SharePoint in Enterprise Collaboration (Education)

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SharePoint in Enterprise Collaboration (Education)

  1. 1. Enterprise CollaborationSharePoint in Education<br />Hi! I am a SharePoint newbie!<br />Utkarsh Sengar<br />Pramathesh Malshe<br />Sukhbir Walia<br />Sumeetkumar Patel<br />
  2. 2. Agenda<br />Enterprise Systems, Web 2.0 in education overview<br />Introduction to SharePoint <br />Case Study<br />Integration with other products<br />Alternative<br />Conclusion<br />
  3. 3. What is an Enterprise System?<br />Large Scale<br />BI<br />Packages<br />Social Collaboration?<br />Facebook as an Enterprise app?<br />Enterprise System<br />Social Collaboration<br />Data Storage<br />Reporting<br />Search<br />Secure<br />Example - ERP, CRM, CMS, HRM etc<br />
  4. 4. Yes!, the Web 2.0 <br />inEducation<br />We all know about Web 2.0 – Information Sharing, Collaboration etc – Read/Write web<br /><ul><li>Collaborative construction of knowledge
  5. 5. Build networks – Learning networks!
  6. 6. On the cloud
  7. 7. Accenture spent $700 million on social collaboration education last year.
  8. 8. UC Berkley on YouTube, Stanford on iTunesU</li></ul>So, what is your point?<br />Enterprise + Web 2.0 + Education = ??<br />
  9. 9. What is SharePoint?<br />Enterprise System + Web 2.0 = SharePoint<br />A web based tool that helps improve collaboration by streamlining the management , storage and access of data.<br />SharePoint is a way where people can come together in a virtual way.<br /><ul><li>Its Free*
  10. 10. Use out of the box
  11. 11. Intuitive User Interface</li></li></ul><li>Business<br />Intelligence<br />Collaboration<br />Portal<br />Why SharePoint?<br /><ul><li>Docs/tasks/calendars, blogs,
  12. 12. wikis, discussion forum, e-mail integration, Outlook integration, offline docs/lists
  13. 13. Workflows
  14. 14. BDC.
  15. 15. BI lists and Web parts.
  16. 16. Excel services, Report Center, KPIs/Dashboards
  17. 17. Enterprise Portal Template
  18. 18. Site Directory
  19. 19. My Sites
  20. 20. Social networking
  21. 21. Privacy control
  22. 22. Single Sign-On(SSO)</li></ul>Platform<br />Services<br /><ul><li> integrate external applications
  23. 23. Wider access</li></ul>Web Services<br />Workspaces, Mgmt,<br />Security, Storage,<br />, Site Model<br />Content<br />Management<br />Search<br /><ul><li>Integrated Document
  24. 24. management
  25. 25. Records management
  26. 26. Web content management
  27. 27. with policies and workflow
  28. 28. Enterprise scalability
  29. 29. Business data search
  30. 30. Content Scopes</li></li></ul><li>Quick Facts<br />Fastest growing product in history of Microsoft<br />100 million licenses sold world wide<br />2008 sales passed $1 Billion<br />No. 1 portal product – Forrester Research<br />Can I get a job too?<br />
  31. 31. Case Study at SJSU<br /><ul><li>No repository for study material - Knowledgebase
  32. 32. Dependency on Yahoo/Google groups
  33. 33. Personal website for students
  34. 34. People search
  35. 35. No online collaboration – File and code
  36. 36. Areas of improvement in faculty websites
  37. 37. You Google search for material on sjsu.edu
  38. 38. Data analyzing capability for faculty</li></ul>Why not Google everything up?<br />
  39. 39. Staff<br />Faculty<br />Student<br />Class Discussion<br />Other applications<br />Team Collaboration<br />Personal<br />Course Management/ BI etc<br /> XML Web Services<br />HostedApplications<br />(SAP, Oracle Apps, custom . . .)<br />Proposed Solution<br />End user portal – SharePoint Server 2007<br />Business Intelligence – Performance Point Server 2007<br />Existing back-end apps – SAP, Oracle Apps etc<br />SharePoint Layer<br />
  40. 40. What is in for the Students?<br />Class project collaboration<br />Get relevant data from wikis, blogs, RSS etc – Publish, Manage and Analyze<br />MS Office integration<br />Site wide Search<br />Personal Website <br />But I am on Facebook, do I need another page?<br />User Profile<br />Your Network<br />
  41. 41. What’s in it for the Faculty?<br />Student review & interaction<br />Easy class maintenance<br />Assignment<br />Study Material<br />Easy grading<br />Initiate learning path using SharePoint<br />Dashboard & KPI for data analysis<br />MS Office Integration<br />
  42. 42. The Knowledge Cycle<br />Knowledge Base<br />Capture<br />Re-use<br /><ul><li>Collect
  43. 43. Validate
  44. 44. classify
  45. 45. Index
  46. 46. Find
  47. 47. Distribute
  48. 48. Content types
  49. 49. Office integration
  50. 50. Versioning
  51. 51. Workflow
  52. 52. Categorization
  53. 53. Indexing
  54. 54. Personalization
  55. 55. Alert
  56. 56. Search docs & data
  57. 57. Usage statistics
  58. 58. Search people
  59. 59. Discussion threads, blogs, wikis
  60. 60. Calendaring,
  61. 61. Meetings</li></ul> Collaborate<br /><ul><li>Find people
  62. 62. Discuss
  63. 63. Work together</li></li></ul><li>Application Integration<br /><ul><li>With Microsoft Products</li></ul>Microsoft Office, Microsoft Dynamics<br /><ul><li>With non – Microsoft Products</li></ul>SAP<br />Lotus Notes<br />Oracle Apps<br /><ul><li>How?</li></ul>BDC, 3rd party Add-ons, web services, iFrame<br />So, I can run anything behind SharePoint?<br />
  64. 64. Improvement Areas<br />SharePoint<br /><ul><li>Total site collection = 50,000
  65. 65. Websites = 2,50,000/collection
  66. 66. Libraries = 2000/website
  67. 67. Documents = 5million/library
  68. 68. Document size = 50MB (2GB max)
  69. 69. Web-part = 50/page</li></ul>Implementation<br /><ul><li>Cost
  70. 70. User Adoption
  71. 71. User generated content – Attitude, Apprehension
  72. 72. Portal Management</li></ul>So, SharePoint is not Magic after all!<br />
  73. 73. Alternatives to SharePoint<br /><ul><li>Open Source Software
  74. 74. Alfresco – Java Based, MindTouch Core
  75. 75. Proprietary Software
  76. 76. IBM Lotus Notes, Sales Force Chatter, OpenText</li></ul>We used to run LN but now I like ihatelotusnotes.com<br />SharePoint – 1.0 |Lotus Notes – 0.61 |Alfresco – 0.06<br />Ref - Google Trends<br />
  77. 77. Conclusion<br /><ul><li> The next big wave in how we work.
  78. 78. Present enterprise system need to stress more on UI and user interaction.
  79. 79. The de facto Collaboration platform -Sharepoint
  80. 80. Looking forward to the next release, SharePoint 2010.
  81. 81. Learn to embrace new tools and enableinformation interchange.</li></ul>Network, Learn, Share<br />
  82. 82. Thank You!<br />Questions…?<br />

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