How to operate small size email account
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How to operate small size email account

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email configure in microsoft outlook 2007

email configure in microsoft outlook 2007

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    How to operate small size email account How to operate small size email account Presentation Transcript

    • How to operate HITKARINI.COM Email account for best performance ? http://www.hitkarini.com
    • Open Internet Browser Open any one internet browser like Internet Explorer, Google Chrome or Mozilla Firefox which is available on you PC. I will use Mozilla Firefox in this demo.
    • How to login into account ? After opening internet browser type any one web address in address bar of internet browser http://www.hitkarini.com/webmail Or http://www.hitkarini.com:2095/ And press ENTER …
    • Now you are here
    • How to login into account ? Enter Email Address and Password like given example NOTE While you are typing password in given place, it will show only dots in place of password characters. and press Log in
    • After successful login following window will appear
    • Following options will be available in you Email Account
    • To Change Email Login Password Click on Change Password Icon After clicking on Icon following window will appear NOTE •Changing password with in every 10–15 days is a good and safe practice. •Always remember your password. •And don’t write password any where. Now enter new password and re-type same password again and check its Strength
    • Now enter new password and re-type same new password again and check its Strength After new password and re-enter new password, if strength is more then 80 now click on Change Password. NOTE • Don’t use Password Generator. Make your own password with the combination of alphabets, digits and special characters with more then 80 strength.
    • After successful password change following message will appear Now click on Go Back.
    • What is Forwarding Option ? Email Account Forwarders Forwarders allow you to send a copy of all mail from one email address to another. For example, if you have two different email accounts, joe@example.com and joseph@example.com, you could forward joe@example.com to joseph@example.com so that you do not need to check both accounts. Note that the forwarded mail will still be delivered to the original address as well.
    • Add Forwarding Option Click on Forwarding Options Icon After clicking on Icon following window will appear Now click on Add Forwarder
    • After clicking on add forwarder following screen will appears. Enter forward to email address here. For example I use utkarsh1978@yahoo.co.in Now click on Add Forwarder
    • After successful forwarder adding following screen will appears. Now click on Go Back.
    • What is Auto Responders ? You can use auto responders to send a message back automatically to anyone who sends an email to a specified account. This can be useful for times when you are on vacation or unavailable, or if you have a generic message that you wish to send from a support email address.
    • For Auto Responders Click on Auto Responders Icon After clicking on Icon following window will appear Now click on Add Auto Responder
    • After clicking on Add Auto Responders following window will appear
    • Enter Interval = 1 , From = Your email Address, Subject = Confirmation of Email Receipt Body = Message, and Then click on Create / Modify.
    • After successful Auto Responders adding following window will appear. Now click on Go Back or Home
    • What is Configure Mail Client ? When you access an email account through a desktop email application such as Microsoft Outlook 2000® for Windows®, the email application will require specific information about your email account.
    • How to Configure Mail Client ? We will use Manual Settings for configuring mail client. And In our example we use MICROSOFT OFFICE OUTLOOK 2007 as mail client software.
    • Open Microsoft Office Outlook 2007 From Your PC Go to START  Programs  Microsoft Office  Microsoft Outlook 2007 (Double Click) Following Window will appear
    • If Startup Window Appears Click on CANCEL on Start-up Window
    • Now you are here
    • To configure Client Mail we follow these steps 1.Setup Email Account (Only For First Time) 2.Receive mail into Outlook Inbox 3.Compose and send mail from Outlook Outbox
    • Setup Email Account (Only For First Time) Go to TOOLS  ACCOUNT SETTINGS. Following window will appear
    • Setup Email Account (Only For First Time) Go to Email  New…
    • Setup Email Account (Only For First Time) Select Microsoft Exchange, POP3, IMAP, or HTTP  Click Next Button
    • Setup Email Account (Only For First Time) Select Manually configure server settings or additional server types  Click Next Button
    • Setup Email Account (Only For First Time) Select Internet E-mail  Click Next Button
    • Setup Email Account (As per example) Enter Name, Email, Incoming mail server, Outgoing mail server, User Name (Full Email Address), Password, Check on Remember Password and  Click Test account Setting
    • Setup Email Account (As per example) After clicking on Test account Setting following window will appear, wait for 1 – 2 minutes to complete testing. Now click on Close.
    • Setup Email Account (As per example) Now click on More Settings
    • Setup Email Account (As per example) Goto General Enter Mail Account (Your Email Address), Organization (Hitkarini Sabha), Reply E-mail (Your Email Address)  click on Outgoing Server Tab
    • Setup Email Account (As per example) Goto Outgoing Server Select My outgoing server (SMTP)  Select Log on using, Enter User name (Your Email Address), Password, Select Remember Password  Click Advance tab
    • Setup Email Account (As per example) Goto Advanced  Enter Incoming server (POP3) = 110, Outgoing Server (SMTP) = 25, Select Leave a copy of message on the server, Select Remove from server after = 7 days, Remove from server when deleted from ‘Delete Items’  Click OK Button
    • Setup Email Account (As per example) Now click on Next
    • You have successfully configured the mail client. Step -1 Complete. This step only for first time. Now click on Finish
    • After finishing you account will be displayed in list here as show in image. Now click on Close.
    • Now you are here.
    • How to download email into Inbox? Go to Tools  Send/Receive  Send/Receive All (or Press F9 Key)
    • Now all mail are in you PC outlook INBOX & JUNK E-mail
    • How to compose and send mail by Outlook 2007 Goto New  Mail Message or (Press Ctrl + N)
    • How to compose Email in Outlook Goto New  Enter To (receiver Email), Subject, CC (If required), Type message in Large White Space, To Attach File click on Attach File Icon. After completion click on Send Button.
    • How to send email from Outbox? Go to Tools  Send/Receive  Send/Receive All (or Press F9 Key)
    • Now you can check you sent mails in sent Items
    • How to open Inbox or Email Panel Here we have 3 service provide (horde, roundcube & squirrelmail) you can chose any one by clicking on it’s icon, For demo I select roundcube.
    • How to open Inbox or Email Panel if you want to login direct into Inbox or avoid this window from next time, click on [ Enable AutoLoad ] and set RoundCube will automatically load after = 2 second(s) next time you login and click Ok button
    • Now you are in Email Panel of Your Account
    • Declaration This presentation only for education purpose. Prepared by Utkarsh Dixit (HITKARINI EDC) We have given general email functioning for WEBADDRESS : hitkarini.com. For advance setup contact us. And don’t use Outlook Setting in Public PC’s or Never forget to LOGOUT from email account. For improvement of presentation your suggestions are always welcome. Your feedback is important for us. For any query please contact at Utkarsh Dixit utkarsh.dixit@hitkarini.com or call +91 – 9424309749 Thank you