Gfr 2005

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GENERAL FINANCIAL RULES FOR CENTRAL GOVERNMENT

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Gfr 2005

  1. 1. Friday, April 13, 2012 1
  2. 2.  WHAT IS GFR A COMPILATION OF GENERAL PROVISIONS TO BE COMPENDIUM FOLLOWED BY ALL OFFICES OF GOVT.OF INDIA IN DEALING WITH FINANCIAL MATTERS VARADHARAJAN Friday, April 13, 2012 2
  3. 3.  FIRST ISSUED IN 1947 IN THE FORM OF EXECUTIVE INSTRUCTIONS MODIFIED SUBSEQUENTLY AS GFR 1963 SEVERALAMENDMENTS AND MODIFICATIONS ISSUED THEREAFTER VARADHARAJAN Friday, April 13, 2012 3
  4. 4. CHAPTERS Thereare TWELVE (12) chapters in GFR 293 Rules VARADHARAJAN Friday, April 13, 2012 4
  5. 5. CHAPTER 1 INTRODUCTION RULE -1 TO 6 DEFINITIONS OF DIFFERENT TERMS USED IN GFR 2005 VARADHARAJAN Friday, April 13, 2012 5
  6. 6. CHAPTER 2 GENERAL SYSTEM OF FINANCIAL MANAGEMENT RULE-6 TO 41 GENERAL PRINCIPLES RELATING TO EXPENDITURE AND PAYMENT OF MONEY DEFALCATION AND LOSSES SUBMISSION OF RECORDS & INFORMATION VARADHARAJAN Friday, April 13, 2012 6
  7. 7. CHAPTER 3 BUDGET FORMULATION AND IMPLEMENTATION RULE -42 TO 64 VARADHARAJAN Friday, April 13, 2012 7
  8. 8. CHAPTER 4 GOVERNMENT ACCOUNTS RULE -65 TO 122 VARADHARAJAN Friday, April 13, 2012 8
  9. 9. CHAPTER 6 PROCUREMENTS OF GOODS RULE – 135 TO 185 VARADHARAJAN Friday, April 13, 2012 9
  10. 10. CHAPTER 12 Miscellaneous Subjects RULE – 253- 293 I. Establishment II. Refund of revenue III. Debt and misc. obligations of Govt. IV. Security deposits V. Transfer of land and buildings VI. Charitable endowments and other trusts VII. Local bodies VIII. Destruction of records connected with Accounts IX. Contingent and Miscellaneous Expenditure. VARADHARAJAN Friday, April 13, 2012 11
  11. 11. PROCUREMENTS OF GOODS RULE – 145 Purchase of goods without quotation: Purchase of goods upto the value of Rs. 15,000/- (Rupees Fifteen Thousand) only on each occasion may be made without inviting quotations or bids VARADHARAJAN Friday, April 13, 2012 12
  12. 12. PROCUREMENTS OF GOODS RULE – 146 Purchase of goods by purchase committee Purchase of goods costing above Rs. 15,000/- and upto Rs.1,00,000/- on each occasion may be made on the recommendations of a duly constituted Local Purchase Committee consisting of three members of an appropriate level as decided by the Head of the Department. VARADHARAJAN Friday, April 13, 2012 13
  13. 13. PROCUREMENTS OF GOODS RULE – 147 Purchase of goods directly from contractor Direct procurement from suppliers, the prices to be paid for such goods shall not exceed those stipulated in the rate contract. other salient terms and conditions of the purchase should be in line with the rate contract. Own arrangement for inspection and testing. VARADHARAJAN Friday, April 13, 2012 14
  14. 14. PROCUREMENTS OF GOODS RULE – 159 Advance payment to suppliers payments for services rendered should be released only after the services have been rendered Advance payment demanded by firms holding maintenance contracts for servicing of Air- conditioners, computers, other costly equipment, etc. VARADHARAJAN Friday, April 13, 2012 15
  15. 15. PROCUREMENTS OF GOODS RULE – 159 Advance payment to suppliers (i) 30 % of the contract value to private firms; (ii)40% of the contract value to a State or Central Govt agency or a Public Sector Undertaking; or (iii) in case of maintenance contract, the amount should not exceed the amount payable for six months under the contract. VARADHARAJAN Friday, April 13, 2012 16
  16. 16.  RULE – 190 Lists and Accounts : (i) Fixed Assets such as plant, machinery, equipment, furniture, fixtures etc. in the Form GFR - 40. (ii) Consumables such as office stationery, chemicals, maintenance spare parts etc. in the Form GFR - 41. (iii) Library books in the Form GFR 35 VARADHARAJAN Friday, April 13, 2012 17
  17. 17.  RULE – 192 Physical verification of Fixed Assets : The inventory for fixed assets shall ordinarily be maintained at site. Fixed assets should be verified at least once in a year and the outcome of the verification recorded in the corresponding register. Discrepancies, if any, shall be promptly investigated and brought to account. VARADHARAJAN Friday, April 13, 2012 18
  18. 18.  RULE – 192 Physical verification of Fixed Assets : (2) Verification of Consumables : consumable goods and materials should be undertaken at least once in a year and discrepancies, if any, should be recorded in the stock register for appropriate action by the competent authority. VARADHARAJAN Friday, April 13, 2012 19
  19. 19.  RULE – 256 Date of Birth : New appointed to Government service, at the time of the appointment, declare the date of birth by the Christian era with confirmatory documentary evidence such as a Matriculation Certificate, where prescribed qualification for appointment is Matriculation or above. In other cases Municipal Birth Certificate or Certificate from the recognised school last attended shall be treated as a valid document. VARADHARAJAN Friday, April 13, 2012 20
  20. 20.  RULE – 257 Service Book : Detailed Rules for maintenance of Service Books are contained in SR 196 to 203. Service Books maintained in the establishment should be verified every year by the Head of Office who, after satisfying himself that the services of Government servants concerned are correctly recorded in each Service Book shall record the following certificate "Service verified from ……(the date record from which the verification is made)……….. Upto ……(date)…………." VARADHARAJAN Friday, April 13, 2012 21
  21. 21.  RULE – 257 Service Book : The service book of a government servant shall be maintained in duplicate. First copy shall be retained and maintained by the Head of the Office and the second copy should be given to the government servant for safe custody as indicated below :- (a) To the existing employees - within six months of the date on which these rules become effective. (b) To new appointees - within one month of the date of appointment. VARADHARAJAN Friday, April 13, 2012 22
  22. 22.  RULE – 257 Service Book : In January each year the Government servant shall handover his copy of the Service Book to his office for updation. The office shall update and return it to the Government Servant within 30 days of its receipt. In case the Government servants copy is lost by the government servant, it shall be replaced on payment of a sum of Rs. 500/- VARADHARAJAN Friday, April 13, 2012 23
  23. 23.  RULE – 259 Due date of T.A. claim Travelling allowance claim of a government servant shall fall due for payment on the date succeeding the date of completion of the journey. He shall submit the travelling allowance claim within one-year of its becoming due failing which it shall stand forfeited. VARADHARAJAN Friday, April 13, 2012 24
  24. 24.  RULE – 261 Due date of LTC claim Leave Travel Concession claim of a government servant shall fall due for payment on the date succeeding the date of completion of return journey. The time limit for submission of the claims shall be as under :- (i) In case advance drawn : Within one month of the due date. (ii) In case advance not drawn : Within three month of the due date. VARADHARAJAN Friday, April 13, 2012 25
  25. 25.  RULE – 261 Due date of LTC claim In case of (i) above if the claim is not submitted within one month of the due date, the amount of advance shall be recovered but the Government employee shall be allowed to submit the claim as under (ii) above. In case of failure to submit the claim in both the cases within three months of the due date, the claim shall stand forfeited. VARADHARAJAN Friday, April 13, 2012 26
  26. 26.  FORM NO GFR 9 Rule 52 (4) (ii) (a) and Rule 52 (5) (iii) Register showing expenses by Heads of Account VARADHARAJAN Friday, April 13, 2012 27
  27. 27. VARADHARAJAN Friday, April 13, 2012 28
  28. 28. Item of Expenditure Rules applicable and DFP of HODs of CBDTRepairs & maintenance Total of Rs.50000/- in awork in hired office year, Non-recurringbuildingsHiring of office Rs.3 lakhs p.m. for 13accommodation major cities and Rs. 1.5 lakhs p.m. for others VARADHARAJAN Friday, April 13, 2012 29
  29. 29. Item of Rules applicable and DFP of HODs ofExpenditure CBDTComputers a. Site preparation of computers/ install. Rs.2 lacs.pa b. Maintenance of site for Computers - Rs.2lacs/year c. AMC of computers (Hardwares) Rs. 2 lac p.a. d. Training in computers Rs.2 lacs/year e. Purchase/procurement of PC Rs. 5lacs p.a. VARADHARAJAN Friday, April 13, 2012 30
  30. 30. Item of Rules applicable and DFP of HODs ofExpenditure CBDTPrinting and Govt. Press full powerbinding. Pvt. Parties Up to Rs.1 lakhs p.a. including cost of paper.Medical Upto Rs. 2lakhs subject to instructions ofadvance Ministry of Health issued from time tounder time.CS(MA) VARADHARAJAN Friday, April 13, 2012 31
  31. 31. Item of Rules applicable and DFP of HODsExpenditure of CBDTPurchase of Upto Rs.10 lacs in a yearstationaryMiscellaneous Recurring :Rs.1 lakh p.a.expenditure Non-recurring Rs. 2 lacs in each case. VARADHARAJAN Friday, April 13, 2012 32
  32. 32. Item of Rules applicable and DFP of HODsExpenditure of CBDTOutsourcing Upto Rs.10 lacs in a year per cadre controlling C.Cs.Miscellaneous Recurring :Rs.1 lakh p.a.expenditure Non-recurring Rs. 2 lacs in each case. VARADHARAJAN Friday, April 13, 2012 33
  33. 33. TWO SIDESReceipts sidePayment side VARADHARAJAN Friday, April 13, 2012 34
  34. 34. Cash Balance physicallyverified and found to be Rs.which tallies with the closingbalance as worked out in thecash book. VARADHARAJAN Friday, April 13, 2012 35
  35. 35. Self cheques drawn, for payments to staff etc. in cash should also be entered on the receipts side of the cash book. VARADHARAJAN Friday, April 13, 2012 36
  36. 36. Analysed in the following ways:i. Cashii. Self cheques/ ddiii.Other chequesIv.Other Bank DraftsV. Imprest with  TOTAL CASH BALANCE. VARADHARAJAN Friday, April 13, 2012 37
  37. 37.  RULE – 13Cash Book should be closed regularly and completely checked.The H.O.O or responsible subordinate other than the writer should verify the total in Cash Book and initial it as correct. VARADHARAJAN Friday, April 13, 2012 38
  38. 38.  RULE – 13At the end of each month the H.O.O should verify the Cash Balance and record a signed and dated certificate to the effect.An erasure or over writing of an entry once made in the C.B. is strictly prohibited. VARADHARAJAN Friday, April 13, 2012 39
  39. 39.  RULE – 13Correction should be made by drawing the pen through the incorrect entry and inserting the correct one in red ink between lines.The H.O.O. should initial all such corrections. VARADHARAJAN Friday, April 13, 2012 40
  40. 40. K VARADHARAJANFaculty, DTRTI, Ahmedabad 41
  41. 41. THANK YOU K VARADHARAJAN Faculty, DTRTI, Ahmedabad 42

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