Project Management <br />Pedro Russo<br />IPM<br />1 April 2011<br />
EUNAWE Tasks<br /><ul><li>T1: Train and empower primary school teachers in each partner country to provide inspiring lesso...
T2: Develop, translate and disseminate hands-on and inquiry-base educational resources in each of the partner countries, e...
T3: Provide a network for the exchange of expertise and material between educators of young children in EU member states, ...
T4: Expose substantial numbers of young children in the 6 participating countries to awareness of the Universe, emphasizin...
T5:  Foster interaction and exchange of best practice between professional scientists and primary level educators.
T6: Develop indicators and evaluation instruments for the programme and evaluate EUNAWE.</li></li></ul><li>EUNAWE Work Pac...
WP2: Consortium Meetings.
WP3: International Conferences.
WP4: International Communication.
WP5: Teacher Training.
WP6: National Communication.
WP7: Educational Resources.
WP8: International Educational Resources.
WP9: Evaluation</li></li></ul><li>EUNAWE Team (2011)<br />EUNAWE Project Board<br />George Miley  (the Netherlands, Chair)...
EUNAWE Team (2011)<br />UNAWE International Office<br />International Project Manager : Pedro Russo<br />Resources Editor:...
EUNAWE Team (2011)<br />National Project Managers<br />Germany: Natalie + ?<br />Italy: Alessandra + Lara <br />the Nether...
Task Groups (To be discussed)<br /><ul><li>Astronomy news for kids: Pedro ?
Educational Repository and materials: Editor ?
Teacher Training: Rosa ?
Evaluation: Cecilia + Allessandra?
Potential Members: NC, NPM, and other external collaborators</li></li></ul><li>Team Roles: Project Board<br /><ul><li>Deci...
Monitor and assess the progress of the project and make recommendations for appropriate amendments to the work plan as req...
Assess the impact of any changes to the contract or its terms suggested by the EU office and respond accordingly;
Ensure the organisations commit the required resources to carry out the project work;
Review the policy and strategies of exploitation and publicity, in particular with regard to the release of project inform...
Approve appointment of the international and national project managers.</li></li></ul><li>Team Roles: Int. Coordinator (Ge...
Hire the IPM
Take responsibility for the smooth coordination of the programme internationally, and the timely delivery of the reports a...
Take responsibility for the implementation of the programme and the timely delivery of reports, and other results in their...
Lead the work package(s) assigned to them</li></li></ul><li>Team Roles: National Coordinators<br /><ul><li>Hire the NPMs
Take responsibility for the implementation of the programme and the timely delivery of reports, and other results in their...
Lead the work package(s) assigned to them</li></li></ul><li>Team Roles: Int. & National Managers<br /><ul><li>monitoring p...
quality assurance of project activities,
ensuring that documentation is collected for monitoring the activities within the work packages,
ensuring that annual reports are prepared and
ensuring that deliverables are collected for submission to the  commission.</li></li></ul><li>Team Roles: International Pr...
Ensure that the communication between the various WP’s proceeds as smoothly as possible for a successful integration of th...
Collect the data and prepare the different financial and legal documents including the progress report for the REA.
Preparing and updating the project calendar
Organizing consortium meetings
Ensure communication and reporting to the REA and other management duties.
Organisethe international conferences
Set up and maintain the project infrastructure (e.g. web site).
Provide consultancy and guidance in implementing the EU regulations and procedures (e.g. change requests, progress reporti...
Assist the IC in the preparation of formal documents and in controlling the financial reports</li></li></ul><li>Team Roles...
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EUNAWE Project Management

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EUNAWE Project Management

  1. 1. Project Management <br />Pedro Russo<br />IPM<br />1 April 2011<br />
  2. 2. EUNAWE Tasks<br /><ul><li>T1: Train and empower primary school teachers in each partner country to provide inspiring lessons to young children, involving the Universe and space.
  3. 3. T2: Develop, translate and disseminate hands-on and inquiry-base educational resources in each of the partner countries, emphasising European and South African science and technology.
  4. 4. T3: Provide a network for the exchange of expertise and material between educators of young children in EU member states, Associated Countries and International Cooperation Partner Countries.
  5. 5. T4: Expose substantial numbers of young children in the 6 participating countries to awareness of the Universe, emphasizing astronomy and space sciences for developing perspective and an appreciation of the rational method.
  6. 6. T5: Foster interaction and exchange of best practice between professional scientists and primary level educators.
  7. 7. T6: Develop indicators and evaluation instruments for the programme and evaluate EUNAWE.</li></li></ul><li>EUNAWE Work Packages<br /><ul><li>WP1: Management.
  8. 8. WP2: Consortium Meetings.
  9. 9. WP3: International Conferences.
  10. 10. WP4: International Communication.
  11. 11. WP5: Teacher Training.
  12. 12. WP6: National Communication.
  13. 13. WP7: Educational Resources.
  14. 14. WP8: International Educational Resources.
  15. 15. WP9: Evaluation</li></li></ul><li>EUNAWE Team (2011)<br />EUNAWE Project Board<br />George Miley (the Netherlands, Chair)<br />Carolina ÖdmanGovender (member at large)<br />Claus Madsen (member at large)<br />Andreas Quirrenbach (Germany) or Cecilia Scorza (Germany)<br />Rosa M. Ros (Spain)<br />Franco Pacini (Italy) or Lara L. Albanese (Italy) or Alessandra Zanazzi (Italy)<br />Mark Bailey (the United Kingdom)<br />Kevin Govender (South Africa)<br />Pedro Russo (the Netherlands, ex-officio) <br />
  16. 16. EUNAWE Team (2011)<br />UNAWE International Office<br />International Project Manager : Pedro Russo<br />Resources Editor: TBD (Honorific position)<br />Assistant Resources Editor: TBD (Leiden PhD Student)<br />Science Writer: Sarah Reed ( Part-time contractor)<br />2 Assistant Science Writers: Carla Natário(Part-time student) & Leiden PhD Student<br />Webdeveloper: Bruno Rino(Part-time contractor)<br />Assistant web content: -<br />Graphic Designer: André Roquette( Part-time contractor)<br />Assistant Graphic Designer: -<br />
  17. 17. EUNAWE Team (2011)<br />National Project Managers<br />Germany: Natalie + ?<br />Italy: Alessandra + Lara <br />the Netherlands: Frederiek<br />South Africa: ?<br />Spain: ?<br />United Kingdom: ?<br />Collaborations<br />ESO – European Southern Observatory<br />Science Communication & Society, Uni. Leiden (Prof. Jos van den Broek) <br />
  18. 18. Task Groups (To be discussed)<br /><ul><li>Astronomy news for kids: Pedro ?
  19. 19. Educational Repository and materials: Editor ?
  20. 20. Teacher Training: Rosa ?
  21. 21. Evaluation: Cecilia + Allessandra?
  22. 22. Potential Members: NC, NPM, and other external collaborators</li></li></ul><li>Team Roles: Project Board<br /><ul><li>Decide the strategies of the project within the framework of the contract;
  23. 23. Monitor and assess the progress of the project and make recommendations for appropriate amendments to the work plan as required;
  24. 24. Assess the impact of any changes to the contract or its terms suggested by the EU office and respond accordingly;
  25. 25. Ensure the organisations commit the required resources to carry out the project work;
  26. 26. Review the policy and strategies of exploitation and publicity, in particular with regard to the release of project information to the outside world;
  27. 27. Approve appointment of the international and national project managers.</li></li></ul><li>Team Roles: Int. Coordinator (George)<br /><ul><li>Chair the PB
  28. 28. Hire the IPM
  29. 29. Take responsibility for the smooth coordination of the programme internationally, and the timely delivery of the reports and other results by the IPM.</li></li></ul><li>Team Roles: National Coordinators<br /><ul><li>Hire the NPMs
  30. 30. Take responsibility for the implementation of the programme and the timely delivery of reports, and other results in their country by the NPMs.
  31. 31. Lead the work package(s) assigned to them</li></li></ul><li>Team Roles: National Coordinators<br /><ul><li>Hire the NPMs
  32. 32. Take responsibility for the implementation of the programme and the timely delivery of reports, and other results in their country by the NPMs.
  33. 33. Lead the work package(s) assigned to them</li></li></ul><li>Team Roles: Int. & National Managers<br /><ul><li>monitoring progress of technical aspects of the project,
  34. 34. quality assurance of project activities,
  35. 35. ensuring that documentation is collected for monitoring the activities within the work packages,
  36. 36. ensuring that annual reports are prepared and
  37. 37. ensuring that deliverables are collected for submission to the commission.</li></li></ul><li>Team Roles: International Project Manager (Pedro)<br /><ul><li>Coordinate all the technical activities carried out by the partners in the work packages.
  38. 38. Ensure that the communication between the various WP’s proceeds as smoothly as possible for a successful integration of the various components of the project.
  39. 39. Collect the data and prepare the different financial and legal documents including the progress report for the REA.
  40. 40. Preparing and updating the project calendar
  41. 41. Organizing consortium meetings
  42. 42. Ensure communication and reporting to the REA and other management duties.
  43. 43. Organisethe international conferences
  44. 44. Set up and maintain the project infrastructure (e.g. web site).
  45. 45. Provide consultancy and guidance in implementing the EU regulations and procedures (e.g. change requests, progress reporting)
  46. 46. Assist the IC in the preparation of formal documents and in controlling the financial reports</li></li></ul><li>Team Roles: National Project Managers<br /><ul><li>Consultation and collaboration with stakeholders (regional educational authorities, local councils, teacher training institutes, universities, local industry, astronomy and space facilities) about target schools, curricula and teacher training courses.
  47. 47. Selection of target schools or other appropriate locales (e.g. day centres, children’s clubs) most likely to benefit from EUNAWE.
  48. 48. Development of relevant UNAWE modules and curricula
  49. 49. Selection and translation of existing and new appropriate UNAWE educational resources (e.g. from the UNAWE web site)</li></li></ul><li>Team Roles: National Project Managers<br /><ul><li>Organisation of national teachers training courses, where appropriate in consultation with professional scientists and education specialists.
  50. 50. Organisation and participation in the consortium meetings and in the international conferences.
  51. 51. Evaluation and reporting to the coordination office of the actions mentioned above.
  52. 52. Stimulation of additional activities such as joint activities involving children and parents, including visits to local telescopes or space institutes.</li></li></ul><li>WP2: Consortium Meetings<br /><ul><li>#1: Kick-off 1st April 2011, Leiden
  53. 53. #2: July - September 2012, Location: TBD (Mid-term review)</li></li></ul><li>WP3: International Conference<br />#1<br /><ul><li>Tentative dates: 26 – 31 March 2012
  54. 54. Organisation: Leiden</li></ul>#2<br /><ul><li>Tentative dates:
  55. 55. Organisation: Heidelberg</li></li></ul><li>First Milestones (12 Months)<br />D8: First Press Release: Januaty 2011 <br />Kick-off Meeting: April 2011<br />D4: Kick-off Meeting Report: May 2011<br />D9: New Website: May 2011<br />D6: 1st Workshop + Report: October 2011 – March 2012<br />D16: National EUNAWE websites: October 2011<br />D1: Progress Report: December 2011<br />D20: International Resources Website: June 2011<br />
  56. 56. 24 May 2011: Parliament<br />STOA WORKSHOP<br />Astronomy and Space Sciences<br />Chaired by<br />T. RieraMadurell, MEP, STOA Panel Member<br /> S. Tatarella, MEP, STOA Panel Member<br />Tuesday 24 May 201; 13:30 - 18:00 Room P7C050<br />European Parliament, Brussels<br />
  57. 57. Teachers Training<br />Teacher-training workshops will cover available material, resources, effective techniques and will be multidisciplinary, with input from diverse experts in diverse disciplines, including astronomy and space sciences, science education and childhood development.<br />The opportunity to participate in the teacher training programme will be advertised as widely as possible in each member country through national school networks (e.g. VTB in the Netherlands), local and provincial school authorities, teachers associations, observatories and personal contacts. <br />The National Project Manager will collect applications and select the participants in consultation with the National Coordinator.<br />
  58. 58. Teachers Training<br />Participating schools will be selected on the basis of:<br /><ul><li>strong support for the teachers involved by the school board,
  59. 59. low teacher turnover to ensure continuity and success of the programme throughout the two implementation years
  60. 60. wide geographical spread and
  61. 61. emphasis on underprivileged children</li></ul>The teachers themselves must also demonstrate a level of enthusiasm or the project. Schools and teachers must commit to using the resources and methods in the classroom, thereby reaching a large number of young children, and to actively contribute to the evaluation of the programme.<br />The workshop formats and content will conform to the requirements of the local educational authorities, so that where possible, the professional development of the teachers will be officially recognised.<br />
  62. 62. Teachers Training<br />Cornerstone Resource: Earthball (?)<br />Baseline<br />Programme ? <br />Content ?<br />Preparation? <br />Follow-up?<br />Certification?<br />Evaluation? <br />
  63. 63. What is a product? <br />
  64. 64.
  65. 65.
  66. 66. Education and Public Outreach Products<br /><ul><li>Educational Material
  67. 67. Press releases and other written news products
  68. 68. Exhibitions
  69. 69. Print products
  70. 70. Newsletter
  71. 71. Books
  72. 72. Brochures
  73. 73. Website
  74. 74. Audiovisual/multimedia products
  75. 75. Videos
  76. 76. Presentations
  77. 77. Merchandising (T-shirts)
  78. 78. VIP Exclusives (Special Events)
  79. 79. Posters</li></li></ul><li>Specific On-line Communication Products<br /><ul><li>Website (National and International)
  80. 80. Micro-sites when necessary (Very specific projects/events/kids website)
  81. 81. RSS Feeds
  82. 82. Mailling List
  83. 83. Social Media
  84. 84. Facebook (www.facebook.com/unawe/)
  85. 85. Twitter (@unawe (others? @unawe_ro @unawe_de @unawe_za ?)
  86. 86. Flickr account: Image share and archive
  87. 87. Online Publishing Platforms (ISSU and slideshare)
  88. 88. Video Portals (itunes, youtube and vimeo)
  89. 89. Wikipedia (english, simple english, other languages)
  90. 90. ...</li></li></ul><li>EPO Products Production<br />Market research (Why are we producing this?) <br />Planning<br />Written communication<br />Visual communication<br />Scientific, pedagogical & political validation (NC! and IPM if necessary!)<br />Technical production<br />Distribution (The product needs to be available to your target group, don’t forget to distributed digitally)<br />Promotion & advertising<br />Evaluation & archiving<br />
  91. 91. Example: Classroom Activity<br /><ul><li>Planning
  92. 92. Topic selected accordingly certain criteria (eg.: School Curriculum
  93. 93. Research of existing materials available
  94. 94. Discussions with educators and teachers
  95. 95. Draft outline
  96. 96. Production
  97. 97. Write the first draft
  98. 98. Produce necessary visuals: illustrations, images, layout, videos, etc.
  99. 99. Editing and validation
  100. 100. Send draft text and visuals to partners for comments
  101. 101. Finalise text and visuals
  102. 102. Finalise text and visuals for final editing and layout.
  103. 103. Send text and visuals to the final approval for scientific and pedagogical validation.
  104. 104. (Send it to translation)
  105. 105. Distribution
  106. 106. Send resource to teachers and educators
  107. 107. Publish it on relevant education repositories
  108. 108. Publish all the products (text and visuals) on the website
  109. 109. Publish an update in social networks (facebook, twitter, etc.)
  110. 110. Evaluation
  111. 111. Check the impact of your activity through different metrics (hits on the webstory, google news,
  112. 112. Discuss the results internally and try to improve if necessary</li></li></ul><li>Example: Space Scoop (T1, T2 & T4) <br />Bringing news from across the Universe to children all around the world: <br />Exploitation of astronomy and space science results<br />First phase: Adaptation of ESO Image and Science Releases to children (7-10 years old) <br />News story from ESO<br />EUNAWE Science Writer adapts the story<br />Validation by Heidelberg<br />Validation by IPM<br />Publication on ESO site and UNAWE website<br />Distribution by the ESO and UNAWE channels<br />http://www.eso.org/public/news/eso1106/kids/<br />Second phase: Adaptation of European organisations Science Releases to children (7-10 years old) <br />
  113. 113. Product Licensing<br />The EUNAWE products will be under the license Creative Commons: Attribution 3.0 Unported. (typical license for public funded educational and communication products)<br />Users are free:<br /><ul><li>to Share — to copy, distribute and transmit the work
  114. 114. to Remix — to adapt the work (Translations!)</li></ul>Under the following conditions:<br /><ul><li> Attribution— You must attribute the work in the manner specified by the author or licensor (but not in any way that suggests that they endorse you or your use of the work).
  115. 115. Share-alike</li></ul>This will enable a wide distribution of our products! <br />Comments?<br />
  116. 116. Products<br />Any communication products, including at a conference or seminar or any type of information or promotional material (brochure, leaflet, poster, presentation etc), must specify that the project has received research funding from the Union and display the European emblem.:<br />Feel free to add the logo of your institution.<br />All the written materials need to include: This Brochure/book/website was produced by funding from the European Community's Seventh Framework Programme ([FP7/2007-2013]) under grant agreement n° 263325<br />
  117. 117. Products: keep in mind!<br />The quality of our content is the most important asset of UNAWE!<br />Focus on the essentials: <br />Astronomy, Education & Pedagogy<br />Keep in mind the vision: Perspective, inspiration and fun<br />
  118. 118. Website<br />Objectives<br /><ul><li>A vehicle for the exchange of ideas, best practices and educational resources between teachers and other professionals
  119. 119. Institutional Website
  120. 120. The UNAWE web site will contain a large body of educational material, training activities and other resources for teachers, research astronomers, space scientistsand children.
  121. 121. Repository Website</li></ul>Target Group<br /><ul><li>Educators
  122. 122. Teachers
  123. 123. Project Coordinators
  124. 124. National Project Managers
  125. 125. Astronomy community
  126. 126. Children</li></li></ul><li>Website: Timeline<br />Phase I - Institutional website (www.unawe.org) (Objective 1)<br />1 April – Design studies and structure<br />20 April - Alpha release<br />4 May – Official release<br />May – June : National Websites (www.unawe.org.za ….) <br />Phase II - Educational Resources Repository(www.unawe.org/resources/) (Objective 2)<br />May – July: Requirements definition<br />August – September<br />October: Alpha Release (CAP conference)<br />November – December: National Repositories<br />
  127. 127. Website: Sitemap<br /><ul><li>About (Static)
  128. 128. Vision & Mission
  129. 129. Goals/Objectives
  130. 130. Background information
  131. 131. News (Dynamic)
  132. 132. Updates
  133. 133. Press Releases
  134. 134. Press Releases Kids
  135. 135. Organisation(Dynamic)
  136. 136. National nodes (40+)
  137. 137. Global projects
  138. 138. Resources (Dynamic)
  139. 139. Brochures
  140. 140. Educational Materials (Link to the material site for now)
  141. 141. Guides and Guidelines
  142. 142. Images
  143. 143. Videos
  144. 144. Posters
  145. 145. Documents
  146. 146. Visual Identity
  147. 147. Useful Links (commented and sorted by topic)
  148. 148. Events
  149. 149. Make it Happen (Static)
  150. 150. Donations
  151. 151. Request information
  152. 152. Subscribe (Static)
  153. 153. Contacts (Static)
  154. 154. Request information</li></li></ul><li>Website: Technology<br /><ul><li> Standard technology for EPO: ESO Content Management System: Django.
  155. 155. Open Source (!)
  156. 156. Low costs for development.
  157. 157. Control over the needs.
  158. 158. Modular: Modules for news, documents, images, videos, national nodes.
  159. 159. Integrated with social media: twitter, facebook, flicker, youtube, etc.
  160. 160. Integrated development with ESO
  161. 161. Share modules and development </li></li></ul><li>Website: First Mock-up<br />
  162. 162. Website: First Mock-up<br />
  163. 163. Website: National Website<br /><ul><li> Use same Content Management System (To be discussed)
  164. 164. Multilanguage
  165. 165. Share costs -> More focus on the content
  166. 166. Develop some specific modules if necessary
  167. 167. IP-smart and specific URL: www.unawe.org.uk
  168. 168. Buy:
  169. 169. www.unawe.XX
  170. 170. www.eunawe.xx
  171. 171. www.universeawareness.xx</li></li></ul><li>Website: Educational Repository<br /><ul><li>To be buily with the same technology as the website
  172. 172. Use of metadata standards for education (Dublin Core & Virtual Astronomy Multimedia Project, Scientix repository ):
  173. 173. Integration with other repositories (E.g.:COMPadre)
  174. 174. Easy to find and fetch resources
  175. 175. Peer-Review Resources
  176. 176. Ensure the highest standards of resources
  177. 177. Service to the community to improve the quality of their resources
  178. 178. Support to the development (editing, proofreading , translation and design)
  179. 179. Quality stamp to be recognised in the near future.
  180. 180. Multilingual support</li></li></ul><li>Repository: Workflow<br />Web Educational Repository Workflow<br />Report<br />Editor<br />Referee(s)<br />Submission<br />Metadata<br />Video<br />Image Text<br />PDF<br />Repository<br />Edu/Editorial Board<br />Video<br />Image Text<br />PDF<br />Ranking<br />Comments<br /> 1 – 2(max) Months<br />
  181. 181. Reporting & Evaluation:<br /><ul><li>Resources (evaluated by teachers and pupils)
  182. 182. Workshops (evaluated by teachers, EUNAWE project managers, stakeholders)
  183. 183. Implementation (evaluated by teachers and schools)
  184. 184. International conference (evaluated by participants)
  185. 185. International management (evaluated by National Project Managers)
  186. 186. Impact (evaluated by pupils, teachers, EUNAWE project managers with input from experts)
  187. 187. Obtaining feedback from other EU countries who are not part of the EUNAWE project but who have used the (translated) EUNAWE resources
  188. 188. # Activities
  189. 189. # Children</li></li></ul><li>Partnerships <br />Go out! Dissiminate our products and projects! <br />Potential partnerships: <br /><ul><li>Children Magazines
  190. 190. Children Websites
  191. 191. Children Museums
  192. 192. Science Museums and Planetariums
  193. 193. Natural Parks
  194. 194. Observatories
  195. 195. Amateur Astronomy Societies
  196. 196. Libraries
  197. 197. Etc.</li></li></ul><li>Some Meetings & Conferences (2011)<br /><ul><li>Scientix Conference: May 2011
  198. 198. Astronomy & Space Science Workshop, European Parliament: 24 May 2011
  199. 199. JENAM2011: July 2011
  200. 200. World Science Centre Congress 2011: September 2011
  201. 201. International Astronautical Congress 2011: October 2011
  202. 202. Communicating Astronomy with the Public 2011: October 2011</li></li></ul><li>Scientix Conference: 6 – 8 May 2011, Brussels<br /><ul><li>EUNAWE is one of the featured EU projects
  203. 203. Stand
  204. 204. Keynote presentation
  205. 205. Promotional video</li></li></ul><li>Collaborative Tools<br /><ul><li>Documents and files repository: dropbox or syncplicity
  206. 206. On-line Documents for group editing: Google Documents Folder
  207. 207. Team calendar: Google Calendar
  208. 208. IM communications: Skype & Google Chat (TBD) ?
  209. 209. All this information will be available here: intra.unawe.org
  210. 210. ToDo Lists?</li></ul>Action: Send me your google accounts login (email) <br />
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