Internship report on HCL infosystems

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summer internship report on HCL infosystem at regional head office in chennai
at No 196 Old No 756 Habeeb Towers No 151/1 B Ground Floor, Opposite TVS & Near Ananda Vikatan, Vasan Avenue Anna Salai, Mount Road, Chennai - 600002

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Internship report on HCL infosystems

  1. 1. 1|Page M.O.P. VAISHNAV COLLEGE FOR WOMEN Internship report on: HCL INFOSYSTEMS LIMITED Project report submitted in the partial completion of the degree of BACHELOR OF COMMERCE by: VAISHALI.P 2013-2014 INFOSYSTEMS
  2. 2. 2|Page ACKNOWLEDGEMENT I take this opportunity to acknowledge and express my gratitude towards some of the most eminent people whose presence is noteworthy in giving me a grand opportunity to associate myself with an esteemed organization like HCL Infosystems. I first of all express my heartfelt gratitude to the Principal of our College Dr.K.Nirmala Prasad M.Com., M.Phil., Ph.D. for giving me this golden opportunity of gaining practical knowledge through internship training. I am grateful to the Head of Department Dr. Gunita Arun Chandhok and my Faculty advisor Rajalakshmy.B for their guidance and moral support. I am grateful to Mr. Govindnathan, Manager of Regional Accounts Office, of HCL Infosystems. for entrusting upon me confidence and providing me a chance to get an on-the-job experience in the various field of Accounting. I am thankful for him for his endeavor towards providing continuous guidance to help build an understanding of the practical aspects of the work, gain knowledge and experiences. He had created a motivating work environment and had inculcated a feeling of constant striving to achieve higher goals. My sincere thanks to Mrs. Shambhavi and Mr. Anish for their helpful nature and valuable guidance in corporate area. Finally, I would like to extend my sincere gratitude to all the staff members of HCL Infosystems Company for offering their timely help whenever required in submitting my project report successfully. VAISHAL INFOSYSTEMS
  3. 3. 3|Page CHAPTER 1 INTRODUCTION INFOSYSTEMS
  4. 4. 4|Page An internship is a method of on-the-job training for white-collar and professional careers. Internships for professional careers are similar to apprenticeships for trade and vocational jobs. Although interns are typically college or university students, they can also be high school students or post-graduate adults. On occasion, they are middle school or even elementary students. In some countries, internships for school children are called work experience. Internships may be paid or unpaid, and are usually understood to be temporary positions. Generally, an internship consists of an exchange of services for experience between the student and an organization. Students can also use an internship to determine if they have an interest in a particular career, create a network of contacts, or gain school credit. Some interns find permanent, paid employment with the organizations with which they interned. This can be a significant benefit to the employer as experienced interns often need little or no training when they begin regular employment. Unlike a trainee program, however, employment at the completion of an internship is not guaranteed. DEPARTMENTATION Departmentalization refers to the process of grouping activities into departments. Division of labour creates specialists who need coordination. This coordination is facilitated by grouping specialists together in departments. Popular Types of Departmentalization      Functional departmentalization – Product departmentalization – Customer departmentalization – Geographic departmentalization Process departmentalization - HCL DEPARTMENTATION  Functional Departmentation: - This is the simplest form of Departmentation when grouping of departments is done on the basis of functions such as production finance marketing sales purchase and personnel etc, it is known as functional Departmentation. Basic functions i.e. Production, Marketing, Finance and Personnel .Secondary Functions: These are further parts of basic functions according to the organizational needs or operations like Production: - Product planning, R&D, Quality control and material handling Functional departmentation is useful where there is production of single product or similar kind of product, for example TV Computer monitor or TFT. INFOSYSTEMS
  5. 5. 5|Page  Advantages: Advantage of specialization Easy control over functions Pinpointing training needs of manage It is very simple process of grouping activities.  Disadvantages: Lack of responsibility for the end result Overspecialization or lack of general management It leads to increase conflicts and coordination problems among departments. VARIOUS FUNCTIONAL DEPARTMENTS FOUND IN HCL INFOSYSTEMS: 1. Oa division Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks. Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system. Office automation helps in optimizing or automating existing office procedures. The backbone of office automation is a LAN, which allows users to transmit data, mail and even voice across the network. All office functions, including dictation, typing, filing, copying, fax, Telex, microfilm and records management, telephone and telephone switchboard operations, fall into this category Advantages are: 1. 2. 3. 4. Office automation can get many tasks accomplished faster. It eliminates the need for a large staff. Less storage is required to store data. Multiple people can update data simultaneously in the event of changes in schedule 2. Human resource HCL is developing a comprehensive unit administration automation application called Human Resource Management System. This is a web portal which provides various modules like HR, Accounts, Legal etc which facilitate automating every administrative function (except logistics) at unit level. The main modules of the application are HR Module OMP Module Accounts Module Legal Module Info-dashboard INFOSYSTEMS
  6. 6. 6|Page User Management 3. Customer service division At HCL, we are dedicated to provide you with world-class customer support and services that is delivered with a sense of warmth, individual pride and company spirit. customers have been at the cornerstone of our business. HCL offers state-of the-art support and services that focus on eliminating the distance between people and locations, problems and solutions, and most importantly, information and you. We are highly privileged to attend to all our Customers needs through this website. Specifically we have touched upon Customer Care functions like Installation, Customer Registration, Call Management, Spares Request, and Complaints Handling etc. in a detailed manner. 4. Administration department The Department lies within the Directorate of Finance and Administration. It is tasked with providing administrative and logistical support to the entire organization. Mandate of the Administration Department include: General office Management and Running. Transport Management. Registry Management. Assets Management. Property Management. Security and Safety. 5. Accounts department Most of the accounting work is shifted to the corporate office which is situated in Noida . so the work done at RAO (regional accounts office) is the collection & depositing of cheques, the Eft payment vouchers , the sales tax , billing etc. INFOSYSTEMS
  7. 7. 7|Page CHAPTER II COMPANY PROFILE INFOSYSTEMS
  8. 8. 8|Page HCL INFOSYSTEMS At HCL Infosystems, we understand that different customers have different needs. Therefore for over a quarter of a century, they have constantly innovated to offer a range of products to cater to different requirements of the customers. they pioneered home PC market of India whether gaming, enjoying music, movies or connecting to the Internet, our systems offer ease of use that transcend to greater performance and more satisfaction for the individual user. ABOUT 1. HISTORY 1976 Foundation of the Company laid Introduces microcomputer based programmable calculators with wide acceptance in the scientific / education community 1977 Launch of the first microcomputer-based commercial computer with a ROM Based basic interpreter Unavailability of programming skills with customers results in HCL developing bespoke applications for their customers 1978 Initiation of application development in diverse segments such as textiles, sugar, paper, cement, transport 1981 Software Export Division formed at Chennai to support the bespoke application development needs of Singapore 1983 1985 HCL launches an aggressive advertisement campaign around the theme - 'even a typist can operate computers', popular in the Small & Medium Enterprises segment. This proposition involved menu-based applications for the first time. Develops special program generators to speed up the development of applications Bank trade unions allow computerisation in banks; however, a computer can only run one application such as Saving Bank, Current account, Loans, etc. Sets up core team to develop the required software Advanced Ledger Posting Machines (ALPM). The team uses reusable code to reduce development efforts and produce more reliable code. ALPM becomes the largest selling software product in Indian banks. Designs and launches Unix based computers and IBM PC clones INFOSYSTEMS
  9. 9. 9|Page HCL promotes 3rd party PC applications nationally 1986 1991 1994 Zonal offices of banks and general insurance companies adopt computerization Purchase specifications demand the availability of RDBMS products on the supplied solution (Unify, Oracle) HCL arranges for such products to be ported to its platform HCL assists customers to migrate from flat-file based systems to RDBMS Enters into a joint venture with Hewlett Packard HP assists HCL to introduce new services: System Integration, IT consulting, Packaged Support Services (basicline, teamline) Establishes a Response Centre for HP products, which is connected to the HP Response Centre in Singapore There is a vertical segment focus on Telecom, Manufacturing and Financial services HCL acquires and executes the first offshore project from IBM Thailand HCL sets up core group to define software development methodologies 1995 Starts execution on information System Planning projects Execution of projects for Germany and Australia Begins Helpdesk services 1996 Sets up Software Technology Park (STP) in Chennai to execute software projects for international customers Becomes national integration partner for SAP 1997 Chennai and Coimbatore development facilities get ISO:9001 certification 1998 HCL buys back HP stake in HCL Hewlett Packard Kolkata and Noida STPs set up 1999 Acquires and sets up fully owned subsidiaries in USA and UK Sets up fully owned subsidiary in Australia HCL ties up with Broadvision as an integration partner IDC rated HCL Infosystems as No.1 Desktop PC Company of 2001 Launched Pentium IV PCs at below Rs. 40,000/- 2001 INFOSYSTEMS
  10. 10. 10 | P a g e 2002 2003 2004 2005 HCL Infosystems & Sun Microsystems enters into an Enterprise Distribution Agreement Declared as Top PC vendor by Dataquest Realigns businesses, increasing focus on domestic IT, Communication & Imaging products, solution & related Services Becomes the first vendor to register sales of 50,000 PCs in a quarter First Indian company to be numero uno in the commercial PC market Enters into partnership with AMD Launched Home PC for Rs. 19,999/HCL Infosystems info structure services Division received ISO 9001:2000 certification Launches infiniti Mobile Desktop on Intel Platform Launched Infiniti PCs, workstations and servers on AMD Platform 1st to announce PC price cut in India, post duty reduction, offers Ezeebee at Rs. 17,990/IDC India –DQ Customer Satisfaction Audit rates HCL as No.1 Brand in Desktop PCs Enters into partnership with Port Wise to support and distribute security and VPN solutions in India Partners with Microsoft and Intel to launch Beanstalk Neo PC Becomes the 1st company to cross 1 Lac unit milestone in the Indian Desktop PC Market Launched RP2 systems to overcome power problem for PC users Registers a market share of 13.7% to become „No.1 Desktop PC Company‟ for year 2004 Crosses the landmark of $1 billion in revenue in just nine months Launch of HCL PC for India, a fully functional PC priced at Rs. 9,990/Rated as the „No.1 Desktop PC‟ company by IDC India – Dataquest „Best Employer 2005‟ with five star ratings by IDC India – Dataquest „The Most Customer Responsive Company 2005‟ IT Hardware Category by the Economic Times - Avaya Global Connect „7th IETE –Corporate Award 2005‟ for performance excellence in the field of Computers & Telecommunication Systems by IETE „Best Bhoomi Brand 2005‟ by 360 magazine: In Pc Category In the LCD Monitor Category „India‟s No.1 vendor‟ for sale of A3 size Toshiba Multi Functional Devices for the year „04-„05 by IDC Toshiba „Super Award 2005‟ towards business excellence in distribution of Toshiba Multifunctional Products Strategic Partners in Excellence Awards by Infocus Corporation for projectors „Most Valued Business Partner‟ Award for projectors by Infocus Corporation in 2005 INFOSYSTEMS
  11. 11. 11 | P a g e 2006 2007 Launches Beanstalk 2007 collection – a range of four new HCL Beanstalk Digilife enablers, Beanstalk Nano, Beanstalk Slim, Beanstalk Lifestyle & Beanstalk Dominator +75,000 machines produced in a single month Enters into a partnership with Toshiba to help them expand their retail presence in India by unveiling „shopToshiba‟ Nokia Corporation and HCL Infosystems announce a long term distribution strategy Unveils India‟s first segment specific range of notebooks‟ brand „HCL Leaptops‟ Showcases Computer Solutions for the rural market in India First in India to launch the new generation of high performance server platforms powered by Intel Dual – Core Xeon 5000 processor Forms a strategic partnership with Apple to provide sales & service support for iPods in India Rated as number one Desktop PC Company by IDC, sixth year successively Sustains its Commercial Desktop PC Leadership for the fifth consecutive year Launches India‟s first high performance Enterprise Server Platform powered by dual core Intel titanium processors Creates Dual Core Xeon Server at a price point of Rs. 43,900/Completes 30 years in India In association with The Music Academy, Chennai brings „HCL Concert Series‟ to the city Enter into partnership with Casio Establishes its manufacturing facility in Uttaranchal „Top 50 fastest growing Technology Companies in India‟ & „Top 500 fastest Growing Technology Companies in Asia Pacific‟ by Deloitte & Touche Breaks the one terabyte storage barrier in computers by launching India‟s first „one terabyte‟ personal computer Introduces eco-efficient Notebook PCs complying with RoHS directive Unveils initiative to create industry ready ICT professionals – launches HCL Career Development centers Kodak and HCL ink agreement to distribute digital cameras in India Launches India‟s first multilingual POS printer „HCL Star‟ – TSP 700, designed exclusively for the needs of rural retailers Unveils enterprise class 16 core server – India‟s first server with 16 computing cores in a 7-inch (4u) form factor Launches a new range of eco-efficient desktop PCs, complying with RoHS directive Launches NETMAX suite of networking products & solutions expanding its portfolio for emerging enterprises Announces „360 Degrees Technology Refresh Program‟ – new initiative aimed at capturing latest trends in technology & delivering them to Indian enterprises Announces launch of its workstation 2008 series for MCAD & DCC INFOSYSTEMS
  12. 12. 12 | P a g e 2008 2009 2011 professionals IDBI selects HCL as SI partner for 100 branches ICT infrastructure rollout Unveils the future of personal computing – next generation, ultra portable, sub Rs. 1,400/- laptops for the first time in India. Connect India-Africa to implement IT infrastructure for prestigious PanAfrican e-network project for Tele-education & Tele-medicine. Launches next generation „Datacentre in a Box‟ – simplified IT infrastructure with power-packed blade servers in one system that integrates storage, computing & networking Announces a pioneering initiative in the India ICT sector to further strengthen its Customer Care Services Introduces „Safe State‟ – a 100% subsidiary to provide System Integration Solutions for security & surveillance Introduces „Laptop Series 39‟ – excellent thermals, Energy Star 4.0 compliance and imprint designs customized for Indian consumers Equips Delhi Police with technology to fight crime Launches „MiLeap MH 0.4‟ Partners with Echelon to bring „Smart Metering‟ to India – improving electricity supply and reducing energy theft are key goals Connect India-Africa to implement IT infrastructure for prestigious PanAfrican e-network project for Tele-education & Tele-medicine Strengthens its BFSI system integration portfolio by acquiring a niche banking software product company Unveils the future of personal computing – next generation, ultra portable, sub Rs. 1,400/- laptops for the first time in India Awarded „Best Telecom Support Services Company‟ at the 5th National Telecom Award by CMAI Association of India. HCL awarded Electronics Company of the Year 2009. HCL Infosystems rated No.1 Employer by DQ-IDC 2009 Nokia Corporation announces a joint venture with HCL Infosystems to sell mobile value added services directly to consumers in India Kick-starts „Green Bag‟ campaign to facilitate eWaste collection Bags BSNL IT deal – a system integration project worth Rs 240 cr. for implementation and support Announces a tie-up with Korean major Nautilus Hyosung, to provide complete ATM solutions for Indian banks across the country Wins „DQ: IDC Best Employer Award 2009‟ Bags the VARIndia 2011 award for „Best Projector DLP (Infocus)‟, „Best PC Indian Brand‟ and „No. 1 Distributor‟. Wins DDI‟s „Grow your own Leaders‟ award for overall management culture and effectiveness of the organization‟s talent management system. 'No. 1 Employer of the Year‟ by DQ-CMR Best Employer Survey – 2011 Wins Skoch Digital Inclusion Award in the Technology in Service INFOSYSTEMS
  13. 13. 13 | P a g e Delivery category for successful implementation of Kohlapur Municipal Corporation e-Governance Project Rated No. 20 in the Great Place to Work Survey Launches its new sleek Next-Gen ME Tablet, the X1 Launches India‟s first BEE-Star compliant laptop First ever HCL flagship store launched in Delhi-NCR HCL Desktops rated No. 1 in the Dataquest Channels – CyberMedia Research Channel Satisfaction Survey. HCL Infosystems ranked No.1 for IT Services in DQ-CMR CSA 2012 HCL Digischool wins 'Best ITC Enabeled Content for K 12 Education' at National Education Awards presented by Star News HCL Digicampus wins 'Best Technology Based Solution for Higher Education Institutes' at the National Awards presented by Star News HCL Institute Management System awarded the 'Best Cloud based Education Institute Management System', at the B-School Excellence Awards 2012 HCL Learning wins 7th INDIA Jury Award for the 'Best Open and Distance Learning Practices in Higher Education' HCL Digischool wins ‘Best Smart Classroom Solution Provider’ at the prestigious Shiksha Ratan Award - State Education Summit 2013 2012 2013 2. Vision A global corporation, enriching lives and enabling business transformation for our customers, with leadership in chosen technologies and markets. Be the first choice for employees and partners, with commitment to sustainability. 3. Mission We enable business transformation and enrichment of lives by delivering sustainable world class technology products, solutions and services in our chosen markets thereby creating superior shareholder value. 4. Core values We shall uphold the dignity of every individual We shall honor all commitments We shall be responsible corporate citizens We shall be committed to Quality, Innovation and Growth in every endeavor INFOSYSTEMS
  14. 14. 14 | P a g e 5.LABS Our roots are Indian and focus is global thus enabling us to build world class products which are helping in building a smarter and better future by providing the power of information in hands of the common man. We convert problems into opportunities and products into an experience at our labs.  Noida Development Center Noida development center was established in June 2011 for opening yet another chapter in the transformation journey of HCL Infosystems. Highlights Centre is responsible for research in mobility products including Tablet PCs and appliances Carries out research leading to development of technologies to enhance mobile computing experience and create new usage models of Tablet PCs Research in UI, Apps and OS for HCL ME Tablet PCs Design and development of UI, Apps and OS for HCL ME Tablet PCs  Jaipur Development Center Highlights Jaipur development center was established in May 2008 with an idea to use extensive experience in working under multiple platforms Our expertise extends beyond technical. A wide experience in business computing coupled with emphasis on software engineering processes has led to a high success rate in completion of projects. Carrying out research leading to development of products and to cater to the emerging needs of sectors like: Banking o for Financial Inclusion o for Cooperative sector o for MIS Cloud e-Governance Education INFOSYSTEMS
  15. 15. 15 | P a g e  Chennai Development Center Highlights Started in 1988 Specializes in Embedded System and Hardware Technology Outcome of research has led to development of products for Banks, Educational Institutions, e-Governance projects, utilities etc. Edge at Designing & Developing: Medical device interface cables Display for ATM with UL, FCC DoC, CE, MPR-II and CCC certifications Range of Thinclient Power distribution box for industrial control panels with UL 508A standards Hand held terminals for emerging needs of e-Governance, banking, financial inclusion etc. Self service terminals such as ATVM‟s, utility payment kiosks, cash dispensers etc. 6. HISTORY OF INNOVATION The history of structured R & D implementation in HCL Infosystems began in the late 1980s with the focus on improving quality of its products. In the early 90s, the focus was not merely on the quality of products but also the process systems. As of now, all our manufacturing units are certified by Bureau Veritas Certification as per ISO 9001:2000 and ISO 14001: 2004. 7.PRODUCT HIGHLIGHTS HCL Infosystems Ltd. is one of the pioneers in the Indian IT market, with its origins in 1976. For over quarter of a century, we have developed and implemented solutions for multiple market segments, across a range of technologies in India. We have been in the forefront in introducing new technologies and solutions. The highlights of the HCL saga are summarized below: Description Product Hand Held Terminal A mobile Hand Held terminal for usage in Financial Inclusion project with Biometric identification, online connectivity and Smart card based transactions Thin Client A GUI based client for use in server based computing environment; Cloud Ready Thin Clients – A new series for supporting Cloud Infrastructure INFOSYSTEMS
  16. 16. 16 | P a g e PC Projector A PC cum Video projection unit for use in schools and colleges Kiosks Touch screen based Self service Information and Transaction kiosks Video Display Terminal Video terminal for users in Unix Machines; Motorola 68000 processor based (VDT) design running at 10MHz. Terminal Server A product to connect serial devices on the LAN network; NetARM processor based design running at 50 MHz. Key Board (Mechanical) 107 Mechanical Keyboard with switches with life of 50 Million operations; Got Microsoft HWQL certificate OSS Tefilla MAGNet Manage and Monitors all elements in the GSM Network of any Telecom Service provider – like, BSNL, MTNL, Indian Air force, only few MNC having this Software. Apart from revamping of code additional features likes NGOSS compliance, Policy based system –SOA architecture, MPLS support, Static NE Modeling, Report builder etc. NMS – Management (ITSM) HCL HPC Network Manage and Monitors all elements of any IP network, OS, Data Base Neutral Software – Total IP will be Indian; additional features – Cloud enablement HPC is today's‟ Supercomputer Solution using off the shelf components. Additional features: Infiniband, parallel file systems support which is must for Petaflop class supercomputers; Grid enablement etc. Handheld based Embedded Application capable of processing Financial FIT-Embedded Micro Inclusion Transactions with secured biometric authentications, smart card, ATM S/W for Financial printer, made especially for Financial Inclusion and under RBI, IDRBT, Inclusion UIDAI etc. guidelines PCs and Servers are going through Continuous Technology changes and providing Newerv, Wider, Faster Solutions and Experiences. It is thus Disaster Recovery & imperative for all Manufacturers to Continuously Research and adds New Management Soft (PIDR, Features, Upgrade Technology etc., so that we can successfully compete in HDMS, ESMS, HAMS) market. Also native Indian PC‟s with home grown software is of vital importance to Security and Defense Establishments to Prevent hacking. Bilinguality Bilingual, Tri-lingual software methodology to meet requirements of OLA, 1968 Total Branch Automation, Centralized Banking software, Pension BancMate TBA,CBS, Management system. Retail lending-score based, consolidation of Pension, retail, SFMS, Distributed and centralized CBS, Product for financial inclusion, Primary INFOSYSTEMS
  17. 17. 17 | P a g e RTGS, FCS, FI, NREGA agricultural cooperative society, SFMS management system, RTGS management system, FCS management system, national rural employment guarantee scheme, remote access systems Offmate, Offmate RTI Document Management System, RTI management system HrMate (EmpSol) Human Resource Management mBanc Mobile Banking eVitran Proposal Tracking System, Public distribution system ezTax Excise and Service Tax Management System Cqure Credit Quality Review and management audit review BancScan Enterprise wide MIS reporting system TouchMate Kiosk Management System BancR Banc reconciliation iBanc Internet Banking iATM ISO 8583 based Interface for ATM's CallMate Call Management Software HCL ME UI UI components for HCL ME Tablet – Android Launcher, Widgets, Boot Animation sequence, Live wallpapers, Themes HCL ME Apps Suite App for syncing content with Desktop, HCL Touch HCL ME OS Android 2.3 based OS supported on HCL ME Tablets (Telco drivers, PC connectivity, Device updates, UI integration) HCL Order & Billing This app will allow tablet-based customer ordering and billing for restaurants App and shops Phone Appliance Senior Citizens Medical Appliance for To provide senior citizens with an easy-to-use phone interface To help patients record medical readings such as blood pressure, blood sugar INFOSYSTEMS
  18. 18. 18 | P a g e Ambulance Appliance To enable monitoring and reporting critical patient parameters SFA Appliance for BFSI To enable Sales Force Automation for credit card agents, loan agents, insurance agents SFA Appliance Pharmacy To enable Sales Force Automation for pharma sales representatives for 8. RELATIONSHIP Irrespective of the size of your business, partnering with us will help you succeed. Leveraging over three decades of experience in total technology solutions, it‟s our commitment to help you touch newer heights of success. We provide you access to HCL‟s innovative technologies, marketing strategies and value added services. By working on every aspect of the ICT industry, we have the experience to create world class products and services to help you give the best to your customers.  Advantage HCL HCL's labs - Pioneers in design, development and building ICT products India's largest Hardware, System Integration, Networking Solutions & Distribution Company 3 decades of expertise in technology solutions Partners with leading global players to provide the best of solutions to end users The largest manufacturer of PCs and Laptops in India Largest direct sales, digital lifestyle product distribution and retail network Extensive service network that reach out to 4,000 towns  Benefits of a Proven Commitment from HCL Infosystems At HCL Infosystems, partnerships are lifelong relationships that are mutually beneficial for all. We can help you enhance your business and reap the rewards of the mutual success. We offer differentiated technology and dedicated service support infrastructure as per the needs and requirements of your customers. We provide technology specializations that map to areas of significant business growth for your business and your customers. Reliable IT Backbone Differentiated Product Access Unparallel Support Extensive Marketing Support Structured for Ease and Value 9.ALLIANCES & PARTNERSHIPS To provide world-class solutions and services to all our customers, we have formed Alliances and Partnerships with leading IT companies worldwide. These alliances on one hand give us INFOSYSTEMS
  19. 19. 19 | P a g e access to the best technologies & products along with enhancing our understanding of the latest in technology. On the other hand they enhance our product portfolio, and enable us to be one-stop-shop for our customers. 10. PARTNERSHIPS INFOSYSTEMS
  20. 20. 20 | P a g e 11. AWARDS: 2012 HCL Infosystems ranked No.1 for IT services in DQ-CMR CSA 2012 HCL Digischool wins „Best ICT Enabled Content for K 12 Education‟ at National Education Award presented by Star News HCL Digicampus wins „Best Technology based Solution for Higher Education Institutes‟ at the National Education Awards presented by Star News HCL Institute Management System awarded the „Best Cloud-based Education Institute Management Systems‟, at the B-School Excellence Awards 2012 HCL Learning wins the 7th eINDIA Jury Award for the „Best Open and Distance Learning Practices in Higher Education‟ 2011 HCL Infosystems awarded with the CMMi (Capability Maturity Model integration) Maturity Level 5 certification for its Jaipur Development Centre. HCL Infosystems – Dream Company of the year!!! The Organization bags No.1 position in DQ-Best Employer Survey 2011. HCL Infosystems awarded Dun & Bradstreet Rolta Corporate Award under Computer Hardware and Peripherals Category Honourable President of India feats Mr. Ajai Chowdhry, IT Industry‟s visionary, with prestigious Padma Bhushan for his immense contribution to trade & industry HCL Infosystems tops IDC-DataQuest Customer Satisfaction Charts for 3rd consecutive year HCL Infosystems awarded „Most Promising New Technology for Urban Applications‟ at the Municipalika 2011 HCL Infosystems awarded as a „Power Brand‟ of India in the IT & Office Automation category 2010 HCL Green Data Centre awarded 1st ever LEED Platinum Certification in India Mr. Ajai Chowdhry bestowed with the „Indi Innovator of the Year‟ award at the 6th edition of the CNBC TV18 India Business Leader Awards 2010 Mr. Ajai Chowdhry, Chairman of HCL Infosystems Ltd, honoured with the CNBC Asia Business Leader Award 2010 for Viewers Choice category HCL Infosystems won VAR India 2010 awards for top Distributor of the Year & Best Projector-DLP (in-Focus) Mr. Ajai Chowdhry, Chairman of HCL Infosystems Ltd, bestowed with the “India Innovator of the Year” awarded by Honourable Finance Minister, Mr. Pranab Mukherjee at the 6th edition of the CNBC TV18 India Business Leader Awards 2010 HCL Infosystems awarded CXO Award 2010 – The IT Chapter in the category of INFOSYSTEMS
  21. 21. 21 | P a g e „Indian Hardware Brand of the Year‟ by Bloomberg UTV Mr. Ajai Chowdhry awarded „Electronics Man of the Year‟ by the ELCINA – EFY Awards Committee for 2009-2010 HCL Infosystems tops Employee Satisfaction Chart for the 6th Consecutive Year as per DQ Survey, 2010 DQ-IDC ranks HCL Infosystems No.2 Domestic ICT Company rated among Top 10 ICT Companies in India HCL Infosystems wins Dun & Bradstreet Rolta Awards 2009 DQ-IDC rates HCL Infosystems as No.1 in IT Services 2010 12. COMMUNITY INITIATIVE  Eco Safe We at HCL believe in building a symbiotic relationship between us the manufacturers, the consumers and the recyclers with the aim to promote integration and sustainability in our operations to have least stress on the environment. HCL over the years has integrated and innovated products for its customer's giving key emphasis on product life cycle management, commencing from sourcing, manufacturing to installation and recovery at the end-of-life of the product to ensure protection of the environment, health and safety of all stakeholders.  Aim The aim is to encapsulate knowledge, awareness, and key developments on all environmental issues faced by today's world and to incorporate these in HCL's operations assuring our commitment in delivering quality products, solutions and services  Objective The key objective under HCL ecoSafe is targeted at integrating environmental management procedures into its business processes thereby protecting the environment, health, and safety of all its stakeholders. HCL commits to manufacture products that are environment friendly in all respects and are free from hazardous chemicals. HCL ecoSafe focuses on product lifecycle management to ensure that our products right from when they are manufactured, bought by customers, recovered at their end-of-life and recycled after useful life are done in an environmentally responsible manner. 13. CORPORATE GOVERNANCE The Company firmly believes that good corporate governance practices ensure efficient conduct of the affairs of the Company while upholding the core values of transparency, integrity, honesty and accountability and help the Company in its goal to maximize value for all its stakeholders. The Company adopts and adheres to the best recognized corporate governance practices and continuously strives to better them. The Company is in compliance with the requirements of the guidelines on corporate governance stipulated in Clause 49 of the Listing Agreement with the Stock Exchanges INFOSYSTEMS
  22. 22. 22 | P a g e DISTRIBUTION The Distribution Business of HCL Infosystems Ltd. is conducted from 2 companies: HCL Infosystems Ltd. (HCLI) Digilife Distribution and Marketing Services Ltd (DDMS) DDMS is a 100% subsidiary of HCLI and is involved in the fulfillment, logistics and distribution for leading global brands in the field of Information Technology (IT), Telecom, Digital Lifestyle, Consumer Electronics, Small Appliances, Consumer Durables, Wellness Products and Accessories. In DDMS, we also provide business consultancy to companies planning to enter India. DDMS partners with Apple, Sandisk, Lenovo, JBL, Delonghi, Omron, Penta, ZTE, Simmtronics, HCLI for Tablets, Personal Computers and Learning Products. Our new IT line of business with HCL consumer computing has signed up with partners like Dell, Lexmark, Edgeware, Tyco, Huawei, ADC Krone, View Sonic, Sukam and Molex within 6 months of operation. DDMS touches almost every outlet type with its portfolio with best in class reach to Organized Trade and General Trade across Urban and Rural Markets. With a distribution network that reaches over 150,000 outlets across India directly or through distributors and an additional reach via the wholesale channel - We are No 1 in India. We are building an enviable reach in IT outlets and the Value Added Reseller (VAR) network. We are building infrastructure that should see us transact business with over 2000 direct outlets and over 1500 VAR‟s. With 34 IT enabled depots across the country, including 4 in North-East India and 2 in Jammu & Kashmir, DDMS boasts of the best spread of depots within India with service levels to most locations within 24 hours. We handle over 7 million pieces of stock every month, including imports DDMS adds value We provide sales teams for our partners for General Trade and Organized Trade Our sales employees visit over 1500 cities and towns on a monthly basis We can compliment our distribution role with After Sales Service We can use the 10,000 technicians in Enterprise Care –to sell our products We can set up an Inside Sales Team with our 360 seat call centre We work with Industry Bodies and give guidance on Government Policies. We are also founder members of the Indian Cellular Association. Mobile Accessories Bluetooth Bluetooth Headset Mobile Battery Power Pack INFOSYSTEMS
  23. 23. 23 | P a g e STORAGE MEDIA Pen Drives Memory Cards EDUTAINMENT Educational Tablet/Laptops Handheld Gaming CONSUMER ELECTRONICS Docks Apple iPods Headphones HEALTHCARE Omron Blood Pressure Omron Blood Pressure Monitor HEM 8711 Monitor HEM 7201 INFOSYSTEMS
  24. 24. 24 | P a g e PROFIT : EXPENSES AND INCOME OF HCL INFOSYSTEMS Consolidated Profit & Loss account ------------------- in Rs. Cr. ------------------Jun '12 12 mths Jun '10 12 mths Jun '09 12 mths Jun '08 12 mths 10,855.73 86.20 10,769.53 127.03 58.45 10,955.01 11,542.11 122.19 11,419.92 100.91 -226.71 11,294.12 12,158.59 108.77 12,049.82 49.98 -137.58 11,962.22 12,378.49 126.08 12,252.41 -8.00 18.56 12,262.97 12,605.29 158.00 12,447.29 25.20 89.83 12,562.32 9,435.38 1.69 488.84 286.42 0.00 527.61 0.00 10,739.94 Income Sales Turnover Excise Duty Net Sales Other Income Stock Adjustments Total Income Expenditure Raw Materials Power & Fuel Cost Employee Cost Other Manufacturing Expenses Selling and Admin Expenses Miscellaneous Expenses Preoperative Exp Capitalised Total Expenses Jun '11 12 mths 9,719.51 1.88 486.90 314.47 0.00 424.18 0.00 10,946.94 10,374.22 1.78 391.24 430.40 298.07 50.33 0.00 11,546.04 11,073.56 1.72 338.23 105.77 275.32 54.60 0.00 11,849.20 11,369.51 1.60 301.17 111.63 254.65 38.36 0.00 12,076.92 Source : Dion Global Solutions Limited PROFIT & LOSS 13,000.00 12,500.00 12,000.00 2008 11,500.00 2009 2010 11,000.00 2011 10,500.00 2012 10,000.00 9,500.00 INCOME EXPENSES INFOSYSTEMS
  25. 25. 25 | P a g e BALANCE SHEET TABLE OF HCL INFOSYSTEMS Consolidated Balance Sheet ------------------- in Rs. Cr. ------------------Jun '12 Jun '11 Jun '10 Jun '09 12 mths 12 mths 12 mths 12 mths Sources Of Funds Total Share Capital Equity Share Capital Share Application Money Preference Share Capital Init. Contribution Settler Preference Share Application Money Employee Stock Opiton Reserves Revaluation Reserves Networth Secured Loans Unsecured Loans Total Debt Minority Interest Policy Holders Funds Group Share in Joint Venture Total Liabilities Application Of Funds Gross Block Less: Accum. Depreciation Net Block Capital Work in Progress Investments Inventories Sundry Debtors Cash and Bank Balance Total Current Assets Loans and Advances Fixed Deposits Total CA, Loans & Advances Deffered Credit Current Liabilities Provisions Total CL & Provisions Net Current Assets Minority Interest Group Share in Joint Venture Jun '08 12 mths 44.58 44.58 0.00 0.00 0.00 44.58 44.58 0.00 0.00 0.00 43.65 43.65 17.67 0.00 0.00 34.24 34.24 0.00 0.00 0.00 34.23 34.23 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,866.53 0.00 1,911.11 79.98 544.63 624.61 0.00 0.00 0.00 2,535.72 0.00 1,862.64 0.00 1,907.22 152.92 475.39 628.31 4.00 0.00 0.00 2,539.53 0.00 1,831.35 0.00 1,892.67 162.68 357.91 520.59 0.00 0.00 0.00 2,413.26 0.00 1,087.66 0.00 1,121.90 101.85 125.00 226.85 0.00 0.00 0.00 1,348.75 0.00 979.09 2.87 1,016.19 1.52 353.00 354.52 0.00 0.00 0.00 1,370.71 537.66 168.98 368.68 35.56 431.77 707.32 1,241.26 302.66 2,251.24 1,938.95 0.00 4,190.19 0.00 2,446.11 44.37 2,490.48 1,699.71 0.00 0.00 513.30 175.98 337.32 26.42 607.09 614.26 2,152.83 265.18 3,032.27 690.85 0.00 3,723.12 0.00 2,055.58 98.84 2,154.42 1,568.70 0.00 0.00 402.62 142.61 260.01 27.27 853.73 839.57 1,967.31 297.38 3,104.26 535.38 2.81 3,642.45 0.00 2,241.63 128.57 2,370.20 1,272.25 0.00 0.00 290.16 122.21 167.95 17.26 260.04 889.09 1,506.31 201.26 2,596.66 328.60 8.81 2,934.07 0.00 1,952.24 78.33 2,030.57 903.50 0.00 0.00 270.87 116.36 154.51 15.30 215.61 898.53 1,248.08 317.98 2,464.59 238.71 1.22 2,704.52 0.00 1,650.08 69.15 1,719.23 985.29 0.00 0.00 INFOSYSTEMS
  26. 26. 26 | P a g e Miscellaneous Expenses Total Assets 0.00 0.00 2,535.72 2,539.53 0.00 2,413.26 0.00 1,348.75 0.00 1,370.71 Contingent Liabilities Book Value (Rs) 137.90 85.75 83.27 85.91 47.63 65.53 41.35 59.21 222.99 85.57 Source : Dion Global Solutions Limited BALANCE SHEET FOR 5 YEARS 3,000.00 2,500.00 2,000.00 1,500.00 BALANCE SHEET FOR 5 YEARS 1,000.00 500.00 0.00 JUN '08 JUN '09 JUN '10 JUN '11 JUN '12 CASH FLOW TABLE Cash Flow ------------------- in Rs. Cr. ------------------Jun '12 Jun '11 Jun '10 Jun '09 12 mths 12 mths 12 mths 12 mths Net Profit Before Tax Net Cash From Operating Activities Net Cash (used in)/from Investing Activities Net Cash (used in)/from Financing Activities Net (decrease)/increase In Cash and Cash Equivalents Opening Cash & Cash Equivalents Closing Cash & Cash Equivalents Jun '08 12 mths 61.54 183.55 237.10 18.12 368.65 24.60 373.86 267.55 434.47 160.26 -65.43 80.77 -730.78 -73.62 36.46 -128.12 -156.81 795.80 -309.08 -73.34 -10.00 -57.92 89.62 -115.15 123.38 230.50 220.50 292.61 234.69 202.99 292.61 318.14 202.99 193.98 317.36 INFOSYSTEMS
  27. 27. 27 | P a g e PROFIT ANALYSIS RATIO ------------------- in Rs. Cr. ------------------Jun '12 Jun '11 Investment Valuation Ratios Face Value Dividend Per Share Operating Profit Per Share (Rs) Net Operating Profit Per Share (Rs) Free Reserves Per Share (Rs) Bonus in Equity Capital Profitability Ratios Operating Profit Margin(%) Profit Before Interest And Tax Margin(%) Gross Profit Margin(%) Cash Profit Margin(%) Adjusted Cash Margin(%) Net Profit Margin(%) Adjusted Net Profit Margin(%) Return On Capital Employed(%) Return On Net Worth(%) Adjusted Return on Net Worth(%) Return on Assets Excluding Revaluations Return on Assets Including Revaluations Return on Long Term Funds(%) Liquidity And Solvency Ratios Current Ratio Quick Ratio Debt Equity Ratio Long Term Debt Equity Ratio Debt Coverage Ratios Interest Cover Total Debt to Owners Fund Financial Charges Coverage Ratio Financial Charges Coverage Ratio Post Tax Management Efficiency Ratios Inventory Turnover Ratio Debtors Turnover Ratio Jun '10 Jun '09 Jun '08 2.00 -3.95 483.20 -23.86 2.00 -12.01 512.38 83.03 23.86 2.00 -16.77 552.09 83.54 24.37 2.00 -24.63 715.63 63.29 31.07 2.00 -26.89 727.28 57.21 31.08 0.81 2.15 3.03 3.44 3.69 0.38 1.80 2.82 3.26 3.54 0.38 1.06 1.06 0.66 0.66 6.66 3.77 3.66 1.82 1.81 1.49 1.46 1.45 12.17 8.81 7.00 2.82 1.91 1.91 2.00 2.00 15.26 12.92 10.97 3.26 2.18 2.18 1.95 1.95 30.99 21.38 22.03 3.54 2.39 2.39 2.40 2.40 33.88 29.62 27.65 85.75 85.57 85.91 65.53 59.21 85.75 85.57 85.91 65.53 59.37 8.27 13.52 17.87 30.99 42.33 1.40 1.39 0.33 0.07 1.43 1.43 0.33 0.33 1.32 1.17 0.28 0.10 1.44 1.00 0.20 0.20 1.36 1.05 0.35 0.08 2.00 0.33 2.54 3.89 0.33 3.33 9.39 0.28 6.74 9.36 0.20 7.39 11.67 0.35 9.04 2.40 3.09 5.58 5.40 6.98 15.35 6.35 18.79 5.54 15.95 6.94 15.05 8.90 15.11 11.05 INFOSYSTEMS
  28. 28. 28 | P a g e Investments Turnover Ratio Fixed Assets Turnover Ratio Total Assets Turnover Ratio Asset Turnover Ratio 15.35 26.35 4.47 4.24 21.59 22.25 4.50 26.66 15.95 31.63 5.01 31.63 15.05 43.28 9.13 43.28 15.11 48.06 9.18 48.06 Average Raw Material Holding Average Finished Goods Held Number of Days In Working Capital Profit & Loss Account Ratios Material Cost Composition Imported Composition of Raw Materials Consumed Selling Distribution Cost Composition Expenses as Composition of Total Sales Cash Flow Indicator Ratios Dividend Payout Ratio Net Profit Dividend Payout Ratio Cash Profit Earning Retention Ratio Cash Earning Retention Ratio AdjustedCash Flow Times --56.82 32.28 12.47 49.45 32.48 18.40 38.01 17.27 22.32 26.55 24.56 21.54 28.50 87.61 85.11 86.09 90.37 91.34 -- -- -- -- -- -- 1.29 1.15 1.07 1.18 -- -- -- -- -- 107.85 65.80 -11.04 33.03 5.38 122.12 99.44 -53.78 -19.47 3.65 82.27 74.43 3.13 13.81 2.25 54.25 49.83 47.35 51.52 0.84 53.34 50.22 42.86 46.42 1.19 Source : Dion Global Solutions Limited INFOSYSTEMS
  29. 29. 29 | P a g e CHAPTER III INDUSTRY PROFILE INFOSYSTEMS
  30. 30. 30 | P a g e Information technology (IT) is the application of computers and telecommunications equipment to store, retrieve, transmit and manipulate data, often in the context of a business or other enterprise.The term is commonly used as a synonym for computers and computer networks, but it also encompasses other information distribution technologies such as television and telephones. Several industries are associated with information technology, such as computer hardware, software, electronics, semiconductors, internet, telecom equipment, ecommerce and computer services. The Information technology industry in India has gained a brand identity as a knowledge economy due to its IT and ITES sector. The IT–ITES industry has two major components: IT Services and business process outsourcing (BPO). The growth in the service sector in India has been led by the IT–ITES sector, contributing substantially to increase in GDP, employment, and exports. The major cities that account for about nearly 90% of this sectors exports Export dominate the IT–ITES industry, and constitute about 77% of the total industry revenue. Though the IT–ITES sector is export driven, the domestic market is also significant with a robust revenue growth. BIG FIVE IT SERVICES COMPANY Firm Revenues Employees Fiscal Year India Headquarters TCS $10.17 billion 254,076 2012 Mumbai Cognizant Technology Solutions $7.05 billion 185,045 2012 Chennai Wipro $5.73 billion 140,569 2012 Bangalore Infosys $6.69 billion 153,761 2012 Bangalore HCL Technologies $4.3 billion 85,335 2012 Noida Source [11] [12] [13] [14] [15] MAJOR IT HUB Rank City Description 1 Popularly known as the Silicon Valley of India and leading software exporter from India. Bangalore is considered to be a global technology hub of India. Bangalore INFOSYSTEMS
  31. 31. 31 | P a g e Chennai Chennai is the second largest exporter of IT and ITES of India, and is the BPO hub of India.[16] Chennai has the largest operations centers of TCS, and Cognizant. 3 Hyderabad Hyderabad is a major it hub in India which is also known as Cyberabad which consists of manyMultinational corporation companies such as Google, Facebook, Microsoft, Amazon and Electronic Arts, etc. 4 Mumbai The Financial capital of India, but recently many IT companies have established offices. 5 Delhi The National Capital Region comprising Delhi, Gurgaon and Noida are clusters of software development. 6 Pune Major Indian and International Firms present in Pune. Pune is also C-DAC HeadQuarter. 7 Kolkata One of the largest cities in India, Kolkata contributes significantly to IT exports. IBM has second largest headcount after Bangalore, COgnizant has second largest headcount after Chennai and TCS has third largest headcount after Chennai & Mumbai. Other significant players here are Wipro and Capgemini while other biggies have also opened shop here except Infosys. 8 Thiruvanathapuram The capital of Kerala, now houses all major IT companies including Oracle, TCS, Infosys, and contributes in IT export of India 2 INFOSYSTEMS
  32. 32. 32 | P a g e HCL Hindustan Computers Limited  ABOUT HCL is a leading global Technology and IT Enterprise with annual revenues of US$ 6.3 billion. The HCL Enterprise comprises two companies listed in India, HCL Technologies ( www.hcltech.com ) and HCL Infosystems (www.hclinfosystems.in) The 35 year old enterprise, founded in 1976, is one of India's original IT garage start ups. Its range of offerings span R&D and Technology Services, Enterprise and Applications Consulting, Remote Infrastructure Management, BPO services, IT Hardware, Systems Integration and Distribution of Technology and Telecom products in India. The HCL team comprises 92,000 professionals of diverse nationalities, operating across 31 countries including 505 points of presence in India. HCL has global partnerships with several leading Fortune 1000 firms, including several IT and Technology majors. INFOSYSTEMS
  33. 33. 33 | P a g e  HISTORY The initial years… Developed the first indigenous micro-computer at the same time as Apple and 3 years before IBM's PC – in 1978. This micro-computer virtually gave birth to the Indian computer industry. HCL's in-depth knowledge of Unix led to the development of a fine grained multi-processor Unix in 1988, three years ahead of Sun and HP. The growth phase Along with the swiftly growing software technology industry, HCL, which was hitherto known as the pioneer in modern computing made the advent into software development. HCL's R&D was spun off as HCL Technologies in 1997 to mark their advent into the software services arena. The world phase Today, HCL sells more PCs in India than any other brand, runs Northern Ireland's largest BPO operation, and manages the network for Asia's largest stock exchange network apart from designing zero visibility landing systems to land the world's most popular airplane. And this it does across 31 countries and across 505 points of presence in India.  HCL PARTNERSHIPS HCL has always prided itself on its partnership engagements. Partner models are also evolving in the technology industry. Innovation has extended into the ecosystem and community based engagements are coming into play. HCL has also enhanced its relationships with partners and is creating a variety of innovative partnership models, with various approaches to risk-reward sharing.Some of the notable partner engagements: 1977 Leading position on office .Automation and Laptops in India 1981 Scripting an era of computing across the Microprocessor INFOSYSTEMS
  34. 34. 34 | P a g e 1985 Strategic relationship that has seen the computer evolve from a computing device 2004 1996 Dominant position in mobile handset market in India. HCL partnered with Nokia to distribute their mobile phones in the burgeoning Indian market. Nokia today has more than 70% market share and the best service network in the country 2010 Partnering in computing and providing IT Services Xilinx is the world's leading provider of programmable platforms, with more than 50 percent market share in the programmable logic device (PLD) segment of the semiconductor industry (Source: iSuppli Corp.).  BUSINESS STREAMS HCL Infosystems HCL Technologies HCLINFOSYSTEMS HCLTECHNOLOGIES INDIA AND EMERGING MARKET FOCUS IT HARDWARES SERVICES NETWORKING AND NETWORK INTERGRATION DISTRIBUTION : TELCOM AND IMAGING PRODUCTS RETAIL GLOBAL MARKET FOCUS PRODUCT ENGINEERING AND TECHNOLOGY DEVELOPMENT APPLICATIONS INFRASTRUCTURE BPO INFOSYSTEMS
  35. 35. 35 | P a g e CHAPTER IV WORK EXPIRENCE INFOSYSTEMS
  36. 36. 36 | P a g e DEPARTMENT: In a company or organization there are various department which has its own function and own procedures. They trained in accounts department , the job performed was all related to the daily transactions happened in the company. The work that was performed in this department was monotonous . The verification and the transactions need to done with utmost care. As the accounts is a vital division of any organization. THE FACULTY: Mr.Govindnathan (manager) Mr.Saravanan (deputy manager) Mrs.Shambhavi Mr.Anish Mr.Srinivasan Mr.Babu AREA OF EXPIRENCE: 1. 2. 3. 4. Eft payment vouchers Pra form Billing Sales tax INFOSYSTEMS
  37. 37. 37 | P a g e EFT PAYMENT VOUCHERS The EFT payment voucher is the ELECTRONIC FUND TRANSFER. It is the voucher which is given by the employees to reimburse/CLAIM their expenses which occurred for the company purpose. The EFT payment voucher is supported by the documents, if any document is missed, which amount is mention for reimbursement then the amount is being cancelled. The EFT payment voucher is given for the various overhead expenses like: mobile, tour & travel, local conveyance, printing & stationery, staff welfare, etc. PROCESS: The various fields in the payment voucher: 1. Employee name : the employee mention his/ her name in the form INFOSYSTEMS
  38. 38. 38 | P a g e 2. Employe code : the employee write its code. The code is given to every employee of the company and it becomes its record, because it‟s the unique number. 3. Location : the location field give information about the city of the employee belong to a particular state. 4. Division : 4 (a) – the employee need to tick in which division he work . 4 (b)- it is the cost center number of every division , where the amount is Credited. 5. Acounts head: this accounts head states the kind of expense the employee has to reimburse and in that particular row, the details is filled. 6. Period: this is the period of the expense, an employee made from and to the date. 7. Amount : in this column the amount , ie the expense made is mentioned 8. Amount in words : here the total amount to be claimed is written in words & figures. 9. Passed by: it the reporting officer signature, to whom the employee gets it voucher checked. 10. Authorized by : it is the authorizing officer signature. 11. Received by: it is the signature of the officer who receives the voucher WORK DONE: The verification of the voucher based on the policies by the company. The various limit for various department is based on the grade and the designation of the employee. The basic grade ranges from p2, p2…… p9. There are various policies for various expenses overhead. Tour & travels : the limit is based on the grade, the city or state where the employee visit. It need to be supported by the documents for lodging, boarding, food and the various mode of transport. Mobile : the mobile limit is also based on the grade‟s and it is supported by the bill. Local conveyance: the local conveyance has no limit , but it need to be given with the supported bills & receipt. If the mode of transport is personal bike or car thn bade on their grades the limit is given according to per kilometer. Local conveyance: the local conveyance has no limit , but it need to be given with the supported bills & receipt. If the mode of transport is personal bike or car thn bade on their grades the limit is given according to per kilometer The various expenses are entered in the SAP in the employee‟s login. This is being shared by the HO and the further editing is also done if there is change in the entry. After the documents is verified, its details need to be entered in the ms-excel according to various field and the voucher are being stamped. Then the printed excel INFOSYSTEMS
  39. 39. 39 | P a g e and the vouchers are being sent to HO for the further transaction. The transaction need to be completed in 48 hours. EFT PAYEMENT VOUCHER FORM 1 2 8 3 4(A) 7 5 6 8 4(B) 9 10 11 INFOSYSTEMS
  40. 40. 40 | P a g e PRA FORM The Pra form is given by the customers. The necessary detail need to be filled in the form. The form is also given by the supported documents. The Pra form is verified and the data is entered in the SAP. The amount , name of customer , tax etc information is entered. The Pra form is attached with the annexure. PROCESS : The fields found in Pra form: 1. Customer name : the name of the customer is written in the form 2. Customer code : a code is given for customer , so that the transaction can be easily made and the code is generated by the SAP . it is the key which is entered and the customer profile is generated in SAP. 3. Invoice number and date: during the sales the invoice is generated so the invoice number is to be entered. 4. Cheque/DD no : the cheque number or demand draft number given by the customers is entered. 5. Date: the date mentioned on the cheque. 6. Name of bank: the bank through which the payment is made. 7. Total deductions: the total deductions are the tax . there are various tax like: TDS, BANK CHARGES, WCT etc. 8. Net amount paid: the total to be paid after the adjustments. 9. Pra no : after entering the details in the sap , there is a number generated against the transaction made , that number is pra number. 10. Pra date: the pra date is also entered WORK DONE: The PRA form details entered in the sap and excel. According to that the deposit slip is being filed and the annexure is also being attached. The amount entered in the sap is calculated by deducting tax amount, if any. Then the PRA number is entered in the form , which is generated by the sap. INFOSYSTEMS
  41. 41. 41 | P a g e 1 2 3 4 5 6 7 8 10 9 INFOSYSTEMS
  42. 42. 42 | P a g e NATIONAL COLLECTION FORM : The national collection form , is the deposit slip. The cheque‟s received by the customer for payments, are deposited into the bank . The deposit slip is attached with the cheque‟s and the details of cheque or the annexure is attached. the fields details: 1. Customer code : the customer code is wriiten , there are two customer code hcl-3 and dms 2. Pickup location: the city where the cheques are being collected 3. Pickup point : the exact place where the cheques are being collected. 4. Customer name: the name of customer 5. Total number of cheques: the total number of cheques submitted. 6. Cheque deatil: The cheque detail need to be entered like the cheque number, amount, date, bank, and the drawer. 7. Signature: it need to be signed. 2 3 4 1 5 6 7 SALES TAX “FORM F” Goods may also be moved from one State to another State and may be delivered in other State without a sale. A principal may transfer his goods to his agent, head office or manufacturing unit in one State may transfer its goods to its branches or depots in other States, a purchasing agent may dispatch goods to its principal in other State. In INFOSYSTEMS
  43. 43. 43 | P a g e all such cases, there is no inter-state sale. Also no sale is effected during their movement of goods from one State to another. For claiming that goods have moved from one State to another other than by reason of sale, the consignor of the goods is required to produce Form F, duly filled and signed by the consignee of the goods. Blank Forms F are issued by the Sales Tax / VAT / Commercial Tax Department of the State, in which goods are delivered, to the consignee dealer. For this, consignee should be registered in the State in which goods are to be delivered. Form-F is issued by transferee of goods to transferor of goods and one single form may cover consignments of goods transferred during one calendar month. FORM F COUNTERFOIL THE CENTRAL SALES TAX (R & T) RULES, 1957 67 FORM 'F' DUPLICATE THE CENTRAL SALES TAX (R & T) RULES, 1957 67 FORM 'F' (Form of declaration to be issued by the transferee) [See Rule 12(5)] (Form of declaration to be issued by the transferee) [See Rule 12(5)] Serial No.................................. Serial ORIGINAL THE CENTRAL SALES TAX (R & RULES, 67 FORM T) 1957 'F' (Form of declaration to be issued by the transferee) [See Rule 12(5)] No.................................. Serial Name of the issuing State ................................................. Officer of issue......................... Name of the issuing State ................................................. Officer of issue......................... Date of issue............................. Date of issue............................. Name and address of the person to whom issued along with his Registration Certificate No ...................... Name and address of the person to whom issued along with his Registration Certificate No ...................... Date from which registration is valid ............................... Date from which registration is valid ............................... Seal of the Issuing Authority Seal of the Issuing Authority No.................................. Name of the issuing State ................................................. Officer of issue......................... Date To ............................. (Transferor) Registration Certificate of the Transferor............... Certified that the goods transferred to me / us as per details below have been received and duly Registration Certificate of the Transferor............... issue............................. Name and address of the person to whom issued along with his Registration Certificate No ...................... Date from which registration is valid ............................... Seal of the Issuing Authority To ............................. (Transferor) No. of To ............................. (Transferor) No. Certified that the goods transferred to me / us as per details below have been received and duly Registration Certificate of the Transferor............... No. Certified that the goods transferred to me / us as per details below have been received and duly INFOSYSTEMS
  44. 44. 44 | P a g e accounted for. Description of the sent ............................. accounted for. goods accounted for. Description of the sent ............................. goods Description of the sent ............................. goods Quantity or weight ............. Quantity or weight ............. Quantity or weight ............. Value of the goods ............ Value of the goods ............ Value of the goods ............ Number and date of invoice 68 [or challan or any other documents under which goods were sent.] Number and date of invoice 68 [or challan or any other documents under which goods were sent.] Number and date of invoice 68 [or challan or any other documents under which goods were sent.] Name of Railway, Steamer or Ferry Station or Air Port or Post Office or Road Transport Company's office from where the goods were despatched ........................ Name of Railway, Steamer or Ferry Station or Air Port or Post Office or Road Transport Company's office from where the goods were despatched ........................ Name of Railway, Steamer or Ferry Station or Air Port or Post Office or Road Transport Company's office from where the goods were despatched ........................ No. and date of Railway Receipt or Postal Receipt or Goods Receipt with trip sheet of lorry or any other documents indicating the means of transport .......................... Date on which delivery was taken by the transferee .......... No. and date of Railway Receipt or Postal Receipt or Goods Receipt with trip sheet of lorry or any other documents indicating the means of transport .......................... Date on which delivery was taken by the transferee .......... No. and date of Railway Receipt or Postal Receipt or Goods Receipt with trip sheet of lorry or any other documents indicating the means of transport .......................... Date on which delivery was taken by the transferee .......... The above statements are true to the best of my knowledge and belief. The above statements are true to the best of my knowledge and belief. The above statements are true to the best of my knowledge and belief. (Signature) (Signature) (Signature) (Name signing of the person the declaration) (Name signing of the person the declaration) **(Status of the person signing the declaration in relation to the transferee) **(Status of the person signing the declaration in relation to the transferee) **(Status of the person signing the declaration in relation to the transferor) **(Status of the person signing the declaration in relation to the transferor) Date................................ (Name signing of the the person declaration) **(Status of the person signing the declaration in relation to the transferee) Date................................ **(Status of the person signing the declaration in relation to the transferor) Date................................ (Note: to be furnished to the assessing authority in accordance with the rules framed under Section 13(4)(e)). **Strike out whichever is not applicable 67. 68. Form-F was inserted by Notification No. Ins. by Notification No. GSR.519(E), dated 13.12.73. GSR 56(E), dated 9.2.73 w.e.f.1.4.73. INFOSYSTEMS
  45. 45. 45 | P a g e WORK DONE: The sales tax introduction was given. How a sales tax is being calculated , the various taxes and the form‟s. The filling of form F , which is for stock transfer from one state to another. Attach the form with details of stock transfer, which contain the state name, date, month, invoice number and amount. We need to fil the place, month, and amount with the seal in the form. BILLING The billing due list is a collection of billable transactions and deliveries. When a transaction is saved and at least one item is billing-relevant, data from this transaction is transferred to the billing component, checked, supplemented with master data, and saved in a billing due list item. When billing takes place, billing documents are created based on billing due list items. Generation of Billing Due List Items 1. When a business transaction containing billing-relevant items is saved, its data is automatically transferred to billing, and the system determines the billing item category to be used for each item. If the system cannot determine a billing item category (for example, if item category determination is not completely defined), it issues an error message. 2. Using the appropriate services, the system completes the details of the billing-relevant transaction items and runs processing checks for the transferred items. Items can be rejected, primarily for the following reasons: o Partner checking (based on the partner determination procedure of the item category) finds that there are missing or incomplete mandatory partners. o Pricing does not have all the data needed to create a pricing document (for example, document currency and reference currency is missing). 3. The system saves all successfully processed and completed data in billing due list items. WORK DONE: The billing is done using sap crm. There are three different kinds of billing they are : CSMC billing RENTAL billing AMC billing INFOSYSTEMS
  46. 46. 46 | P a g e The billing is done based on the form received for billing. There is a code given and the value given to be billed. The value is being calculated based on the policies provided by the company.the last month billing need to be checked and the current month billing is being done. The csmc billing is the regular billing. It is done every month. The rental billing is the billing made for the rental purpose.the amc billing is done in a year . OTHER WORKS: In sales department, the documents arranged according to the invoice number, checking of the invoice number with the slip and sealed. ThEn entering the detail in to the ms-excel. Petty cash transaction being entered in the sap. The cash receipts & payments are entered in the sap. INFOSYSTEMS
  47. 47. 47 | P a g e CHAPTER V CONCLUSION INFOSYSTEMS
  48. 48. 48 | P a g e The internship is a way of learning something which is outside the classroom. The internship is an training where the classroom knowledge is being applied and gaining a total new experience. Internship expirence: 1. The company is a place, where there are lots of employees, where each level differs from another. And hence working as a team is a big task and a important characteristic. 2. The various corporate ethics like, email, communication and the letter. 3. The work of various departments. (ie) the various departmentation and its functions. 4. The process of various, function done in an accounts department. For eg.the process of eft payment vouchers, billing etc. 5. We got to communicate to various employees, and superior and got the information about their work and about the company. 6. The various issues relating to a work was also expirenced. The internship is a training where you can actually apply what you learnt as part of your academics and its importance when you have to apply it. On the whole, this internship was a useful experience. I have gained new knowledge, skills and met many new people. I got insight into professional practice. I learned the different facts of working within a company. Furthermore I experienced that it is of importance that the education is objective and that you have to be aware of the view of other people when it comes to corporate world. The internship was also good to find out what my strengths and weaknesses are. As we come out of college , we won‟t have an experience of the corporate world and hence internship give a way to experience what does a corporate sector mean and what are the various function and you can have an idea about it. HCL is the brand name and has marked its presence in the it industry.it has tapped the opportunities prevailing in the market with its products. As hcl was the first company to come up with the PC concept for each individual. But now there are many competitors for HCL but it is well known and have developed a unique brand name for it. Doing an internship in the national company was a good expirence. The staff of the company was friendly and they helped to complete all our work and they also helped us if we had any doubt about our work and the hospitality was nice. INFOSYSTEMS
  49. 49. 49 | P a g e REFERENCE: 1. 2. 3. 4. www.hcl.com www.hclinfosystems.com www.wikipedia.com www.moneycontrol.com INFOSYSTEMS

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