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EUNAWE Project Management

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  • 1. Project Management
    Pedro Russo
    IPM
    1 April 2011
  • 2. EUNAWE Tasks
    • T1: Train and empower primary school teachers in each partner country to provide inspiring lessons to young children, involving the Universe and space.
    • 3. T2: Develop, translate and disseminate hands-on and inquiry-base educational resources in each of the partner countries, emphasising European and South African science and technology.
    • 4. T3: Provide a network for the exchange of expertise and material between educators of young children in EU member states, Associated Countries and International Cooperation Partner Countries.
    • 5. T4: Expose substantial numbers of young children in the 6 participating countries to awareness of the Universe, emphasizing astronomy and space sciences for developing perspective and an appreciation of the rational method.
    • 6. T5: Foster interaction and exchange of best practice between professional scientists and primary level educators.
    • 7. T6: Develop indicators and evaluation instruments for the programme and evaluate EUNAWE.
  • EUNAWE Work Packages
    • WP1: Management.
    • 8. WP2: Consortium Meetings.
    • 9. WP3: International Conferences.
    • 10. WP4: International Communication.
    • 11. WP5: Teacher Training.
    • 12. WP6: National Communication.
    • 13. WP7: Educational Resources.
    • 14. WP8: International Educational Resources.
    • 15. WP9: Evaluation
  • EUNAWE Team (2011)
    EUNAWE Project Board
    George Miley (the Netherlands, Chair)
    Carolina ÖdmanGovender (member at large)
    Claus Madsen (member at large)
    Andreas Quirrenbach (Germany) or Cecilia Scorza (Germany)
    Rosa M. Ros (Spain)
    Franco Pacini (Italy) or Lara L. Albanese (Italy) or Alessandra Zanazzi (Italy)
    Mark Bailey (the United Kingdom)
    Kevin Govender (South Africa)
    Pedro Russo (the Netherlands, ex-officio)
  • 16. EUNAWE Team (2011)
    UNAWE International Office
    International Project Manager : Pedro Russo
    Resources Editor: TBD (Honorific position)
    Assistant Resources Editor: TBD (Leiden PhD Student)
    Science Writer: Sarah Reed ( Part-time contractor)
    2 Assistant Science Writers: Carla Natário(Part-time student) & Leiden PhD Student
    Webdeveloper: Bruno Rino(Part-time contractor)
    Assistant web content: -
    Graphic Designer: André Roquette( Part-time contractor)
    Assistant Graphic Designer: -
  • 17. EUNAWE Team (2011)
    National Project Managers
    Germany: Natalie + ?
    Italy: Alessandra + Lara
    the Netherlands: Frederiek
    South Africa: ?
    Spain: ?
    United Kingdom: ?
    Collaborations
    ESO – European Southern Observatory
    Science Communication & Society, Uni. Leiden (Prof. Jos van den Broek)
  • 18. Task Groups (To be discussed)
    • Astronomy news for kids: Pedro ?
    • 19. Educational Repository and materials: Editor ?
    • 20. Teacher Training: Rosa ?
    • 21. Evaluation: Cecilia + Allessandra?
    • 22. Potential Members: NC, NPM, and other external collaborators
  • Team Roles: Project Board
    • Decide the strategies of the project within the framework of the contract;
    • 23. Monitor and assess the progress of the project and make recommendations for appropriate amendments to the work plan as required;
    • 24. Assess the impact of any changes to the contract or its terms suggested by the EU office and respond accordingly;
    • 25. Ensure the organisations commit the required resources to carry out the project work;
    • 26. Review the policy and strategies of exploitation and publicity, in particular with regard to the release of project information to the outside world;
    • 27. Approve appointment of the international and national project managers.
  • Team Roles: Int. Coordinator (George)
    • Chair the PB
    • 28. Hire the IPM
    • 29. Take responsibility for the smooth coordination of the programme internationally, and the timely delivery of the reports and other results by the IPM.
  • Team Roles: National Coordinators
    • Hire the NPMs
    • 30. Take responsibility for the implementation of the programme and the timely delivery of reports, and other results in their country by the NPMs.
    • 31. Lead the work package(s) assigned to them
  • Team Roles: National Coordinators
    • Hire the NPMs
    • 32. Take responsibility for the implementation of the programme and the timely delivery of reports, and other results in their country by the NPMs.
    • 33. Lead the work package(s) assigned to them
  • Team Roles: Int. & National Managers
    • monitoring progress of technical aspects of the project,
    • 34. quality assurance of project activities,
    • 35. ensuring that documentation is collected for monitoring the activities within the work packages,
    • 36. ensuring that annual reports are prepared and
    • 37. ensuring that deliverables are collected for submission to the commission.
  • Team Roles: International Project Manager (Pedro)
    • Coordinate all the technical activities carried out by the partners in the work packages.
    • 38. Ensure that the communication between the various WP’s proceeds as smoothly as possible for a successful integration of the various components of the project.
    • 39. Collect the data and prepare the different financial and legal documents including the progress report for the REA.
    • 40. Preparing and updating the project calendar
    • 41. Organizing consortium meetings
    • 42. Ensure communication and reporting to the REA and other management duties.
    • 43. Organisethe international conferences
    • 44. Set up and maintain the project infrastructure (e.g. web site).
    • 45. Provide consultancy and guidance in implementing the EU regulations and procedures (e.g. change requests, progress reporting)
    • 46. Assist the IC in the preparation of formal documents and in controlling the financial reports
  • Team Roles: National Project Managers
    • Consultation and collaboration with stakeholders (regional educational authorities, local councils, teacher training institutes, universities, local industry, astronomy and space facilities) about target schools, curricula and teacher training courses.
    • 47. Selection of target schools or other appropriate locales (e.g. day centres, children’s clubs) most likely to benefit from EUNAWE.
    • 48. Development of relevant UNAWE modules and curricula
    • 49. Selection and translation of existing and new appropriate UNAWE educational resources (e.g. from the UNAWE web site)
  • Team Roles: National Project Managers
    • Organisation of national teachers training courses, where appropriate in consultation with professional scientists and education specialists.
    • 50. Organisation and participation in the consortium meetings and in the international conferences.
    • 51. Evaluation and reporting to the coordination office of the actions mentioned above.
    • 52. Stimulation of additional activities such as joint activities involving children and parents, including visits to local telescopes or space institutes.
  • WP2: Consortium Meetings
    • #1: Kick-off 1st April 2011, Leiden
    • 53. #2: July - September 2012, Location: TBD (Mid-term review)
  • WP3: International Conference
    #1
    • Tentative dates: 26 – 31 March 2012
    • 54. Organisation: Leiden
    #2
    • Tentative dates:
    • 55. Organisation: Heidelberg
  • First Milestones (12 Months)
    D8: First Press Release: Januaty 2011
    Kick-off Meeting: April 2011
    D4: Kick-off Meeting Report: May 2011
    D9: New Website: May 2011
    D6: 1st Workshop + Report: October 2011 – March 2012
    D16: National EUNAWE websites: October 2011
    D1: Progress Report: December 2011
    D20: International Resources Website: June 2011
  • 56. 24 May 2011: Parliament
    STOA WORKSHOP
    Astronomy and Space Sciences
    Chaired by
    T. RieraMadurell, MEP, STOA Panel Member
    S. Tatarella, MEP, STOA Panel Member
    Tuesday 24 May 201; 13:30 - 18:00 Room P7C050
    European Parliament, Brussels
  • 57. Teachers Training
    Teacher-training workshops will cover available material, resources, effective techniques and will be multidisciplinary, with input from diverse experts in diverse disciplines, including astronomy and space sciences, science education and childhood development.
    The opportunity to participate in the teacher training programme will be advertised as widely as possible in each member country through national school networks (e.g. VTB in the Netherlands), local and provincial school authorities, teachers associations, observatories and personal contacts.
    The National Project Manager will collect applications and select the participants in consultation with the National Coordinator.
  • 58. Teachers Training
    Participating schools will be selected on the basis of:
    • strong support for the teachers involved by the school board,
    • 59. low teacher turnover to ensure continuity and success of the programme throughout the two implementation years
    • 60. wide geographical spread and
    • 61. emphasis on underprivileged children
    The teachers themselves must also demonstrate a level of enthusiasm or the project. Schools and teachers must commit to using the resources and methods in the classroom, thereby reaching a large number of young children, and to actively contribute to the evaluation of the programme.
    The workshop formats and content will conform to the requirements of the local educational authorities, so that where possible, the professional development of the teachers will be officially recognised.
  • 62. Teachers Training
    Cornerstone Resource: Earthball (?)
    Baseline
    Programme ?
    Content ?
    Preparation?
    Follow-up?
    Certification?
    Evaluation?
  • 63. What is a product?
  • 64.
  • 65.
  • 66. Education and Public Outreach Products
  • Specific On-line Communication Products
    • Website (National and International)
    • 80. Micro-sites when necessary (Very specific projects/events/kids website)
    • 81. RSS Feeds
    • 82. Mailling List
    • 83. Social Media
    • 84. Facebook (www.facebook.com/unawe/)
    • 85. Twitter (@unawe (others? @unawe_ro @unawe_de @unawe_za ?)
    • 86. Flickr account: Image share and archive
    • 87. Online Publishing Platforms (ISSU and slideshare)
    • 88. Video Portals (itunes, youtube and vimeo)
    • 89. Wikipedia (english, simple english, other languages)
    • 90. ...
  • EPO Products Production
    Market research (Why are we producing this?)
    Planning
    Written communication
    Visual communication
    Scientific, pedagogical & political validation (NC! and IPM if necessary!)
    Technical production
    Distribution (The product needs to be available to your target group, don’t forget to distributed digitally)
    Promotion & advertising
    Evaluation & archiving
  • 91. Example: Classroom Activity
    • Planning
    • 92. Topic selected accordingly certain criteria (eg.: School Curriculum
    • 93. Research of existing materials available
    • 94. Discussions with educators and teachers
    • 95. Draft outline
    • 96. Production
    • 97. Write the first draft
    • 98. Produce necessary visuals: illustrations, images, layout, videos, etc.
    • 99. Editing and validation
    • 100. Send draft text and visuals to partners for comments
    • 101. Finalise text and visuals
    • 102. Finalise text and visuals for final editing and layout.
    • 103. Send text and visuals to the final approval for scientific and pedagogical validation.
    • 104. (Send it to translation)
    • 105. Distribution
    • 106. Send resource to teachers and educators
    • 107. Publish it on relevant education repositories
    • 108. Publish all the products (text and visuals) on the website
    • 109. Publish an update in social networks (facebook, twitter, etc.)
    • 110. Evaluation
    • 111. Check the impact of your activity through different metrics (hits on the webstory, google news,
    • 112. Discuss the results internally and try to improve if necessary
  • Example: Space Scoop (T1, T2 & T4)
    Bringing news from across the Universe to children all around the world:
    Exploitation of astronomy and space science results
    First phase: Adaptation of ESO Image and Science Releases to children (7-10 years old)
    News story from ESO
    EUNAWE Science Writer adapts the story
    Validation by Heidelberg
    Validation by IPM
    Publication on ESO site and UNAWE website
    Distribution by the ESO and UNAWE channels
    http://www.eso.org/public/news/eso1106/kids/
    Second phase: Adaptation of European organisations Science Releases to children (7-10 years old)
  • 113. Product Licensing
    The EUNAWE products will be under the license Creative Commons: Attribution 3.0 Unported. (typical license for public funded educational and communication products)
    Users are free:
    • to Share — to copy, distribute and transmit the work
    • 114. to Remix — to adapt the work (Translations!)
    Under the following conditions:
    • Attribution— You must attribute the work in the manner specified by the author or licensor (but not in any way that suggests that they endorse you or your use of the work).
    • 115. Share-alike
    This will enable a wide distribution of our products!
    Comments?
  • 116. Products
    Any communication products, including at a conference or seminar or any type of information or promotional material (brochure, leaflet, poster, presentation etc), must specify that the project has received research funding from the Union and display the European emblem.:
    Feel free to add the logo of your institution.
    All the written materials need to include: This Brochure/book/website was produced by funding from the European Community's Seventh Framework Programme ([FP7/2007-2013]) under grant agreement n° 263325
  • 117. Products: keep in mind!
    The quality of our content is the most important asset of UNAWE!
    Focus on the essentials:
    Astronomy, Education & Pedagogy
    Keep in mind the vision: Perspective, inspiration and fun
  • 118. Website
    Objectives
    • A vehicle for the exchange of ideas, best practices and educational resources between teachers and other professionals
    • 119. Institutional Website
    • 120. The UNAWE web site will contain a large body of educational material, training activities and other resources for teachers, research astronomers, space scientistsand children.
    • 121. Repository Website
    Target Group
  • Website: Timeline
    Phase I - Institutional website (www.unawe.org) (Objective 1)
    1 April – Design studies and structure
    20 April - Alpha release
    4 May – Official release
    May – June : National Websites (www.unawe.org.za ….)
    Phase II - Educational Resources Repository(www.unawe.org/resources/) (Objective 2)
    May – July: Requirements definition
    August – September
    October: Alpha Release (CAP conference)
    November – December: National Repositories
  • 127. Website: Sitemap
  • Website: Technology
    • Standard technology for EPO: ESO Content Management System: Django.
    • 155. Open Source (!)
    • 156. Low costs for development.
    • 157. Control over the needs.
    • 158. Modular: Modules for news, documents, images, videos, national nodes.
    • 159. Integrated with social media: twitter, facebook, flicker, youtube, etc.
    • 160. Integrated development with ESO
    • 161. Share modules and development
  • Website: First Mock-up
  • 162. Website: First Mock-up
  • 163. Website: National Website
    • Use same Content Management System (To be discussed)
    • 164. Multilanguage
    • 165. Share costs -> More focus on the content
    • 166. Develop some specific modules if necessary
    • 167. IP-smart and specific URL: www.unawe.org.uk
    • 168. Buy:
    • 169. www.unawe.XX
    • 170. www.eunawe.xx
    • 171. www.universeawareness.xx
  • Website: Educational Repository
    • To be buily with the same technology as the website
    • 172. Use of metadata standards for education (Dublin Core & Virtual Astronomy Multimedia Project, Scientix repository ):
    • 173. Integration with other repositories (E.g.:COMPadre)
    • 174. Easy to find and fetch resources
    • 175. Peer-Review Resources
    • 176. Ensure the highest standards of resources
    • 177. Service to the community to improve the quality of their resources
    • 178. Support to the development (editing, proofreading , translation and design)
    • 179. Quality stamp to be recognised in the near future.
    • 180. Multilingual support
  • Repository: Workflow
    Web Educational Repository Workflow
    Report
    Editor
    Referee(s)
    Submission
    Metadata
    Video
    Image Text
    PDF
    Repository
    Edu/Editorial Board
    Video
    Image Text
    PDF
    Ranking
    Comments
    1 – 2(max) Months
  • 181. Reporting & Evaluation:
    • Resources (evaluated by teachers and pupils)
    • 182. Workshops (evaluated by teachers, EUNAWE project managers, stakeholders)
    • 183. Implementation (evaluated by teachers and schools)
    • 184. International conference (evaluated by participants)
    • 185. International management (evaluated by National Project Managers)
    • 186. Impact (evaluated by pupils, teachers, EUNAWE project managers with input from experts)
    • 187. Obtaining feedback from other EU countries who are not part of the EUNAWE project but who have used the (translated) EUNAWE resources
    • 188. # Activities
    • 189. # Children
  • Partnerships
    Go out! Dissiminate our products and projects!
    Potential partnerships:
  • Some Meetings & Conferences (2011)
    • Scientix Conference: May 2011
    • 198. Astronomy & Space Science Workshop, European Parliament: 24 May 2011
    • 199. JENAM2011: July 2011
    • 200. World Science Centre Congress 2011: September 2011
    • 201. International Astronautical Congress 2011: October 2011
    • 202. Communicating Astronomy with the Public 2011: October 2011
  • Scientix Conference: 6 – 8 May 2011, Brussels
    • EUNAWE is one of the featured EU projects
    • 203. Stand
    • 204. Keynote presentation
    • 205. Promotional video
  • Collaborative Tools
    • Documents and files repository: dropbox or syncplicity
    • 206. On-line Documents for group editing: Google Documents Folder
    • 207. Team calendar: Google Calendar
    • 208. IM communications: Skype & Google Chat (TBD) ?
    • 209. All this information will be available here: intra.unawe.org
    • 210. ToDo Lists?
    Action: Send me your google accounts login (email)

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