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Demystifying P&T 2009


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  • 1. Demystifying the Promotion & Tenure Process
    Arlene Carney
    Vice Provost for Faculty and Academic Affairs
  • 2. What is tenure?
    Keystone for academic freedom
    Essential for safeguarding the right of free expression and for encouraging risk-taking inquiry at the frontiers of knowledge
    Faculty are free to teach, conduct research, and provide service without fear of reprisalPreamble Faculty Tenure policy
  • 3. What is tenure?
    Tenure carries responsibility.
    Tenured faculty are accountable to the university for their responsibility for teaching, research, and service.Preamble Faculty Tenure policy
  • 4. What is tenure?
    Indefinite employment at the University
    Job security
    Key personnel decision with long-term financial consequences
    Merit award
    Protection of academic freedom
  • 5. Regents Policy on Faculty Tenure
    Initially adopted in 1945
    Last change was in June 2007
    Commonly called the Tenure Code
  • 6. Criteria for Tenure
    Section 7.11 of the Faculty Tenure policy- general statement of criteria for the entire university
    Section 7.12 of the Faculty Tenure policy- refers to the department criteria for tenure and promotion in a unit
  • 7. Section 7.11 of the FacultyTenure Policy (2001)
    Basis for awarding indefinite tenure:- “achievements of an individual have demonstrated the individual’spotential to continue to contribute significantly to the mission of the University and to its programs of teaching, research, and service”
  • 8. Section 7.11 of the FacultyTenure Policy (2007)
    Basis for awarding indefinite tenure:the determination that each has established and is likely to continue to develop a distinguished record of academic achievement that is the foundation for a national or international reputation or both.
  • 9. Section 7.11 of the FacultyTenure Policy (2007)
    Qualitative evaluation of scholarly research or other creative work, teaching, or service
    Primary emphasis on demonstrated scholarly or creative achievement and teaching effectiveness
    Service alone not sufficient
  • 10. Section 7.11 of the FacultyTenure Policy (2007)
    Take into account when applicable- interdisciplinary work- public engagement- international activities & initiatives- attention to questions of diversity- technology transfer- other special kinds of professional activity
  • 11. Section 7.11 of the FacultyTenure Policy (2007)
    Strong promise of achieving rank of professor
    Only modest service expected
  • 12. Section 9.2 of the FacultyTenure Policy
    New section
    Promotion to professor
    Added substantially to already distinguished record
    Established national or international reputation
    Substantially more service expected
  • 13. Section 7.12 of the FacultyTenure Policy
    Department statement of criteria for promotion and tenure
    Must be shown to new faculty according to the policy
    Should reflect the values of the faculty for promotions and conferral of indefinite tenure
  • 14. 7.12 Statement
    Indices & standards used to evaluate whether a candidate has met or exceeded criteria of section 7.11
    Developed by the faculty of a unit
    Approved by the Dean and the Senior Vice President for Academic Affairs and Provost (SVPP)
  • 15. 7.12 Statement
    All 7.12 Statements are being revised across the University.
    Approved by Provost’s office
    A number are approved and on the Provost’s website
  • 16. Changes and You
    Faculty Tenure Policy Interpretation 6- probationary faculty can choose the 7.12 statement by which they will be evaluated (old or new)- have one year from time the new 7.12 is approved- each faculty member will sign an agreement about the form to be used
  • 17. Changes and You
    Probationary faculty may also choose the 7.11 by which they will be evaluated in some circumstances.
    This depends upon the time of hire.
    Faculty beginning their appointment after June 7, 2007 must be evaluated with the 2007 7.11 Statement.
  • 18. Procedures Document
    Second key document for tenure and promotion
    Procedures for Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty (2007)
    Provides more detail about the annual review and tenure and promotion processes.
  • 19. Procedures Document
    This document has the same weight as the Faculty Tenure policy.
    Sections 4 through 13 are most important for untenured faculty to read and understand.
  • 20. Specific Criteria for Tenure
  • 21. Teaching Effectiveness
    Evaluated in a variety of ways- student ratings- peer observation and evaluation- letters from students- teaching awards- curricular development- syllabi
  • 22. Teaching Effectiveness
    New student ratings of teaching as of spring 2008.
    There will be recommendations for peer review of teaching from a faculty committee in fall 2008.
    There will also be recommendations for a format for presenting data from the student ratings of teaching.
  • 23. Professional Distinction in Research, Scholarship, & Creative Work
    Peer-reviewed publications
    Scholarly presentations
    Evidence of impact (citation index)
    External funding from grants
    National and international venues for artistic work
  • 24. Service
    Professional association/offices and committees
    Editorial boards of journals
    University committees
    Departmental committees
    External community service
    Faculty advisor
  • 25. Your Tenure Case
    Probationary period – usually six years
    Stop and start the tenure clock (Section 5.5) for child birth or adoption, for caregiver responsibilities, for serious illness or injury on the part of the faculty member.
  • 26. Section 5.5 of the FacultyTenure Policy
    Extension of probationary service is allowed for one year at the request of the probationary faculty:- on the occasion of the birth of that faculty member’s child or adoptive/foster placement of a child with that faculty member
  • 27. Section 5.5 of the FacultyTenure Policy
    Extension of probationary service is allowed for one year at the request of the probationary faculty:- when the faculty member is a major caregiver for a family member who has an extended serious illness, injury, or debilitating condition (can use this no more than 2 times)
  • 28. Section 5.5 of the FacultyTenure Policy
    Extension of probationary service is allowed for one year at the request of the probationary faculty:- when the faculty member has an extended serious illness, injury, or debilitating condition
  • 29. Section 5.5 of the FacultyTenure Policy
    Extended the time window to make the request from 3 months to 12 months of the events giving rise to the claim
  • 30. Stopping the Tenure Clock
    Form provided and available on line
    Goes from the department to the collegiate dean to the Provost’s office
    Available for both female and male faculty for all areas
  • 31. Your Tenure Case
    Annual review of probationary faculty
    Tenured faculty review your curriculum vitae and activity report
    Annual conference with chair or head
    Completion of Form 12
    Sent to Dean and the SVPP
  • 32. Your Tenure Case
    Tenure decision may be made at any time.
    A decision to terminate the appointment can be made at anytime.
  • 33. Department Level: Dossier
    Preparation of CV- should be absolutely clear- should be accurate & complete- should be easy to follow
  • 34. Department Level: Dossier
    Preparation of the dossier should begin with the completion of the terminal degree and the beginning of the probationary period.
    Keep a record of all teaching, research, and service activities.
  • 35. Dossier: Teaching
    Courses taught each semester and enrollment
    Grade distributions/course evaluations/peer evaluation
    Independent study courses
    Senior and master’s theses
    Ph.D. dissertations
  • 36. Dossier: Research
    Maintain and update lists of articles, books, artistic projects, & other scholarly contributions
    Keep reprints
    List of articles or projects submitted and their progress
    List of scholarly presentations
    List of grants & outcomes
  • 37. Dossier: Service
    College or all-university
    External committees
    Professional associations
  • 38. Components of the Dossier
    Curriculum Vitae
    Teaching narrative
    Research narrative
    Service summary
    Sometimes all three together in a personal statement
    External letters
    Teaching evaluations
  • 39. Components of the Dossier
    Copies of all Form 12’s (Annual Reviews) for probationary faculty
    Departmental evaluation
    Chair’s/Head’s evaluation
    Collegiate P & T Committee
    Letter from dean
  • 40. Department Level: Dossier
    Research & teaching narratives- provide clear picture of yourself to any reader- think broadly- write clearly- avoid jargon
  • 41. Department Level: Dossier
    Selection of external reviewers- number varies by department & college- selection by both candidate & the department
  • 42. Department Level: Dossier
    Selection of external reviewers- distinguished scholars in the field- peer institutions- individuals who will write evaluative letters- given enough time- have sufficient materials to evaluate
  • 43. Department Level: Dossier
    Selection of external reviewers
    Procedures say that the department should make the selection of external reviewers with the candidate
    Must have at least half and no fewer than 4 reviewers with no personal or professional interest in the candidate
  • 44. Department Level: Dossier
    Best practices:- dossier “caseworker”- mentoring or synopsis committee
  • 45. Department Level: Dossier
    Provide information to the “caseworker” of the dossier- journals & publishers- scholarly & creative venues- conferences
  • 46. Department Level: Dossier
    Provide information to the “caseworker” of the dossier - accurate list of scheduled & unscheduled teaching- teaching evaluations- teaching materials
  • 47. Department Level: Dossier
    Finished dossier should be:- clear to the college & university readers- complete according to instructions- provide an accurate picture of who you are
  • 48. College level
    Each dean makes a recommendation to the provost about promotion and tenure.
    Colleges differ in their processes.
  • 49. College level
    P & T committee- made up of tenured professors- across disciplines in the college- make a recommendation to the dean
  • 50. College level
    Review of recommendations by the dean- may include input from associate deans- dossiers evaluated in light of the 7.12 statements & collegiate standards
  • 51. All-University Committee
    HHH, CSOM, and Law School don’t have collegiate review committees.
    Their materials go to the All-University Committee.
  • 52. Provost’s Office Review
    Each dossier is reviewed by the Vice Provost for Faculty and Academic Affairs and one other Vice Provost/President.
    SVPP reviews array of cases with particular emphasis on cases with negative votes or variance in voting.
  • 53. P & T Process and Timeline
    Prior spring/ solicit external summer reviews
    Aug.-Oct. Dossier Preparation
    Oct.-Nov. Departmental Review
    Dec. College P & T Committee
    Jan.-Feb. Deans forward materials to SVPP
  • 54. P & T Process and Timeline
    Feb.- April Central administration review
    May Recommendation to the Board of Regents
  • 55. Contact for Questions:
    Arlene CarneyVice Provost for Faculty and AcademicAffairs160C Morrill
  • 56. Contact for Questions:
    Karen Zentner BacigAssociate to the Vice Provost forFaculty and Academic Affairs160C Morrill