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Time Management, Fall 2010

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  • 1. Time Management for Graduate StudentsDonna E. Ekal, Ph.D., Associate Provost September 28, 2010
  • 2. What’s in a week?• 9 hours of coursework & the associated 27 – 36  hours of prep• 19 hours of R.A. or T.A. duties• Thesis or Dissertation writing• Qualifying exam preparation• Another job• Family• Duties of life • Sleeping, Eating
  • 3. Today’s Objective and GoalsGoal:  To present ideas that will start you  thinking about using your time in a different  way than before you cameObjectives:1 – to think about time as a commodity to budget  and use wisely and learn ways to do that better2 – to think about the things you are doing during  that time and learn ways to do them more  efficiently
  • 4. Sunday Monday Tuesday Wednesday Thursday Friday Saturday8:009:0010:0011:0012:001:002:003:004:005:006:007:008:009:0010:0011:00
  • 5. Sunday Monday Tuesday Wednesday Thursday Friday Saturday8:009:0010:0011:0012:001:002:003:004:005:006:007:008:009:0010:0011:00
  • 6. Sunday Monday Tuesday Wednesday Thursday Friday Saturday8:009:0010:0011:0012:001:002:003:004:005:006:007:008:009:0010:0011:00
  • 7. Sunday Monday Tuesday Wednesday Thursday Friday Saturday8:009:0010:0011:0012:001:002:003:004:005:006:007:008:009:0010:0011:00
  • 8. Sunday Monday Tuesday Wednesday Thursday Friday Saturday8:009:0010:0011:0012:001:002:003:004:005:006:007:008:009:0010:0011:00
  • 9. Long WednesdayIntermediateShort  ‐ Albertsons ‐ Prep for one on one with Provost on  ThursdayLong and  ‐ Send out email to AP & LJ for SaturdayIntermediate commitments  are  ‐ Meet with MK for her classfixed on the  ‐ Start presentation for Wednesday schedule. morning ‐ Answer RM emails re: Lumina grant ‐ Set up meeting with CW & LH for URRS  report ‐ Figure out travel for Houston in October ‐ Review four IHEP reports
  • 10. Long WednesdayIntermediateShort  ‐ Albertsons ‐ Prep for one on one with Provost on  ThursdayLong and  ‐ Send out email to AP & LJ for SaturdayIntermediate commitments  are  ‐ Meet with MK for her classfixed on the  ‐ Start presentation for Wednesday schedule. morning ‐ Answer RM emails re: Lumina grantShort term change  ‐ Set up meeting with CW & LH for URRS every day and give  reportyou the great satisfaction of being  ‐ Figure out travel for Houston in Octoberable to cross them off  ‐ Review four IHEP reportsthe list.
  • 11. Time Management Tips • Think of Time as a  commodity just like $$ • Is this activity worth  spending the minutes? • Pay attention • Have a positive attitude • Know thyself
  • 12. It’s not enough to sit here and say to yourself, “Wow, that’s a great idea.”You have to be specific.  Pick 3 now.  When are you are going to start practicing those?  When?  How? 
  • 13. The other part …As a graduate student, how do you spend the bulk of your time?
  • 14. What do Graduate Students Do??
  • 15. Other Aspects of Time Management• Expanding your Vocabulary• Becoming a better reader• Overcoming Writer’s Block• Improving Concentration and Memory• Working in Groups• Stress Management
  • 16. It’s not enough to sit here and say to yourself, “Wow, that’s a great idea.”You have to be specific.  Pick 3 now.  When are you are going to start practicing those?  When?  How? 
  • 17. Become a Better ReaderWhat’s your reading speed?
  • 18. Become a Better ReaderStop sub‐vocalizingIncrease your eye span • Just a bad habitDo eye exercises • Slows speed Stop regressing • Reduces Adjust your reading style comprehension • Pay attention • Make it go away 
  • 19. Become a Better ReaderStop sub‐vocalizing • Eyes only read when Increase your eye span they are stillDo eye exercises • Takes ¼ second for your Stop regressing eye to read one wordAdjust your reading style • Maximum reading  speed then is 240 wpm • Increase your eye span  – increase your reading  speed
  • 20. Our biggest expansion opportunity will come  from volume licencing in Japan.
  • 21. (Our) (big)(gest) (ex)(pan)(sion) (op)(port)(tunity) (will) (come) (from) (vol)(ume) (lic)(en)(cing) (in) (Jap)(an).This reading example describes 20 eye movements and 20 eye fixations, i.e. 40 different eye operations.  This considerable eye work is one reason that slow readers get tired.  Increased ocular and mental workload often leads to poor comprehension.
  • 22. (Our biggest expansion) (opportunity will come) (from volume licensing) (in Japan)Reading this text takes a proficient reader four eye movements, four eye fixations, and eight eye operations. This is five times less work than a slow reader, requiring much less effort, with better speed and higher comprehension resulting. 
  • 23. Reading• http://www.readingtransformations.com/me mbers_area/WidenEyeSpanEx1.html
  • 24. Become a Better ReaderStop sub‐vocalizingIncrease your eye spanDo eye exercisesStop regressingAdjust your reading style
  • 25. Become a Better ReaderStop sub‐vocalizing • Regressing is going Increase your eye span forward then backward Do eye exercises then forwardStop regressing • Do it consciously if Adjust your reading style necessary for  comprehension • Stop doing it  unconsciously
  • 26. Become a Better ReaderStop sub‐vocalizing • SkimmingIncrease your eye span • ScanningDo eye exercises • Extensive ReadingStop regressing • Intensive ReadingAdjust your reading style
  • 27. It’s not enough to sit here and say to yourself, “Wow, that’s a great idea.”You have to be specific.  Pick 3 now.  When are you are going to start practicing those?  When?  How? 
  • 28. Getting over Writer’s Block
  • 29. It’s not enough to sit here and say to yourself, “Wow, that’s a great idea.”You have to be specific.  Pick 3 now.  When are you are going to start practicing those?  When?  How? 
  • 30. Concentration Memory Have a strong intent to focus and remember. Have a positive attitude. Pay attention. Know thyself.
  • 31. It’s not enough to sit here and say to yourself, “Wow, that’s a great idea.”You have to be specific.  Pick 3 now.  When are you are going to start practicing those?  When?  How? 
  • 32. Working in Groups
  • 33. Stress Management Get yourself  out of the  stressful  situation.
  • 34. What else?Customizing Your Time Management  Improvement Plan• Financial Planning• Housework• Shopping• Transportation• Work• Family
  • 35. “You must be the change you want to see in the world.” Mahatma Gandhi Indian political and spiritual leader  (1869 ‐ 1948)
  • 36. Closing Remarks• Go forth and do great things.• Fight evil.