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    Sap gui Sap gui Document Transcript

    • Table of Contents1 After Installing the SAP GUI 1.1 New Icons for the SAP GUI 1.2 New Menu for the SAP GUI 1.3 User-specific Automatic Update2 Using SAP GUI to Log on to SAP Systems 2.1 Logging on to a System and Logging Off 2.1.1 Logging On 2.1.2 Logging Off 2.2 Logging on Using SAP Logon Pad 2.3 Logging on Using SAP Shortcut 2.3.1 Creating a SAP Shortcut Creating a SAP Shortcut from your Desktop Creating a SAP Shortcut from a Specific Screen in the SAPSystem Creating a SAP Shortcut in SAP Logon 2.3.2 Using SAP Shortcuts 2.4 Logging on using SAP Logon - with Wizard 2.4.1 Starting SAP Logon 2.4.1.1 SAP Logon Main Window 2.4.2 The Systems Tab 2.4.2.1 Adding a New Entry 2.4.2.2 Changing Existing Entries 2.4.2.3 Deleting Existing Entries 2.4.2.4 Logging on Using an Existing Entry 2.4.2.5 Logging on without Adding any Entry 2.4.3 The Shortcuts Tab 2.4.3.1 Adding a New Entry 2.4.3.2 Changing Existing Entries 2.4.3.3 Deleting Existing Entries 2.4.4 Viewing Entries on Each Tab 2.4.5 Configuring the SAP Logon 2.4.6 Showing SAP Logon Version 2.4.7 Closing and Canceling SAP Logon 2.4.8 Accessing the System Tray Menu 2.5 Logging on using SAP Logon - without Wizard 2.5.1 Starting SAP Logon 2.5.1.1 SAP Logon Main Window 2.5.2 Maintaining Logon Entries in SAP Logon 2.5.2.1 Adding Entries Using Group Selection 2.5.2.2 Adding Entries Using Server Selection 2.5.2.3 Adding User-Defined Entries 2.5.2.4 Editing Entries 2.5.2.5 Modifying the Advanced Options
    • 2.5.2.6 Filtering Systems 2.5.2.7 Deleting an Existing Entry 2.5.3 Maintaining SAP Shortcut Entries in SAP Logon 2.5.3.1 Adding a New Entry 2.5.3.2 Changing Existing Entries 2.5.3.3 Deleting Existing Entries 2.5.4 Viewing Logon Entries 2.5.5 Configuring the SAP Logon 2.5.6 Showing SAP Logon Version 2.5.7 Closing and Canceling SAP Logon 2.5.8 Accessing the System Tray Menu3 Elements of a SAP GUI Window 3.1 Main Window 3.1.1 The Menu Bar 3.1.2 The System Function Bar 3.1.3 The Title Bar 3.1.4 The Application Bar 3.1.5 The Status Bar 3.1.6 The Dynpro Area 3.1.6.1 Fields 3.1.6.2 Radio Buttons and Checkboxes 3.1.6.3 Pushbuttons 3.1.6.4 Tabs 3.1.6.5 Table Controls 3.2 Dialog Boxes 3.3 Displaying the System Status4 Working with Sessions 4.1 Displaying a List of All Sessions 4.2 Creating a New Session 4.3 Closing Sessions5 Working with the Clipboard 5.1 Operating on Single Fields 5.2 Operating on Multiple Fields6 Adjusting the Local Layout 6.1 Options 6.1.1 Options 6.1.2 Cursor Settings 6.1.3 Local Data Settings 6.1.4 I18N Settings 6.1.5 Expert Settings 6.1.6 Trace Settings 6.1.7 Scripting Settings 6.2 New Visual Design 6.2.1 General Settings 6.2.1.1 Active Theme 6.2.1.2 Sound
    • 6.2.1.3 Font Size 6.2.2 Color Settings 6.3 Set Color to System 6.4 Clipboard 6.5 Generate Graphic 6.6 Create Shortcut 6.7 Activate GUI XT 6.8 Script Recording and Playback... 6.9 Script Development Tools... 6.10 Default Size 6.11 Information about the Front End 6.12 Other General Settings under Customizing Local Layout 6.13 Internationalization Settings under Customizing Local Layout 6.13.1 Character set 6.13.2 Font(I18N)... 6.13.3 Options(I18N)... 6.13.3.1 Tab IME 6.13.3.2 Tab Encoding 6.13.3.3 Tab Graphic 6.13.3.4 Tab Others 6.14 Switching the Visual Design7 Error Analysis 7.1 SAP Logon Pad Trace 7.2 SAP Logon Trace 7.3 SAP Shortcut Trace 7.4 SAP GUI Trace 7.4.1 If You Are Running SAP Logon Pad 7.4.2 If You Are Running SAP Logon 7.4.3 If You Are Going to Run SAP Shortcut 7.5 SAP Front-End TraceAppendix A: Navigating Using the KeyboardAppendix A1: Navigating Using the Keyboard: Scrolling to ViewInformationAppendix A2: Navigating Using the Keyboard: The Tab ChainAppendix A3: Navigating Using the Keyboard: Navigating BetweenTab(strip)sAppendix A4: Navigating Using the Keyboard: Selecting a Line or aColumn in a selectable Table ControlAppendix A5: Navigating Using the Keyboard: Tabbing AutomaticallyBetween FieldsAppendix A6: Navigating Using the Keyboard: Other Hot KeysAppendix B: Wheel Mouse SupportAppendix C: Standard IconsAppendix D: Modified SAP GUI FeaturesAppendix E: Further Information
    • 1 After Installing the SAP GUITo log on to the SAP System the SAP GUI must be installed.1.1 New icons for the SAP GUIAfter you have installed the SAP GUI one or more of the icons for SAPLogon Pad or/and SAP Logon will appear on your desktop.SAP LogonSAP Logon PadA new icon SAP configuration will be added to the Windows controlpanel.1.2 New menu for the SAP GUIIn the Windows menu Start -> Programs a new submenu SAP FrontEnd will appear.1.3 User-specific Automatic UpdateIf SAP GUI 6.40 is installed from an installation server each user willhave the option to enable automatic update from this server. Each timehe or she double-clicks the SAP Logon (or SAP Logon Pad) icon theautomatic update will check the installation server to see if it has beenupdated since the last installation. If so,SAPsetup /updatewill be run before SAP Logon will be started. o Right-click the SAP Logon (or SAP Logon Pad) icon and choose "Configure Auto Update" o The following dialog box appears:
    • o By default the automatic update is  switched on if the installation of SAP GUI 6.40 was run from an installation server.  switched off if the installation of SAP GUI 6.40 was run from CD. o Choose "Apply" to activate your selection.2 Using SAP GUI to Log on to SAPSystems2.1. Logging on to a System and Logging OffBefore you log on for the first time, your system administrator willgive you an initial password. During the logon process, you shouldcreate a new password, known only to you. After that, you use yourown password whenever you log on. (These procedures may differsomewhat at your company; for more information, contact your systemadministrator.)2.1.1 Logging OnAfter you have started the SAP System the first screen you see is thelogon screen (in this case, with the title SAP R/3).When you choose the TAB key after you have entered data in a field,the cursor moves to the beginning of the next field.The logon screen is shown above. To log on to the SAP System: 5. Enter the client number in the Client field. If a default client number appears in the field, you can either accept it, or change it by typing over it. 6. To move the cursor to the User field, choose the TAB key. Enter your user ID in the User field. 7. To move the cursor to the Password field, choose the TAB key. Enter the initial password provided by your system administrator in the Password field. As you type the initial password, the asterisks remain in the field, and only the cursor moves. As a security measure, the
    • system does not display what you type. In the SAP System, passwords are not case-sensitive. 8. To display screens, menus, and fields in another language, move the cursor to the Language field by pressing the TAB key. Enter the language key for the desired language. 9. Choose Enter. 10. The system automatically displays the new password dialog box. You must change your initial password. If you do not see the new password dialog box, check the status bar for a system message. You may have entered an incorrect client number, password, user ID or language key. If this is the case, repeat steps 1 through 5. 11. In the New password field, enter a new password. As you type the new password, the asterisks remain in the field, and only the cursor moves. As a security measure, the system does not display what you type. To move the cursor to the Repeat password field, choose the TAB key. 12. In the Repeat password field, enter the new password again, exactly as you entered it the first time. 13. Choose Confirm (or choose Enter). If you have successfully changed your password, the Copyright dialog box will appear. 14. In the Copyright dialog box, choose Continue (or choose Enter). If there are systemwide messages, the System Messages dialog box appears. After you have read the messages, choose Continue (or choose Enter) to close the dialog box.2.1.2 Logging OffYou can log off from the SAP System from any screen: o From the menu bar, choose System -> Log off. o Click the button at the upper right-hand corner of the screen (if you only have one session running).The Log off dialog box appears. It informs you that any data you havenot yet saved will be lost if you proceed with logging off.
    • If you are not certain that you have saved all of your data and you donot want to log off after all, choose No. You return to the screen inwhich you were working.If you are certain that you have saved all of the data you want to save,choose Yes. All of your SAP System sessions close. You havesuccessfully logged off.2.2 Logging on Using SAP Logon PadSAP Logon Pad is almost the same as SAP Logon(see 2.4 Logging onusing SAP Logon - with Wizard). The difference is that you cannotchange the entries in the former. For example, you cannot add, changeor delete the logon entries in SAP Logon Pad.System administrators can use SAP Logon Pad to determine whichsystems are available to which employees.2.3 Logging on Using SAP ShortcutSAP shortcuts allow the user to start SAP transactions, run reports orexecute system commands directly from the Windows desktop. Thismeans that you do not have to navigate through menus. To use SAPshortcuts you must be using a 32-bit Windows operating system.2.3.1 Creating a SAP ShortcutCreating a SAP Shortcut from your Desktop: 17. Place the cursor anywhere on the desktop (not on an open Windows application), and click the right mouse button. 18. Choose New -> Sapgui Shortcut. 19. Enter the desired name for the shortcut, but keep the .SAP file extension. Press Enter. You have now created a file for your shortcut. Next, you must define this file.
    • 20. Place the mouse on the newly created icon. Click the right mouse button to open the context menu. Choose Edit. If the SAP Logon option With Wizard is on (see the section 2.5.5 Configuring the SAP Logon for details), the following dialog appears. The window contains tab General and tab Options. The tab Options looks as follows: If the SAP Logon option With Wizard is not on, the dialog looks as follows: The title bar of the dialog box contains the complete path of the shortcut file.21. Input data for the following fields: The field Description or System Description contains the name of the desired system. You can select the system from the dropdown list or enter SAP GUI command line arguments, for example appServ 00, in the field SAPgui Parameters or Start Parameters. You can obtain the command line arguments from your system administrator. If you have specified the desired system manually you must also complete the field System ID. Complete the Client field. If you do not remember your client, log on to the system using SAP Logon or SAP Logon Pad.
    • Enter your user ID in the User Name field. The fieldusually already contains your Windows user ID.The Password field is normally deactivated for securityreasons. Only your PC administrator can activate thisfield. If the Password field of the New Sapgui Shortcutdialog box has been activated, you can specify apassword. However, for security reasons, this is notrecommended, and a warning appears. You should onlyinclude your password in an SAP Shortcut if you arecertain no one can access your PC or your disk/folder.Select the right language for the logon into the R/3system from the dropdown list for the Language field.Specify the type of transaction in the Type field, forexample, whether a transaction, report or systemcommand is to be executed.Enter the appropriate command (OK code) in theCommand field. You can obtain the required code inseveral ways:  Use the Easy Access menu: 1. Choose Extras -> Settings 2. Navigate to the desired transaction using the Easy Access menu. 3. Obtain the required code from the Easy Access menu.  Go to the required transaction and choose System -> Status. You can see the code here.  Use the status bar: 1. Go to the required transaction. 2. Go to the status bar of the task. 3. Click on the list arrow.
    • 4. Choose Transaction. The code is displayed in the status bar. Enter the shortcut title in the Title field. Select the desired trace level using the dropdown list. You can specify the required window size on startup in the field Window size. Make changes in the field Working directory if necessary. Turn off Reuse Connection When Launching SAP Shortcuts if necessary. This setting is only existing if the SAP Logon option With Wizard is turned on (see the section 2.5.5 Configuring the SAP Logon for details). If this setting is turned off, each time when you use an SAP Shortcuts to logon to an SAP system, a new connection will be made no matter whether there are already same connections existing or not. Press OK. The shortcut appears as an icon on your desktop, for example .Creating a SAP Shortcut from a Specific Screen in the SAP System 22. Go to the screen for the task you want to run, and choose or choose -> Create Shortcut ...
    • The New Sapgui Shortcut dialog box appears. 23. Check that the information in the dialog box (User name, Language, Type, Title, Command etc.) is correct. 24. Press OK. The shortcut appears on your desktop.Creating a SAP Shortcut in SAP Logon See 2.4.3 The Shortcuts Tab for more details.2.3.2 Using SAP ShortcutsIf you do not have an SAP session running 25. Double-click the SAP Shortcut for the task you want to execute. A logon dialog box is displayed. The title bar specifies the system ID, client, language, and task if the title of the SAP shortcut is not defined. 26. Enter your password. Press Logon, or Press Enter. The SAP session starts. 27. To view or change your shortcut definition place the cursor anywhere in the logon dialog box (except on on the title bar, input fields, or pushbuttons). To display the context menu click the right mouse button. If you have not entered a password only the Edit option is activated. After you have entered the first character of your password, both the Open and Edit options are activated.If you have an SAP session runningFrom the desktop double-click on the SAP Shortcut for the task youwant to run. If an application is already running a new SAP session is
    • started. Otherwise, the current SAP session starts the task you want torun. If the SAP Shortcut was created for the System command /NTCD(/N + transaction code), the task will be run only in the current SAPsession, irrespective of whether an application is already running ornot.To start a shortcut from within an open SAP session, drag and drop theshortcut onto the open session. The system starts the task you want torun.The following functions are also available: o To edit the shortcut use SHIFT + Drag and Drop. o To open a new session and start the task you want to execute use CTRL + Drag and Drop.2.4 Logging on using SAP Logon - with WizardAs of SAP GUI release 6.40 Patch 9 you can use a new functionalWizard. To turn off this feature and use SAP Logon without Wizardsee the section 2.4.5 Configuring the SAP Logon and the section 2.5Logging on Using SAP Logon - without Wizard for more details.2.4.1 Starting SAP LogonYou can start SAP Logon as follows: o Double-click the icon for SAP Logon on the desktop o Call the Windows menu Start->Programs->SAP Front End- >SAP LogonAfter SAP Logon is started, SAP Logon main window appears (see below) andSAP Logon icon now appears in both the task bar (together with the title like SAPLogon 640) and the system tray (that is the bottom right-hand corner of yourdesktop).2.4.1.1 SAP Logon Main WindowAfter you start SAP Logon you get the SAP Logon main window with the titleSAP Logon 640 as follows:
    • If there are already some SAP Shortcut entries defined, the following windowappears if you activate the tab Shortcuts:
    • The SAP Logon main window (see the figures above) contains by default twotabs: Shortcuts and Systems tab. The Systems tab is activated by default afterstarting SAP Logon.2.4.2 The Systems TabIn Systems tab, you can o add new items to the system list by clicking New Item... (See the section 2.4.2.1 Adding a New Entry about details) o edit already existing items in the system list by clicking the button Change Item... (See the section 2.4.2.2 Changing Existing Entries about details) o delete the items by clicking Delete Item... (See the section 2.4.2.3 Deleting Existing Entries about details) o logon to an SAP system by selecting an entry in the system list and pressing Enter or clicking Log on or by double clicking the entry
    • (See the section 2.4.2.4 Logging on Using an Existing Entry about details) o logon to an SAP system by clicking Variable Logon without adding any item to the system list (See the section 2.4.2.5 Logging on without Adding any Entry about details)2.4.2.1 Adding a New EntryTo add a new entry to the system list, 37. Press New Item... You see the following window with the title Create New System: First item in the list is always selected. If you want to choose another item, proceed to step 2.
    • In SAProuter field the default SAProuter is displayed. If SAProuter fieldis empty, it means there is no SAProuter selected by default. If you needanother SAProuter for the selected system (in this case User SpecifiedSystem), select the wished SAProuter Name from SAProuter drop downlist.If you want to logon to a user specified system, press Next.You see the following window:
    • Enter the following required data:Description: A short description of the system entry, leave theDescription field empty if you want a suggested descriptionApplication Server: The name of the host that you want to connect toSystem Number: Specify the system number (e.g. 00) of the SAP Systemthat you want to connect toSystem ID: Specify the system ID (e.g. OSS) of the SAP System that youwant to connect toEnter the following optional data:SAProuter String: An SAProuter string if an SAProuter is needed (see
    • Route Strings about details). After you have entered the required data, the buttons Next and Finish will be active. One example is shown below: If you check the check button Use this page as the first page for next creations..., youll get the window shown above directly when you click New Item... next time. If you want to create a new entry for the selected system with the default options for the Network and Code Page settings, go to step 7. If you want to change the default options for the Network or/and Code Page settings, go to step 5.38. Select one of the systems shown in the system list (e.g. A10 in this case).
    • You can do this by typing the system ID sequently or pressing the leftmouse button. Scroll the system list if necessary.You can also first filter the system list and then select a system.Focus Search for field above the system list and input a string, that shouldbe searched from SID (system ID) and description of the entries in thelist, in this field.You can use the following operators in the searching string: 0. AND operator: In order to concatenate search terms this way, place a + directly in front of the relevant search term. Example: Basis +Development 1. OR operator: This is the default. This concatenation will be used if a blank or | is located directly in front of the relevant search term.
    • Examples: 4.6D 46D, 4.6D |46D 2. NOT operator: In order to exclude system matching a certain condition, place a - directly in front of the relevant search term Example: 46D -Support 3. Exact term search: Use this to search for complete strings containing blanks or other control characters. Example: "Support package"Note that operators in front of the first search term are ignored with theexception of " for exact term search.The search can contain system IDs as well.The search starts automatically. When there are some systems found, theresult is a list of matchihg entries:
    • Select one of the filtered entries or User Specified System in the list inoder to continue.If the search fails, a message No matching systems found for query: ...appears.You select User Specified System in the list in oder to continue.Or You can start a new search by choosing Clear and typing a new string.After choosing Clear all the entries will be restored in the system list. Ifyou are not going to type a new searching string, select one of the entriesin the list in oder to continue.In SAProuter field the default SAProuter is displayed. If SAProuter fieldis empty, it means there is no SAProuter selected by default. If you needanother SAProuter for the selected system, select the wished SAProuter
    • Name from SAProuter drop down list.39. Press Next You see the following window showing searching groups/server status:
    • It may take some time while connecting to the message server and gettingthe groups/server list from it.The maximal time to take is the message server timeout that is set in SAPLogon option (see the section 2.5.5 Configuring the SAP Logon aboutdetails)If there are groups and servers availabe you see a list of them, from whichyou can choose one to connect to.The following window shows that list:
    • The first entry in the list is always selected as a default. The buttons Nextand Finish are active now.Select another entry if necessary and/or go to step 4.If the group/server can not be created because of some error, you see theerror message in the list.One example is shown below:
    • Input another system ID or message server in the relevant field or go backto the previous page to select anoter SAProuter.After entering System ID or Message Server a new searching will start.After a successful search you will see a list of all groups and serversavailable as shown in the example below:
    • The first entry in the list is always selected as a default. Select another entry if necessary. The buttons Next and Finish are active now.40. If you press Finish, the active wizard window will be closed and a new entry is added to the system list for the selected system with the default options for the Network and Code Page settings. see step 7 about the logon screen. If you press Next or Enter or double click an item from the Group/Server list, You see the following window:
    • All the parameters needed are displayed.If you do not need to change them go to step 5 to change the defaultoptions for the Network and Code Page settings or go to step 7 to logonwith the default options for the Network and Code Page settings.Otherwise you can change them as follows:If necessary, select connection type from the dropdown list, for example,Group/Server Selection as shown in the following window:
    • After selecting Group/Server Selection you see the following window:
    • If you choose connection type Custom Application Server, go to You seethe following window:Choose the wished System ID from the drop down list or enter itmanually if its not in the drop down list.The system descripiton will be shown next to System ID if it is existing.Message Server will be displayed correspondingly to the System ID if itcan be found.if Message Server field is empty, you must input the message servername or its IP address corresponding to the system ID.If an SAProuter is needed, you can choose an SAProuter name fromSAProuter Name dropdown list as shown in the following window:
    • Focus the Group/Server field or try to open the Group/Server dropdown list, the drop down list will be generated according to your inputdata for system ID, message server and SAProuter.It may take some time while connecting to the message server and gettingthe groups/server list from it.The maximal time to take is the message server timeout that is set in SAPLogon option (see the section 2.5.5 Configuring the SAP Logon aboutdetails)Select a group or application server from Group/Server drop down list asfollows:
    • If the Group/Server can not be generated, an error message will bedisplayed. One example is shown below:
    • You must then change the input data for system ID, message server orSAProuter properly in order that the Group/Server list can be generated.If you select the check button Use this page as the first page for nextentry creations..., youll get the window shown above directly when youclick New Item... next time, for example:
    • You can then enter the required data as described above in this step (step 4) without doing step 1 to 3 (see If necessary, select another connection type ... ). After you have entered all the required data, the buttons Next and Finish will be active. Go to step 5 to change the default options for the Network and Code Page settings or go to step 7 to create the new entry for the selected system with the default options for the Network and Code Page settings.41. Press Next. You see a window, where you can change network settings:
    • Activate Secure Network Communication: This button will be active if the SNC name is defined in the SAP system that you are going to connect to. You can then choose this button to turn on SNC mode and select the wished SNC level (e.g. Max. available) by selecting one of the radio buttons under the input field SNC name. High speed connection (LAN): This is selected as default. Low speed connection (reduced network traffic): You can choose this button to turn on the low speed connection (WAN mode). Go to step 6 to change the default options for the Code Page settings or go to step 7 to create the new entry for the selected system with the default options for the Code Page settings.42. Press Next. You see the following window:
    • Language Settings: Choose the wished Language from the Language drop down list. Up-/download Encoding: Choose the desired Encoding from the Encoding drop down list.43. Press Finish. The active wizard window will be closed and a new entry is added to the system list for the selected system.
    • 2.4.2.2 Changing Existing EntriesYou can change an existing entry by selecting the entry from the system list andchoosing button Change Item... on the right side of SAP Logon main window.A dialog box with the title System Entry Properties appears. There are three tabson this dialog. 44. The Connection Tab: If the existing entry was created using the connection type Group/Server Selection, the Connection tab is shown as follows:
    • Change data for System Connection Parameters if necessary. (Fordetails see: After selecting Group/Server Selection ...)If the existing entry was created using the connection type CustomApplication Server, the Connection tab is shown as follows:
    • Change data for System Connection Parameters if necessary. (For details see: Custom Application Server) If you need to change the connection type, refer to If necessary, select another connection type ... for details.45. The Network Tab: You can activate the Network by Choosing the tab header or pressing keys Ctrl+PageUp (Ctrl+PageDown). The following dialog is shown:
    • Activate Secure Network Communication: This button will be active if the SNC name is defined in the SAP system that you are going to connect to. You can then choose this button to turn on SNC mode and select the wished SNC level (e.g. Max. available) by selecting one of the radio buttons under the input field SNC name. High speed connection (LAN): This is selected as default. Low speed connection (reduced network traffic): You can choose this button to turn on the low speed connection (WAN mode).46. The Code Page Tab: You can activate the Code Page by Choosing the tab header or pressing keys Ctrl+PageUp (Ctrl+PageDown).
    • Language Settings: Choose the wished Language from the Language drop down list. Up-/download Encoding: Choose the desired Encoding from the Encoding drop down list. 47. Saving the new settings. Choose OK to confirm. Your modified settings will be saved.2.4.2.3 Deleting Existing Entries 48. Select the required item from the system list. 49. Press the button Delete Item... on the right side and confirm
    • deletion by clicking Yes on the next confirmation dialog that appears. If you deselect the check box for "Confirmation of listbox entry delete" (see the section 2.5.5 Configuring the SAP Logon for details) the confirmation dialog will not appear any more.2.4.2.4 Logging on Using an Existing Entry 50. Select a sysetem from the list of exisitng items under Systems tab. 51. Press Logon. Logon window for the relevant system is displayed as follows:
    • 2.4.2.5 Logging on without Adding any EntryIf you want to logon to an SAP system without adding any item to the system list. 52. Press Variable Logon You see the following window with the title Logon to System:
    • First item in the list is always selected.If you want to select another item, proceed to step 2.In SAProuter field the default SAProuter is displayed. If SAProuter fieldis empty, it means there is no SAProuter selected by default. If you needanother SAProuter for the selected system (in this case User SpecifiedSystem), select the wished SAProuter Name from SAProuter drop downlist.
    • If you want to logon to a user specified system, press Next.You see the following window:
    • Enter the following required data:Application Server: The name of the host that you want to connect toSystem Number: Specify the system number (e.g. 00) of the SAP Systemthat you want to connect toSystem ID: Specify the system ID (e.g. OSS) of the SAP System that youwant to connect toEnter the following optional data:SAProuter String: An SAProuter string if an SAProuter is needed (seeRoute Strings about details).After you have entered the required data, the buttons Next and Logon will
    • be active. One example is shown below: If you select the check box Use this page as the first page for next logons..., Next time when you press Variable Logonyou will see directly the window shown above. If you want to logon to the selected system with the default options for the Network and Code Page settings, go to step 7. If you want to change the default options for the Network or/and Code Page settings, go to step 5.53. Select one of the systems shown in the system list (e.g. A10 in this case). You can do this by typing the system ID sequently or pressing the left mouse button. Scroll the system list if necessary.
    • You can also first filter the system list and then select a system.Focus Search for field above the system list and input a string, that shouldbe searched from SID (system ID) and description of the entries in thelist, in this field.You can use the following operators in the searching string: 0. AND operator: In order to concatenate search terms this way, place a + directly in front of the relevant search term. Example: Basis +Development 1. OR operator: This is the default. This concatenation will be used if a blank or | is located directly in front of the relevant search term. Examples: 4.6D 46D, 4.6D |46D 2. NOT operator: In order to exclude system matching a certain condition, place a -
    • directly in front of the relevant search term Example: 46D -Support 3. Exact term search: Use this to search for complete strings containing blanks or other control characters. Example: "Support package"Note that operators in front of the first search term are ignored with theexception of " for exact term search.The search can contain system IDs as well.The search starts automatically. When there are some systems found, theresult is a list of matchihg entries:Select one of the filtered entries or User Specified System in the list inoder to continue.
    • If the search fails, a message No matching systems found for query: ...appears.You select User Specified System in the list in oder to continue.Or You can start a new search by choosing Clear and typing a new string.After choosing Clear all the entries will be restored in the system list. Ifyou are not going to type a new searching string, select one of the entriesin the list in oder to continue.In SAProuter field the default SAProuter is displayed. If SAProuter fieldis empty, it means there is no SAProuter selected by default. If you needanother SAProuter for the selected system, select the wished SAProuterName from SAProuter drop down list.
    • 54. Press Next You see the following window showing searching groups/server status:
    • It may take some time while connecting to the message server and gettingthe groups/server list from it.The maximal time to take is the message server timeout that is set in SAPLogon option (see the section 2.5.5 Configuring the SAP Logon aboutdetails)If there are groups and servers availabe you see a list of them, from whichyou can choose one to connect to.The following window shows that list:
    • The first entry in the list is always selected as a default. The buttons Nextand Logon are active now.Choose another entry if necessary and/or go to step 4.If the group/server can not be created because of some error, you see theerror message in the list.One example is shown below:
    • Input another system ID or message server in the relevant field or go backto the previous page to select anoter SAProuter.After entering System ID or Message Server a new searching will start.After a successful search you will see a list of all groups and serversavailable as shown in the example below:
    • The first entry in the list is always selected as a default. Choose another entry if necessary. The buttons Next and Logon are active now.55. If you press Logon you logon to the selected system with the default options for the Network and Code Page settings. see step 7 about the logon screen. If you press Next or Enter or double click an item from the Group/Server list, You see the following window:
    • All the parameters needed are displayed.If you do not need to change them go to step 5 to change the defaultoptions for the Network and Code Page settings or go to step 7 to logonwith the default options for the Network and Code Page settings.Otherwise you can change them as follows:If necessary, select another connection type from the drop down list. asshown in the following window:
    • After selecting Group/Server Selection you see the following window:
    • If you choose connection type Custom Application Server, go to You seethe following window:Choose the wished System ID from the dropdown list or enter it manuallyif its not in the dropdown list.The system descripiton will be shown next to System ID if it is existing.Message Server will be displayed correspondingly to the System ID if itcan be found.if Message Server field is empty, you must input the message servername or its IP address corresponding to the system ID.If an SAProuter is needed, you can choose an SAProuter name fromSAProuter Name dropdown list as shown in the following window:
    • Focus the Group/Server field or try to open the Group/Server dropdown list, the drop down list will be generated according to your inputdata for system ID, message server and SAProuter.It may take some time while connecting to the message server and gettingthe groups/server list from it.The maximal time to take is the message server timeout that is set in SAPLogon option (see the section 2.5.5 Configuring the SAP Logon aboutdetails)Select a group or application server from Group/Server drop down list asfollows:
    • If the Group/Server can not be generated, an error message will bedisplayed. One example is shown below:
    • You must then change the input data for system ID, message server orSAProuter properly in order that the Group/Server list can be generated.If you select the check box Use this page as the first page for nextlogons..., youll get the window shown above directly when you pressVariable Logon next time, for example:
    • You can then enter the required data as described above in this step (step 4) without doing step 1 to 3 (see If necessary, select another connection type ... ). After you have entered all the required data, the buttons Next and Logon will be active. Go to step 5 to change the default options for the Network and Code Page settings or go to step 7 to logon with the default options for the Network and Code Page settings.56. Press Next. You see a window, where you can change network settings:
    • Activate Secure Network Communication: This button will be active if the SNC name is defined in the SAP system that you are going to connect to. You can then choose this button to turn on SNC mode and select the wished SNC level (e.g. Max. available) by selecting one of the radio buttons under the input field SNC name. High speed connection (LAN): This is selected as default. Low speed connection (reduced network traffic): You can choose this button to turn on the low speed connection (WAN mode). Go to step 6 to change the default options for the Code Page settings or go to step 7 to logon with the default options for the Code Page settings.57. Press Next. You see the following window:
    • Language Settings: Choose the wished Language from the Language drop down list. Up-/download Encoding: Choose the wisched Encoding from the Encoding drop down list.58. Press Logon. The active wizard window will be closed and the logon screen to the selected system appears.
    • 2.4.3 The Shortcuts TabSince SAP GUI release 640 you can create and/or edit SAP shortcuts not onlyfrom your desktop (see the section Creating an SAP Shortcut from your Desktopabout details) or from a specific screen in the SAP System (see the sectionCreating an SAP Shortcut from a Specific Screen in the SAP System aboutdetails), but also from Shortcuts tab in SAP Logon.In the tab Shortcuts, you can o add new items to the SAP shortcut list by selecting New Item... to define shortcuts that allow you to start SAP transactions, run reports or execute system commands directly after logging on to the defined system (see the section 2.4.3.1 Adding a New Entry about details) o edit already existing items in the SAP shortcut list by pressing Change Item... (see the section 2.4.3.2 Changing Existing Entries about details) o delete the items by pressing Delete Item...
    • (see the section 2.4.3.3 Deleting Existing Entries about details) o logon to an SAP system via the defined SAP shortcuts by selecting an entry in the SAP shortcut list and pressing Enter or Log on or by double clicking the entry. (see the section 2.4.3.3 Logging via an SAP shortcut to SAP system about details)2.4.3.1 Adding a New Entry 63. Click the tab Shortcuts 64. If there are already SAP shortcuts on your desktop (or under a folder in your file system), you can add each of these SAP shortcuts to the shortcut list just by dragging and dropping its icon to the SAP Logon window. 65. You can also press the button New Item... on the right side of the SAP Logon window.
    • A dialog box with the title "Create New SAP Shortcut" appears.Refer to the section Input data for the following fields about how to inputthe data to the fields on the dialog.Note you must maintain the system entries at first to be able to select anitem from the dropdown list to the field System Description.After entering the required data, button Next and Finish are active. Seebelow:
    • Choose button Finish if the default options for Trace Level, WindowSize, Working Directory etc. are to be used.Otherwise choose button Next, the option dialog appears:
    • Change the options as needed. See Input data for ... for details. 66. The newly created shortcut will appear in the shortcut list. 67. You can also drag and drop any entry in the shortcut list to the desktop.2.4.3.2 Changing Existing Entries 68. Select the required item from the shortcut list. 69. Press the button Change Item... on the right side. A dialog box with the title SAP Shortcut Properties appears.
    • 70. Enter the necessary changes in the entry fields on the tab General (see above) or tab Options (see below).
    • See Input data for ... for Details. 71. Confirm the entries with OK.2.4.3.3 Deleting Existing Entries 72. Select the required item from the shortcut list. 73. Press the button Delete Item... on the right side and confirm deletion by clicking Yes on the next confirmation dialog that appears.
    • If you deselect the check box for "Confirmation of listbox entry delete" (see the section 2.5.5 Configuring the SAP Logon for details) the confirmation dialog will not appear any more.2.4.4 Viewing Entries on Each TabYou can view the entries on each tab in different ways by clicking theentry area with the right mouse button and calling one of the submenuof View: Large Icons, Small Icons, List, Details.The following figure shows a view with Large Icons on the Shortcutstab:The following figure shows a view with Large Icons on the Systemstab:A view with Details can look like as follows:On the view with Details you can also sort a column by clicking on theheader button. The sorted column is displayed with a down or up arrowon the header button.By dragging-and-dropping a header button you can change the order ofthe columns.2.4.5 Configuring the SAP Logon
    • o Administrative Configuration You need to have access to the registry key HKEY_LOCAL_MACHINE. See SAP note 38119 about details. o User Specific Configuration Refer to the section 2.5.5 Configuring the SAP Logon. Note: the check box for "Disable editing functionality" does not appear in the new design. Instead the editing functionality for each tab is enabled by default. To turn it off see SAP note 38119.2.4.6 Showing SAP Logon VersionRefer to the section 2.5.6 Showing SAP Logon Version.2.4.7 Closing and Canceling SAP LogonRefer to the section 2.5.7 Closing and Canceling SAP Logon.2.4.8 Accessing the System Tray MenuRefer to the section 2.5.8 Accessing the System Tray Menu.2.5 Logging on Using SAP Logon - without WizardAs of SAP GUI release 6.40 Patch 9 you can use a new functional Wizard. If thisfeature is turned off youll need to read the following sections about working inSAP Logon without Wizard.To turn on the Wizard feature and use SAP Logon with Wizard see the section2.5.5 Configuring the SAP Logon and the section 2.4 Logging on Using SAPLogon - with Wizard for more details.2.5.1 Starting SAP LogonYou can start SAP Logon as follows: o Double-click the icon for SAP Logon on the desktop o Call the Windows menu Start->Programs->SAP Front End- >SAPlogonAfter SAP Logon is started, SAP Logon main window appears (see below) andSAP Logon icon now appears in both the task bar (together with the title likeSAP Logon 640) and the system tray (that is the bottom right-hand corner ofyour desktop).
    • 2.5.1.1 SAP Logon Main WindowAfter you start SAP Logon you get a new window with the title SAP Logon640 as follows:If there are already some SAP Shortcut entries defined, the following windowappears if you activate the tab Shortcuts:
    • The SAP Logon main window (see the figures above) contains by default twotabs: Shortcuts and Systems tab. The Systems tab is activated by default afterstarting SAP Logon.On the Systems tab, if there are already system entries defined, as shownabove, and you would like to log on to your SAP system immediately byselecting the system entry and choosing Log on Button, go to the sectionLogging on to a System. Otherwise go to Maintaining Logon Entries in SAPLogon.On the Shortcuts tab, if there are already SAP Shortcut entries defined, asshown above, and you would like to log on to your SAP system immediatelyby selecting the SAP Shortcut entry and choosing Log on Button, go to thesection Using SAP Shortcuts. Otherwise go to Maintaining SAP ShortcutEntries in SAP Logon.2.5.2 Maintaining Logon Entries in SAP Logon
    • To be able to maintain logon entries, your system administrator shouldhave maintained the message server ini-file sapmsg.ini for GroupSelection or Server Selection, and the SAProuter ini-file saproute.ini, ifan SAProuter is used to connect to the message or application servers.To use Group Selection for a system some logon groups like PUBLIC,SPACE and so on must be also configured for that system.To see the path of the files sapmsg.ini and saproute.ini: 78. Call up the SAP Logon dialog box 79. Click in the top left-hand corner 80. Choose Options2.5.2.1 Adding Entries Using Group SelectionProcedure 81. Display the SAP Logon 82. Choose Groups... to display the Group Selection dialog box. 83. Enter the system that you want to log on to in the System ID field by choosing an item from the dropdown list or tying the system ID directly. You can also filter the dropdown list for system ID by clicking the button Filter Systems and entering the key word(s) on the Filter Systems dialog (see 2.5.2.6 Filtering Systems about details). 84. Select the SAProuter in the field SAProuter if an SAProuter is used to connect to the message server. 85. Choose Generate list. The system displays the logon groups that are active. 86. Select a logon group and then press: o Logon to log on without adding the logon group to the list. To log on with the advanced options you can choose the button with the down arrow (right to the logon button), choose the menu Logon With... and modify the default settings on the Advanced Options dialog (see 2.5.2.5 Modifying the
    • Advanced Options about details). o Add to add the logon group to the list without logging on (see 2.5.2.4 Editing Entries about details). o Add and Logon to add a logon group to the list and log on immediately.2.5.2.2 Adding Entries Using Server SelectionProcedure 90. Display the SAP Logon by choosing Start -> Programs -> SAP Front End -> SAPlogon. 91. Choose Server... to display the dialog box Server Selection. 92. Enter the system that you want to log on to in the System ID field by choosing an item from the dropdown list or tying the system ID directly. You can also filter the dropdown list for system ID by clicking the button Filter Systems and entering the key word(s) on the Filter Systems dialog (see 2.5.2.6 Filtering Systems about details). 93. Select the SAProuter in the field SAProuter if an SAProuter is used to connect to the message server. 94. Choose Generate list to display the active servers. 95. Select a server and choose: o Logon to log on without adding the server to the list To log on with the advanced options you can choose the button with the down arrow (right to the logon button), choose the menu Logon With... and modify the default settings on the Advanced Options dialog (see 2.5.2.5 Modifying the Advanced Options about details). o Add to add the server to the list without logging on (see 2.5.2.4 Editing Entries about details). o Add and Logon to add a server to the list and log on immediately
    • 2.5.2.3 Adding User-Defined EntriesProcedure 99. Display the SAP Logon by choosing Start -> Programs ->SAP Front End -> SAPlogon 100. Press User-Defined... to display the New Entry dialog box as follows: 101. Enter the following information: Description: A short description of the system, the first 3 characters should be the System ID Application Server: The name of the host that you want to connect to SAProuter String: A routing entry (e.g. entry defined in saproute.ini) System ID: Specify the system ID (e.g. OSS) of the SAP System that you want to connect to System Number: Specify the system number (e.g. 00) of the SAP System that you want to connect to SAP System: Specify whether the new SAP System is an R/2 or an R/3 System 102. Modify the Advanced Options Click the button Advanced... to display the Advanced Options dialog box and change the default settings as described below in 2.5.2.5 Modifying the Advanced Options.2.5.2.4 Editing EntriesProcedureFrom the SAP Logon, select a system and press Change Item todisplay the Properties dialog box as follows:
    • You can change the Description and SAProuter String manually.From the Application Server dropdown list you can choose anotherentry (server or group name).You can also modify the Advanced Options by clicking the buttonAdvanced... (see 2.5.2.5 Modifying the Advanced Options aboutdetails).You can change the System ID, the System Number or the SAPSystem only if the entry is user-defined.2.5.2.5 Modifying the Advanced OptionsYou can the change the following default settings on the AdvancedOptions dialog box:Default codepage: You can uncheck this check button and choose thelanguage for your logon from the Language dropdown list. Thecorresponding codepage number appears then in the field Codepageno.Unicode OFF: You can check this button to turn off Unicode mode.Standard Encoding: You can uncheck this check button and chooseanother entry from the Encoding dropdown list for doing Up- andDownload in the SAP system that you are going to connect to.Enable Secure Network Communication: You can check this buttonto turn on SNC mode if the SNC name is defined in the SAP systemthat you are going to connect to and choose the wished SNC level (e.g.Max. available) by clicking one of the radio buttons under the inputfield SNC name.Low speed connection: You can check this button to turn on the lowspeed connection (WAN mode).2.5.2.6 Filtering SystemsYou can use this feature when you add an entry using Group or ServerSelection (see 2.5.2.1 Adding Entries Using Group Selection or 2.5.2.1
    • 2.5.2.2 Adding Entries Using Server Selection about details).After the dialog Filter Systems appears, you can make the followingsettings: OptionsShow all systems: when checked the filter is turned off.Filter all systems: when checked the filter is made for the system IDlist containing all systems defined in the file sapmsg.ini.Filter current system list: when checked the filter is made for thesystem ID list currently shown in the dropdown list on the dialog of theGroup or Server Selection. This makes it possible to filter the systemID list sequently. PatternThe first input field is for key word(s) which must be all contained inthe system description.The second input field (OR:) is for key word(s), one of which shouldbe contained in the system description, no matter if the key word(s) inthe first field are contained or not.The third input field (NOT:) is for key word(s) which should not becontained in the system descriptionAn example is shown as follows:2.5.2.7 Deleting an existing entryFrom the SAP Logon, select a system and press Delete.2.5.3 Maintaining SAP Shortcut Entries in SAP LogonSince SAP GUI release 640 you can create and/or edit SAP shortcuts not onlyfrom your desktop (see the section Creating an SAP Shortcut from your Desktopabout details) or from a specific screen in the SAP System (see the sectionCreating an SAP Shortcut from a Specific Screen in the SAP System aboutdetails), but also from SAP Logon window as follows.
    • 2.5.3.1 Adding a New Entry 103. Click the tab Shortcuts 104. If there are already SAP shortcuts on your desktop (or under a folder in your file system), you can add each of these SAP shortcuts to the shortcut list just by dragging and dropping its icon to the SAP Logon window. 105. You can also press the button New Item... on the right side of the SAP Logon window. A dialog box with the title "New SAP GUI Shortcut" appears.
    • Refer to the section Input data for the following fields about how to input the data to the fields on the dialog. Note you must maintain the system entries at first to be able to select an item from the dropdown list to the field Description. 106. The newly created shortcut will appear in the shortcut list. 107. You can also drag and drop any entry in the shortcut list to the desktop.2.5.3.2 Changing Existing Entries 108. Select the required item from the shortcut list. 109. Press the button Change Item... on the right side. The same dialog box appears as described in section 2.5.3.1 see number 3. 110. Enter the necessary changes in the entry fields.
    • 111. Confirm the entries with OK.2.5.3.3 Deleting Existing Entries 112. Select the required item from the shortcut list. 113. Press the button Delete Item... on the right side and confirm the deleting by clicking the OK button on the next confirmation dialog. If you uncheck the check box for "Confirmation of listbox entry delete" (see the section 2.5.5 Configuring the SAP Logon for details) the confirmation dialog will not appear any more.2.5.4 Viewing Logon EntriesYou can view the logon entries in different ways by clicking the entryarea with the right mouse button and calling one of the submenu ofView: Large Icons, Small Icons, List, Details.The following figure shows a view with Large Icons:A view with Details can look like as follows:You can edit the lable to an icon (description of a logon entry) directlyon all views.On the view with Details you can also sort a column by clicking on theheader button. The sorted column is displayed with a down or up arrowon the header button.By dragging-and-dropping a header button you can change the order ofthe columns.2.5.5 Configuring the SAP LogonTo configure the SAP Logon click in the top left corner of the SAPLogon dialog box and choose Options. The following dialog boxappears:You can change the following settings in the SAP Logon:
    • LanguageYou can display the SAP Logon in the language that you select. To usethis option, the SAP Logon language file must be installed by thesystem administrator.Message Server Timeout in SecondsThis field specifies how long the SAP Logon waits for a response fromthe R/3 Message Server. The default value (ten seconds) is normallysufficient, even with slow wide-area network connections. If youexperience repeated timeout connection errors, increase this value. Ifthe error persists, there may be a network installation problem.With WizardCheck this box if you want to work in SAP Logon with wizard. Youneed to restart SAP Logon in order that the setting can take effect.Confirmation of Deletion of Listbox EntryCheck this box if you want to display a warning before you delete asystem or logon group from the SAP Logon.Disable editing functionalityCheck this box if you want to prevent logon entries from beingchanged. If the editing function is disabled, you cannot use the optionsProperties, Groups, Server, New or Delete in the SAP Logon.Configuration filesYou can open the .ini files by double-clicking on them.Activate SAP GUI Trace LevelCheck this box if you want to define and activate a network trace(SAPGUI trace). For security and performance reasons you should onlyactivate the trace options to diagnose the system. When you choose thisoption, you can select the trace level that is used. If you select level 2or 3, an additional log file is generated that records all incoming data inan encrypted binary code.Additional Data Hexdump in Trace
    • Check this box if you want to list additional memory areas in theSAPgui trace. This option is only available if you choose trace level 2or 3, since these trace the data that must be checked against thehexdump when errors occur. This option can result in bothconsiderable losses in performance and very large trace files.Additional Command Line ArgumentsYou can enter any additional SAP GUI command line arguments inthis input field, for example /WAN if you want to use a low speedconnection for all your SAP systems.When you have finished changing the settings press OK to return to theinitial screen of the SAP Logon.2.5.6 Showing SAP Logon VersionTo call up information about the SAP Logon version proceed asfollows: 114. Click in the top left-hand corner of the SAP Logon. 115. Choose About SAP LogonTo see the system information choose System Information. The fieldCurrent Directory is particularly important because this foldercontains trace files and log files.To see the DLLs that are used press Loaded Dlls.To save version information to your local machine press Save VersionInformation.Enter the name of the file and press Save.
    • 2.5.7 Closing and Canceling SAP LogonTo close SAP Logon: o Choose the cross on the top right of the SAP Logon dialog box or o Click on the top left of the SAP Logon dialog box and choose Close. o Call the context menu for the SAP Logon icon in the system tray and choose "Close SAP Logon".If there is no SAP system running the SAP Logon window will closeand the process saplogon.exe will terminate. However, if you havesome SAP system(s) running, calling "Close SAP Logon" justminimizes the SAP Logon window. The process saplogon.exe will bestill running. To cancel SAP Logon (terminate saplogon.exe): o Log off from all the system(s) and then close SAP Logon (see above) OR o Call the context menu "Shutdown SAP Logon" for the SAP Logon icon in the system tray2.5.8 Accessing the System Tray MenuThe system tray consists of a series of icons in the bottom right of thedesktop. To display the relevant context menu click on the icon in thesystem tray with the right mouse button.You can use the SAP Logon icon in the system tray to do thefollowing: o Access an SAP System o Close SAP Logon o Shut down SAP Logon o Minimize all session windows o Restore all session windowsNote: The context menu to the SAP Logon icon on the system trayshows only the modes started by the SAP Logon process (saplogon.exeor saplgpad.exe). Modes started by other processes like sapgui.exe orsapshcut.exe will not be shown in the modes list and they can not be
    • minimized by choosing the context menu "Minimize all sessionwindows" either. See SAP note 515156 and its related notes aboutdetails and the workaround.3 Elements of a SAP GUI Window3.1 The Main Window3.1.1 The Menu BarThe menu bar is the bar in the screenshot below containing the menuoptions Display, Edit and so on.The following menus are standard on every SAP screen: Menu DescriptionSystem Contains functions that affect the system as a whole - such as Create session, User profile and Log off.Help Provides various forms of online help.The following menus are standard in most SAP applications: Menu Description<Object> Usually named after the object you are currently working with, for example, Material. Contains functions that affect the object as a whole – such as Display, Change, Print, or Exit.Edit Allows you to edit components of the current object. Common functions include Select, Edit and Copy. The Cancel option lets you leave a task without saving the data you have entered.Goto Allows you to move directly to other screens of the current task. Also contains the Back option, which takes you back one level in the system hierarchy. Before going back, the system checks the data you have entered on the current screen, and displays a dialog box if it detects a problem.The following menus may also appear: Menu DescriptionExtras Contains additional functions you can choose to complete the
    • current object or an object component, but which you do not need regularly.Environment Contains functions to display additional information about the current object.View Allows you to display the current object in different views, for example, switching between a single-line and double-line display of a table.Settings Allows you to set user-specific transaction parameters.Utilities Allows you to do object-independent processing, such as deleting, copying, and printing functions.Sometimes not all of the available menus fit on one line in the menu bar. In thiscase, they wrap to the next line. The dropdown principle remains the same.3.1.2 The System Function BarThe system function bar is the bar below the menu bar. It consists of arange of icons with general GUI functions and a field where you canenter a transaction code.For more information about the meaning of the icons take a look at thestandard icons document The layout menu, identified by the icon at the far right of thestandard toolbar, allows you to customize certain SAP window settings(e.g. cursor position and the TAB function).3.1.3 The Title BarThe title bar contains the name of the R/3 application currently beingdisplayed. In the graphic below the title bar is the bar containing thetitle SAP Easy Access ABAP Workbench:When a SAP GUI window is inactive (the window does not have themouse/keyboard focus) the title appears at the top and the menu ishidden. When the SAP GUI title is active the application menu isdisplayed.
    • 3.1.4 The Application BarThe application bar is located below the title bar. The application barcontains icons relevant to the specific application.3.1.5 The Status BarThe status bar provides general information on the SAP System andtransaction or task you are working on. System messages are displayedon the left of the status bar. There are three fields on the right hand sideof the status bar: one with server information, the other two with statusinformation.The status fields are described from left to right: o On the far left,  A cross on a red background identifies an error message.  A check mark on a green background identifies other system messages. o To hide (or show) the status fields, choose the small white arrow to their left (or right, respectively) . o To display the following system information, choose the icon in the first status field:  System  Client  User  Program  Transaction  Response time o The second status field displays the server to which you are connected. o The third status field specifies your data entry mode. By clicking on this field, you can toggle between the Insert (INS) and Overwrite (OVR) modes.3.1.6 The Dynpro Area
    • 3.1.6.1 FieldsA field consists of: o A field name o Field dataField data is a single unit of information, such as a customers name oraccount number.Most of the tasks you perform in the SAP System involve data entry.Typically, you enter data in input fields.Input fields vary in length. In some cases, the length of an input fielddetermines how many characters you can enter in the field. In othercases, input fields are scrollable – that is, you only see part of the entryin the field.Using the Keyboard for Navigating and Editing Data in FieldsAs an alternative to using the mouse, the following table shows the keycombinations you can use to work with fields. These functions areidentical to the corresponding MS Windows functions. Key combination Result Moves the cursor to the beginning of the next input field or next line. Moves the cursor to the beginning of the previous input field or previous line. Moves the cursor to the left or right within the input fieldCTRL+ Moves the cursor word-by-word to the rightCTRL+ Moves the cursor word-by-word to the leftHome Moves the cursor to the beginning of the input fieldEnd Moves the cursor to the end of the input fieldSHIFT+ Marks text character-by-character to the rightSHIFT+ Marks text character-by-character to the leftSHIFT+CTRL+ Marks text word-by-word to the rightSHIFT+CTRL+ Marks text word-by-word to the leftSHIFT+Home Marks texts from the cursor position to the beginning of the lineSHIFT+End Marks text from the cursor position to the end of the line
    • CTRL+C, Copies marked text to the clipboardSHIFT+InsertCTRL+V, Inserts text stored on the clipboardSHIFT+DeleteCTRL+X, Deletes marked text from the input field and copies it to theSHIFT+Delete clipboardDelete Deletes text to the right of or highlighted by the cursorBackspace Deletes text to the left of the cursorInsert Toggles between insert and overwrite modesMoving from Field to FieldTo move from field to field with the mouse click the input field thatyou want to move to. The cursor now appears in that field.To move the cursor from field to field using the keyboard, use thefollowing keys: Key combination Moves the cursor to the beginning ofTAB The next input fieldSHIFT + TAB The previous input field The next input field or next line The previous input field or previous lineInsert and Overwrite ModesYou can enter data in two modes: o Insert: Any data to the right of the cursor moves to the right as you type. o Overwrite: You type over any data to the right of the cursor.Typically, you use the Overwrite mode to overwrite data, and the Insertmode to insert data between existing data (for example, if you left out aletter in the middle of a word).In the standard system, the default entry mode is Insert. However, youcan to switch to Overwrite at any time.The status bar shows which mode you are currently in. It displays INSwhen you are in the Insert mode and OVR when you are in theOverwrite mode.
    • To switch entry modes, choose the INS key (insert).The current entry mode changes to the new entry mode.The INS key is a toggle between the two modes, that is, the entry modechanges each time you choose INS .You can also toggle between modes by clicking the entry mode statusfield at the far right of the status bar.Procedure for Insert Mode 135. Use the cursor to highlight the existing content of the field. 136. Type in the new data.The entire content of the field is replaced by whatever you type.Procedure for Overwrite Mode 137. Make sure you are in the Overwrite mode (OVR in the status bar). If you are not, choose the INS key to switch to this mode. 138. Place the cursor at the point in the data where you want to start overwriting. 139. Type over the old data. You can use the DEL key to delete data to the right of the cursor.To change other input fields on the screen, repeat steps 2 and 3.Entering Data on a ScreenMost of the tasks you perform in the SAP System involve data entry ona screen.To enter data on a screen: 140. Enter data in all of the appropriate input fields on the screen. 141. To have the system check the entries and proceed to the next screen in the task, press Enter. The system checks your entries. If the system finds any errors, for example entries whose format is incorrect, it displays a message in the status bar and places the cursor in the field you
    • need to correct. If the system does not find any errors, the next screen appears. 142. If the system found errors, change the incorrect entries. If you need help determining valid entries for an input field, see Help on Possible Entries for a Field. 143. When you have finished making changes, press Enter. The system checks your entries again. Repeat steps 3 and 4 until the system does not find any more errors and the next screen appears.At this point, you can either save your data or cancel the task.Typing Data into an Input FieldTo enter data in an empty input field: 144. Click anywhere in the empty input field. The cursor jumps to the beginning of the field. 145. Type in the data.Required Input FieldsIf the screen you are working in contains any required input fields, youmust enter data in these input fields before you can proceed to the nextscreen or to the next tab (if the screen contains tabs).Generally, if a screen has no required input fields, you can go to thenext screen or tab without entering data in any fields. Some screens,however, have required input fields that are not identified. Thissituation can occur if: o You enter data in an optional field that has required fields associated with it o You need to enter data in one of several input fields. For example, freight can be delivered on a specific day or week. Neither the Day field nor the Week field are identified as required input fields; however, you must complete one of the fields (not both).When you press OK to proceed to another screen, if you have notcompleted all the required input fields on a screen, the SAP System
    • displays an error message in the status bar. At the same time, it placesthe cursor in the required input field so that you can enter the requireddata.Changing the Data in an Input FieldYou can change data in an input field by either: o Switching the data entry mode to Overwrite, and typing over the data in the field, or o Highlighting the entry in the Insert mode and typing the new dataSome input fields contain data that is for display only; you cannotchange or delete the data in these input fields. Input fields whosebackground is the same color as the background of the screen containdata that you cannot change.3.1.6.2 Radio Buttons and CheckboxesTo enter information in the SAP System, you must sometimes choosebetween several options. In some cases, you can select only one option;in others, you can select more than one.When you can select only one, the options are identified by radiobuttons.When you can select more than one, the options are identified bycheckboxes.Selecting Options with Radio Buttons o To select an option, click the radio button next to that option. The selected radio button is now filled in. o To change your selection, click on a different radio button. The original button is now empty and the new selection is filled in. o To select a radio button using the keyboard, use the Tab key to move to the group of options. Use the upward and downward arrow keys to move to the desired option, and press the spacebar.
    • Choosing Options with Checkboxes o To select one or more options, click the checkbox next to each desired option. The selected checkboxes now contain a checkmark. o To deselect a checkbox containing a checkmark, click it again. The checkmark disappears. o To select a checkbox using the keyboard, use the Tab key to go to the group of options. Use the upward and downward arrow keys to go to each desired option, and press the spacebar. To deselect a checkbox containing a checkmark, use the arrow keys to go to the option, and press the spacebar. The checkmark disappears.3.1.6.3 PushbuttonsPushbuttons are used to execute various functions. The elementsCreate, Display and Change in the screenshot below are pushbuttons:3.1.6.4 TabsThe elements Stor. bin, Stock, Invent, Bin sectioning and Statistic inthe screenshot below are tabs:Tabs are used to switch between different screen contents. Intransactions containing multiple screens, they provide a cleareroverview. In addition, tabs enable you to proceed from one tab page tothe next without having completed all the data. To access a tab page,select the corresponding tab header.In some cases, you must complete all required input fields on a tabpage before you can move to the next tab page.In the case of longer tabstrips, not all of the tabs appear on the screen.The left and right arrows at the top of the tabstrip allow you to scroll toall the tabs.If you choose the button at the right of the tabstrip, the system displaysa list of all the tabs on the tabstrip. If you select a tab from this list, the
    • selected tab page moves to the foreground.Tabs are arranged in order of importance or in the process order of thetransaction.Tab headers can contain text, icons, or both.3.1.6.5 Table ControlsThe table control function enables you to modify the standard SAPtable format as necessary. This is especially useful when standard SAPtables contain columns you do not use.Table controls provide the following features: o Fixed and variable columns. Variable columns have a horizontal scrollbar at the bottom. o You can resize columns When you move the cursor to the gridline between two columns, the cursor changes to a double-headed arrow. To change the column width, click the left mouse button, and move the gridline to the desired width. o You can rearrange columns using drag and drop: Place the cursor in the header of the column you want to move, hold the left mouse button, and move the column to the desired position. o If you move the cursor along the horizontal scrollbar, quick infos appear indicating the column that would jump to the first display position (after the fixed columns) if you click the scrollbar at that location. o You can set the optimal column width (as defined in the SAP System) by pressing and holding the Shift key, and clicking the left mouse button within any column header. o Icons at the bottom of a table are specific to that table. Some icons commonly used in tables are: Icon Name of Description Icon Choose Displays all information currently available on the selected
    • detail item Create line Adds a line Delete line Deletes a line Select all Selects all table entries Deselect all Deselects all table entries3.2 Dialog BoxesThe SAP System displays dialog boxes when it: o Requires more information before it can proceed o Is providing information, such as messages or specific information about your current task.Before you can continue, you must choose an action from a dialog box.To choose an action, press one of the buttons at the bottom of thedialog box.If you end a task without saving your data, or you choose a functionthat may cause you to lose data, the SAP System usually displays adialog box in which you are asked to confirm or cancel your action.3.3 Displaying the System StatusTo display status information about a session choose System -> Statusin the transaction field.4 Working with SessionsA session is basically another SAP instance on your screen. Multiplesessions allow you to work on more than one task at a time. This cansave you time and reduces the need to jump from screen to screen.A record can only be edited by one user in one session at a time.Multiple write access to the same record is denied.
    • 4.1 Displaying a List of all SessionsTo display a list of all sessions for a system, enter /o in the transactionfield. The following dialog box appears:4.2 Creating a New SessionThe system administrator specifies the maximum number of sessions(from 2 to 6) you can have open at any one time. Each session youcreate is as if you logged on to the system again. Each session isindependent of the others. An operation on one session (for example,closing it) does not cause the affect the other sessions.Too many open sessions can result in slower system performance.Therefore, your system administrator may limit the number of sessionsyou can create to fewer than six.To create a new session from anywhere in the system: o Choose System -> Create session from the menu bar, or o ChooseThe system opens an additional window. The new session becomes theactive session and remains the active session unless you click on adifferent (open or new) session.Each session has a session number. It is part of the system informationin the status bar and is located next to the transaction name.4.3 Closing SessionsAfter you have finished using a session, it is a good idea to end it. Eachsession uses system resources that can affect how fast the SAP Systemresponds to your requests.If you have only one session open and you end it, you will log off fromthe system. However, before logging you off, the system prompts youto save your data.
    • Before you end a session, save any data you want to keep. When youend a session, the system does NOT prompt you to save your data.You can close a session in the following ways: o Choose System -> End session o Click on in the right hand corner of the active session. o Enter /i in the transaction field of the session you want to close o To close a specific session enter /i followed by the number of the session you want to close in the transaction field of any of the sessions. For example, /i3 to close the third session.You can close all the sessions at once in two ways: o Enter /nend in the transaction field. o Enter /nex in the transaction field.The difference between the two commands is that /nend prompts youto confirm that you want to close all the sessions whereas /nex closesall the sessions without prompting.5 Working with the ClipboardYou can transfer field contents to and from the operating systemclipboard using the operating system Clipboard Interface. You do notuse the functions provided in the Edit menu which are only meant forcommunication between SAP applications.5.1 Operating on single fieldsYou can operate on single fields as follows: 172. To select a field or the text you want to copy or move, click and drag the cursor over the desired text. The selected text is highlighted.  To remove the information from an input field and place it onto the clipboard of your operating system, choose Cut ( CTRL + X ). The field is now blank.  To copy the selected information onto the clipboard, choose Copy ( CTRL + C ). Data remains in
    • the field. 173. To paste the text, position the cursor where you want the information and then choose Paste ( CTRL + V ). The text is pasted at the current cursor position. The transferred data remains in the clipboard until you use Cut or Copy again to move or copy new texts onto the clipboard. You can insert the texts into fields on another SAP screen or an external application.5.2 Operating on multiple fieldsTo copy the data from several fields or different field types of thescreen onto the clipboard, you must turn on the selection mode: 174. Choose Clipboard -> Mark ( CTRL + Y ). The pointer changes into a crosshair cursor. 175. Click in one corner of the area you want to copy, hold the mouse button down and drag the cursor to the diagonally opposite corner (for example, from top left to bottom right). The system displays a rectangle to indicate the selected area. 176. Release the mouse button when the rectangle covers the entire text you want to copy. 177. Choose Copy ( CTRL + C ) or Cut ( CTRL + X ). The selected text is copied onto the clipboard. When you choose Cut, the selected texts are deleted from the input fields. The clipboard now contains all the information from the fields you have selected, including the field names and short descriptions. You can use this method to copy the content of all selected input fields into a screen with the same layout. Because the field names are appended to the previous input field, they will be truncated. Be aware, that you copy in this mode only the visible part of the fields; the non-visible part of scrollable input fields will also be truncated. This feature can also be used for copying SAP information and pasting it into an external program, such as Microsoft Word.You can also execute the clipboard functions by clicking ->Clipboard -> Mark/Cut/Copy/Paste.6 Adjusting the Local Layout
    • 6.1 Options6.1.1 OptionsChoose -> Options -> (tab) Options to change the followingsettings: o Quick Info o Messages o System o Installation o ChecksYou make these changes using the following dialog box:6.1.2 Cursor SettingsChoose the tab Cursor to change the following default cursor settings: o Position, when you select an input field with a mouse- click or tab o Width o Display in lists, so that the cursor marks:  Only one character  An entire columnThe following dialog box appears:Cursor Position Setting FunctionAutomatic TAB at For more information, see Tabbing Between FieldsField EndNote Cursor On: Places the cursor exactly where you were when you lastPosition in Field at left an input fieldTAB Off: Places the cursor at the beginning of the input fieldPosition Cursor to On: Places the cursor at the end of a text in an input field
    • End of Text when you click to the right of the text Off: Places the cursor exactly where you clickSelecting the text On: Selects and highlights the text when you tab to an inputin edit field in field. The session must be in insert mode. Any input in thisinsert mode field will clear the field. Off: When you tab to the next field the text is not highlighted. The cursor appears at the end of any text already in the field.Cursor Width Setting FunctionNarrow Cursor On: A narrow cursor is used.Wide Cursor On: A wide cursor is used.Block Cursor On: A block cursor is used. It is wide or narrow depending on the other settings for the cursor width.Others: Cursor in ListsTo mark only one character activate this checkbox.To mark an entire column or field deactivate this checkbox.6.1.3 Local data SettingsChoose the tab Local data, the following dialog box appears:The following settings can be changed:History Setting FunctionOff No input history is available.On Input history is available. Your input will be stored in the database locally. A list will be shown to the input field with focus when you make input or press the the BACKSPACE key.Immediately The history list will be shown immediately to the field with the focus before input is made.
    • Expire time specifies, when entries are considered obsolete and can be deleted.Maximum The maximum file size of the database stored locally forpermitted file size history items. This size must be greater than 0, because otherwise no history is available.Maximum number specifies how many values per input field should be stored.of entries Numbers between 1 and 20 are allowed values.Clear history All history items will be deleted. This is across all the systems.Local cache Setting FunctionMaximum cache specifies the maximum total size of all cache files.sizeMaximum cache specifies the maximum size of one cache file.file sizeDirectory for local dataThis is the directory to store the input history and the cache files. The directorymust exist and you must be able to write to it.The history files like SAPLocalData.mdb and SAPLocalData.ldb will be storeddirect under this directory.The cache files will be stored under its subdirectories SAP_Cache_/Cache1,SAP_Cache_/Cache2 etc..6.1.4 I18N SettingsChoose the tab I18N, the following dialog box appears:The multi-byte functionalities can be activated or deactivated here. Youmust restart SAP Logon in order that this setting takes effect.6.1.5 Expert SettingsChoose the tab Expert, the following dialog box appears:
    • The following settings can be changed:Controls Setting FunctionShow keys in all Checked: Keys are also displayed in dropdown lists.dropdown lists This setting is useful for experts who prefer working with keys rather than textual descriptions. Unchecked: Only texts are displayed in dropdown lists.Sort items by key Checked: All items in the dropdown list are resorted by key. The items are sorted according to the Unchecked: transaction settings. There is no change made by the front end.Batch InputChecked: Dialog Box for OK-Code enabled.Unchecked: No Dialog Box for OK-Code.Copy and PasteChecked: If a string, which is copied with Ctrl Y Cntl C (matrix copy), is pasted into a field and the string is longer than the visible part of the field then the end of the string, which no longer fits into the field, is pasted into the next field and the insert mode is ignored (matrix paste).Unchecked: Even if a string is copied with Ctrl Y Cntl C (matrix copy), it is pasted not only into the first field, but also in the part which is invisible.6.1.6 Trace SettingsIn order to create SAP Front-end trace files for error analysis (see the section 7.5SAP Front-End Trace under 7 Error Analysis).Choose the tab Trace. The trace dialog box will be displayed asfollows:If You choose Select All all the trace options will be turned on.
    • Usually you need to activate Error, Warnings, Monitor and selectone or more components.For example, to execute an automation trace: 186. Choose Deselect All if neccessary 187. Select the checkbox Automation 188. To generate detailed output select the checkbox Detailed output. If you activate the checkbox Show window you see the generated text in a separate window. However, this has an adverse effect on performance. 189. Choose Enable 190. Choose OK 191. Try to reproduce the error.To turn off the trace settings, open the trace dialog box again:and choose Disable. The trace file will be opened automatically bychoosing Disable if Edit on Disable is checked. Otherwise you canopen the trace file manually by choosing View Trace.To close the trace dialog box press OK.6.1.7 Scripting SettingsChoose the tab Scripting, the following dialog box appears:You can enable (default setting) or disable Scripting here.6.2 New Visual DesignTo customize the new visual design, choose -> New Visual Design....The following dialog will be displayed:6.2.1 General Settings
    • To change the general settings choose the tab General.6.2.1.1 Active ThemeThe active theme determines the overall new visual design scheme ofthe interface.You can choose among the following themes: o System Dependent o Enjoy o High Contrast Theme o Streamline o TradeshowThe default theme is set to "System Dependent" by the SAP GUIinstallation.The new selected active theme can only take effect to the new SAPGUI modes.The themes "Enjoy" and "High Contrast Theme" are systemindependent and take effect to the new modes of all the systems.The theme "System Dependent" means, that the active theme willdepend on the system setting, which can be one of the followingthemes(the default system setting is "Enjoy"): o Enjoy o Streamline o Tradeshow6.2.1.2 SoundOn: Sound is activatedOff: Sound is deactivated6.2.1.3 Font SizeYou can adjust the font size using the slider.To apply the changes press Apply or OK. The latter closes the dialog box.6.2.2 Color SettingsIf you are using the "classic" SAP graphical user interface (GUI) andyou need information on customizing the color settings, see the Online
    • Help for SAP Releases up to and including 4.5B.To change the color settings choose the tab Color Settings.The following dialog will be displayed:You can customize your SAP graphical user interface (GUI) colorsettings for the themes "Enjoy", "Streamline" and "Tradeshow" bychoosing from among a number of predefined (default) color schemesor by selecting a color scheme manually.Only the SAP-defined default color schemes ensure optimal readabilityof all items on a screen.To change the default color setting for a theme, choose the activetheme from the dropdown list and place the cursor on the desired colorsetting after the color settings list for this theme appears. The name ofthe selected color scheme is highlighted and displayed additionally inthe line above the selection area. The selected color scheme isdisplayed in the preview window on the right.To apply the changes press Apply or OK. The latter closes the dialogbox. The changes will be applied to all the SAP GUI modes whichhave the same active theme.Creating a Customized Color SchemeForeground and Background Hues:To create your own color schemes use the sliders in the ForegroundColor and Background Color boxes.By default, the foreground and background hues are linked - that is, asyou adjust the slider, the predefined intervals between the shades in adefault color scheme stay the same. o To change your color scheme while keeping these default intervals, select a predefined color scheme, and adjust the slider to the desired hue. o To change the foreground and background hues individually, you must first deselect the Link checkbox.While you are trying out colors, you can preview the results:
    • o In the simulated SAP window on the right (for the complete color scheme) o In the shaded bar in the top right-hand corner of either slider box (for individual hues)Color Saturation and Luminosity:To fine tune the hue, saturation and luminosity of the colors double-click the preview bar in the upper right corner of the color boxesForeground Color and Background Color.The Color Picker dialog box appears.To fine tune the foreground and background color, use the slider boxon the left.In the color palette on the right, a small ring localizes the selected colorin relation to neighboring shades, with respect to: o Saturation (vertical axis) o Luminosity (horizontal axis)To adjust either of these variables, click inside this palette and drag thecursor to the desired position. The localizer disappears until you let goof the cursor. Alternatively you can click directly on the desired color.Gradual Color ShiftYou can choose to have your color settings shift gradually in the courseof the day.To do this, select the Activate Time Settings checkbox. The followingadditional options now appear in the lower part of the SAP GUISettings dialog box:To set the time frame in which you want your colors to shift: 206. Select the Start or End radio button on the right, and use the time buttons to define the respective time settings. 207. In the subsequent dialog box, enter the desired time (
    • hh:mm ) in the Custom field. If applicable, choose Set As Default. 208. Define the start and end colors by activating the corresponding radio buttons and use the color sliders. The preview bars below the Foreground Color and Background Color color boxes display the colors as a function of time.Saving and Deleting Your SAP GUI Customizing Settings 209. When you have finished defining your settings, the new color scheme takes effect for all SAP sessions that are currently open. 210. To save your new color scheme, choose Save As..., and enter a name in the subsequent dialog box. Press OK. 211. To delete a color scheme from the list, Press Delete. 212. If you have customized any of the default color schemes and you want to revert to the original defaults, choose Restore. This restores the original default settings without affecting the settings you have created.To exit the SAP GUI Settings dialog box, Press Close.To set a color setting to a system, see the section 6.3 Set Color ToSystem6.3 Set Color To SystemTo set a color setting to the current system choose -> Set ColorTo System...The following dialog will be displayed:Choose the desired color setting from the color settings list on the leftside by placing the cursor on the desired color setting. The name of theselected color scheme is highlighted and a help text is displayed in theline above the selection area. The selected color scheme is displayed inthe preview window on the right.To apply the changes press OK. The changes will be applied to all theSAP GUI modes (old and new) of this system.To close the above dialog without changing any settings, press CancelTo add new color settings to the list on the left side or to change thecolor scheme, see the section 6.2.2 Color Settings
    • 6.4 ClipboardRefer to the section Working with the Clipboard.6.5 Generate GraphicTo generate a screenshot of the current screen in a separate windowchoose -> Generate graphic6.6 Create ShortcutTo create a SAP shortcut to the current transaction choose ->Create shortcut ...(see the section Creating an SAP Shortcut from aSpecific Screen in the SAP System about more information)6.7 Activate GUIXTGuiXT allows you to simplify transactions in an SAP System withouthaving to modify them. You can hide screen elements that you do notneed, or add elements such as checkboxes, pushbuttons, graphics, anddocumentation if this is beneficial to your system. The adjustments fora specific screen are recorded in a GuiXT script using simplekeywords. The script is executed whenever you call its correspondingscreen.You can find more information on the GUIXT homepage on the SAPService Marketplace.To activate/deactive GUI XT choose -> Activate GUI XT.A checkmark against the menu option means that GUI XT is alreadyactivated. Choosing the menu option changes the setting to the oppositeof what it already was. For example, if it was activated then choosingthe menu option deactivates GUI XT.6.8 Script Recording and Playback...To recorde or/and play back the Script choose -> ScriptRecording and Playback....
    • A popup appears as follows:You can then record Script, playback Script or stop playing bychoosing the icon in the middle, on the left or on the right.6.9 Script Development Tools...To show Script Development Tools choose -> ScriptDevelopment Tools....6.10 Default SizeTo change the size of the screen to its default size choose ->Default size.6.11 Information about the Front EndFor version information about the front end choose -> About...The following dialog box is displayed:You can see the system information and the loaded Dlls in the sameway to SAP Logon version information (see the section 2.5.6 ShowingSAP Logon Version).6.12 Other general Settings under CustomizingLocal LayoutYou can also customize the local layout with the following menuoptions: o Hardcopy This prints out the screen. o Quick Cut + Paste
    • When this function is activated you can cut and paste as follows: 0. Select the text to be cut and pasted using the mouse. 1. Click where the text is to be inserted. The text is inserted where you click. o Spelling Check When you choose this menu option, all the input fields in a screen are checked, based on a hidden MS Word document. The results are displayed as follows:  A text in the status line indicating that there are no errors  A list of incorrect words in the status line  A dialog box if there is a large number of incorrect words This functionality has the following prerequisites:  MS must be installed on the PC  The settings for spellchecking must exist o SAP GUI help This calls up this documentation. o About... This generates the dialog box SAP Version Information shown above.6.13 Internationalization Settings underCustomizing Local LayoutTo get the internationalization menus to be shown under CustomizingLocal Layout, you must activate the multi-byte functionalities byclicking -> Options... and the tab I18N (see the section 6.1.4 I18NSettings).After that, choose and the following internationalization menuswill appear: o Character set o Font(I18N)... o Options(I18N)...
    • 6.13.1 Character setThis shows a submenu group with all the character sets supported by SAP.You can choose one of them which suits your logon langage to the SAP system.6.13.2 Font(I18N)...This shows the Font dialog for you to choose a font suitable for your SAPsystem logon language.6.13.3 Options(I18N)...This shows the Options(I18N) dialog for you to make other internationalizationsettings. o On the tab IME you can make settings for the input method (IME). o On the tab Encoding you can make settings for Text Encoding, System Fonts, Keyboard Layout and SAP Code-page. o On the tab Graphic you can make settings to change the text font size, set a language to the local texts and choose the PostScript font. o On the tab Others you can make settings for Shortcut Key, Function Key, System Parameters, Font Dialog, Local Texts and RTL/LTR Layout6.13.3.1 Tab IMEOn the tab IME you can make the following settings:Multibyte Input Setting FunctionContinuous Input on 2 Input multi-byte texts on 2 lines (input fields)lines continuously.Close IME automatically
    • Setting FunctionOn numeric or right- Close IME on numeric or right-justified fields.justified fieldsOn one-byte fields Close IME on one-byte fields.Alternative IME On/Off Key Setting FunctionShift + Space Use "Shift + Space" for IME On/Off.Ctrl + Space Use "Ctrl + Space" for IME On/Off.None Specify no alternative IME On/Off key.Information Setting FunctionIME Library File name of IME library.Character Set Character set of the system font.6.13.3.2 Tab EncodingOn the tab Encoding you can make the following settings:Text Encoding Setting FunctionAuto-detect Latin1 Latin1 characters are displayed even with multi-bytecharacters character set.System Fonts Setting FunctionAdjust menu font to the Adjust the menu font to the current character setcharacter set (useful only for Windows NT).Adjust title font to the Adjust the title font to the current character setcharacter set (useful only for Windows 98).Keyboard Layout Setting Function
    • Adjust font to the input Adjust the font and character set to the keyboardlanguage layout.SAP Code-page Setting FunctionAdjust font to SAP code- Adjust the font and character set to SAP code-pagepage at logon sent from the server. Default is ON.6.13.3.3 Tab GraphicOn the tab Graphic you can make the following settings:Text Font Setting FunctionUser setting Select the fonts for SAP Graphics. Normally they are selected internally.Local Texts Setting FunctionAlways use this language Display local texts of SAP Graphics in this language (example: "EN") independently of the logon language.PostScript Font Setting FunctionFont file to load Specify the file name of PostScript font to print SAP Graphics.Font name Specify the font name of PostScript to print SAP Graphics.6.13.3.4 Tab OthersOn the tab Others you can make the following settings:
    • Shortcut Key Setting FunctionHide shortcut key for Dont display shortcut keys for multi-byte menus.multi-byte menuFunction Key Setting FunctionSend no function key Send no function key to the server when IME iswhen IME is open open.System Parameters Setting FunctionMenu Font Change the menu fontTitle Font Change the title fontFont Dialog Setting FunctionSelect proportional font Show the font dialog for the proportional font to select it manually.Only fonts of the same List only the fonts of the current character set on thecharacter set font dialog.Local Texts Setting FunctionUse SAP Logons Display local menus and messages of SAP Front endlanguage setting in SAP Logons language independently of the logon language.RTL/LTR Layout Setting FunctionSet layout according to Set RTL layout when the logon language is Arabic orthe logon language Hebrew. Default is ON.6.14 Switching the Visual Design
    • When you configure the SAP graphical user interface (GUI), you canalternate between: o The "classic" SAP GUI and o The new SAP GUIThese settings are also available for other SAP applications andexecutable programs. o On your Windows desktop, press Start -> Settings -> Control Panel -> SAP Configuration You can create a shortcut to this function by dragging the icon to your desktop. A dialog box appears. By default, the new visual design setting is activated. o To switch to the "classic" SAP GUI configuration, click the screenshot on the left. The classic design on the left is now displayed on top of the new SAP GUI design o Press OK. o Open a new session for the "classic" setting to take effect. o To reverse the setting, use the same procedure. o When you choose the Applications tab a dialog box with an empty white area appears. Here you can enter (by choosing Add) or delete (by choosing Remove) the names of applications and programs to which you want to apply the specified setting. When you have finished making your settings, press Apply or OK.7 Error AnalysisYou may be asked to generate some of the trace and log files(described below) to help us to analyze the errors.Note: After the trace has been completed, dont forget to turn off thetrace. Otherwise your performance will be adversely affected.7.1 Sap Logon Pad TraceIf you are using SAP Logon instead of SAP Logon Pad, look at thesection SAP Logon Trace.
    • You can switch on the trace for Sap Logon Pad as follows: 233. Close all SAP GUI windows and the SAP Logon window opened before. Make sure by calling the Windows task manager that there is no process like saplogon.exe or saplgpad.exe or sapgui.exe running. If yes, terminate it. 234. Find the icon with the name "SAP Logon" or "SAP Logon Pad" on the desktop and copy it to a new icon with a name like TraceSAPlogon or TraceSAPlogon-pad. 235. Click the icon of TraceSAPlogon or TraceSAPlogon- pad with the right mouse button and call the context menu Properties. 236. Choose the tab Shortcut on the popup of properties. 237. In the field Target, add a space and then -TRACE=3 at the end of the old text(not before but after the character ") like: "C:Program FilesSAPpcSAPGUIsaplogon.exe" -TRACE=3 or "C:Program FilesSAPpcSAPGUIsaplgpad.exe" - TRACE=3 238. The directory given in the field Start in: is the current directory for the trace files. It would be easier for you to recognize the correct trace files if there are no files under this directory. 239. Press OK button. 240. Double-click the icon TraceSAPlogon-pad. 241. Start SAP Logon Pad and reproduce the problem.The trace files saplogon_*.trc, saplgdll_*.trc, sapdpams_*.trc will bewritten in the current folder. To find the path of the current folder lookin the field Start in on the properties popup of the TraceSAPlogon-padicon.Another way of seeing the path is as follows: o Click the icon to the left of the title SAP Logon Pad 640 in the SAP Logon Pad window o Choose the menu About SAP Logon o Click the button System Information.7.2 SAP Logon TraceIf you are using SAP Logon Pad instead of SAP Logon, go to thesection SAP Logon Pad Trace.You can switch on the trace for SAP Logon by following theinstructions for SAP Logon Pad Trace above only you double-click on
    • the icon TraceSAPlogon in step 7. 1. c). o Double-click the icon TraceSAPlogon o Start SAP Logon and reproduce the problem.The trace files saplogon_*.trc, saplgdll_*.trc, sapdpams_*.trc will bewritten in the current folder. You can see the path of the current folderin the field Start in on the properties popup of the TraceSAPlogonicon.Another way of seeing the path is as follows: o Click the icon to the left of the title SAP Logon 6x0 in the SAP Logon window o Choose the menu About SAP Logon o Clicking the button System Information.7.3 Sap Shortcut TraceFor Sapshortcut as a file *.sap like an Sap shortcut on the desktop 250. Turn on the trace setting: 251. Click on the shortcut icon with the right mouse button and call the context menu edit. In the edit dialog box change the Trace level to Level 3. 252. Set the Working directory where the trace files will be stored You can use the default working directory set in the *.sap file. The setting can be seen on the shortcut edit popup and can be changed there. 253. Restart the sapshortcut with the new settings in order to create the trace file(s) sapshlib.trc under the working directory. Meanwhile sapgui log and trace files(*.log and *.trc) will be also created under the same directory while Sapshortcut was attempting to start Sapgui. 254. Search the trace file under the working directory and copy it to sapservX according to note 40024.For Sap shortcut command line 255. Please add two additional parameters -trc=3 for the trace level and -wd="C:temp" for working directory at the end of the command line. 256. Run the command line and then close the saphortcut or sapgui window started by the command line. The sapshortcut trace file sapshlib.trc will be created under the working
    • directory Meanwhile sapgui log and trace files(*.log and *.trc) will be also created under the same directory while Sapshortcut was attempting to start Sapgui. 257. Search the trace file under the working directory and copy it to sapservX according to note 40024.7.4 Sap GUI TraceYou can generate SAP GUI trace files and log files.7.4.1 If You Are Running SAP Logon PadProceed as follows: 258. Create the icon TraceSAPlogon-pad as described in the section SAP Logon Pad Trace 259. Start SAP Logon Pad by double-clicking the icon 260. Logon to your SAP system and reproduce the problem. If you get an error message asking you: Do you want to see detailed error information? 0. Press Yes and then 1. Press OK in the next dialog box so that the trace file contains the error message. 261. After the error occurs, log off from your SAP system. The trace files will be written in the current folder. To see the path of the current folder: 0. Click on the icon to the left of the title SAP Logon Pad 6x0 in the SAP Logon Pad window 1. Choose the menu About SAP Logon 2. Click the button System Information.7.4.2 If You Are Running SAP LogonThere are two ways of turning on the trace in this case:Method 1: o Create the icon TraceSAPlogon as described in the section Trace for SAP Logon Pad o Start SAP Logon by double-clicking the icon
    • o Log on to your SAP system o Reproduce the problem.If you get an error message asking you: Do you want to see detailederror information? press Yes and then OK in the next popup, so thatthe trace file will contain the error message. After the error occurs, logoff from your SAP system. The trace files for SAP GUI program likesapgui_????.log and sapgui*.trc will be written in addition to the tracesfor SAP Logon program under the current directory. You can find thepath for the current directory by clicking the icon left to the title "SAPLogon 6x0" in the SAP Logon window, choosing the menu AboutSAP Logon and clicking the button System Information.Method 2:Turn on the trace for the SAP GUI program separately: 266. Call up the SAP Logon window. 267. Click on the top left of the window. 268. Choose Options. The following dialog box appears: 269. Choose Activate SAP GUI Trace Level 270. Select the relevant trace level:  Level 1: Errors  Level 2: Errors and Warnings  Level 3: All (diagnostic trace) 271. Press OK7.4.3 If You Are Going to Run SAP ShortcutIf you are going to log on to your SAP system via an SAP Shortcut,turn on the trace as described in the section Trace for SAP Shortcutand start the SAP Shortcut. The trace files for SAP GUI program likesapgui_????.log and sapgui*.trc will be written in addition to the tracesfor SAP Shortcut under the working directory defined in the SAPShortcut.7.5 SAP Front-End Trace
    • There are two ways to activate this trace: o You can use the option dialog after the start by clicking -> Options -> Trace on the SAPGUI window. o You can change the front.ini (for SAPGUI 46D) or the sapfront.ini (for SAPGUI > 46D) file before you start a front endSAPGUI 4.6D: o In the option dialog choose the menu option "Options..." and choose the Trace tab. Now activate errors, warnings, monitor and, if necessary, automation under Mode. In the input field Trace file enter path C:tempfront.trc and deactivate the flag Window (this accelerates working because the trace output is carried out in the above file and not in a window). o Create or change the following lines in the Windows directory in file front.ini: 0. [Trace] 1. Mode=7 2. File=C:tempfront.trcThen start the front end. All operations are now written into the abovefile (as a result, the program slows down significantly). IMPORTANT:Set the mode entry to 0 after tracing because otherwise all operationswill be written down in future.[Trace]Mode=0The result file C:tempfront.trc can now be sent to SAP (see Note40024).SAPGUI >= 6.10: o In the option dialog, select menu option "Options..." and select the "Trace" tab. Then activate error, warnings, monitor and mostly also one or more of the trace components under "Mode". Deactivate the flag "Show Window" under "Options" (this accelerates working because the trace output is carried out in a file and not in a window). About details see the section 6.1.6 TraceSettings o Add or change the following lines in file sapfront.ini in the Windows directory: [Trace]
    • Mode=7Then start the front end. All operations are now written into a trace file(as a result, the program slows down significantly). IMPORTANT: Setthe mode entry to 0 after tracing because otherwise all operations willbe written down in future. [Trace] Mode=0 The result file - the filename is specified in the trace tab in the options dialog - can now besent to SAP (see Note 40024).You should only turn on the trace directly before the error occurs. Afterthe trace have been made, turn off the trace as the section To turn offthe trace, ... described.Appendix A: Navigating Using theKeyboardAppendix A1: Scrolling to View InformationWhen you view information (for example, a list or online help), not allof the information may fit in your window. To see the additionalinformation use the scrollbars.To move: o Up and down, use the vertical scrollbar o Left and right, use the horizontal scrollbar To move Do thisUp or down one line Choose the up or down scroll arrow on the vertical scrollbarLeft or right one Choose the left or right scroll arrow on the horizontalcharacter scrollbarUp or down one page Click above or below the slider box on the vertical scrollbarLeft or right the width Click to the right or left of the slider box on theof the page horizontal scrollbarTo a certain position in Drag the slider box on the vertical scrollbar to thethe information (up or approximate location of the desired information, anddown) release the mouse button.To a certain position in Drag the slider box on the horizontal scrollbar to thethe information (left or approximate location of the desired information, andright) release the mouse button
    • You can also: Move to Icon Key combination SHIFT + F9, CTRL +First page PageUp SHIFT + F12, CTRL +Last page PageDownPrevious page SHIFT + F10, PageUpNext page SHIFT + F11, PageDownAppendix A2: The Tab Chain Hot Keys Cursor or Focus Movement ExampleTAB Jumps to the next (TAB) or previous VA01SHIFT+TAB (SHIFT+TAB) input-enabled elements. Elements are input-enabled fields, pushbuttons, radio button groups, checkboxes, ActiveX controls, button bars, toolbars, but not menu bars. Sap Easy 280. OK-Code field and button Access bar are included in the tab chain for SE80 tab navigation. 281. If an OCX control will not focus, a focus rectangle will be drawn on its container in order to visualize the current focus, for example the SAP image control.right ALT key+TAB Jumps to the next (right ALT key+TAB) or Systemright ALT previous (SHIFT+ right ALT key+TAB) statuskey+SHIFT+TAB elements, no matter whether it is input- popup. enabled or not.CTRL+TAB Jumps to the first element of the next GUIT-CTRL+SHIFT+TAB group of elements (CTRL+TAB) or the >Screen- last element of the previous group of >Tab or elements (SHIFT+CTRL+TAB). Elements 800- group = visible and invisible frames, >Nested ActiveX controls (e. g. tree control, toolbar group
    • control etc.) button bars, toolbars. box 802 SE80 282. Jumps to the previous group. 283. Sub screens can be handled like Frame if its property KeepTab was set to TRUE in the Screen painter.LEFT/RIGHT/UP/DOWN All Edit- Navigation inside the element (dependingARROW Fields, on the element type)HOME, END radio If the arrow keys are not reserved by the buttons graphical elements, horizontal or vertical etc. scrolling will be made if necessary. In this case, using the key HOME or END will CSN result in scrolling vertically to the first or Inbox in last page. Compare with the Internet small Explorer. windowAppendix A3: Navigating Between Tab(strip)s 284. Press either TAB, or SHIFT+TAB, or CTRL+TAB, or CTRL+SHIFT+TAB until the title of a tab has the focus. 285. Press the ARROW (left or right) key to choose the tab to be activated (the title of this tab will get the focus). 286. Press the SPACE or Enter Key to activate the tab.Appendix A4: Selecting a Line or a Column in aselectable Table Control 287. Press the TAB key until a cell of the line or the colunm, which should be selected, has the focus. 288. Press the SHIFT and SPACE together to select the line. Press the SHIFT and SPACE once again will deselect the line. 289. Press the CTRL and SPACE together to select the column. Press the CTRL and SPACE once again will deselect the column.Note: The table control must be selectable, that means it must contain theselecting buttons.
    • Appendix A5: Tabbing Automatically BetweenFieldsIf automatic tabbing is activated the cursor automatically moves to thenext input field when the maximum number of characters has beenentered in a field. This function is useful when you are entering a largeamount of data and you do not want to press the TAB key to movefrom field to field.AutoTAB only works at the end of an input field. For example, if theMaterial field can contain 12 characters, but the material number youenter is only 7 characters long, you must still press the TAB key tomove to the next input field.To turn automatic tabbing on or off: 290. In the standard toolbar, choose -> Options... -> choose the tab Cursor 291. To enable AutoTAB, select Automatic TAB at Field End. To disable AutoTAB, deselect this option. 292. Press OK to confirm your choice, or Cancel to reset the AutoTAB option to the previous setting.Appendix A6: Other Hot Keys Hot Keys ResultALT + F12 Calls the menu popup for Customizing of local layoutCTRL + Shift Makes a Hardcopy which shows no menu popup and can also+P contain status texts and modal popups.CTRL + / Cursor jumps directly to the OK-Code field.CTRL + I Cursor jumps to the first focusable field or control.CTRL + + Creates new session.CTRL + ; Creates Sap shortcut.ContextMenu-Key = SHIFT + Calls context menu.F10CTRL + Q Shows tooltip for the focus control (excepth ActiveX controls).ESC on OK- Closes the drop down list, if it is open.code field
    • CTRL + Z, Undo und Redo in the input field. CTRL + Y Appendix B: Wheel Mouse Support SAP GUI for Windows supports the use of the Wheel Mouse (for example, IntelliMouse). If you connect a Wheel Mouse to the PC you automatically receive support in the Internet Explorer as well as in more recent Office versions. You have to install the appropriate driver software to use the mouse with the SAP GUI and other applications. The software is either available with the mouse or you can access it from www.microsoft.com (IntelliPoint software). To make the appropriate settings Press Control Panel -> Mouse "Wheel Button = AutoScroll (Default)". For further information, read the note 0398900. Appendix C: Standard Icons You can find a list of icons with short explanations in this standard icons document Appendix D: Modified SAP GUI Features See SAP note 402189. Appendix E: Further Information You can find more information about the GUI (like FAQ) in the Service Area for the SAP GUI.0