Demystifying the Promotion & Tenure Process<br />Arlene Carney<br />Vice Provost for Faculty and Academic Affairs<br />200...
What is tenure?<br />Keystone for academic freedom<br />Essential for safeguarding the right of free expression and for en...
What is tenure?<br />Tenure carries responsibility.<br />Tenured faculty are accountable to the university for their respo...
What is tenure?<br />Indefinite employment at the University<br />Job security<br />Key personnel decision with long-term ...
Regents Policy on Faculty Tenure<br />Initially adopted in 1945<br />Last change was in June 2007<br />Commonly called the...
Criteria for Tenure<br />Section 7.11 of the Faculty Tenure policy- general statement of criteria for the  entire universi...
Section 7.11 of the FacultyTenure Policy (2001)<br />Basis for awarding indefinite tenure:- “achievements of an individual...
Section 7.11 of the FacultyTenure Policy (2007)<br />Basis for awarding indefinite tenure:the determination that each has ...
Section 7.11 of the FacultyTenure Policy (2007)<br />Qualitative evaluation of scholarly research or other creative work, ...
Section 7.11 of the FacultyTenure Policy (2007)<br />Take into account when applicable- interdisciplinary work- public eng...
Section 7.11 of the FacultyTenure Policy (2007)<br />Strong promise of achieving rank of professor<br />Only modest servic...
Section 9.2 of the FacultyTenure Policy<br />New section<br />Promotion to professor<br />Added substantially to already d...
Section 7.12 of the FacultyTenure Policy<br />Department statement of criteria for promotion and tenure<br />Must be shown...
7.12 Statement<br />Indices & standards used to evaluate whether a candidate has met or exceeded criteria of section 7.11<...
7.12 Statement<br />All 7.12 Statements are being revised across the University.<br />Approved by Provost’s office<br />A ...
Changes and You<br />Faculty Tenure Policy Interpretation 6- probationary faculty can choose the  7.12 statement by which ...
Changes and You<br />Probationary faculty may also choose the 7.11 by which they will be evaluated in some circumstances.<...
Procedures Document<br />Second key document for tenure and promotion<br />Procedures for Reviewing Candidates for Tenure ...
Procedures Document<br />This document has the same weight as the Faculty Tenure policy.<br />Sections 4 through 13 are mo...
Specific Criteria for Tenure<br />Teaching<br />Research<br />Service<br />
Teaching Effectiveness<br />Evaluated in a variety of ways- student ratings- peer observation and evaluation- letters from...
Teaching Effectiveness<br />New student ratings of teaching as of spring 2008.<br />There will be recommendations for peer...
Professional Distinction in Research, Scholarship, & Creative Work<br />Peer-reviewed publications<br />Books<br />Scholar...
Service<br />Professional association/offices and committees<br />Editorial boards of journals<br />University committees<...
Your Tenure Case<br />Probationary period – usually six years<br />Stop and start the tenure clock (Section 5.5) for child...
Section 5.5 of the FacultyTenure Policy<br />Extension of probationary service is allowed for one year at the request of t...
Section 5.5 of the FacultyTenure Policy<br />Extension of probationary service is allowed for one year at the request of t...
Section 5.5 of the FacultyTenure Policy<br />Extension of probationary service is allowed for one year at the request of t...
Section 5.5 of the FacultyTenure Policy<br />Extended the time window to make the request from 3 months to 12 months of th...
Stopping the Tenure Clock<br />Form provided and available on line<br />Goes from the department to the collegiate dean to...
Your Tenure Case<br />Annual review of probationary faculty<br />Tenured faculty review your curriculum vitae and activity...
Your Tenure Case<br />Tenure decision may be made at any time.<br />A decision to terminate the appointment can be made at...
Department Level: Dossier<br />Preparation of CV- should be absolutely clear- should be accurate & complete- should be eas...
Department Level: Dossier<br />Preparation of the dossier should begin with the completion of the terminal degree and the ...
Dossier: Teaching<br />Courses taught each semester and enrollment<br />Grade distributions/course evaluations/peer evalua...
Dossier: Research<br />Maintain and update lists of articles, books, artistic projects, & other scholarly contributions<br...
Dossier: Service<br />Departmental<br />College or all-university<br />External committees<br />Professional associations<...
Components of the Dossier<br />Curriculum Vitae<br />Teaching narrative<br />Research narrative<br />Service summary<br />...
Components of the Dossier<br />Copies of all Form 12’s (Annual Reviews) for probationary faculty<br />Departmental evaluat...
Department Level: Dossier<br />Research & teaching narratives- provide clear picture of yourself to   any reader- think br...
Department Level: Dossier<br />Selection of external reviewers- number varies by department &   college- selection by both...
Department Level: Dossier<br />Selection of external reviewers- distinguished scholars in the field- peer institutions- in...
Department Level: Dossier<br />Selection of external reviewers<br />Procedures say that the department should make the sel...
Department Level: Dossier<br />Best practices:- dossier “caseworker”- mentoring or synopsis committee<br />
Department Level: Dossier<br />Provide information to the “caseworker” of the dossier- journals & publishers- scholarly & ...
Department Level: Dossier<br />Provide information to the “caseworker” of the dossier - accurate list of scheduled &   uns...
Department Level: Dossier<br />Finished dossier should be:- clear to the college & university   readers- complete accordin...
College level<br />Each dean makes a recommendation to the provost about promotion and tenure.<br />Colleges differ in the...
College level<br />P & T committee- made up of tenured professors- across disciplines in the college- make a recommendatio...
College level<br />Review of recommendations by the dean- may include input from associate  deans- dossiers evaluated in l...
All-University Committee<br />HHH, CSOM, and Law School don’t have collegiate review committees.<br />Their materials go t...
Provost’s Office Review<br />Each dossier is reviewed by the Vice Provost for Faculty and Academic Affairs and one other V...
P & T Process and Timeline<br />Prior spring/		solicit external 		summer		reviews<br />Aug.-Oct.		Dossier Preparation<br /...
P & T Process and Timeline<br />Feb.- April		Central				administration review<br />May			Recommendation to				the Board of...
Contact for Questions:<br />Arlene CarneyVice Provost for Faculty and AcademicAffairs160C Morrill Hall626-9545carne005@umn...
Contact for Questions:<br />Karen Zentner BacigAssociate to the Vice Provost forFaculty and Academic Affairs160C Morrill H...
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Demystifying P&T 2009

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Demystifying P&T 2009

  1. 1. Demystifying the Promotion & Tenure Process<br />Arlene Carney<br />Vice Provost for Faculty and Academic Affairs<br />2009<br />
  2. 2. What is tenure?<br />Keystone for academic freedom<br />Essential for safeguarding the right of free expression and for encouraging risk-taking inquiry at the frontiers of knowledge<br />Faculty are free to teach, conduct research, and provide service without fear of reprisalPreamble Faculty Tenure policy<br />
  3. 3. What is tenure?<br />Tenure carries responsibility.<br />Tenured faculty are accountable to the university for their responsibility for teaching, research, and service.Preamble Faculty Tenure policy<br />
  4. 4. What is tenure?<br />Indefinite employment at the University<br />Job security<br />Key personnel decision with long-term financial consequences<br />Merit award<br />Protection of academic freedom<br />
  5. 5. Regents Policy on Faculty Tenure<br />Initially adopted in 1945<br />Last change was in June 2007<br />Commonly called the Tenure Code<br />
  6. 6. Criteria for Tenure<br />Section 7.11 of the Faculty Tenure policy- general statement of criteria for the entire university<br />Section 7.12 of the Faculty Tenure policy- refers to the department criteria for tenure and promotion in a unit <br />
  7. 7. Section 7.11 of the FacultyTenure Policy (2001)<br />Basis for awarding indefinite tenure:- “achievements of an individual have demonstrated the individual’spotential to continue to contribute significantly to the mission of the University and to its programs of teaching, research, and service”<br />
  8. 8. Section 7.11 of the FacultyTenure Policy (2007)<br />Basis for awarding indefinite tenure:the determination that each has established and is likely to continue to develop a distinguished record of academic achievement that is the foundation for a national or international reputation or both.<br />
  9. 9. Section 7.11 of the FacultyTenure Policy (2007)<br />Qualitative evaluation of scholarly research or other creative work, teaching, or service<br />Primary emphasis on demonstrated scholarly or creative achievement and teaching effectiveness<br />Service alone not sufficient<br />
  10. 10. Section 7.11 of the FacultyTenure Policy (2007)<br />Take into account when applicable- interdisciplinary work- public engagement- international activities & initiatives- attention to questions of diversity- technology transfer- other special kinds of professional activity<br />
  11. 11. Section 7.11 of the FacultyTenure Policy (2007)<br />Strong promise of achieving rank of professor<br />Only modest service expected<br />
  12. 12. Section 9.2 of the FacultyTenure Policy<br />New section<br />Promotion to professor<br />Added substantially to already distinguished record<br />Established national or international reputation<br />Substantially more service expected<br />
  13. 13. Section 7.12 of the FacultyTenure Policy<br />Department statement of criteria for promotion and tenure<br />Must be shown to new faculty according to the policy <br />Should reflect the values of the faculty for promotions and conferral of indefinite tenure<br />
  14. 14. 7.12 Statement<br />Indices & standards used to evaluate whether a candidate has met or exceeded criteria of section 7.11<br />Developed by the faculty of a unit<br />Approved by the Dean and the Senior Vice President for Academic Affairs and Provost (SVPP)<br />
  15. 15. 7.12 Statement<br />All 7.12 Statements are being revised across the University.<br />Approved by Provost’s office<br />A number are approved and on the Provost’s websitehttp://www.academic.umn.edu/provost/faculty/tenure/7_12approved.html<br />
  16. 16. Changes and You<br />Faculty Tenure Policy Interpretation 6- probationary faculty can choose the 7.12 statement by which they will be evaluated (old or new)- have one year from time the new 7.12 is approved- each faculty member will sign an agreement about the form to be used<br />
  17. 17. Changes and You<br />Probationary faculty may also choose the 7.11 by which they will be evaluated in some circumstances.<br />This depends upon the time of hire.<br />Faculty beginning their appointment after June 7, 2007 must be evaluated with the 2007 7.11 Statement.<br />
  18. 18. Procedures Document<br />Second key document for tenure and promotion<br />Procedures for Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty (2007)<br />Provides more detail about the annual review and tenure and promotion processes.<br />
  19. 19. Procedures Document<br />This document has the same weight as the Faculty Tenure policy.<br />Sections 4 through 13 are most important for untenured faculty to read and understand.<br />
  20. 20. Specific Criteria for Tenure<br />Teaching<br />Research<br />Service<br />
  21. 21. Teaching Effectiveness<br />Evaluated in a variety of ways- student ratings- peer observation and evaluation- letters from students- teaching awards- curricular development- syllabi<br />
  22. 22. Teaching Effectiveness<br />New student ratings of teaching as of spring 2008.<br />There will be recommendations for peer review of teaching from a faculty committee in fall 2008.<br />There will also be recommendations for a format for presenting data from the student ratings of teaching.<br />
  23. 23. Professional Distinction in Research, Scholarship, & Creative Work<br />Peer-reviewed publications<br />Books<br />Scholarly presentations<br />Evidence of impact (citation index)<br />External funding from grants<br />National and international venues for artistic work<br />
  24. 24. Service<br />Professional association/offices and committees<br />Editorial boards of journals<br />University committees<br />Departmental committees<br />External community service<br />Faculty advisor<br />
  25. 25. Your Tenure Case<br />Probationary period – usually six years<br />Stop and start the tenure clock (Section 5.5) for child birth or adoption, for caregiver responsibilities, for serious illness or injury on the part of the faculty member.<br />
  26. 26. Section 5.5 of the FacultyTenure Policy<br />Extension of probationary service is allowed for one year at the request of the probationary faculty:- on the occasion of the birth of that faculty member’s child or adoptive/foster placement of a child with that faculty member<br />
  27. 27. Section 5.5 of the FacultyTenure Policy<br />Extension of probationary service is allowed for one year at the request of the probationary faculty:- when the faculty member is a major caregiver for a family member who has an extended serious illness, injury, or debilitating condition (can use this no more than 2 times)<br />
  28. 28. Section 5.5 of the FacultyTenure Policy<br />Extension of probationary service is allowed for one year at the request of the probationary faculty:- when the faculty member has an extended serious illness, injury, or debilitating condition<br />
  29. 29. Section 5.5 of the FacultyTenure Policy<br />Extended the time window to make the request from 3 months to 12 months of the events giving rise to the claim<br />
  30. 30. Stopping the Tenure Clock<br />Form provided and available on line<br />Goes from the department to the collegiate dean to the Provost’s office<br />Available for both female and male faculty for all areas<br />http://www.academic.umn.edu/provost/faculty/pdf/1626p_tenurefaculty.pdf<br />
  31. 31. Your Tenure Case<br />Annual review of probationary faculty<br />Tenured faculty review your curriculum vitae and activity report<br />Annual conference with chair or head<br />Completion of Form 12<br />Sent to Dean and the SVPP<br />
  32. 32. Your Tenure Case<br />Tenure decision may be made at any time.<br />A decision to terminate the appointment can be made at anytime.<br />
  33. 33. Department Level: Dossier<br />Preparation of CV- should be absolutely clear- should be accurate & complete- should be easy to follow<br />
  34. 34. Department Level: Dossier<br />Preparation of the dossier should begin with the completion of the terminal degree and the beginning of the probationary period.<br />Keep a record of all teaching, research, and service activities.<br />
  35. 35. Dossier: Teaching<br />Courses taught each semester and enrollment<br />Grade distributions/course evaluations/peer evaluation<br />Independent study courses<br />Senior and master’s theses<br />Ph.D. dissertations<br />
  36. 36. Dossier: Research<br />Maintain and update lists of articles, books, artistic projects, & other scholarly contributions<br />Keep reprints<br />List of articles or projects submitted and their progress<br />List of scholarly presentations<br />List of grants & outcomes<br />
  37. 37. Dossier: Service<br />Departmental<br />College or all-university<br />External committees<br />Professional associations<br />
  38. 38. Components of the Dossier<br />Curriculum Vitae<br />Teaching narrative<br />Research narrative<br />Service summary<br />Sometimes all three together in a personal statement<br />External letters<br />Teaching evaluations<br />
  39. 39. Components of the Dossier<br />Copies of all Form 12’s (Annual Reviews) for probationary faculty<br />Departmental evaluation<br />Chair’s/Head’s evaluation<br />Collegiate P & T Committee<br />Letter from dean<br />
  40. 40. Department Level: Dossier<br />Research & teaching narratives- provide clear picture of yourself to any reader- think broadly- write clearly- avoid jargon<br />
  41. 41. Department Level: Dossier<br />Selection of external reviewers- number varies by department & college- selection by both candidate & the department<br />
  42. 42. Department Level: Dossier<br />Selection of external reviewers- distinguished scholars in the field- peer institutions- individuals who will write evaluative letters- given enough time- have sufficient materials to evaluate<br />
  43. 43. Department Level: Dossier<br />Selection of external reviewers<br />Procedures say that the department should make the selection of external reviewers with the candidate<br />Must have at least half and no fewer than 4 reviewers with no personal or professional interest in the candidate<br />
  44. 44. Department Level: Dossier<br />Best practices:- dossier “caseworker”- mentoring or synopsis committee<br />
  45. 45. Department Level: Dossier<br />Provide information to the “caseworker” of the dossier- journals & publishers- scholarly & creative venues- conferences<br />
  46. 46. Department Level: Dossier<br />Provide information to the “caseworker” of the dossier - accurate list of scheduled & unscheduled teaching- teaching evaluations- teaching materials<br />
  47. 47. Department Level: Dossier<br />Finished dossier should be:- clear to the college & university readers- complete according to instructions- provide an accurate picture of who you are<br />
  48. 48. College level<br />Each dean makes a recommendation to the provost about promotion and tenure.<br />Colleges differ in their processes.<br />
  49. 49. College level<br />P & T committee- made up of tenured professors- across disciplines in the college- make a recommendation to the dean<br />
  50. 50. College level<br />Review of recommendations by the dean- may include input from associate deans- dossiers evaluated in light of the 7.12 statements & collegiate standards<br />
  51. 51. All-University Committee<br />HHH, CSOM, and Law School don’t have collegiate review committees.<br />Their materials go to the All-University Committee.<br />
  52. 52. Provost’s Office Review<br />Each dossier is reviewed by the Vice Provost for Faculty and Academic Affairs and one other Vice Provost/President.<br />SVPP reviews array of cases with particular emphasis on cases with negative votes or variance in voting.<br />
  53. 53. P & T Process and Timeline<br />Prior spring/ solicit external summer reviews<br />Aug.-Oct. Dossier Preparation<br />Oct.-Nov. Departmental Review<br />Dec. College P & T Committee<br />Jan.-Feb. Deans forward materials to SVPP<br />
  54. 54. P & T Process and Timeline<br />Feb.- April Central administration review<br />May Recommendation to the Board of Regents<br />
  55. 55. Contact for Questions:<br />Arlene CarneyVice Provost for Faculty and AcademicAffairs160C Morrill Hall626-9545carne005@umn.edu<br />
  56. 56. Contact for Questions:<br />Karen Zentner BacigAssociate to the Vice Provost forFaculty and Academic Affairs160C Morrill Hall612-624-5082kbacig@umn.edu <br />
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