Brown Bag Lunch on Email Management
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Brown Bag Lunch on Email Management

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Brown Bag Lunch on Email Management Presentation Transcript

  • 1. http://www.flickr.com/photos/marketingfacts/1363628231/ Brown B g Luncheon Series Organized by Email Management Room 2309 27 May 2010
  • 2. http://www.flickr.com/photos/49653615@N00/4284037276/in/set-72157623121049339 /
  • 3. http://www.flickr.com/photos/will-lion/2469444622/
  • 4.
    • 247 billion emails are sent each day (2009)
    • >2.8 million emails are sent every second
    • Around 80% of these millions of message are but spam and viruses.
    • The authentic emails are sent by around 1.4 billion email users.
    Facts & Figures
  • 5. Facts & Figures
    • So approx 1 in every 5 persons
    • on the earth use email
    • An average email is about 75 KB of size.
    • 75 KB would be around 7000 plain text words .
    • 35% of email recipients open email based on the subject line alone
  • 6. http://www.personalizemedia.com/garys-social-media-count/
  • 7. “ Speed geeking“ (1 min/answer)
    • For which different purposes do you write emails?
    • How do you handle the incoming emails (delete/delegate/respond/defer/do)?
    • When/ how often do you check your emails? (open all the time, immediate responses, synchronous communication / ...)
  • 8. Brainstorming (5 min)
    • What is wrong with our current email behaviour?
    • What‘s the main problem regarding emails in your work?
    • How does this problem affect YOU ?
    • WHY , in your opinion, is this happening?
    • ...
  • 9. Alternatives to email Telephone
  • 10. Microblogging
  • 11.
    • Individual account / section account
    • Announce upcoming workshops
    • Point out interesting links, new publications, ... to your followers
    • Back-channel / live reporting during conference (#Conference)
    • Real-time content (monitor topics, e.g. protests in Iran  tweet grid)
    • record and search through everyone’s conversations
    Microblogging ( )
  • 12. Webconferences
  • 13.
    • Bring together people online from all over the globe (save time & travel costs)
    • Show a presentation
    • Collaborative editing of documents
    • Videostreams
    • Chat
    • Low-cost (headset, computer, internet, license)
    • Simple recording function
    Webconferences
  • 14. Social Bookmarking
  • 15. Social Bookmarking
    • Access from everywhere: not saved on your computer (mobile/working from home!)
    • Easy searching due to tags
    • Disseminate information: share bookmarks with others
    • Find relevant information: Visit bookmarks of experts
    • Ex: Resources from BBL  tag „BBL“
  • 16. Wikis
  • 17. Wikis
    • Develop a knowledge base
    • simple interface, a visual page editor, and a focus on community collaboration
    • Embed photos, videos, etc.
    • Build information coolaboratively - Everyone can contribute!
    • Collect the knowledge of people with interest/expertise in a subject matter
  • 18. Collaborative Writing Software Basecamp Writeboard Google Docs
  • 19.
    • work on the same documents
    • avoid sending back & forth different versions
    • synchronous (real time editing) + asynchronous working
    • track change mode (like word), insert comments, etc
    • Writeboard: Subscribe to documents via RSS and be notified of changes
    Collaborative Writing Software
  • 20. Photosharing
  • 21. Photo Sharing
    • Organize „sets“ (e.g. for each conference)
    • Dissimanate link to participants (instead of sending email with attachments/CD)
    • Embed flickr stream on website/blog (show more than 1 pic)
    • Search for photos (creative commons license)
    • Access from everywhere
  • 22. Presentation Sharing
  • 23. Presentation Sharing
    • Avoid sending large files to workshop/ conference participants
    • Allows people to leave comments on your ppt in ONE place
    • Allows easy download of your presentation
    • Better visibility (presentation not only on a conference CD-ROM but available to broad public)
  • 24. Chats
  • 25. Chats
    • Synchronous discussion
    • Group conversation
    • Save conversations
    • Quick + easy to use
    • Disseminate short info
    • Works well in low-bandwith
    • environments
    Windows Live Messenger
  • 26. Survey Monkey
  • 27. Survey Monkey
    • Collect feedback easily
    • Get people engaged
    • Free version (max 10 questions)
    • Yes/no questions, open questions, ...
  • 28.  
  • 29.
    • Collect feedback easily on different options
    • All answers in ONE place
    • Schedule meetings (suggest different days, time)
    • Everybody sees the answers
  • 30.
    • Thursday,
    • 24 June 2010
    • by Jennifer Moesenfechtel
    Next Brown Bag Lunch on “Correct Correspondence“
  • 31.
    • This is a story a very sad tale
    • Of intrigue and romance and electronic mail A dangerous form of information, and the perils of instant gratification How many times did I hit my Mac, wanted to crawl inside and take the whole thing back But it’s no use to say it again and again: Don't push send!
    • [….]
    Carrie Newcomer: “Don't Push Send“ http://www.youtube.com/watch?v=ukVV7ZGGfD4
  • 32.
    • Chorus The day was tough the week had really been somethin' Jane got a message that pushed her buttons She shot back as if her words were guns Capitalizing every single one She should have waited she should know E-mails doesn't mix with merlot She had to write back as you could guess Plead e-mail recklessness and PMS…
    Carrie Newcomer: “Don't Push Send“ http://www.youtube.com/watch?v=ukVV7ZGGfD4
  • 33. Resources available on our blog http://www.vie.unu.edu/learninghub/
  • 34.
    • ToolZone by Jane Hart:
    • LEARNING TOOLS DIRECTORY 2010, Live Tools http://www.c4lpt.co.uk/Directory/Tools/conferencing.html
    • The count on by Gary Hayes: http://www.personalizemedia.com/garys-social-media-count/
    • Tools www.didmdim.com , www.webex.com , www.skype.com , www.elluminate.com , www.doodle.com , www.surveymonkey.com , www.icq.com , www.msn.com , https://docs.google.com/ , http://www.slideshare.net , http://pbworks.com/ , http://delicious.com , http://www.stumbleupon.com , http://twitter.com , www.flickr.com
    • Teaser: Correct Correspondence
    • http://www.youtube.com/watch?v=ukVV7ZGGfD4
    • Your SCIENTIA team
    • www.vie.unu.edu/learninghub