Day of caring powerpoint for agencies 2013


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Day of caring powerpoint for agencies 2013

  1. 1. Thursday, May 9, 2013
  2. 2. What is the Day of Caring?• One-day service opportunity for local businesses and non-profits.• Structured volunteer experience.• Provides participants with an introduction to volunteering.• Projects include painting, landscaping, construction, interacting with clients, spring cleaning and more.
  3. 3. Planning Your Day of Caring Project• Brainstorm with staff, develop a wish list, think outside the box.• Skill based opportunities – New this year• Complete the projects forms online• One form must be completed for each project.
  4. 4. Skilled-Based Projects• Skilled-based volunteers use their professional skills to benefit a non-profit or cause. – Ex: Marketing, accounting, grant writing, translating, computers, website etc. – Other days of caring across the nation have used skilled based projects to build deeper relationships.• We are asking that you consider possibly listing a skills-based project along with your more traditional Day of Caring clean up projects. – This will give companies more variety and non-profits the opportunity to receive a wider variety of services.
  5. 5. Day of Caring Agency project form:• Name of individual filling out the form• Agency Name• Address• Project Leader• Phone Number• Secondary Project Leader• Email address of Project Leaders• Length of project• Minimum/maximum number of volunteers• Project description• Food and supplies provided by agency (lunch, water, bug spray, gloves)• Tools provided by agency• Supplies and equipment volunteers need to bring• Special skills volunteers will need• Additional comments about project
  6. 6. Now
  7. 7. Now• Benefits of UWECI/Volunteer Now:• Promotes your agency and creates awareness of the programs and services provided.• Most of the major volunteer websites throughout the state work on a shared database platform. This connects you to websites and opportunities across the state.• Volunteer Opportunities: List ongoing opportunities for your agency• Board Connections: a great resource to list board and committee positions need to be filled in your organization.• Calendar: a way to display one time volunteer opportunities for your events.• Product Connections: a place to list the needs of your organization. Step by step training manual available to get your agency listed online
  8. 8. Online Project Registration• UWECI will enter all the projects into Volunteer Solutions.• Not registered? UWECI will register your agency with basic information.• Receive a password and login information.• Each agency is responsible for checking the project information for accuracy.• Changes should be made by March 25.
  9. 9. How to check your online project listing Visit: Click on “Agencies” so that it is highlighted blue Enter Agency Name Enter Password Go!If you do not remember your password, email to have it re-set.
  10. 10. •Click on the purple Events tab•Click on Details: Click on Details
  11. 11. To preview what the project looks like online to volunteers clickon the link next to Project Name:• To edit, scroll down. Click on Edit Project: Click Edit Project
  12. 12. Project Description Painting Project, Indoor, Full Day• Agency: Area Substance Abuse Council - IA - Cedar Rapids• Project Name: Painting Project: Indoor, Full Day• Primary Address: 3601 16th Avenue SW Cedar Rapids, IA 52404• Description: Help us paint our adult residential bedrooms! All you need to participate is basic painting skills. We will provide all painting supplies, snacks, lunch, and water. If volunteers could bring extra painting stools or ladders, that would be very helpful.• Participants Still Needed: 8• Date / Time: May 10, 2012 - 09:00 am to 05:00 pmDrywall Repair: Indoor, Morning, Construction• Agency: Boy Scouts Of America, Hawkeye Area Council• Project Name: Drywall Repair: Indoor, Morning, Construction• Primary Address: 660 32nd Ave. SW Cedar Rapids, IA 52404• Description: Replace a 3 X 8 section of drywall and insulation in our volunteer service area. Well provide lunch, water, and cleaning supplies. Wed like volunteers with experience hanging and finishing drywall on metal framing. Volunteers will need to provide one sheet of drywall, insulation, drywall tape, joint compound, drywall finishing tools, and gloves for handling insulation.• Participants Still Needed: 2• Date/Time: May 10, 2012 - 09:00 am to 12:00 pm
  13. 13. Day of Caring Online Matches• UWECI will forward the Day of Caring link to companies to sign up for project(s).• UWECI will approve all matches.• When a company coordinator registers for your project, you will receive a very short email. The subject of the email will be: “A volunteer is interested in your agency!”• The text of the email will give you the name and contact information (either email or phone number) of the individual who has registered to volunteer with you.
  14. 14. Click on the purple Events tab, near the middle of the page:Click on Participants:
  15. 15. •You will find a list of the volunteers that are interestedin volunteering with you: Volunteer: Name, Phone, Email
  16. 16. Contacting Your Volunteers• Email or call company coordinators immediately.• Host a site visit.• Agencies may be working with multiple companies.• Assign staff leads if you have multiple projects.• Go through the Agency Checklist
  17. 17. Planning the Day of Caring Project• Have a contingency plan (rain, finished early, etc.).• Obtain materials and prepare work space.• Have appropriate number of tools on site.• Make arrangements for snacks and refreshments.• Prioritize projects.• Print out instructions on how to complete tasks.• Safety first.• Keep in touch with your contact before DOC. – Communicate any changes.
  18. 18. Elements of a Successfully Structured Volunteer Experience• Volunteers sign-in – Fill out liability waivers and media releases. – Sign in and out to calculate hours.• Provide an brief orientation (five minutes) – Mission and overview of your organization. – Types of programs and services offered. – Who the organization serves. – Impact of this project to your organization. – How this ties back to United Way community focus areas of education, financial stability & health
  19. 19. Elements of a Successfully Structured Volunteer Experience• Complete your project – Provide clear instruction. – Have materials ready to go. – Do not assign yourself tasks. – Be available for trouble-shooting. – Complete most important tasks first. – Be available, do not leave your project.• Clean-up – Schedule time for clean-up. – Assign volunteers to clean-up tasks.
  20. 20. Elements of a Successfully Structured Volunteer Experience• Thank You – Take time to thank the volunteers. – Talk again about the tasks completed and how they impact your organization. – Exchange contact information if the group is interested in being involved again with your organization.
  21. 21. Safety, Liability and Insurance• All agencies are required to have liability waivers signed by volunteers.• For a more efficient process, each volunteer can read the waiver and then sign a group signature sheet. This waiver should also include a photography waiver.• Liability Insurance- contact insurance provider ask for “Certificate of Insurance” or “Addendum” to your policy for the DOC.• All agencies are required to fax copy of Certificate of Liability Insurance to 319 398-5381 Attn: Sue Driscoll or email to
  22. 22. Certificate of Liability
  23. 23. Top Volunteer Complaints• They didn’t keep me busy.• There were not enough tools.• Nobody taught me how to do the tasks to complete the project.• We were left alone and had questions.• I don’t understand how painting or landscaping can impact the community.
  24. 24. Volunteer comments from survey• Give information on how to continue volunteering after the Day of Caring.• My company coordinator did not have the address right where we should be going to so time was wasted in the morning figuring out where to go.• We finished our project early and would have liked to have had additional work? Maybe have some backup activities ready in order to fully utilize the volunteers time.
  25. 25. Success Stories
  26. 26. Dates to remember:• Agency information session 2/21& 2/25• Agency submit project form 3/15• Agency final project review 3/25-3/29• Company registration opens up 4/1-4/5• Companies register by end of April• Site visits by 4/30• Day of Caring 5/9
  27. 27. Questions or Comments?Sue Driscoll 319 398-5372 ext 22 sdriscoll@uweci.orgMitch Kolf 319 398-5372 ext 45