April 11, 2013Board Chairman Rob Branham called the regular meeting of the Goshen County School DistrictNo. 1 Board of Trustees to order at 5:45 p.m. on Wednesday, April 10, 2013 in the DistrictBoard Room. The meeting had been rescheduled from the regular Tuesday meeting night dueto inclement weather and a district-wide closure. Board members present were: Chairman RobBranham, Clerk Linda Johnson, Matt Jolovich, Dean CHarshberger, Lance Berry, and JeffMcClun. Treasure Linda Kessler, Vice Chairman Charlie Harshberger, and Val Peterson wereabsent. Also present were: Superintendent Ray Schulte, Assistant Superintendent Kelly Glass,Business Manager Marcy Cates, Technology Director Jamie Hamaker, and RecordingSecretary to the Board Loreen Fritzler. All Board members received the agenda and supportingmaterials five days prior to the meeting.Following the Pledge of Allegiance, Chairman Branham noted that Public Forum was Item D onthe agenda, and that the artwork in the Board Room was by Torrington High School students.The presentation and information portion of the agenda, along with staff and student recognitionwere postponed to the May regular meeting. Prior to the meeting, the Board met in executivesession. Johnson moved to recess into executive session at 5:10 p.m. DHarshbergerseconded. Carried unanimously. Discussion of personnel. Johnson moved to come out ofexecutive session with no action taken at 5:35 p.m. Jolovich seconded. Carried unanimously.Addendum items included: Item E.1. q. Accept resignation submitted by Lingle Preschoolteacher Kristina Reichert; Item E.1.r. Approve purchase exceeding $3,000.00 for the purchaseof summer school curriculum from American Reading Group in the total amount of $26,725.00;and Item E.3. b. Additional Item - Consider Approval of Offering Contract for Certified Staff forthe 2013-2014 School Year – Kim Kreiger THS English.. Johnson moved to approve theagenda as amended. McClun seconded. Carried unanimously.Board members Linda Johnson and Val Peterson were recognized for their service to the districtas WSBA Advocacy Liaisons. In Public Forum, four individual addressed the Board. TravisReinhardt asked the Board for their guidance and support of the VFW softball fields located eastof the transportation office. The softball and baseball organizations are lacking competitive andpractice fields, and are asking that the fields be brought up to standards for practicing. ClayPeterson addressed current Board agenda items including the proposed Dean of Students andto keep the assistant superintendent position as it is rather than splitting the duties. CaseyEssert and Mary Perkins addressed the Board regarding the condition of the district tenniscourts and the need to resurface or renovate the play area.Items in the consent agenda included: approve minutes of March 12, 2013 regular meeting andApril 3, 2013 special meeting; approve monthly bills as presented; approve the request for anexception to District Policy 5147 (Out of District Field Trips) from Lingle Ft. Laramie ElementarySchool for 3rd, 4th, and 5th grade students to travel to the Denver Museum of Nature and Scienceon Thursday, May 23, 2013 travelling out of state and exceeding recommended travel times;approve the request for an exception to District Policy 5147 (Out of District Field Trips) fromLincoln Elementary for 1st grade students from two classes (Hansen and Anderson) to travel tothe Denver Zoo on Thursday, May 16, 2013 travelling out of state and exceeding recommendedtravel times; approve the request for an exception to District Policy 5147 (Out of District FieldTrips) from Torrington Middle School for 6th grade students to travel to the Denver Museum ofNature and Science on Friday, May 3, 2013 travelling out of state and exceeding recommendedtravel times; approve the request for an exception to District Policy 5147 (Out of District FieldTrips) from Torrington Middle School for 8th grade band students to travel to Elitches MusicFestival on Saturday, May 11, 2013, traveling out of state and on a non-school day; approve therequest for an exception to District Policy 5147 (Out of District Field Trips) from Torrington High
School for Physics students to travel to the NCAR-Wyoming Supercomputing Center inCheyenne on Wednesday, April 24, 2013 (student will return to Torrington prior to 6:00 p.m.);approve the request for an exception to District Policy 5147 (Out of District Field Trips) fromTorrington High School for special education students to travel to the Wild Animal Sanctuary inKeenesburg, CO on Tuesday, April 23, 2013 travelling out of state; approve purchaseexceeding $3,000.00 for annual membership dues to Wyoming School Boards Association for2013 in the total amount of $12,851.25; approve purchase exceeding $3,000.00 for annualMicrosoft licensing for 2013-2014 in the total amount of $20,160.00; approve purchaseexceeding $3,000.00 for the purchase of an exchange server for Central and Torringtonbuildings from HP Direct in the total amount $7,639.90; approve purchase exceeding $3,000.00for the purchase of a server for Southeast Schools in the total amount of $7,172.70; approvepurchase exceeding $3,000.00 for the purchase of furniture from Torrington Office Supply forthe Trail Elementary office and conference room in the total amount of $12,819.17; approvepurchase exceeding $3,000.00 for the purchase and installation of an overhead door in theSoutheast Auto/Ag Shop building from Bob’s Door Service in the total amount of $3,672.00;approve contracting with Fischer Tracks to repaint stripes on the district track in the total amountof $5,500.00; approve contracting with G&S Solutions for deep-tine aeration, top-dressing, andover-seeding on the Southeast football field and practice field, and on the new THS Wisemanfootball field in the total amount of $21,782.00; accept resignation submitted by Lingle Preschoolteacher Kristina Reichert; and approve purchase exceeding $3,000.00 for the purchase ofsummer school curriculum from American Reading Group in the total amount of $26,725.00.Johnson moved to approve the consent agenda as amended. Jolovich seconded. Carriedunanimously.Johnson moved to consider approval of proposed District Policy 3384 (Management of PublicResources) as presented on second and final reading. Jolovich seconded. Carriedunanimously.Johnson moved to approve offering teaching contracts (renewal of initial contract teachers) forthe 2013-2014 school year as presented. Jolovich seconded. Carried unanimously.Jolovich moved to approve offering a contract to Kim Kreiger as an English Teacher atTorrington High School for the 2013-2014 school year, and to Beth Gordon as a Half-timeFederal Programs Director, with the other half of her duties as an instructional facilitator.Johnson seconded. In discussion, it was agreed that the federal position would be for one yearand be revisited at that time to ensure the position is being carried out as intended. Carriedunanimously.Johnson moved to approve hiring the following as district summer school administrators:Elementary Summer School Principal – Beth Gordon; Middle School Summer School Principal –Tim Williams; High School Summer School Principal – Bobby Dishman; and Migrant SchoolDirector – Shelly Sims. Jolovich seconded. Carried unanimously.Johnson moved to approve the creation of additional elective high school course “CooperativeVocation Education” for the upcoming 2013-2014 school year at all district high schools.Jolovich seconded. Carried unanimously.Johnson moved to approve the creation of a new position for “Dean of Students” at TorringtonMiddle School. Jolovich seconded. In discussion, DHarshberger stated that based on hiscareer at TMS he did not feel it would be fair to Walt Smith to limit this position and duties to afew hours per day. Berry stated that since the original Board discussion he cannot support theposition as the cost will be at the student’s expense. Johnson asked the Board implement theposition for one year. Chairman Branham stated that in visiting with Principal Marv Haiman and
teacher Walt Smith they have stated they believe the position can work rather than hiring afulltime assistant principal/AD. He asked the Board to not second-guess Mr. Haiman’s andMr. Smith’s judgment. However, when Mr. Haiman was asked if he believed a dean of studentsposition would work, he stated he could not say and that it is an unknown.Superintendent Schulte informed the Board that the state funding model currently provides forone administrator at TMS based on the number of students and grade configuration. However,the Board also has authority to add positions beyond what is provided for in the model. McClunstated there needs to be an assistant principal and there needs to be more discussion;Chairman Branham stated a decision needed to be made at the April meeting if the Districtintends to hire a new principal for the 2013-14 school year. Yea votes were Johnson, Branhamand Jolovich. Nay votes were Berry, DHarshberger, and McClun. Motion failed due to a tievote.Superintendent Schulte asked what the Board’s preference was. Adding an unfunded positionat TMS could be discussed at the April 30 preliminary budget work session. The question wasasked about rehiring retirees. In the past, the Board has declined to rehire retirees unless in anextreme emergency situation as in certified teachers. The Board advised Mr. Schulte toadvertise immediately for an assistant principal/AD for TMS.Johnson moved to approve the proposed District Policy 4153/4243 (Sick Leave Bank) onintroduction and first reading. Jolovich seconded. In discussion, it was asked that wording beadded to the procedures if an employee is out of days when a call is made to donate additionaldays. Carried unanimously.Johnson moved to approve the purchase of 135 student laptop computers and carts from Dellunder the State of Wyoming (WSCA/NASP, B27160-WY) contract in the total amount of$117,909.60. Jolovich seconded. Carried unanimously.Johnson moved to approve contracting with Golden West Technologies for the purchase ofvideo surveillance systems and supporting hardware and software for Lincoln, TMS andLaGrange in the total amount of $153,002.42. Jolovich seconded. Carried unanimously.Johnson moved to approve the purchase of 14 student iPads and cart for Lincoln Elementaryfrom Apple in the total amount of $ 9,258.95. Jolovich seconded. Carried unanimously.Johnson moved to approve contracting with Hi Plains Construction for summer majormaintenance base bid construction projects only in the total amount of $522,197.00. Jolovichseconded. Carried unanimously.Johnson moved to approve contracting with Anderson Carpet for the district flooring project inthe total amount of $68,466.42. Jolovich seconded. Carried unanimously.Johnson moved to approve contracting with Hi Plains Construction for the district wall coveringproject in the total amount of $158,132.00. Jolovich seconded. Carried unanimouslyJohnson moved to reject all bids received for the Trail mechanical and HVAC project and re-evaluate the scope of work and rebid the project in January 2014. Jolovich seconded. Carriedunanimously.Johnson moved to approve contracting with Horsley Specialties for the asbestos abatement inthe Lingle High School office area and THS nurse’s office in the total amount of $41,400.00.Berry seconded. Carried unanimously.
Jolovich moved to approve contracting with Platte Valley Bank for the lease financing of districtbuses at the interest rate of 1.500% in the total amount of $276,378.90. Johnson seconded.Carried unanimously.In future meetings, there will be school and community input meetings on Wednesday, April 17starting at noon with McPherson & Jacobson LLC regarding the superintendent search process.There will be a Special Board meeting on Monday, April 22 at 7:00 p.m. to work with McPherson& Jacobson LLC regarding the superintendent search process. A Board Work Session onTuesday, April 30 at 7:00 p.m. for preliminary budget information has been scheduled anddistrict administrators will attend. The Salary Relations committee will be meeting on Friday,May 3 and Saturday, May 4, 2013. There will be a Special Board meeting on Thursday, May 9at 7:00 p.m. to work with McPherson & Jacobson LLC regarding the superintendent searchprocess, and the next Regular Board meeting will be Tuesday, May 14, 2013.Chairman Branham indicated that if there are staffing recommendations available at the time ofthe special board meetings, they will be acted upon at that time.In the Superintendent’s Report, Mr Schulte updated the Board on the district-wide closing datesfor district buildings and 12-month employees for the 2013-school year. He also handed out acopy of the letter being sent to WDE Interim Director Jim Rose regarding when GCSD will bemaking up the two snow days with students and staff.Superintendent Schulte also informed the Board that the recent heavy snow has collapsed aportion of the roof on the transportation building office area. The office has been vacated andrepair work will begin immediately. The Board was also reminded of the upcoming districtgradation schedule. A recent discussion with the administrative team regarding the upcomingAdvancEd accreditation visit in October 2013 led to an inquiry about rescheduling the visit dueto the changes in administration. AdvancEd responded with a new date of April 27 – May 1,2014. The team will continue to prepare the paperwork as it has been doing.Mr Schulte was invited by Governor Mead to attend a state meeting on school accountability onApril 17 in Cheyenne. Superintendent Schulte, Marcy Cates and Linda Johnson will travel toCasper on April 18 to attend a School Facilities Commission meeting as the Lingle Ft LaramieElementary building proposal is on the agenda. The district will see what happens with theGlenrock request to SFC for a new football field before requesting a replacement at Southeast.The project will take almost two years from start to finish.There was no further business to come before the Board. Chairman Branham adjourned themeeting at 6:45p.m.