Lori Manson and Terrie Minner
  Office of Academic Advising
         University of Oregon
Lori Manson and Terrie Minner
  Office of Academic Advising
         University of Oregon
   Undergraduate enrollment at UO: 22,386

   Current Freshmen: 3690

   Undeclared students: 2790

   Academic advisi...
   Advising notes by hand
   Advising notes by hand

   45,000 file folders in the file room
   Advising notes by hand

   45,000 file folders in the file room

     At about $0.28 per file, including paper costs...
   Researched software

   AdvisorTrac
   Researched software

   AdvisorTrac
   Researched software

   AdvisorTrac
    Reliable source for notes (easy to read; no
    lost files!)

   Increased security and confidentiality

   Data co...
The file room before…
A long process begins…
    No registration for mid-year orientations
    (coordinated by our office)

   Orientation advising
    folders creat...
   Developed online registration (DuckWeb)

   Use DuckWeb to review up-to-date student
    records

   Developed a sin...
    Developed online registration
    (DuckWeb)
    Use DuckWeb to review up-to-date
    student records
   Developed a single form
    for orientation advising
   More efficient management of orientations
    with more accurate numbers

   More up-to-date and accurate information...
   Students could not withdraw from all their
    courses online

   Students were required to call the Office of
    Ac...
   Advisors filled out a complete withdrawal
    form
   Students use DuckWeb to withdraw
   Students use DuckWeb to withdraw
   Students use DuckWeb to withdraw
   In Fall of 2008 students spoke with advisors in
    person or via phone to completely withdraw
    from the term.


 ...
   More efficient process for students and
    advisors (time savings!)

   More consistent information for students
   ...
Ads in the Emerald newspaper and
Mortar Board

   Paper publications and brochures
     Newsletter
     Bookmarks


 ...
   Blackboard
   Facebook
   Grade First Aid Blog
   Website
   Desktop computers in student lobby
   Links to major...
   Blackboard
   Grade First
    Aid Blog
   Website
     Jumpstart Tutorial
   Computers, work areas, and campus resources
    in Lobby
   PowerPoint show
    in Advising Lobby
   More effective communication for millennial
    students

   Increased attendance at outreach advising
    events

 ...
   Fear of change

   Time (communication and training)

   Errors in scanning or uploading files to online
    databas...
Lori Manson – loric@uoregon.edu
Terrie Minner – tminner@uoregon.edu




         Thanks for coming!
                      ...
Got Budget Cuts? Maximizing Technology
Got Budget Cuts? Maximizing Technology
Got Budget Cuts? Maximizing Technology
Got Budget Cuts? Maximizing Technology
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Got Budget Cuts? Maximizing Technology

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Presented by Assistant Directors Terrie Minner and Lori Manson from the University of Oregon's Office of Academic Advising. Presented at the NACADA regional conference in Seattle, Jan. 25-27, 2010.

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Got Budget Cuts? Maximizing Technology

  1. 1. Lori Manson and Terrie Minner Office of Academic Advising University of Oregon
  2. 2. Lori Manson and Terrie Minner Office of Academic Advising University of Oregon
  3. 3.  Undergraduate enrollment at UO: 22,386  Current Freshmen: 3690  Undeclared students: 2790  Academic advising visits per year: 10,000  Number of students advised at orientations: 4600
  4. 4.  Advising notes by hand
  5. 5.  Advising notes by hand  45,000 file folders in the file room
  6. 6.  Advising notes by hand  45,000 file folders in the file room  At about $0.28 per file, including paper costs and time spent in creation, that’s over $12,000!  Each year, it is estimated that at least $1,250 was spent merely making orientation folders for new students.
  7. 7.  Researched software  AdvisorTrac
  8. 8.  Researched software  AdvisorTrac
  9. 9.  Researched software  AdvisorTrac
  10. 10.  Reliable source for notes (easy to read; no lost files!)  Increased security and confidentiality  Data collection and tracking capability  Mobile advising  Maximized office space
  11. 11. The file room before…
  12. 12. A long process begins…
  13. 13.  No registration for mid-year orientations (coordinated by our office)  Orientation advising folders created by Admissions
  14. 14.  Developed online registration (DuckWeb)  Use DuckWeb to review up-to-date student records  Developed a single form for orientation advising
  15. 15.  Developed online registration (DuckWeb)  Use DuckWeb to review up-to-date student records
  16. 16.  Developed a single form for orientation advising
  17. 17.  More efficient management of orientations with more accurate numbers  More up-to-date and accurate information via DuckWeb  Time and cost savings for partner offices (Admissions)  Build relationships with advising colleagues
  18. 18.  Students could not withdraw from all their courses online  Students were required to call the Office of Academic Advising  Advisors filled out a complete withdrawal form
  19. 19.  Advisors filled out a complete withdrawal form
  20. 20.  Students use DuckWeb to withdraw
  21. 21.  Students use DuckWeb to withdraw
  22. 22.  Students use DuckWeb to withdraw
  23. 23.  In Fall of 2008 students spoke with advisors in person or via phone to completely withdraw from the term.  In Fall of 2009 644 students used the new online system to withdraw.
  24. 24.  More efficient process for students and advisors (time savings!)  More consistent information for students and advisors (data collection)  Relationship building with partners across campus  Cost savings (no forms!)
  25. 25. Ads in the Emerald newspaper and Mortar Board  Paper publications and brochures  Newsletter  Bookmarks  Handouts in an office library
  26. 26.  Blackboard  Facebook  Grade First Aid Blog  Website  Desktop computers in student lobby  Links to majors and minors  AdvisorTrac  PowerPoint
  27. 27.  Blackboard
  28. 28.  Grade First Aid Blog
  29. 29.  Website  Jumpstart Tutorial
  30. 30.  Computers, work areas, and campus resources in Lobby
  31. 31.  PowerPoint show in Advising Lobby
  32. 32.  More effective communication for millennial students  Increased attendance at outreach advising events  Cost savings  Maximized space (created a student workspace and a larger lobby)
  33. 33.  Fear of change  Time (communication and training)  Errors in scanning or uploading files to online database.  Glitches in AdvisorTrac  Software compatibility across campus
  34. 34. Lori Manson – loric@uoregon.edu Terrie Minner – tminner@uoregon.edu Thanks for coming! Slide design assistance provided by Luke Norman

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