UVic School of Public Administration - Student Groups

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Working in groups to complete student projects.

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UVic School of Public Administration - Student Groups

  1. 1. Student Group Projects: Tools for Success Lynne Siemens University of Victoria September 11, 2009
  2. 2. Agenda <ul><li>Team Definition </li></ul><ul><li>Team Development </li></ul><ul><li>Tools for Success </li></ul>
  3. 3. Definition of a Team <ul><li>Small set of individuals who work interdependently and are jointly accountable for performance goals </li></ul><ul><li>An effective team meets its goals while maintaining relationships. </li></ul>
  4. 4. Exhibit 6-4 Stages of Group Development
  5. 5. Team Charter <ul><li>Description of how the team will work together </li></ul><ul><li>Role </li></ul><ul><ul><li>Provides direction </li></ul></ul><ul><ul><li>Creates shared understanding/trust/accountability </li></ul></ul><ul><ul><li>Increases commitment </li></ul></ul><ul><ul><li>Reduces potential for conflict </li></ul></ul><ul><ul><li>Manages expectations </li></ul></ul><ul><ul><li>Outlines the ways in which team members will interrelate </li></ul></ul>
  6. 6. Components of a Project Charter <ul><li>Team purpose </li></ul><ul><li>Ground rules for behaviour </li></ul><ul><li>Roles and responsibilities </li></ul><ul><li>Consequences </li></ul><ul><li>Sign offs </li></ul>
  7. 7. Part 1: Team Purpose <ul><li>Describes the work of the team </li></ul><ul><li>Sets goals for the team </li></ul>
  8. 8. Part 2: Ground Rules <ul><li>Norms for acceptable behaviour </li></ul><ul><ul><li>Meeting norms </li></ul></ul><ul><ul><li>Working norms </li></ul></ul><ul><ul><li>Communication norms </li></ul></ul><ul><ul><li>Leadership norms </li></ul></ul><ul><ul><li>Consideration norms </li></ul></ul><ul><li>Team members at a distance </li></ul>
  9. 9. Part 3: Roles and Responsibilities <ul><li>Who will do what when? </li></ul><ul><ul><li>Task </li></ul></ul><ul><ul><li>Process </li></ul></ul><ul><li>Type of job description </li></ul>
  10. 10. Potential Roles <ul><ul><li>Initiator </li></ul></ul><ul><ul><li>Facilitator/Leader </li></ul></ul><ul><ul><li>Recorder/&quot;Secretary&quot; </li></ul></ul><ul><ul><li>Devil's Advocate/Skeptic </li></ul></ul><ul><ul><li>Optimist </li></ul></ul><ul><ul><li>Summarizer/Clarifier </li></ul></ul><ul><ul><li>Liaison/Spokesperson </li></ul></ul><ul><ul><li>Reflector </li></ul></ul>
  11. 11. Part 4: Consequences <ul><li>What will happen when the norms are not met? </li></ul><ul><ul><li>Enforcement of the norms </li></ul></ul>
  12. 12. Part 5: Sign offs <ul><li>People indicate their understanding and commitment by signing their names </li></ul><ul><li>Refer to on a regular basis </li></ul>
  13. 13. Key Questions to Consider <ul><li>Who do we need to communicate with? </li></ul><ul><li>When do we communicate? </li></ul><ul><li>How do we communicate? (email, voice, written, meetings, etc.) </li></ul><ul><li>What needs to be communicated? </li></ul><ul><li>How often do we communicate status? </li></ul><ul><li>When do we meet as a team? </li></ul><ul><li>What happens if someone does not follow through? </li></ul><ul><li>What grade would we like on this project? </li></ul>
  14. 14. Sample Norms http://ecow.engr.wisc.edu/cgi-bin/get/epd/265/zwickel/readings/teambasics.pdf
  15. 15. Handouts <ul><li>Team charter worksheet </li></ul><ul><li>Sample first meeting agenda </li></ul>
  16. 16. School of Public Administration University of Victoria

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