Army Community Service - Sponsorship Training
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Army Community Service - Sponsorship Training

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Army Community Service - Sponsorship Training

Army Community Service - Sponsorship Training

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  • Handouts:Survey SheetVirtual WebsiteSponsor ChecklisteSponsorship Application and Training
  • Sponsorship Program Entitlements:Welcome letterA sponsor for information and helpACS relocation servicesGreeting upon arrival Assistance with in processing and out processingOrientation of the new unit or activity and the community.

Army Community Service - Sponsorship Training Army Community Service - Sponsorship Training Presentation Transcript

  • United States Army Garrison-Japan(USAG-J) Total Army Sponsorship Program UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program LEARNING OBJECTIVE• To learn how to become the best sponsors that we possibly can! UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program DO YOU KNOW?What Army Regulation (AR) governs the Total Army Sponsorship Program? UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program ANSWER AR 600-8-8 UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program DO YOU KNOW?What the Sponsorship Program Counselingand Information Sheet DA Form number isand what it is used for? UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program ANSWER• DA Form 5434• It provides sponsorship program entitlements, sponsorship election and newcomer’s information. UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program DA FORM 5434 DA FORM 5434 OF 10 UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program OBJECTIVE What makes a good sponsor? Any thoughts? UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program A GOOD SPONSOR WILL:• Contact! Contact! Contact!• Be proactive and exhaust all avenues to ensure the newcomers ‘every’ need is met!• Be there for them ‘every’ step of the way! UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program SPONSORSHIP PROGRAM• Sponsors will be trained in accordance with the Total Army Sponsorship Program, Army Regulation 600-8-8 UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program WHY HAVE A SPONSORSHIP PROGRAM?• The sponsor is the “KEY” ingredient to the success of the newcomer’s transition• Ensures a smooth, positive and effective integration into the command/community• Establishes a direct relationship with the morale of the family and the readiness of the Army UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program WHY HAVE A SPONSORSHIP PROGRAM?• Simplifies the moving process• Provides the newcomer with assistance before, during and after arrival.• HELPS ELIMINATE STRESS!!!!! UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program APPOINTING A SPONSOR• Sponsors are appointed within 10 days of receipt of DA Form 5434.• When feasible, sponsors are selected who are the same gender, marital status, and military career field.• The sponsor is normally of equal grade or higher than the incoming member. UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program BEFORE ARRIVAL• A welcome letter will be sent by the CDR to officers, CSM to Soldiers and activity director to civilians within 10 days after receipt of DA Form 5434• A sponsor will send a welcome letter with all contact information and a “Welcome Packet” within ten working days of appointment• Sponsor will telephone/e-mail newcomers’ and answer follow-up correspondence with in 10 days UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program BEFORE ARRIVAL• Obtain contact and Family information. - Number of Family members - Ages of children - Medical and educational needs (EFMP) - Pets - Hobbies/interests, etc… UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program NEWCOMER’S RESPONSIBILITY• Reply “immediately” to all phone calls, emails, letters, etc., from their sponsor.• Inform sponsor “immediately” of leave address, contact information and all status and assignment changes.• Direct Newcomer to the USAG-J Japan Welcome Guide: – http://www.usagj.jp.pac.army.mil/welcome/guide.aspx UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program COMMANDER’S RESPONSIBILITY Assign a sponsorGive the sponsor “adequate” time away from assigned duties in order to perform sponsorship duties. UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS• Confirm transportation arrangements: - Flight number, arrival date and time - Number in the traveling party - Reservations for the Narita bus/luggage - Confirm lodging arrangements - Make pet quarantine arrangements (if needed) - Provide a checklist of items to bring - Leave a “welcome basket” in their room (Personal Choice) UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS• Assist newcomer with in-processing• Set up appointments and introduce newcomer (and family members) to your COC, supervisor, FRG, coworkers, friends, etc.• Acquaint newcomer with base and local community UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program FOLLOWING THE NEWCOMER’S ARRIVAL• Offer continued support and ongoing assistance during the weeks to follow: - School registration - Housing - Commissary and PX - ID cards for dependents, passports - Yen purchases, banking - Off-post shopping - Driving class, license, car - Dinner at your home, off base, club UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program FOLLOWING THE NEWCOMER’S ARRIVAL• ACS Loan Closet• ACS Newcomer’s Orientation (Monthly: every 3rd Tuesday, mandatory)• ACS Medical Morning (get OTC card)• ACS Train class & Shopping on Economy tour• ACS ESL & Japanese language classes• Driver’s class and exam• Japanese Head Start• Private Organizations• Out Door Recreation & ITT Tour’s Office. UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program FOLLOWING THE NEWCOMER’S ARRIVAL• Other ACS programs: -Volunteer/AFTB/AFAP/Mayoral program -AER, Employment and Finance assistance -Exceptional Family Member Program -Family Advocacy/New Parent Support -Mobilization/Deployment/FRG Training UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program FINAL OBJECTIVES OF SPONSORSHIP• Provide good, useful information and transition for newcomers.• Reduce stress for newcomers and family.• Welcome newcomers and family to Camp Zama• Let newcomers know……… WE ARE GLAD TO HAVE THEM HERE!! UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship ProgramFINALLY THE SPONSORSHIP PROGRAM SURVEY DA FORM 7274 UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program eSponsorship Application OF 10 UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program DO YOU KNOW?Can an E-3 be assigned as a sponsor for an E-5? (Yes or No) UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program ANSWERNo, a sponsor will be assigned who is an equal grade or higher. UNCLASSIFIED 5 July 2012
  • Total Army Sponsorship Program USAG-J DPW Housing Division (Cont’d) Housing AvailabilityArmy Family Housing : Camp Zama Community and Ondo Housing Currently there is approximately a 30~60 day waiting period (subject to change). Our ability to offermore then one home, a specific home, a specific installation, or consider special requests is very limitedand normally done through an exception to policy. Currently USAG-J authorizes 100% JFTR it is strongly recommended that you do not bring oversizedfurniture (shrunks, king size beds, etc). Homes in Japan are normally smaller (to include those on theinstallation, sq ft runs between 800-1450) than stateside. We provide "Full Tour" furnishings andappliance support.DOD Housing: Family Housing on Okinawa - Please contact the Housing office directly for information Current policy authorizes 100% JFTR provides it is strongly recommended that you do not bringoversized furniture (shrunks, king size beds, etc) - Full tour furnishing is not provided, only loaner furniture for 90 days incoming and outgoing) UNCLASSIFIED UNCLASSIFIED 13 August 2012 5 July 2010
  • IN Processing Defense Military Pay Office• During In-Processing please ensure that the Soldier has in his/her possession a mailing address from the Post Office prior to his/her arrival to Finance Office.• Additional documents that are required upon in-processing are as follows: 1. Permanent Change of Station (PCS) Orders with all amendments. 2. Department of the Army (DA) Form 31, Request for Leave (Ensure that blocks 14a through c are completed. If an extension is needed please complete blocks 15a through c). 3. Flight itinerary (commercial and/or Army Mobility Command (AMC) flight). UNCLASSIFIED 5 July 2012
  • IN Processing Defense Military Pay Office (Cont’d)4. Temporary Duty (TDY) orders and lodging receipt (if applicable).5. Vehicle Processing Certificate (VPC) Authorization (if applicable). UNCLASSIFIED 5 July 2012
  • SCHOOL LIAISON OFFICER SPONSORSHIPArnn Elementary School Main Office 267-6602Principal SameRegistrar 267-6011Zama Middle School Main Office 263-4040Principal SameRegistrar SameZama High School Main Office 263-3181Principal SameRegistrar SameSchool Liaison Officer 263-3241 UNCLASSIFIED 5 July 2012
  • InternationalArnn Elementary SchoolJapanese SCHOOL LIAISON OFFICER SPONSORSHIP• SLO responsibilities to the community – Liaison betweenthe schools and the Commander• Parent/Student Handbook• School Meals – Free/Reduced – www.MealpayPlus.com• MCEC – Military Child Education Coalition• S2S – Youth Sponsorship UNCLASSIFIED 5 July 2012
  • Personal Property- Key notes• Customer brings 1 copy of orders to Bldg 102, RM E-100, Inbound Section• Weight entitlement for shipments made after 1 Dec 2011 for all Soldiers & Civilians is 25% of JFTR/JTR entitlement. No long term storage auth in Japan• Soldiers must declare professional gear (PBP&E) with origin T.O. prior to Pick Up. *Civilians must have PBP&E authorization on orders• Shipping a POV to Japan: Obtain a POV Waiver Package from the Zama T.O. for approval prior to shipment• Storing a POV: A storage authorization letter must be obtained from origin T.O. for reimbursement*Note: Civilians DO NOT have a POV storage entitlement*. UNCLASSIFIED 5 July 2012
  • Travel Section- Key notes• Check flight itinerary for correct arrival airport (Narita or Yokota AB, not Naha- Okinawa)• Dependents acquired after the effective date of order are not authorized travel or transportation allowances at government expense• No in processing required UNCLASSIFIED 5 July 2012
  • END OF TRAININGINSTALLATION MANAGEMENT COMMAND “Sustain, Support and Defend” UNCLASSIFIED 5 July 2012