Note-how the project descriptions are set up. Include: project nameOutdoor or indoorHalf day morning or afternoon or full day projectClean-up, construction or specific skills needed
Day of caring powerpoint for companies 2013
Thursday, May 9, 2013
What is the Day of Caring?• One day structured service opportunity for local businesses and nonprofits, coordinated by United Way of East Central Iowa.• 2012 Stats – Over 1,200 volunteers participated! – 50+ nonprofit agencies. – 100 different projects. http://www.youtube.com/watch?v=n335kgj-2o4
Why Participate in Day of Caring?• Provides participants with a glance at volunteering.• Company exposure in the community.• Increases team spirit and company morale.• YOU can make a difference!• Establishes a relationship with a local nonprofit agency.
What Type of Projects Are There?• Agencies submit projects (AKA their “wish list”) – Painting – Yard work/Landscaping – Construction – Office Work: Interacting with clients, data entry, etc. – Indoor Spring Cleaning – Skilled opportunities: website, marketing, technology assistance – Much More!
How to Sign Up to Participate• Complete a online form (link will be emailed to you) – Company name – Company Coordinator name, phone, email – Secondary contact – Availability:(9-12, 1-5, full day) – Number of volunteers – Group interest: indoor, outdoor, painting, construction, yard work, cleaning – Other project interests or skills available – Day of Caring sponsor ($400) – Sponsor materials for agency ($ amount)
Registering for Day of Caring project (s)• Sneak preview of all projects will be emailed to you• A separate email with information about the date the registration will open and the link to register.• Please register your entire group at once for a project. If you have additional (or fewer) members after signing up, please notify the Agency.• Please consider the opportunities which need your number of volunteers first before considering opportunities that require greater or fewer volunteers than you can provide.• Having small groups occupy some slots for larger projects may prohibit larger groups from finding projects that will accommodate their size.
Examples of projects Painting Project, Indoor, Full Day• Agency: Area Substance Abuse Council - IA - Cedar Rapids• Project Name: Painting Project: Indoor, Full Day• Primary Address: 3601 16th Avenue SW Cedar Rapids, IA 52404• Description: Help us paint our adult residential bedrooms! All you need to participate is basic painting skills. We will provide all painting supplies, snacks, lunch, and water. If volunteers could bring extra painting stools or ladders, that would be very helpful.• Participants Still Needed: 8• Date / Time: May 10, 2012 - 09:00 am to 05:00 pmDrywall Repair: Indoor, Morning, Construction• Agency: Boy Scouts Of America, Hawkeye Area Council• Project Name: Drywall Repair: Indoor, Morning, Construction• Primary Address: 660 32nd Ave. SW Cedar Rapids, IA 52404• Description: Replace a 3 X 8 section of drywall and insulation in our volunteer service area. Well provide lunch, water, and cleaning supplies. Wed like volunteers with experience hanging and finishing drywall on metal framing. Volunteers will need to provide one sheet of drywall, insulation, drywall tape, joint compound, drywall finishing tools, and gloves for handling insulation.• Participants Still Needed: 2• Date/Time: May 10, 2012 - 09:00 am to 12:00 pm
To register for a project-click on the project that interests your group
Read through the information, and if you would like toregister your group for the project, click the link titled “Register”.
Enter the number of people who will be participatingwith your company at this project and then click “Save and Continue”.
1) Read and check the “Communication and Safety Waiver”2) Enter the name of your company.3) Enter your name and contact information in the space under “Participant 1”.4)Please DO NOT add any additional volunteers We only need the name andcontact information of the Day of Caring project company coordinator.5)Click “complete Registration” at the bottom when completed.
Congratulations! You have now officially requested a project. This project request will bereviewed and then approved shortly. When approved, you will receive an email from theUnited Way informing you of your approval and connecting you with your agency contact. Thank you very much for signing up for the 2013 United Way Day of Caring.
Planning for Day of Caring• UWECI will approve all company/agency matches.• An email will be sent to the Volunteer Project Leader that will include the agency contact information.• Once matched, connect with agency to plan details. – Assign company staff leads for multiple projects. – Go on an agency site visit. – Who is providing water, snacks and/or lunch, material, tolls etc. ?
Company Coordinator Responsibilities• T-shirt sizes due by Friday, April 12 (delivery begins Friday, May 3, 2013 )• You are the only source of communication with your team.• You are the main source of communication with your agency.• Do a final check the week before to ensure that your volunteers are still coming and you have the necessary materials.• Arrive slightly before the designated time to help other volunteers with check-in procedures.• Be motivated to keep up excitement during the project• Post Event Survey
Agency Comments• Volunteers didn’t help with clean-up.• Company sent more volunteers than expected.• Volunteers were unaware of what their project was before they arrived.• Volunteers weren’t skilled to do the work.• Rural agency projects don’t always get filled because travel is required.
Volunteer Comments• All details were not verified ahead of time by company coordinators, so time was wasted finalizing details• Make sure that the location details are clearly communicated prior to the event.
Dates to remember• Company information session 2/22• Company sign-up by 3/15• Company sneak peak 4/1• Company registration opens up 4/1-4/5• Companies submit sizes for t-shirt 4/12• Companies register by 4/26• Site visits by 4/30• T-shirt distribution 5/3-5/7
Additional Questions or Comments? Company Contact – Jennifer Schulte (319) 398-5372 ext. 11 firstname.lastname@example.org Agency Contact - Sue Driscoll (319) 398-5372 ext. 22 email@example.com