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Top tips for running your business safely online - 030614

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You know you should be doing more business online and in ‘the Cloud’ but you’re worried about being cyber-scammed. …

You know you should be doing more business online and in ‘the Cloud’ but you’re worried about being cyber-scammed.

This presentation explains why now is a good time to be doing business online, along with the top 10 tips for safely running your business online through a few simple and effective cyber-safety steps.

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  • Keep yourself informed about the latest cyber security risks. Subscribe to email notification services that keep you informed about the latest cyber security risks and solutions. See our Alert Service.
  • What did you find out about your business?

    http://www.staysmartonline.gov.au/business/home_based_businesses/questionnaire
  • Getting started takes time.

  • The I-CAN approach can help you to implement the right cyber smart processes for your business
  • Start by implementing a strategy.

    This happens by setting yourself some goals with milestones, together with determining how you are going to resource the implementation of these goals.

    You will also need to determine how you are going to track and measure whether you have achieved these goals, and whether the goals have helped improve your business processes or productivity.
  • Once you know what you are trying to achieve, what will help you stay on track?

    If you are a small business, you might engage a coach to help you or your community (or network). In larger organisations, it many need the involvement of a few people or a committee to plan, implement, monitor and review the implementation process.
  • When implementing a new business process, you will need to evaluate the skills required to do it successfully.

    Undertaking an appreciative inquiry of your staff will help you know what skills you will need, and review whether you currently have those skills in your business or whether you’ll need to recruit someone with these skills.

    It may be best to outsource some of this work to a virtual assistant or a micro-worker through online sites like O-Desk, eLance and Freelancer.

    This process may also be an opportunity to undertake a Workforce Development planning process for your whole business so you can strategically ensure you have the skills within your business to reach the longer term goals of your business.
  • If you decide that you would like to learn the new skills yourself or have someone in your organisation learn these skills, then you will need to determine how this is going to happen, ie:

    Experiential – through trial and error, using the help functions within the system, and drawing on the expertise of your network
    How-to – look for a how to video or resource online or reading reviews/blog posts
    Workshops/Webinars – engage an expert or attend some training or do a course

Transcript

  • 1. vanguardvisionsconsulting.com.au Top tips for running your business safely online 3 June 2014 Allison Miller Director & Principal Consultant
  • 2. Session Overview • Why protect your business online? • Why is now a good time to be doing business online? • Top tips for protecting your business online • Online cyber-smart business assessment • What will you investigate?
  • 3. Why protect your business online?
  • 4. • More business is being done online • Privacy obligations • Maintain reputation / trust • Protect virtual assets (data) • Multiple users of the one device Why protect your business online? Image: IC3 and Computer Use and Safety - http://en.wikiversity.org/wiki/IC3/Computer_Use_and_Safety
  • 5. Why is now a good time to do business online?
  • 6. Top five industries to fly in 2013-14 in Australia Source: Ibis World (July 2013) – http://www.ibisworld.com.au/media/2013/07/10/52/
  • 7. Internet is a game changer Source: Deloitte Access Economics Pty Ltd (2013) – http://www.deloitte.com/view/en_AU/au/services/financial-advisory/deloitte-access- economics/05660fd56ab1e310VgnVCM1000003256f70aRCRD.htm
  • 8. Top tips for protecting your business online
  • 9. Source: Strategies to Mitigate Targeted Cyber Intrusions - http://www.asd.gov.au/infosec/top35mitigationstrategies.htm Australian Department of Defence, Intelligence and Security, Oct 2013
  • 10. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business
  • 11. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Image: Hard Disk Drive - http://en.wikipedia.org/wiki/Hard_disk_drive ; Iomega external hard disk drive - http://commons.wikimedia.org/wiki/File:Iomega_external_hard_disk_drive_%28cut%29.JPG
  • 12. 1. Assess your level of risk and identify actions to minimise 2. What data needs to be backed up and how often 3. Select an appropriate back-up device/location 4. Set reminds to do your back-ups 5. Test that you can use your backed up data 6. Store backed up data away from its original source Develop a back-up strategy Tips from Stay Smart Online http://www.staysmartonline.gov.au/business
  • 13. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Image: Master lock with root password - http://commons.wikimedia.org/wiki/File:Master_lock_with_root_password.jpg
  • 14. Why having a strong password makes sense Source: Stay Smart Online Alert Service 23 Oct 2013 - http://www.staysmartonline.gov.au/alert_service/alerts/how_strong_is_your_password_sso_alert_priority_low Password length Time taken 6 2 seconds 7 3 minutes 8 5.5 hours 9 3 weeks 10 5.4 years 11 515 years 12 48 millennia 20 324 billion billion years
  • 15. Strong passwords Word Password Tomato-soup T0m8t0-s0up That’s-a-joke Th8t’s-8’-j0ke MMYY-Favourite-password 1213-Oranges
  • 16. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Image: purple Slog: “Information Security Wordle” http://www.flickr.com/photos/purpleslog/2870445268/
  • 17. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Image: Tactical Technology Collective “Title Screen” - http://www.flickr.com/photos/ttc_press/5007644722/
  • 18. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Image: Frederick Hermann - Just like the Nest with a more connected world all the devices need software updates now. Your TV, DVD player, watch, thermostat etc didn't used to ask for constant
  • 19. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business
  • 20. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Image: Virtual Private Network - http://en.wikipedia.org/wiki/Virtual_private_network
  • 21. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business Imagine: e-commerce - http://commons.wikimedia.org/wiki/File:E-commerce.jpg
  • 22. Tips from Stay Smart Online http://www.staysmartonline.gov.au/business staysmartonline.gov.au/alert_service
  • 23. Do the cyber-smart business assessment staysmartonline.gov.au/business/home_based_businesses/questionnaire
  • 24. Getting started
  • 25. I-CAN approach
  • 26. I-CAN Approach Image: “Punk Einstein thinks you can do it” by Quinn Dombrowski - www.flickr.com/photos/quinnanya/7593700788/ I - Implement a strategy
  • 27. I-CAN Approach Image: “Punk Einstein thinks you can do it” by Quinn Dombrowski - www.flickr.com/photos/quinnanya/7593700788/ I - Implement a strategy C – Coach / Community/ Committee
  • 28. I-CAN Approach Image: “Punk Einstein thinks you can do it” by Quinn Dombrowski - www.flickr.com/photos/quinnanya/7593700788/ I - Implement a strategy C – Coach / Community/ Committee A – Appreciative inquiry
  • 29. I-CAN Approach Image: “Punk Einstein thinks you can do it” by Quinn Dombrowski - www.flickr.com/photos/quinnanya/7593700788/ I - Implement a strategy C – Coach / Community/ Committee A – Appreciative Inquiry N – New skill development
  • 30. “Be Ahead of the Pack” Business Development Program Available from: http://vanguardvisions.com.au/ebusiness-services/be-ahead-of-the-pack-business-development-packages/
  • 31. What will you investigate further?
  • 32. Want to know more? Follow on: Twitter - twitter.com/vanguardvisions Facebook - facebook.com/vanguardvisions LinkedIn - bit.ly/DCLinkedIN Google+ - bit.ly/VVCGoogle Pinterest - pinterest.com/vanguardvisions
  • 33. vanguardvisionsconsulting.com.au Allison Miller 0400 732 270 allison@vanguardvisions.com.au vanguardvisionsconsulting.com.au Contact me about implementing cyber-smart prcesses in your organisation?