create a FED (domestic) template: 1. Go to Wire Transfer, Create/Maintain Template and click on Create New. 2. The Template Message Type Selection screen is displayed. Template Message Type Selection screen 3. Click FED to begin creating a Fed template. 4. The Create FED Template screen is displayed. Create FED Wire Template screen 5. Enter a template ID in the Template ID field. (1 word containing 1 to 10 alphanumeric characters) 6. Enter a name for the template in the Template Name field. (maximum 34 characters)User Manual Revision 1-04 u WIRE-15
  • 18. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Fed Template 7. Select the number of secondary approvals required when using this template from the Number Approvals list. 8. Enter the maximum dollar amount that can be entered when this template is used in the Transfer Limit field. (value - 0.01 to 9,999,999,999.99) 9. Enter a Template Level. (value – 1 to 999) 10. Ensure the Message Type is FED. 11. Select an account to debit. 12. Enter the maximum daily cumulative limit for this template in the Cumulative Limit field. 13. Verify the currency as USD. 14. Go to the Beneficiary Information section. Beneficiary Information section 15. Click Bank Search by the Beneficiary Bank section. 16. The Bank Search Criteria window is displayed. Bank Search Criteria window 17. Select “F” in the ID type field. 18. Enter data in one or more of the following fields: ID (routing number/ABA), Bank Name, City, State or Providence, Postal Code or Country. 19. Click the Search button. 20. The results are displayed in the Bank List. Bank Search Results windowUser Manual Revision 1-04 u WIRE-16
  • 19. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Fed Template 21. Click the radio button next to the bank to be used. 22. Click the Submit button. 23. The information automatically fills in the beneficiary banks information. 24. Enter the Beneficiary Account Number. (maximum 20 characters) 25. Enter the Beneficiary Name. (maximum 35 characters) 26. Enter the beneficiarys address. (maximum 35 characters per line) 27. Optional: Enter any additional information in Payment Details 1 and/or Payment Details 2. If one or two Intermediary Banks are required, scroll down to the Intermediary Bank Information section, click Bank Search and repeat Steps #16 through #22. Intermediary Bank Information section 28. Click the Preview button to verify the entries. 29. The Create Fed Template Preview screen is displayed. Create FED Template Preview screen 30. Click the Submit button. 31. The Create Template Results screen is displayed. Create Template Results screenUser Manual Revision 1-04 u WIRE-17
  • 20. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Fed Template 32. Click the OK button. 33. The Welcome screen is displayed. Welcome screenUser Manual Revision 1-04 WIRE-18
  • 21. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create International TemplateCREATE INTERNATIONAL TEMPLATE Suggestion: Templates should be used primarily if a wire is going to be initiated on a regular or consistent basis.The following procedures are to create an international template: 1. Go to Wire Transfer, Create/Maintain Template and click on Create New. 2. The Template Message Type Selection screen is displayed. Template Message Type Selection screen 3. Click INT to begin the creation an international template. 4. The Create Int Template screen is displayed. Create Int Wire Template screen 5. Enter a template ID in the Template ID field. (1 word containing 1 to 10 alphanumeric characters) 6. Enter a name for the template in the Template Name field. (maximum 34 characters)User Manual Revision 1-04 u WIRE-19
  • 22. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create International Template 7. Enter a Template Level. (value – 1 to 999) 8. Select the number of secondary approvals required when using this template from the Number Approvals list. 9. Enter the maximum dollar amount that can be entered when this template is used in the Transfer Limit field. (value - 0.01 to 9,999,999,999.99) 10. Verify the Msg Type as INT. 11. Select an account to debit. 12. Select the type of Currency. 13. Enter the maximum daily cumulative limit for this template in the Cumulative Limit field. 14. Scroll down to the Beneficiary Bank section. Beneficiary Bank section 15. Optional: Select "B" for BIC or SWIFT codes; or “C” or “U” for CHIPS, from the Bank ID Type drop-down menu. 16. Optional: Enter the Bank ID. This can be the SWIFT or CHIPS code (maximum 34 characters) 17. Enter the Bank Name. 18. Enter the Bank Address. (maximum of 35 characters per line) 19. Scroll down to the Beneficiary section. Beneficiary section 20. Enter the beneficiary account number in the Beneficiary ID field. (maximum 34 characters) 21. Enter the Beneficiary Name. (maximum 35 characters) 22. Enter the Beneficiary Address. (maximum 35 characters per line) 23. Optional: Enter any additional information in Payment Details 1 and/or Payment Details 2. If a US Intermediary Bank is required, complete Steps #24 through #32. 24. Scroll down to the Intermediary Bank section Intermediary Bank sectionUser Manual Revision 1-04 u WIRE-20
  • 23. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create International Template 25. Click Bank Search by the Intermediary Bank section. 26. The Bank Search Criteria window is displayed. Bank Search Criteria window 27. Select “F” in the ID Type drop-down field. 28. Enter data in one or more of the following fields: ID (routing number/ABA), Bank Name, City, State or Providence, Postal Code or Country. 22. Click the Search button. 23. The results are displayed in the Bank List. Bank Search Results window 24. Click the radio button next to the bank to be used. 25. Click the Submit button. 26. The information automatically fills in the beneficiary banks information. 27. Scroll down to the Originator Information section to verify the pre-filled information is correct. 26. Click the Preview button to verify the entries. 27. The Preview International Template Wire screen is displayed. 28. Click the Submit button. 29. The Create Template Results screen is displayed. Create Template Results screen 30. Click the OK button.User Manual Revision 1-04 u WIRE-21
  • 24. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create International Template 31. The Welcome screen is displayed. Welcome screenUser Manual Revision 1-04 u WIRE-22
  • 25. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Draw-Down TemplateCREATE DRAW-DOWN TEMPLATE Suggestion: Templates should be used primarily if a wire is going to be initiated on a regular or consistent basis.The following procedures are to create a draw-down template:The purpose of a Draw-Down template or wire is to send a wire transfer to another bankto debit an account. This account will most likely reside at, but is not limited to, theoriginating company’s secondary account at a secondary bank. The procedures are thesame as create a FED template, except for the wording. Instead of “FED” you will see“DRAW”. See Create Fed Template.User Manual Revision 1-04 WIRE-23
  • 26. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Template from ExistingCREATE TEMPLATE FROM EXISTINGThe following procedures are to create a new template from an existing template: 1. Go to Wire Transfers, Create / Maintain Template and click Create From Existing. 2. The Create Template From Template Search screen is displayed. Create Template From Template Search screen 3. Do one or more of the following to find the template which to base the new template upon: A. Enter the first few characters of the Template ID. B. Select the message type from the Message Type list. C. Select an account number. 4. Click the Search button. 5. The results of the search are displayed in the Create Template From Template List. Create Template From Template List screen 6. Click a Template ID in the list to select a template.User Manual Revision 1-04 WIRE-24
  • 27. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Create Template from Existing 7. The Create XXX Template From Template screen is displayed. Create XXX Template From Template screen 8. Enter a new Template ID. (1 word containing 1 to 10 alphanumeric characters) 9. Enter a new Template Name. (maximum 34 characters) 10. Enter or select data in other fields as needed 11. Click the Preview button. 12. The Create XXX Template Preview screen is displayed. Create XXX Template Preview screen 13. Click the Submit button. 14. The Create XXX Template Results screen is displayed. Create XXX Template Results screen 15. Click the OK button. 16. The Welcome screen is displayed.User Manual Revision 1-04 WIRE-25
  • 28. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Approve TemplateAPPROVE TEMPLATEThe following procedures are to approve a template: 1. Go to Wire Transfer, Create/Maintain Template and click on Approve. 2. The Approve Template(s) List screen is displayed. Approve Templates List screen 3. Do one of the following: A. To review a template, select the check box next to the template to be reviewed in the Review column. To review all templates, select the check box in the heading. B. To approve a template, select the check box next to the template to be approved in the Approve column. To approve all templates, select the check box in the heading. 4. Click the Submit button. 5. One of the following will occur: A. If selected for approval, the Approve Selected Template(s) Results screen displays the confirmation details for those selected templates. Go to Step #6. Approve Selected Template(s) Results screen B. If selected for review, the Approve Selected Template(s) screen is displayed with the details of the first listed template. Go to Step #8. Approve Selected Template(s) screenUser Manual Revision 1-04 WIRE-26
  • 29. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Approve Template 6. Click the OK button. 7. If the templates have been approved, you will return to the home screen. 8. Do one of the following: A. Click the Approve button to approve the template. The Approve Selected Template(s) Results screen is displayed. Click the OK button. Approve Selected Template(s) Results screen B. Click the Skip button to skip the current template without approving it and to review the details for the next template. C. Click the Cancel button to return to the main menu. 9. Repeat Step #8 to review each template. After all templates have been processed, the main menu is displayed.User Manual Revision 1-04 WIRE-27
  • 30. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify/Delete TemplateMODIFY/DELETE TEMPLATEThe following procedures are to modify/delete templates: 1. Go to Wire Transfer, Create / Maintain Template and click Modify/Delete. 2. The Modify/Delete Template Search Criteria screen is displayed. Modify/Delete Template Search Criteria screen 3. Enter or select data in one or more of the following fields: • Message Type • Bank|Account #|Account Name|Curr • Template ID • Beneficiary Name 4. Click the Search button. 5. The results of the search display in a list on the Modify/Delete Template List screen. Modify/Delete Template List screen 6. Click on the Template ID hyperlink to select the template to be modified or deleted.User Manual Revision 1-04 WIRE-28
  • 31. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify/Delete Template 7. The Modify/Delete XXX Template screen is displayed with the selected template. Modify/Delete XXX Template screen 8. Do one of the following. A. To modify the wire, go to Step #13. B. To delete the wire, go to Step #9. 9. Click the Delete button. 10. The Delete Template Confirm screen is displayed. Delete Template screen 11. Click the Submit button. 12. The Delete Template Results screen is displayed with the status update on the deletion. Go to Step #18. 13. Make the appropriate changes in the fields as needed. 14. Click the Preview button. 15. The Create XXX Template Preview screen is displayed. 16. Click the Submit button. 17. The Create Template Results screen is displayed with the results of the session. 18. Click the OK button. Once modified, an approval maybe required for the template to become active. 19. The Modify/Delete Template Search Criteria screen is displayed. Modify/Delete Template Search Criteria screenUser Manual Revision 1-04 WIRE-29
  • 32. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Quick Entry WireCREATE QUICK ENTRY WIRE Existing templates are required. International templates cannot be used in the Quick Entry Wire function.The following procedures are to create multiple wires simultaneously:1. Go to Wire Transfers, Create / Maintain Wire; Quick Entry and click on Quick Wire Entry.2. The Quick Entry screen is displayed. Quick Entry screen3. Enter a Template ID or enter at least the first character of the ID and click on the magnifying glass symbol to search. A separate browser window is displayed with all of the results. Click on the Template ID hyperlink. The ID will pre-fill in the field.4. If the date is to be changed from the default (current day), enter the date for the wire to be sent in the Value Date field (dd-mmm-yyyy, e.g., 27-MAR-2003), or click on the calendar icon to select the date from the calendar box.5. Enter the amount of the wire in the Amount field. Repeat Step #3 through Step #5 for each transfer to be submitted.6. Click the Submit button to submit batch.7. The Quick Entry Approve Results screen is displayed. It will display the total number of wires entered, the total dollar amount of wires that were rejected or released, and a confirmation detail for each wire.User Manual Revision 1-04 u WIRE-30
  • 33. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Quick Entry Wire Quick Entry Approve Results screen8. Click the OK button.9. The Quick Entry screen is re-displayed. Quick Entry screenUser Manual Revision 1-04 u WIRE-31
  • 34. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Group Quick Entry WireCREATE GROUP QUICK ENTRY WIRE An international template cannot be used as a group quick entry wire.The following procedures are to create multiple wires simultaneously. This function is verysimilar to "Quick Entry Wire". The difference is that with this function, the user does not have toenter the template ID. The template ID is included in a group that is previously created by theuser or another authorized user. To use this function, a template(s) is required.1. Go to Wire Transfers, Create / Maintain Wire; Quick Entry and click on Quick Wire Entry.2. The Group Quick Entry screen is displayed. Group Quick Entry screen3. Select a template group from the drop-down list.4. The Quick Entry Template Groups screen is displayed. Quick Entry Template Groups screen5. A check mark should be next to the template ID to be used.6. If the date is to be changed from the default (current day), enter the date for the wire to be sent in the Value Date field (dd-mmm-yyyy, e.g., 27-MAR-2003), or click on the calendar icon to select the date from the calendar box.7. Enter the amount of the transfer in the Amount field.8. Optional: Click on the Payment Details hyperlink to enter further information. Repeat Step #5 through Step #8 for each transfer.9. Click the Submit button.User Manual Revision 1-04 u WIRE-32
  • 35. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Group Quick Entry Wire10. The Quick Entry Approve Results screen is displayed with the total number of wires entered during this session, the total dollar amount of wires that were rejected or released, and confirmation details. Quick Entry Approve Results screen For status definition, go to page WIRE-44.11. Click the OK button.12. The Group Quick Entry screen is re-displayed. Group Quick Entry screenUser Manual Revision 1-04 u WIRE-33
  • 36. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Adding a Template GroupADDING A TEMPLATE GROUP International templates cannot be added in a template group.Once the template group(s) are created, the Quick Entry Group function can be utilized. Thefollowing procedures are to add templates to a group: 1. Go to Wire Transfer, Create / Maintain Template and click Group Maintenance. 2. The Template Group Selection screen is displayed. Template Group Selection screen 3. Select the Create radio button and select New from the drop-down list. 4. Click the Submit button. 5. The Template Group Creation screen is displayed. Template Group Creation screen 6. Select the group maintenance level from the Template Group Type list. 7. Enter a unique identifier for the template group in the Template Group ID field. (maximum 10 characters) 8. Perform one of the tasks to add or remove templates: A. To add a template, select the templates to be added from the Templates Not in Group box and click >.User Manual Revision 1-04 WIRE-34
  • 37. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Adding a Template Group B. To add all templates, click >>. C. To remove a template, select the templates to be removed from the Templates in Group box and click <. D. To remove all templates, click <<. 9. Click the Submit button to save the settings. 10. The Template Group Selection screen is re-displayed. Template Group Selection screenUser Manual Revision 1-04 WIRE-35
  • 38. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify Template GroupMODIFY TEMPLATE GROUPThe following procedures are to modify template group: 1. Go to Wire Transfer, Create / Maintain Template and click Group Maintenance. 2. The Template Group Selection screen is displayed. Template Group Selection screen 3. Click the Modify radio button and select the group to be modified from the drop-down list. 4. Click the Submit button. 5. The Template Group Creation screen is displayed with the selected Template Group ID. Template Group Creation screen 6. Make the appropriate modifications. 7. Click the Submit button to save the settings.User Manual Revision 1-04 WIRE-36
  • 39. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Modify Template Group 8. The Template Group Selection screen is re-displayed. Template Group Selection screenUser Manual Revision 1-04 WIRE-37
  • 40. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Delete Template GroupDELETE TEMPLATE GROUPThe following procedures are to delete template group: 1. Go to Wire Transfer, Create / Maintain Template and click Group Maintenance. 2. The Template Group Selection screen is displayed. Template Group Selection screen 3. Click the Delete radio button and select the group to be deleted from the drop-down list. 4. Click the Submit button to delete the group. 5. The Deletion Confirmation box is displayed with the selected group to be deleted. 6. Click the OK button. 7. The Template Group Selection screen is re-displayed. Template Group Selection screenUser Manual Revision 1-04 WIRE-38
  • 41. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Transfer ReportTRANSFER REPORTThe following procedures are to generate a transfer report of any outgoing wire transfer initiatedvia CashManager OnLine: 1. Go to Wire Transfer and click on Reports. 2. The Reports List screen is displayed. Reports List screen 3. Click on the radio button next to Transfer Report. 4. Click the OK button. 5. The Transfer Reports Search Criteria screen is displayed. Transfer Report s Search screen 6. Select the Report Type. 7. Select the Date Type. 8. Select the Search By. 9. Optional: Enter the date of the report in the Start Date and End Date field by entering the date (dd-mmm-yyyy, e.g., 27-MAR-2003), or click on the calendar icon to select the date from the calendar box. 10. Optional: Enter the Minimum Amount. 11. Optional: Enter the Maximum Amount.User Manual Revision 1-04 WIRE-39
  • 42. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Transfer Report 12. Optional: Enter the Sequence Number. 13. Select the Message Type. 14. Optional: Select the Account #. 15. Optional: Enter the Currency Code. 11. Click the Generate button. 12. The report is displayed in a separate window. 13. One of the following will occur. 14. If this is a Summary Report, a hyperlink will be present for the detail of the wire transfer.User Manual Revision 1-04 WIRE-40
  • 43. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Template ReportTEMPLATE REPORTThe following procedures are to generate a template report of any templates entitled to be used: 1. Go to Wire Transfer and click on Reports. 2. The Reports List screen is displayed with the available reports. Reports List screen 3. Click on the radio button next to Template Report. 4. Click the OK button. 5. The Template Report Search Criteria screen is displayed. Template Report Search Criteria screen 6. Select the Report Type. 7. Select the Message Type. 8. Optional: Select an account number from the Account list to limit selection to a specific account number. 9. Optional: Enter a template ID in the Template ID field to limit selection to a specific template ID. 5. Click the Generate button to display the results of the search.User Manual Revision 1-04 WIRE-41
  • 44. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Template Report 6. One of the following will occur: A. If this is a Summary Report, the Wire Summary Template Report screen is displayed in a separate window. (To view the details, click on a Temp ID link to display the transfer details.) Wire Summary Template Report screen B. If this is a Detail Report, the Wire Detail Template Report screen is displayed.User Manual Revision 1-04 WIRE-42
  • 45. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Stale Dated Template ReportSTALE DATED TEMPLATE REPORTThe following procedures are to generate a template report of any templates that have not beenaccessed for an extended time period: 1. Go to Wire Transfer and click on Reports. 2. The Reports List screen is displayed with the available reports. Reports List screen 3. Click on the radio button next to Stale Dated Template Report. 4. Click on the OK button. 5. The report is displayed in a separate window. 6. If there are any stale dated templates to be viewed, click on the Temp ID hyperlink.User Manual Revision 1-04 WIRE-43
  • 46. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Status/Codes DefinitionsSTATUS OF WIRE TRANSFERS DESCRIPTIONS Deleted Transfer was deleted prior to processing. Pending Transfer has an assigned sequence number, but needs additional approval before further processing can occur. Released Transfer has all necessary approvals, has been assigned a control number, and has been accepted by the wire system. A transfer in a Released state will have additional statuses assigned to it by BB&T. Expired Transfer was not processed by its assigned value date. In Process Transfer was picked up for processing but has not yet received a FED Reference Number or Swift Reference Number confirmation. Rejected Transfer was rejected by BB&T. Processed Transfer was picked up by BB&T, but the FED or Swift Reference Number has not yet been received . Beneficiary Bank ID Type Code Definitions B - Bank ID Code (BIC)/SWIFT C - CHIPS Participant D - DDA account number F - FED ABA/Routing Number N - Non-bank (i.e. drivers license) U - CHIPS IDUser Manual Revision 1-04 WIRE-44
  • 47. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Status/Codes DefinitionsABA Number – A nine-digit bank identifier ANSI X12 - Standards that regulate(also known as transit or routing number) electronic data interchange (EDI), as governed by the American NationalAccount Analysis – An analysis performed Standards Institute Accredited Standardsto determine the profitability of each Committee.demand account to the bank. The analysismay also be used to determine the ASCII (American Standard Code forprofitability of a group of demand accounts Information Interchange) – The mostwith the same owner. Account analysis is common format for text files in computersnormally performed by the bank, but can be and on the Internet. In an ASCII file, eachdone by anyone in the depositors alphabetic, numeric, or special character isorganization provided sufficient information represented with a 7-bit binary number (ais available. The analysis identifies the net string of seven 0s or 1s). 128 possibleearnings based on the average daily ledger characters are defined.balance less reserved requirements and float.The net earnings can then be compared with BAI Format – A file format developed bythe various activity service charges based on the Banking Administration Institute that isthe volume of transactions and the per item used to transmit data information.price of the services. www.bai.orgACH (Automated Clearing House) – A Batch – The transmission or processing of anationwide network of financial institutions group of payment orders as a set at discretethat sends electronic messages to transfer intervals of time (as opposed to real-timemoney between two parties. processing).Addenda Record – An electronic record, Cash Management – One or a combinationwhich is attached to an ACH payment entry, of various techniques for accelerating cashused for the purpose of transmitting payment receipts, delaying cash disbursements,related information. effectively utilizing banking services, managing or augmenting liquidity,ANSI (American National Standards increasing the amount of cash available forInstitute) – A private, non-profit investment, and/or increasing returns fromorganization that administers and liquid investments.coordinates the U.S. voluntary CCD (Cash Concentration/Disbursement)standardization and conformity assessment – A (SEC) Standard Entry Class that can besystem, to include national and international either a credit or debit, where funds arestandards for electronic transaction formats either distributed or consolidated betweenthat are used in electronic data interchange corporate entities. This class is also used for(EDI). www.ansi.org the payment of state and federal taxes.ANSI X9.17 – Standards for authentication CHIPS (Clearing House Interbankand key management. These standards are Payment System) – An international wire-maintained by the American National system for high-value payments operated byStandards Institute and can be found at the a group of major banks.Computer Security Resource Center(www.csrc.nist.gov). CSV (comma-separated values) – A file containing the values in a table as a series of ASCII text lines, organized so that each column value is separated by a comma from the next columns value and each row starts a new line.User Manual Revision 1-04 u Glossary
  • 48. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Status/Codes DefinitionsCTX (Corporate Trade Exchange) – A Effective Date – The date on which funds(SEC) Standard Entry Class, either credit will be electronically credited or debited.or debit, that is used to pay trading partnersand accompanied by addenda records that EFT (Electronic Funds Transfer) – Anrelay information. electronically based, rather than paper- based, system of transferring funds to andClosing Available (collected) – The portion from accounts. Two main EFT remittanceof the commercial account ledger balance methods are wire transfers and Automatedfor which a hold time allowing for the Clearing House (ACH).collection and return of deposit items haselapsed. FRB or FED (Federal Reserve Bank) –Closing Ledger – Total Float = Closing An independent agency of the United StatesAvailable Balance or “Collected Balance” government that plays a central role in monetary policy, domestic payments system,Closing Ledger (ledger or book balance) – and the regulation of financial institutions.A commercial account balance that is theresult of the total debit and credit activity as Fedwire – A funds transfer and supportingof a specific date and time. There is no information system operated by the Federalindication of funds availability or usability. Reserve Bank.This is sometimes referred to as book, gross,or statement balance. Fixed Format – A file format that can be imported using the Import Rules. It hasOpening Ledger + Total Credits – Total Debits= Closing Ledger Balance fields that start and end at fixed positions within the file record.Correspondent Bank – A bank that servesas a depository and provides banking Float – The use of funds generated as aservices for another bank. See Intermediary result of timing differences in the check-Bank. clearing system. For banks, float occurs because debits given by the Federal ReserveCurrent Ledger – This figure is subject to to a banks reserve account for checks beingchange throughout the day to reflect current cleared can be received prior to the time thatday Memo Debits and Memo Credits. the bank allows the customer who presented the check to use the funds. For depositors,Data Exchange – A method by which float occurs because credits may be givenmulti-bank reporting is gathered and for checks deposited or tendered forpresented to the respected user. payment before the depositors account is debited.DDA (Demand Deposit) – A depositaccount that permits the depositor to Hold – A process by which a bank restrictswithdraw funds on demand. This is usually, funds deposited by checks. It is usually, butbut not always, a checking account. not always, used to restrict the proceeds ofSometimes called demand deposit account. checks drawn on other banks until the funds have been transferred by the drawer’s bankDelimited Format – A file format that can to an account that the depositor’s bankbe imported using the Import Rules. It has maintains with the Federal Reserve.fields that have a fixed order and areseparated by a defined delimiter, such as a Hyperlink – Selected words or icons thatcomma or semicolon. can be activated (usually with the click of the mouse) to navigate to another site or location.User Manual Revision 1-04 u Glossary
  • 49. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Status/Codes DefinitionsImport Rules – A specific ACH function to Opening Ledger – The closing ledgercreate and maintain rules of information balance of the previous day.than can be used to parse text files that areimported into CashManager OnLine. The PPD (Prearranged Payment and Depositrules can be created for two specific types: Entry) – A (SEC) Standard Entry Class,fixed format and delimited format. either a credit or debit, where funds are either credited into a consumers account atIntermediary Bank – A bank that serves as the RDFI or debited from the consumersa depository and provides banking services account and deposited into the ODFI.for another bank. See Correspondent Bank. Prenote (Prenotification) – A zero dollarLockbox – A cash management ACH entry notifying an RDFI that anarrangement designed to reduce delays in Originator will send one or more entries to adepositing funds into the payee’s bank Receivers account.accounts. A post office box is established bya bank to receive checks for its cash RDFI (Receiving Depository Financialmanagement customers. Institution) – This is the financial institution that receives ACH entries fromMemo Post – An interim procedure in the ACH Operator and posts them to thewhich credits and debits are recorded to accounts of its depositors (receivers).accounts in a manner that allows financialinstitutions to reflect deposit information Reversal – A function of reversingbefore actual posting. transactions that have been extracted and processed.NACHA (The Electronic PaymentsAssociation) – The National Automated SEC (Standard Entry Class) – A specificClearing House Association is a national three-digit code that identifies an ACHassociation of payments associations that application.develops operating rules and businesspractices for the Automated Clearing House SSL (Secure Socket Layer) – A protocol(ACH) Network and for electronic payments developed to ensure security and privacy.in the areas of Internet Commerce, This supports authentication of client,electronic bill and invoice presentment and server, or both, and encryption during apayments (EBPP, EIPP), e-checks, financial communications session.electronic data interchange (EDI),international payments, and electronic SWIFT (Society for Worldwide Interbankbenefit transfer (EBT). NACHA also Financial Telecommunication) – Aprovides information and education to its privately-owned electronic payments systemmembers. used for funds transfers between member banks.ODFI (Origination Depository FinancialInstitution) – The financial institution that Template – Information saved for thereceives the payment instructions from purpose of initiating transfer(s) on aoriginators and forwards the entries to the consistent basis, eliminating the need toACH Operator. enter repetitive information each time.Opening Available – The available balance Template Level (account transfers) – Theat the start of the business day following the level of security access required by theday for which activity is reported. operator in order to use the template toClosing Available Balance + One Day Float = create account transfers.Opening Available BalanceUser Manual Revision 1-04 u Glossary
  • 50. BB&T CASHMANAGER ONLINE WIRE TRANSFERS Status/Codes DefinitionsText File – A file composed of textcharacters.ZBA (Zero-Balance Account) – A cashmanagement service offered by banks. Bankchecking accounts that can accept depositsand/or make disbursements but that isalways maintained at a zero balance. Thezero balance is maintained by transferringjust enough funds from or to a concentrationaccount to offset each day’s activity. Theconcentration account is sometimes calledthe parent account and the zero-balanceaccount is sometimes called the child orsubsidiary account.User Manual Revision 1-04 Glossary
  • 51. BB&T CASHMANAGER ONLINE FAQThis is a list of Frequently Asked Questions.Q: Can I change my Customer ID?A: Yes; however, if your current ID is deleted, ALL information is lost and a new ID is created.Q: How many operators can I have on CashManager OnLine?A: You may have as many operators as your administrator wants to add.Q: Can I view check images online?A: Yes; Information Reporting, Stop Payment – Check Inquiry, and Positive Pay have online image retrieval capabilities.Q: How can I add a new service/account?A: To add new services or accounts, please contact your Treasury Services Sales Consultant at 1-800-810-5625.Q: Can I add my personal account?A: No; CashManager OnLine is only for commercial/corporate accounts.Q: What is the difference between Customer level and User level?A: Customer level allows everybody that has access to your CashManager OnLine access to that specific template, report, or service. User level allows only that operator access to that specific template, report, or service.Q: How can I add/modify/ delete another operator?A: To make changes to another operator, please contact your administrator or the administrator may contact the CashManager OnLine Help desk.Q: How can I import my BAI file into my accounting software?A: Please contact your accounting software vendor. The CashManager OnLine Help desk can assist in downloading the file and importing into an Excel spreadsheet.Q: Can I send a foreign currency wire transfer?A: Yes; CashManager OnLine permits foreign currency wire transfers.Q: Can I view my Choice Line via CMOL?A: Not at this time.Q: What is the retention period for reports?A: The retention period for reports is 45 days.Q: Can I change the ACH batch/template name at any time?A: No, but you may use the Create/Maintain Template, Create From Existing feature to copy an existing Template and assign a new ID and Name..Q: Can I send multiple ACH batches at one time?A: No;templates must be submitted one at a time.User Manual Revision 1-04 u FAQ
  • 52. BB&T CASHMANAGER ONLINE APPENDIX E – SUPPORT/PROCESSINGSUPPORT DEPARTMENT HOURS OF OPERATION PHONE NUMBER (EXCLUDING BANK HOLIDAYS)CashManager OnLine Monday – Friday 1-800-774-8179 option 1 &Help Desk 8:00 am – 6:00 pm EST option 1ACH Support Monday – Friday 1-800-774-8179 option 2 or 8:30 am – 6:00 pm EST 1-800-541-4853 option 1Wire Transfer Department Monday – Friday 1-800-682-9473 option 4(fax notification & 8:00 am – 5:15 pm ESTconfirmation – ONLY)Retail Lockbox Monday – Friday 1-800-774-8179 option 3 & 8:00 am – 6:00 pm EST option 1Wholesale Lockbox Monday – Friday 1-800-774-8179 option 3 & 8:00 am – 6:00 pm EST option 2Sales Consulting Monday – Friday 1-800-810-5625 option 1 8:00 am – 5:30 pm ESTAnalysis and Service Charges Monday – Friday 1-800-774-8179 option 5 & 8:00 am – 6:00 pm EST option 1Sweeps Monday – Friday 1-800-774-8179 option 5 & 8:00 am – 6:00 pm EST option 2Zero Balance Accounts Monday – Friday 1-800-774-8179 option 5 & 8:00 am – 6:00 pm EST option 3Paperwork Monday – Friday 1-800-774-8179 option 5 & 8:00 am – 6:00 pm EST option 4Implementation Monday – Friday 1-800-774-8179 option 5 & 8:00 am – 5:30 pm EST option 5 PROCESS/REQUEST VITAL TIMESWire Transfer * Between 8:00 am – 5:00 pm EST (M-F)Account Transfer ** Between 8:00 am – 9:00 pm EST (M-F)Stop Pay ** Between 8:00 am – 9:00 pm EST (M-F)ACH File Origination *** Between 7:30 am – 6:00 pm EST (M-F)Controlled Disbursement Report Available after 10:00 am EST (M-F)Previous Day Report Available after 8:00 am EST (M-Sun)Current Day Report Updated every 30 minutes (M-F)Current Day Detail Reports Updated currently (M-F)Positive Pay Decisions/Approvals Prior to 2:00 pm EST (M-F)Positive Pay Exceptions Available after 10:00 am EST (M-F)Positive Pay File Processing Cutoff at 4:00 pm EST (M-F)Lockbox Report Available by provided deadline (M-F) (Call Retail/Whole Lockbox for deadline)* Wires initiated/approved after 5:00 p.m. (EST) for same day, will not be processed.** Processed next business day*** ACH files transmitted after 6:00 p.m. (EST) for the same day, will not be processed.User Manual Revision 1-04 u APPENDIX - E

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