Nikolaus Vonessen - Advising Retreat

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Nikolaus Vonessen - Advising Retreat

  1. 1. Math Major Advising Nikolaus Vonessen Advising Retreat — May 11, 2010 Outline: Overview of Math Major Advising Contacting Majors: the Math Major Email List Advising Handbook 1/9
  2. 2. Overview of Math Major Advising Approximately 130 math majors (about 100 declared on Banner and registered in Spring 2010) All majors advised by tenure-track or tenured faculty Advising is coordinated by the department’s Associate Chair for the Undergraduate Program: Assigns majors to advisors Personally advises majors in more complex situations (e.g., transfer equivalences) Prepares and updates advising materials (on math dept home page, click on “Information for Undergraduates”) Approves graduation applications, etc. Assisted by departmental Undergraduate Committee 2/9
  3. 3. Overview of Math Major Advising Approximately 130 math majors (about 100 declared on Banner and registered in Spring 2010) All majors advised by tenure-track or tenured faculty Advising is coordinated by the department’s Associate Chair for the Undergraduate Program: Assigns majors to advisors Personally advises majors in more complex situations (e.g., transfer equivalences) Prepares and updates advising materials (on math dept home page, click on “Information for Undergraduates”) Approves graduation applications, etc. Assisted by departmental Undergraduate Committee 2/9
  4. 4. Contacting Math Majors: The Math Major Email List A low-volume email list (about 20 messages/semester), alerting majors to items of interest (scholarship announcements, advising info,. . . ) Department faculty and staff also receive the messages. Uses official UM email addresses There is an archive of old messages (The advising listerv could also use one . . . ) Messages can only be posted by the department’s Associate Chair, who edits or requires rewriting of messages to be short and to the point text only no attachments (instead links to documents posted elsewhere) 3/9
  5. 5. Contacting Math Majors: The Math Major Email List A low-volume email list (about 20 messages/semester), alerting majors to items of interest (scholarship announcements, advising info,. . . ) Department faculty and staff also receive the messages. Uses official UM email addresses There is an archive of old messages (The advising listerv could also use one . . . ) Messages can only be posted by the department’s Associate Chair, who edits or requires rewriting of messages to be short and to the point text only no attachments (instead links to documents posted elsewhere) 3/9
  6. 6. Subject lines of some recent messages (20 this semester): Summer research opportunity ($3,000 stipend) Lennes Award Math Contest on April 15 Full-time summer job in Butte for a math major Reminder: Scholarship Applications due Wednesday Advisor assignments for *new* math majors Reminder: Apply for Math Department Scholarships and Awards Bard REU Program in Mathematics and Computation-Summer 2010 4/9
  7. 7. The Math Major Email List - continued Uses the software LISTSERV, provided by IT. Initial setup relatively easy, then it essentially runs by itself. For more info: A-Z index IT Central LISTSERV Subscriber management mostly handled by departmental staff Each semester staff subscribes all registered and declared majors. Everyone can subscribe or unsubscribe at lists.umt.edu. Subscription is required to browse the archive. 5/9
  8. 8. The Math Major Email List - continued Uses the software LISTSERV, provided by IT. Initial setup relatively easy, then it essentially runs by itself. For more info: A-Z index IT Central LISTSERV Subscriber management mostly handled by departmental staff Each semester staff subscribes all registered and declared majors. Everyone can subscribe or unsubscribe at lists.umt.edu. Subscription is required to browse the archive. 5/9
  9. 9. Advising Handbook: The Undergraduate Guide to the Study of Mathematics (http://www.umt.edu/math/undergraduate/Guide.pdf) Exists since many years. First print only, then for many years in two formats containing the same information: print (MS Word) and web (html) Challenges: The print version was nearly always out-of-date. Updating two separate formats too time-consuming, and led to errors. The guide contained too much continuously-changing information (e.g., major requirements form catalog, lists of faculty and staff) Having a print version limited the use of hyperlinks in the online version. 6/9
  10. 10. Advising Handbook: The Undergraduate Guide to the Study of Mathematics (http://www.umt.edu/math/undergraduate/Guide.pdf) Exists since many years. First print only, then for many years in two formats containing the same information: print (MS Word) and web (html) Challenges: The print version was nearly always out-of-date. Updating two separate formats too time-consuming, and led to errors. The guide contained too much continuously-changing information (e.g., major requirements form catalog, lists of faculty and staff) Having a print version limited the use of hyperlinks in the online version. 6/9
  11. 11. Guidelines for the revision of the advising handbook: Online-only, allowing hyperlinks pdf format (so that it could be printed if desired) No duplication of information which is (or should be) available outside the advising handbook. Instead, use links! Examples: List of faculty with research areas Advising worksheets Catalog information No reinventing the wheel! For example, most career information is better presented by the professional associations. Link to their career info sites. The advising handbook is now considered a “living document”, to be freely updated as needed. In particular, the links need to be checked routinely (and updated if necessary). 7/9
  12. 12. Guidelines for the revision of the advising handbook: Online-only, allowing hyperlinks pdf format (so that it could be printed if desired) No duplication of information which is (or should be) available outside the advising handbook. Instead, use links! Examples: List of faculty with research areas Advising worksheets Catalog information No reinventing the wheel! For example, most career information is better presented by the professional associations. Link to their career info sites. The advising handbook is now considered a “living document”, to be freely updated as needed. In particular, the links need to be checked routinely (and updated if necessary). 7/9
  13. 13. Guidelines for the revision of the advising handbook: Online-only, allowing hyperlinks pdf format (so that it could be printed if desired) No duplication of information which is (or should be) available outside the advising handbook. Instead, use links! Examples: List of faculty with research areas Advising worksheets Catalog information No reinventing the wheel! For example, most career information is better presented by the professional associations. Link to their career info sites. The advising handbook is now considered a “living document”, to be freely updated as needed. In particular, the links need to be checked routinely (and updated if necessary). 7/9
  14. 14. Guidelines for the revision of the advising handbook: Online-only, allowing hyperlinks pdf format (so that it could be printed if desired) No duplication of information which is (or should be) available outside the advising handbook. Instead, use links! Examples: List of faculty with research areas Advising worksheets Catalog information No reinventing the wheel! For example, most career information is better presented by the professional associations. Link to their career info sites. The advising handbook is now considered a “living document”, to be freely updated as needed. In particular, the links need to be checked routinely (and updated if necessary). 7/9
  15. 15. Abbreviated Contents of the Advising Handbook (Now has 26 pages, including the cover) 1 Introduction 2 Why Study Math? a What Can You Do with a Math Major? b List of Job Titles of UM Math Alumni c Advice from Graduates of the UM Math Department 3 Math Majors & Minors a The Math Major (Including its Options) (many subsections) b The Combined Major in Math & Computer Science c The Math Minor 4 Course Offerings a Planning Ahead b Prerequisite Graphs for Math Courses c Usual Course Offerings 8/9
  16. 16. Abbreviated Contents of the Advising Handbook (Now has 26 pages, including the cover) 1 Introduction 2 Why Study Math? a What Can You Do with a Math Major? b List of Job Titles of UM Math Alumni c Advice from Graduates of the UM Math Department 3 Math Majors & Minors a The Math Major (Including its Options) (many subsections) b The Combined Major in Math & Computer Science c The Math Minor 4 Course Offerings a Planning Ahead b Prerequisite Graphs for Math Courses c Usual Course Offerings 8/9
  17. 17. Abbreviated Contents of the Advising Handbook (Now has 26 pages, including the cover) 1 Introduction 2 Why Study Math? a What Can You Do with a Math Major? b List of Job Titles of UM Math Alumni c Advice from Graduates of the UM Math Department 3 Math Majors & Minors a The Math Major (Including its Options) (many subsections) b The Combined Major in Math & Computer Science c The Math Minor 4 Course Offerings a Planning Ahead b Prerequisite Graphs for Math Courses c Usual Course Offerings 8/9
  18. 18. Abbreviated Contents of the Advising Handbook, continued 5 Activities & Facilities of the Math Department a Math Club (etc.) b Undergraduate Study Lounge, Information Board & Lockers c Computing Facilities d Senior Projects & Watkins Scholarships e Modeling Contest, Putnam Exam, Lennes Exam f Working for the Mathematics Department 6 Scholarships, Honors & Awards 7 Internships, Research Experiences, Conferences, and more 8 Career Planning a Web Resources b Actuarial Science c Teaching d Business, Industry & Government e Graduate Schools & the Graduate Record Exams f Career Services 9/9
  19. 19. Abbreviated Contents of the Advising Handbook, continued 5 Activities & Facilities of the Math Department a Math Club (etc.) b Undergraduate Study Lounge, Information Board & Lockers c Computing Facilities d Senior Projects & Watkins Scholarships e Modeling Contest, Putnam Exam, Lennes Exam f Working for the Mathematics Department 6 Scholarships, Honors & Awards 7 Internships, Research Experiences, Conferences, and more 8 Career Planning a Web Resources b Actuarial Science c Teaching d Business, Industry & Government e Graduate Schools & the Graduate Record Exams f Career Services 9/9
  20. 20. Abbreviated Contents of the Advising Handbook, continued 5 Activities & Facilities of the Math Department a Math Club (etc.) b Undergraduate Study Lounge, Information Board & Lockers c Computing Facilities d Senior Projects & Watkins Scholarships e Modeling Contest, Putnam Exam, Lennes Exam f Working for the Mathematics Department 6 Scholarships, Honors & Awards 7 Internships, Research Experiences, Conferences, and more 8 Career Planning a Web Resources b Actuarial Science c Teaching d Business, Industry & Government e Graduate Schools & the Graduate Record Exams f Career Services 9/9

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