VICE CHANCELLOR – UNE: FOL UPDATE
PROJECT 2012 – THE PORTFOLIO
VICE	
  CHANCELLOR	
  –	
  UNE	
  FOL	
  UPDATE	
  
UNE:	
  
Flexible	
  &	
  
Online	
  
Col...
PROJECT 2012 FOL – THE PORTFOLIO
Flexible	
  &	
  
Online	
  
Revitalised	
  
Learning	
  
Working	
  
Together	
  
Transf...
PROGRAM STATUS UPDATE – REVITALISED LEARNING
Project/Deliverables	
   Execu4ve	
  Sponsor	
   Status	
   Outcomes	
  and	
...
PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGY
Project	
   Execu4ve	
  Sponsor	
   Status	
   Outcome	
  and	
  Benefits	
...
PROGRAM STATUS UPDATE – WORKING TOGETHER
Project	
   Execu4ve	
  Sponsor	
   Status	
   Outcomes	
  and	
  Benefits	
  
Wor...
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Update to Vice-Chancellor (7/10/10)

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Update to Vice-Chancellor (7/10/10)

  1. 1. VICE CHANCELLOR – UNE: FOL UPDATE
  2. 2. PROJECT 2012 – THE PORTFOLIO VICE  CHANCELLOR  –  UNE  FOL  UPDATE   UNE:   Flexible  &   Online   Collabora=ons   Trimesters   Project  2012  -­‐  VC   Unit   Monitoring   SDVC  /  DVC(A)   Course   Profile   Planning   Execu=ve  Sponsor   Prof.  Graham  Webb   Senior  Deputy  Vice-­‐Chancellor  &     Deputy  Vice-­‐Chancellor  (Academic)  
  3. 3. PROJECT 2012 FOL – THE PORTFOLIO Flexible  &   Online   Revitalised   Learning   Working   Together   Transforming   Technology   Execu=ve  Sponsor  Prof.  Graham  Webb   Academic  Lead:    Prof.  Belinda  Tynan   Program  Director:  Sam  Austrin-­‐Miner   Prog  Mgr:  Myles  Carrick   Prog  Mgr:  Lorraine  Jenkyn   Prog  Mgr:  David  Symons   VICE  CHANCELLOR  –  UNE  FOL  UPDATE  
  4. 4. PROGRAM STATUS UPDATE – REVITALISED LEARNING Project/Deliverables   Execu4ve  Sponsor   Status   Outcomes  and  Benefits   New  and  Revitalised  Courses   Graham  Webb   Green   New  course  offerings,  leading  to  increased  revenue.   Learning  Models  Quality  &  Stds   Graham  Webb   Green   Increased  online  quality  for  all  courses  and  units.   Moodle:  Teaching/Learning   Graham  Webb   Green   New  single  learning  pla`orm  integrated  to  new  Learning   Model.  Removal  of  two  older  systems,  reduc=on  in  IT   applica=ons  staff.   Moodle:  Research  &  Communi=es   Graham  Webb   Green   Greater  interac=on  between  research  and  course   communi=es.  Post  Graduate  interac=on  increased.  New   single  learning  pla`orm  integrated  to  new  Learning  Model.   Removal  of  two  older  systems,  reduc=on  in  IT  applica=ons   staff.   Mahara  ePor`olios   Graham  Webb   Green   Provision  of  life=me  ePor`olio  space  and  system  for  all   staff  and  students.   Rich  Media  (Vod/Pod)   Peter  Enlund   Amber   Lecture  capture  system  and  storage  for  all  lecture  theatres   and  academic  desktops.  Increased  availability  of  new   Vodcasts  and  Podcasts  of  lectures  for  all  students  globally.   System  will  be  integrated  with  Moodle  system.   Virtual  Classroom  (Not  funded)   Peter  Enlund   Not  Started   Opportunity  for  students  to  view  and  take  part  in  lectures   and  seminars  in  real  =me.  (asynchronous  and   synchronous).   Online  Secure  Examina=ons   Graham  Webb   Green   Reduc=on  in  usage  of  remote  examina=on  centres  leading   to  a  =ghter  control  on  exams  and  financial  savings.   CD’s  No  More   Graham  Webb   Green   Reduc=on  in  usage  of  outmoded  media,  staff  and  financial   savings  from  postage,  packaging  etc.   VICE  CHANCELLOR  –  UNE  FOL  UPDATE  
  5. 5. PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGY Project   Execu4ve  Sponsor   Status   Outcome  and  Benefits   IT  Strategy   Peter  Enlund   Green  -­‐  Complete   Agreed  IT  plan  and  migra=on  to  por`olio  management  and  budget   management  in  line  with  University  Strategy.  Migra=on  of  workforce  to   customer  orientated  model.  Reduc=on  in  cost    ongoing  capital   requirements,  increased  system  reliability.   IT  Budget  Rebuild   Peter  Enlund   Green  -­‐  Complete   Remodelling  of  IT  budget  requirements  and  decentralised  spend  against   the  new  strategy.  Beber  IT  budget  management.   IT  Design  new  Organisa=on  Model   Peter  Enlund   Green  -­‐  Complete   Organisa=onal  model  that  fits  the  customer  focused  impera=ves  of  the   new  strategy  for  IT.   Voice  over  IP   Peter  Enlund   Green   Business  case,  and  thereacer  deployment  plan  to  deliver  telephony   service  change.  Financial  savings.   New  Web  Solu=ons   Peter  Enlund   Amber   New  web  hardware  infrastructure  that  is  more  reliable  and  secure  than   current  outmoded  unsupported  systems  in  use.  Student  sa=sfac=on  with   online  systems  increased.   Skype  Roll  Out   Peter  Enlund   Green  -­‐  Complete   Enhanced  use  of  new  network  to  allow  for  greater  communica=on   between  students  and  academics,  admin  staff.  Reduc=on  in  cost  of   conference,  video  and  telephone  calls.   Establish  Informa=on  Strategy   Peter  Enlund   Not  Yet  Started   Strategy  for  management  of  informa=on  for  the  university  as  a  whole,   covering  research,  library,  IT.   Cloud  Email/Calendar   Peter  Enlund   Green   Business  case  and  plan  to  enable  organisa=on  to  choose  a  vendor  to   provide  email  and  calendar  services  in  the  cloud.  Migra=on  to  the  Cloud   for  these  services.  Resul=ng  in  reduc=on  of  cost  of  infrastructure  and   greater  integra=on  with  new  Moodle  system  for  students  and  staff.   Disaster  Recovery  Project     Peter  Enlund   Amber   Increased  resilience  in  new  Student  learning  pla`orm  (Moodle)  Iden=ty   Access  Management  system  created  offsite.   @Task  Deployment   Graham  Webb   Green  –  Almost   Complete   Transparent  real  =me  repor=ng  on  all  outcomes,  benefits,  issues  and  risks   for  all  FOL  and  ITD  projects  for  execu=ve  management.   Hos=ng  Strategy   Peter  Enlund   Green   Plan  to  engage  with  a  number  of  key  IT  partners  to  enable  hos=ng  of  core   systems  and  services.  Reduc=on  in  ongoing  capital  requirements  and  FTE   over  =me.   VICE  CHANCELLOR  –  UNE  FOL  UPDATE  
  6. 6. PROGRAM STATUS UPDATE – WORKING TOGETHER Project   Execu4ve  Sponsor   Status   Outcomes  and  Benefits   Workforce  Planning   Peter  Enlund   Green   A  strategy  to  assist  the  university  in  coping  with  the   resource  and  financial  constraints  imposed  by   demographic  issues  within  the  ageing  workforce.   Business  Processes  Adapta=on   Peter  Enlund   Not  Yet  Started   Efficiency  savings  in  Financial  Flow;  Human  Resources;   and  procurement  ac=vity.   Programme  Mgt/Benefits  Realisa=on   Graham  Webb   Green   A  robust  auditable  delivery  arm  for  the  university’s   transforma=on  requirements  providing  transparent   repor=ng  and  processes  to  assist  the  execu=ve  in   management  of  risks  and  issues  and  financial   constraints.  Focus  of  delivery  is  upon  strong  business   case  development;  delivery  methodology;  and  financial   and  quality  benefits  realisa=on.   Integrated  Student  Support   Graham  Webb   Amber   Reduc=on  in  current  process  weaknesses  around   student  support.   Reten=on  and  Engagement   Eve  Woodbury   Green   Reduc=on  in  student  abri=on.   Load  and  Revenue  Forecas=ng   Kim  Cull/Peter  Enlund   Green  -­‐  Ini=a=on   Reports  on  financial  informa=on  rela=ng  to  the  margin   revenue  against  current  student  load.     Approvals  Project  (Ac/Bus)   Graham  Webb   Green  -­‐  ini=a=on   A  streamlined  process  of  course  and  unit  organisa=onal   acceptance/modifica=ons  that  speeds  up  the  =me   taken  to  make  course/units  live  for  students.   New  Support  Model  (PAT)   Peter  Enlund   Green  –  almost  complete   A  new  IT  desktop  support  model  that  is  customer   focused  and  based  upon  personal  produc=vity.   VICE  CHANCELLOR  –  UNE  FOL  UPDATE  
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