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NIH Public Access Policy: What You and Your Researchers Need To Know

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  • 1. WHAT YOU AND YOUR RESEARCHERS NEED TO KNOW What the policy is Whom it affects How to comply *FOR INFORMATION: NIH Public Access Policy FAQ http://publicaccess.nih.gov/FAQ.htm Health Sciences Libraries, University of Michigan
  • 2. WHAT DOES IT SAY? The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final peer-reviewed manuscripts upon acceptance for publication , to be made publicly available no later than 12 months after the official date of publication: “Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.”
  • 3. REASON BEHIND THE POLICY
    • Ensure public’s access to publicly funded research.
    • Advance science and improve human health.
    • http://publicaccess.nih.gov/
  • 4.
    • All research funded wholly or in part by an NIH grant or cooperative agreement active in Fiscal Year 2008 (October 1, 2007-September 30, 2008) and beyond.
    • All final, peer-reviewed manuscripts accepted for publication after April 7, 2008 .
    • Directly funded by the NIH Intramural Program.
    • If NIH pays your salary.
    • Principal investigators and their institutions are responsible for compliance, even if the PI is not an author or co-author of the paper .
    • The policy applies to journal articles only.
    THE POLICY APPLIES TO…
  • 5.
    • 1. Researcher should retain copyright.
      • Authors own copyright until they sign it away!
      • They should retain, at least, the right to have a copy of the peer-reviewed manuscript deposited in PubMed Central.
      • Authors and institutions add an addendum to copyright agreements with publishers in order to comply with the policy.
      • There are tools to assist in retaining the copyright allowing for deposit to comply with the NIH Public Access Policy.
    STEPS FOR COMPLIANCE *NIH suggests an addendum be added to the publisher’s copyright. Example: “ Journal [name] acknowledges that Author [name] retains the right to provide a copy of the peer-reviewed manuscript to the NIH upon acceptance for journal publications, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal [name].”
  • 6.
    • 2. Submitting the final manuscript
      • Publishers can do this for the authors.
      • Or authors can do it themselves.
      • The University of Michigan MLibrary has a pilot project to submit the peer-reviewed manuscript for our researchers.
    STEPS FOR COMPLIANCE
  • 7.  
  • 8.
    • How it works:
    • UM researchers funded by NIH can:
    • Send an email to [email_address] asking that their peer-reviewed manuscript be submitted on their behalf
    • They should include:
    • Corresponding PI name and grant number(s).
    • Name of the journal and if known, but not necessary, any embargo period the publisher requires.
    • The manuscript and any supplemental data or images associated with it.
    UNIVERSITY OF MICHIGAN MLIBRARY PILOT
  • 9.
    • Some journals or publishers will deposit on author’s behalf:
      • If so, nothing needs to be done.
      • http://publicaccess.nih.gov/submit_process_journals.htm
    • Author can deposit the manuscript:
      • Use the NIH Manuscript Submission system (NIHMS).
      • UM MLibrary pilot will deposit for our researchers into both PubMed Central and if they choose in Deep Blue (UM’s digital repository) as well.
      • The options for depositing are:
    AUTHOR SUBMITS THE FINAL PEER-REVIEWED MANUSCRIPT
    • eRA Commons
    • NIH
    • Publisher
    • HHMI
    • myNCBI or
    • MLibrary Pilot
    For UM Research
  • 10.
    • As of May 25, 2008 , you must include the PMCID in all NIH applications, proposals, and progress reports that fall under the Policy and arose from an NIH award.
    3. CITE THE PMCID
  • 11.
      • PMID:PMCID converter translates one type of ID to the other: http://www.ncbi.nlm.nih.gov/sites/pmctopmid
    FINDING THE PMCID
  • 12.
    • In PMC participating journal before PMCID is assigned: Sala-Torra, O., et al., Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1; 109(7): 3080–3083. PMCID: PMC Journal - In Process
    • In non-PMC journal before PMCID is assigned: Cerrato, A., et al., Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol . 2006 Oct 1; 298(1): 59-70. NIHMSID: NIHMS44135
    • Above article, after PMCID is assigned: Cerrato, A., et al., Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol. 2006 Oct 1; 298(1): 59-70. PMCID: PMC2291284
    HOW TO CITE THE PMCID