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Planning Cycle and Use of Results


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Presentation by Dean of Institutional Research and Program Review Chairperson

Presentation by Dean of Institutional Research and Program Review Chairperson

Published in: Education, Technology

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  • 1. Program Review & Planning Cycle Use of Results
    • Presented to the
    • Planning & Budgeting Committee for Evaluation
    • Office of Institutional Effectiveness
    • January 26, 2010
  • 2. Accreditation
    • New Era on Accountability
    • ACCJC strengthen the Accreditation requirements.
    • 22 Colleges on Sanction as of January 2009
    • Deficiencies Causing Sanction
        • Program Review – 16
        • Planning, Using Results - 21
  • 3. LATTC - Recommendation 2
    • “ In order to meet the standards, the college develop and fully implement an integrated planning process that clearly links program review, all aspects of human, physical, technology and fiscal planning , and resource allocation in a cohesive and inclusive manner.
    • Development of the model should be based on prevailing best practices that include a clearly established and calendared cycle, use of current and relevant internal and external environmental data, analysis of data to inform planning, a committee review process, linkage to resource allocation, and evaluation of the implemented plan.”
  • 4. New Cyclical Process Old Process
  • 5. Program Review & Planning at All Levels
  • 6. Program Review &Planning for All Areas
  • 7. Regulation
    • Title 5 regulation says that every program should undergo a program review at least every 6 years. CTE programs every 2 years.
  • 8. Different Timing of Program Review & Planning Cycles and Their Alignment
  • 9. Meta-Analysis
  • 10. Comprehensive Program Review & Planning
    • Periodic comprehensive reviews are important to
      • to assess the effects of changes that were implemented
      • to set new goals for improvement
      • to align those goals with institutional goals & priorities
    • Modules/ Sections
      • Mission and Vision
      • Effectiveness - Enrollment Trends
      • Technology Change
      • Etc.
    • Each module includes sections on
          • Data
          • Analysis
          • Validation
          • Changes proposed/ implemented
  • 11. Example of Comprehensive Modules
    • Mission & Vision
    • Program Effectiveness
    • Departmental Engagement
    • Professional Development
    • Environmental Scan
    • Vocational Programs
    • Instructional Support: Technology
    • Instructional Support: Services
    • Clubs, organizations and special activities
    • Learning Outcomes
    • Curriculum
    • Facilities
  • 12. Validation of Comprehensive PR & P
    • Each module is evaluated by a theme committee
        • Mission & Vision => College Council
        • Enrollment Trends => Enrollment Management Committee
        • Technology => Technology Enhancement Committee
        • Etc.
    • Each theme committee develops a recommendation list for each program.
        • These recommendations are expected to be addressed or acted upon by a program on an annual basis.
  • 13. Annual Program Review & Planning Components
    • Address the previous recommendations /validations
        • Narrative on what changes have been made
        • Indicating status: complete or in progress
    • Learning Outcome
        • Assessment
        • Use of Results
        • Changes Implemented
    • Goals
          • Objectives/Actions
            • Resource Requests
  • 14. Goals
    • Linked to
        • Strategic / Master Plan
        • Learning Outcomes
    • Connection to Planning
  • 15. Examining 2 different approaches to the Comprehensive PR & P Cycle
    • Staggered by Program
        • PR per program is done every 4 years , lottery based
        • A program does all the sections of the comprehensive PR on its scheduled year
        • Goals, SLOs, and recommendations addressed annually
    • Modular Cycles
        • Each module/section presented with different cycle
        • Each year only 2-3 modules are being addressed by all programs
        • Goals, SLOs, and recommendations addressed annually
  • 16. Staggered by Program
    • Pros
      • The PR process on the campus is ongoing
      • Validation committees have fewer documents to review
      • Several campuses are implementing this PR model
      • The college committees approved the process/calendar
    • Cons
      • The PR process is not ongoing per department
      • Very extensive process for faculty & chairs
      • Validation committees have to review lengthy documents
      • Several campuses have abandoned this approach
      • The college planning cycles are not consistently linked
      • Managing the college PR process becomes challenging
  • 17. Modular Cycles
    • Pros
      • Every department/division on the campus works on PR continuously
      • The college planning process is synchronized
      • Institution-wide use of PR results becomes more relevant
      • Not as extensive for faculty & chairs
      • Validation committees have shorter documents to review
      • The college PR process becomes more manageable
    • Cons
      • No current data/evaluation of this approach has been documented
      • This will be a new approach to the PR process at Trade
      • Needs approval process; time sensitive for accreditation
  • 18. Q & A
    • Your input is valued
      • Please bring or send all your pros and cons concerning both approaches to the meeting
      • Please bring your questions to the committee meeting
      • Please call if you have questions/concerns