Got Budget Cuts? Maximizing Technology
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Got Budget Cuts? Maximizing Technology

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Presented by Assistant Directors Terrie Minner and Lori Manson from the University of Oregon's Office of Academic Advising. Presented at the NACADA regional conference in Seattle, Jan. 25-27, 2010.

Presented by Assistant Directors Terrie Minner and Lori Manson from the University of Oregon's Office of Academic Advising. Presented at the NACADA regional conference in Seattle, Jan. 25-27, 2010.

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Got Budget Cuts? Maximizing Technology Got Budget Cuts? Maximizing Technology Presentation Transcript

  • Lori Manson and Terrie Minner Office of Academic Advising University of Oregon
  • Lori Manson and Terrie Minner Office of Academic Advising University of Oregon
  •  Undergraduate enrollment at UO: 22,386  Current Freshmen: 3690  Undeclared students: 2790  Academic advising visits per year: 10,000  Number of students advised at orientations: 4600
  •  Advising notes by hand
  •  Advising notes by hand  45,000 file folders in the file room
  •  Advising notes by hand  45,000 file folders in the file room  At about $0.28 per file, including paper costs and time spent in creation, that’s over $12,000!  Each year, it is estimated that at least $1,250 was spent merely making orientation folders for new students.
  •  Researched software  AdvisorTrac
  •  Researched software  AdvisorTrac
  •  Researched software  AdvisorTrac
  •  Reliable source for notes (easy to read; no lost files!)  Increased security and confidentiality  Data collection and tracking capability  Mobile advising  Maximized office space
  • The file room before…
  • A long process begins…
  •  No registration for mid-year orientations (coordinated by our office)  Orientation advising folders created by Admissions
  •  Developed online registration (DuckWeb)  Use DuckWeb to review up-to-date student records  Developed a single form for orientation advising
  •  Developed online registration (DuckWeb)  Use DuckWeb to review up-to-date student records
  •  Developed a single form for orientation advising
  •  More efficient management of orientations with more accurate numbers  More up-to-date and accurate information via DuckWeb  Time and cost savings for partner offices (Admissions)  Build relationships with advising colleagues
  •  Students could not withdraw from all their courses online  Students were required to call the Office of Academic Advising  Advisors filled out a complete withdrawal form
  •  Advisors filled out a complete withdrawal form
  •  Students use DuckWeb to withdraw
  •  Students use DuckWeb to withdraw
  •  Students use DuckWeb to withdraw
  •  In Fall of 2008 students spoke with advisors in person or via phone to completely withdraw from the term.  In Fall of 2009 644 students used the new online system to withdraw.
  •  More efficient process for students and advisors (time savings!)  More consistent information for students and advisors (data collection)  Relationship building with partners across campus  Cost savings (no forms!)
  • Ads in the Emerald newspaper and Mortar Board  Paper publications and brochures  Newsletter  Bookmarks  Handouts in an office library
  •  Blackboard  Facebook  Grade First Aid Blog  Website  Desktop computers in student lobby  Links to majors and minors  AdvisorTrac  PowerPoint
  •  Blackboard
  •  Grade First Aid Blog
  •  Website  Jumpstart Tutorial
  •  Computers, work areas, and campus resources in Lobby
  •  PowerPoint show in Advising Lobby
  •  More effective communication for millennial students  Increased attendance at outreach advising events  Cost savings  Maximized space (created a student workspace and a larger lobby)
  •  Fear of change  Time (communication and training)  Errors in scanning or uploading files to online database.  Glitches in AdvisorTrac  Software compatibility across campus
  • Lori Manson – loric@uoregon.edu Terrie Minner – tminner@uoregon.edu Thanks for coming! Slide design assistance provided by Luke Norman