Presentation at School Meeting (BEPP)

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Presentation at School Meeting (BEPP)

  1. 1. BUSINESS, ECONOMICS AND PUBLIC POLICY – FOL UPDATE •  Choice  and  Flexibility   •  A  Seamless  Student  Experience   •  Regionally  Based  –  Globally  Connected   •  Driving  InnovaAon  
  2. 2. CONTENTS •  Exchange Project •  From E-University to 2012 FOL •  2012 The Portfolio – how does it all fit together? •  Program Status Update •  Web Launch •  FAQ •  Questions BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  3. 3. EXCHANGE PROJECT •  Project On-hold – Nov 09 •  Prof. Alison Sheridan – re-enlivened •  Why exchange? –  70% IP in Email –  Currently not backed up – enterprise layer –  Centralised Calendarisation – and booking –  One system advantage •  Opt In Model •  Early Adopters have take it on in BEPP BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  4. 4. FROM E-UNIVERSITY TO 2012 FOL •  E-University project 2009 –  Organisational Capacity Working Group –  Courses Working Group –  Staff and Student Capacity Working Group •  Council December 2009 – new VC •  Council March 2012 – The Way Forward •  March UNE Project 2012 Flexible and Online VICE  CHANCELLOR  –  2012  FOL  UPDATE  
  5. 5. PROJECT 2012 – THE PORTFOLIO Project  2012  -­‐  VC   SDVC  /  DVC(A)   Course   UNE:   Unit   CollaboraAons   Trimesters   Profile   Flexible  &   Monitoring   Planning   Online   ExecuAve  Sponsor   Prof.  Graham  Webb   Senior  Deputy  Vice-­‐Chancellor  &     Deputy  Vice-­‐Chancellor  (Academic)   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  6. 6. PROJECT 2012 FOL – THE PORTFOLIO ExecuAve  Sponsor  Prof.  Graham  Webb   Flexible  &   Academic  Lead:    Prof.  Belinda  Tynan   Online   Program  Director:  Sam  Austrin-­‐Miner   Revitalised   Transforming   Working   Learning   Technology   Together   Prog  Mgr:  Myles  Carrick   Prog  Mgr:  Lorraine  Jenkyn   Prog  Mgr:  David  Symons   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  7. 7. PROGRAM STATUS UPDATE – REVITALISED LEARNING Project/Deliverables   Execu4ve  Sponsor   Status   Outcomes  and  Benefits   New  and  Revitalised  Courses   Graham  Webb   Green   New  course  offerings,  leading  to  increased  revenue.   Learning  Models  Quality  &  Stds   Graham  Webb   Green   Increased  online  quality  for  all  courses  and  units.   Moodle:  Teaching/Learning   Graham  Webb   Green   New  single  learning  plaaorm  integrated  to  new  Learning   Model.  Removal  of  two  older  systems,  reducAon  in  IT   applicaAons  staff.   Moodle:  Research  &  CommuniAes   Graham  Webb   Green   Greater  interacAon  between  research  and  course   communiAes.  Post  Graduate  interacAon  increased.  New   single  learning  plaaorm  integrated  to  new  Learning  Model.   Removal  of  two  older  systems,  reducAon  in  IT  applicaAons   staff.   Mahara  ePoraolios   Graham  Webb   Green   Provision  of  lifeAme  ePoraolio  space  and  system  for  all   staff  and  students.   Rich  Media  (Vod/Pod)   Peter  Enlund   Amber   Lecture  capture  system  and  storage  for  all  lecture  theatres   and  academic  desktops.  Increased  availability  of  new   Vodcasts  and  Podcasts  of  lectures  for  all  students  globally.   System  will  be  integrated  with  Moodle  system.   Virtual  Classroom  (Not  funded)   Peter  Enlund   Not  Started   Opportunity  for  students  to  view  and  take  part  in  lectures   and  seminars  in  real  Ame.  (asynchronous  and   synchronous).   Online  Secure  ExaminaAons   Graham  Webb   Green   ReducAon  in  usage  of  remote  examinaAon  centres  leading   to  a  Aghter  control  on  exams  and  financial  savings.   CD’s  No  More   Graham  Webb   Green   ReducAon  in  usage  of  outmoded  media,  staff  and  financial   savings  from  postage,  packaging  etc.   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  8. 8. PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGY Project   Execu4ve  Sponsor   Status   Outcome  and  Benefits   IT  Strategy   Peter  Enlund   Green  -­‐  Complete   Agreed  IT  plan  and  migraAon  to  poraolio  management  and  budget   management  in  line  with  University  Strategy.  MigraAon  of  workforce  to   customer  orientated  model.  ReducAon  in  cost    ongoing  capital   requirements,  increased  system  reliability.   IT  Budget  Rebuild   Peter  Enlund   Green  -­‐  Complete   Remodelling  of  IT  budget  requirements  and  decentralised  spend  against   the  new  strategy.  Becer  IT  budget  management.   IT  Design  new  OrganisaAon  Model   Peter  Enlund   Green  -­‐  Complete   OrganisaAonal  model  that  fits  the  customer  focused  imperaAves  of  the   new  strategy  for  IT.   Voice  over  IP   Peter  Enlund   Green   Business  case,  and  thereader  deployment  plan  to  deliver  telephony   service  change.  Financial  savings.   New  Web  SoluAons   Peter  Enlund   Amber   New  web  hardware  infrastructure  that  is  more  reliable  and  secure  than   current  outmoded  unsupported  systems  in  use.  Student  saAsfacAon  with   online  systems  increased.   Skype  Roll  Out   Peter  Enlund   Green  -­‐  Complete   Enhanced  use  of  new  network  to  allow  for  greater  communicaAon   between  students  and  academics,  admin  staff.  ReducAon  in  cost  of   conference,  video  and  telephone  calls.   Establish  InformaAon  Strategy   Peter  Enlund   Not  Yet  Started   Strategy  for  management  of  informaAon  for  the  university  as  a  whole,   covering  research,  library,  IT.   Cloud  Email/Calendar   Peter  Enlund   Green   Business  case  and  plan  to  enable  organisaAon  to  choose  a  vendor  to   provide  email  and  calendar  services  in  the  cloud.  MigraAon  to  the  Cloud   for  these  services.  ResulAng  in  reducAon  of  cost  of  infrastructure  and   greater  integraAon  with  new  Moodle  system  for  students  and  staff.   Disaster  Recovery  Project     Peter  Enlund   Amber   Increased  resilience  in  new  Student  learning  plaaorm  (Moodle)  IdenAty   Access  Management  system  created  offsite.   @Task  Deployment   Graham  Webb/Peter   Green  –  Almost   Transparent  real  Ame  reporAng  on  all  outcomes,  benefits,  issues  and  risks   Enlund   Complete   for  all  FOL  and  ITD  projects  for  execuAve  management.   HosAng  Strategy   Peter  Enlund   Green   Plan  to  engage  with  a  number  of  key  IT  partners  to  enable  hosAng  of  core   systems  and  services.  ReducAon  in  ongoing  capital  requirements  and  FTE   over  Ame.   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  9. 9. PROGRAM STATUS UPDATE – WORKING TOGETHER Project   Execu4ve  Sponsor   Status   Outcomes  and  Benefits   Workforce  Planning   Peter  Enlund   Green   A  strategy  to  assist  the  university  in  coping  with  the   resource  and  financial  constraints  imposed  by   demographic  issues  within  the  ageing  workforce.   Business  Processes  AdaptaAon   Peter  Enlund   Not  Yet  Started   Efficiency  savings  in  Financial  Flow;  Human  Resources;   and  procurement  acAvity.   Programme  Mgt/Benefits  RealisaAon   Peter  Enlund/Graham  Webb   Green   A  robust  auditable  delivery  arm  for  the  university’s   transformaAon  requirements  providing  transparent   reporAng  and  processes  to  assist  the  execuAve  in   management  of  risks  and  issues  and  financial   constraints.  Focus  of  delivery  is  upon  strong  business   case  development;  delivery  methodology;  and  financial   and  quality  benefits  realisaAon.   Integrated  Student  Support   Graham  Webb   Amber   ReducAon  in  current  process  weaknesses  around   student  support.   RetenAon  and  Engagement   Eve  Woodbury   Green   ReducAon  in  student  acriAon.   Load  and  Revenue  ForecasAng   Kim  Cull/Peter  Enlund   Green  -­‐  IniAaAon   Reports  on  financial  informaAon  relaAng  to  the  margin   revenue  against  current  student  load.     Approvals  Project  (Ac/Bus)   Graham  Webb   Green  -­‐  iniAaAon   A  streamlined  process  of  course  and  unit  organisaAonal   acceptance/modificaAons  that  speeds  up  the  Ame   taken  to  make  course/units  live  for  students.   New  Support  Model  (PAT)   Peter  Enlund   Green  –  almost  complete   A  new  IT  desktop  support  model  that  is  customer   focused  and  based  upon  personal  producAvity.   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  10. 10. PROGRAM STATUS UPDATE Element   Status   Red/Amber/Green   Green   Financial  Proj.   In  Budget   New  Major  Issues   None   New  Major  Risks   None   New  Projects   3   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  11. 11. WEBSITE LAUNCH hcp://flexibleandonline.une.edu.au/   BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  12. 12. THE CHANGE CHAMPION NETWORK •  A group of trusty friends who like to talk •  Dispelling Myths and Misunderstandings •  Communicate in schools, directorates, colleges •  Provide honest Feed back BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  13. 13. FAQ? FAQ 1: How does the Trimesters Project fit in? FAQ 2: What are the new Courses being developed? FAQ 3: What’s the website address? FAQ 4: When does Moodle go live? FAQ 5: Why is it the 2012 Project? FAQ 6: What business processes are being changed? BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  
  14. 14. •  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation Questions? BEPP  –  FLEXIBLE  AND  ONLINE  UPDATE  

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