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  • 1. NATIONAL INSTITUTES OF HEALTH (NIH) PUBLIC ACCESS POLICY What is the policy Whom does it affect How to comply Merle Rosenzweig Health Sciences Libraries University of Michigan [email_address]
  • 2. OPEN ACCESS & PUBLIC ACCESS
    • Open Access (OA)
    • Free, immediate, permanent
    • full-text, online access, for any user, web-wide, to digital scientific and scholarly material.
    • OA means that any individual user, anywhere, who has access to the Internet may link, read, download, store, print, use, and data-mine the digital content of the article.
    • NIH Public Access
    • NIH Public Access Policy is not the same as “open access”.
    • The policy relates to the investigator’s final peer-reviewed manuscript of a paper accepted for publication, including all modifications from the peer-review process.
  • 3. The Public Access Policy
    • “ ensures that the public has access to the published results of NIH funded research.”
  • 4. WHAT YOU REALLY NEED TO KNOW The NIH Public Access Policy implements Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008), which states: “ The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.”
  • 5. NIH Policy - Permanent
    • Last night [March 10, 2009] the Senate passed H.R.1105*, the Consolidated Appropriations Act of 2009. The bill contained a small change to the language concerning the NIH Policy, which effectively makes the policy permanent and negates the necessity of having the language explicitly included in the
    • LHHS Appropriations Bill [Labor, Health and Human Services, and Education Appropriations] on an annual basis. The policy now reads:
    • "The Director of the National Institutes of Health shall require in the current fiscal year and thereafter that all investigators funded by the NIH submit or have submitted for them to the
    • National Library of Medicine's PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.”
    • * http://www.govtrack.us/congress/bill.xpd?bill=h111-1105&tab=summary
  • 6. WHAT IS MOST IMPORTANT TO REMEMBER … all investigators funded by the NIH submit final peer-reviewed manuscripts to PubMed Central upon acceptance for publication….
  • 7. WHAT IS PUBMED CENTRAL (PMC)
    • A digital repository of free, full-text journal articles from the biomedical and life sciences.
    • It is maintained by the National Library of Medicine.
    • It is separate from PubMed, which is a citation database that links to PMC and other content providers.
    • A list of the journals that deposit in PMC can be found at:
    • http://www.pubmedcentral.nih.gov/fprender.fcgi?tabindex=1
  • 8. REASONS BEHIND THE POLICY
    • Ensure the public’s access to publicly funded research.
    • Advance science and improve human health.
    • Details of the policy can be found at:
    • http://publicaccess.nih.gov/
  • 9. THE POLICY APPLIES TO ANY MANUSCRIPT THAT:
    • Is peer-reviewed.
    • And, is accepted for publication after April 7, 2008 .
    • All those funded by the NIH Intramural Program.
    • And, arises from:
    • * Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008, or;
    • * Any direct funding from an NIH contract signed on or after April 7, 2008, or;
    • * Any direct funding from the NIH Intramural Program, or;
    • * An NIH employee.
    • Principal Investigators (PIs) and their Institutions are responsible for compliance, even if the PI is not an author or co-author of the paper .
    • The policy applies to journal articles only.
  • 10. HOW TO COMPLY:
    • Retain copyright.  Investigators own copyright until they sign it away.  They should retain, at least, the right to have a copy of the peer-reviewed manuscript deposited in PubMed Central (PMC).  There are tools to assist in retaining the copyright allowing for deposit to comply with the NIH Public Access Policy.
    • Investigators should submit the final peer-reviewed manuscript to PMC.  Publishers can do this.  Investigators can do it themselves.  The University of Michigan Mlibrary can help with submission.
    • Cite the PubMed Central Identification (PMCID) in all communications with NIH.
  • 11.  
  • 12. Journals that submit all NIH-funded final published articles to PubMed Central http://publicaccess.nih.gov/submit_process_journals.htm
    • These journals make the final published version of every NIH-funded paper publicly available in PubMed Central, some no later than 12 months after publication.
    • These journals are in accord with the NIH Public Access Policy.
  • 13. 1. TO COMPLY:
    • Investigators should ensure they retain the right to deposit the peer-reviewed manuscript in PubMed Central when signing publication agreements.
    • NIH suggests that authors and institutions add an addendium to copyright agreements with publisher’s in order to comply with the public access policy.
  • 14. UNIVERSITY OF MICHIGAN OPEN LETTER This letter can accompany the publisher copyright agreement. The letter can be down loaded from: http://www.med.umich.edu/medschool/research/regulations/nihpublicaccess.htm
  • 15.  
  • 16.  
  • 17. 2. SUBMITTING THE FINAL PEER-REVIEWED MANUSCRIPT
    • Some journals or publishers will deposit on the investigators behalf. -If they do, the investigators’ need to do nothing.
    • Investigators can deposit themselves: -Use the NIH Manuscript Submission system (NIHMS) -OR they can participate in the MLibrary pilot, which will deposit for them.
  • 18. OPTIONS FOR DEPOSITING
    • eRA Commons (for NIH Extramural P.I.s, grantees or applicants)
    • NIH Login (for Intramural NIH scientists and staff)
    • Howard Hughes Medical Institute (HHMI)
    • WT Login (for Wellcome Trust grantees)
    • My NCBI (for third-party submitters)
    • Publishers that have registered for an NIHMS Publisher Login account ­List of journals that comply by depositing: http://publicaccess.nih.gov/submit_process_journals.htm
    • MLibrary Submission (will do the initial submission for UM Researchers)
  • 19. PUBLISHERS MAY DO THE SUBMISSION
    • Some publishers may submit the peer-reviewed manuscript.
    • The researcher will get a message from the publisher indicating that has been done.
  • 20. MESSAGE FROM THE PUBLISHER J Neurosci article jn-rm-####-08 (NIHMS #93387) This email is to alert you that the manuscript version of this article was submitted on your behalf to the NIH Manuscript Submission system because this article was funded (at least partially) by NIH. You will receive an email confirmation regarding this submission and in order to complete the submission process, you will be prompted to log in to the NIHMS to review and approve the submitted manuscript .
  • 21. NIH IS CHECKING COMPLIANCE NIH Public Access Policy and Progress Reports Dr. XXXX just sent up a progress report and has several journals that [were] listed from the grant. Problem They want us to make sure that the articles are in the central system, BUT I am lost. This [is] the first time I have been asked to do this.* *Quote from an email message
  • 22. MLIBRARY SUBMISSION
    • Send an email to [email_address]
    • Include: 1. Corresponding Principal Investigator’s name and grant number. 2. Name of the journal and, if known but not necessary, any embargo period the publisher requires. 3. The manuscript and any supplemental data or images associated with it.
  • 23. NIHMS FILE
  • 24. 3. CITE THE PMCID
    • As of May 25, 2008, investigators must include the PMCID in all NIH applications, proposals, and progress reports that fall under the Policy and arose from an NIH award.
    • All citations in NIH biosketches should, when available, include the PMCID.
  • 25. HOW TO CITE THE PMCID
    • In PMC participating journals before PMCID is assigned:
    • Sala-Tora, O., et al. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1;109(7):3080-3083. PMCID:PMC Journal-In Process
    • In non-PMC journals before PMCID is assigned:
    • Cerrato, A., et al. Genetic interactions between Disophila melanogtaster meinin and Jun/Fos. Dev Biol. 2006 Oct 1;298(1):59-70. NIHMSID:NIHMS44135
    • Above article after PMCID is assigned: Cerrato, A., et al. Genetic interactions between Drosophila melanogtaster meinin and Jun/Fos. Dev Biol. 2006 Oct 1;298(1):59-70. PMCID:PMC2291284
  • 26. ABSTRACTPLUS VIEW DISPLAYS THE PMCID
  • 27. FINDING THE PMCID
  • 28. PERFORM A SEARCH IN PUBMED
    • Select records of interest.
  • 29. SEND SELECTED RECORDS TO THE CLIPBOARD
  • 30. RETRIEVE THE RECORDS FROM THE CLIPBOARD
  • 31. SELECT ABSTRACTPLUS DISPLAY
  • 32. PMCID PMCID FREE FULL-TEXT
  • 33. BIOSKETCHES Transfer of my two NIH grants from my previous institution to UM is being held up by my Biosketch lacking appropriate PMCID numbers yet ….* *Email from a faculty member
  • 34. NIH BIOSKETCHES & PMCID
    • Instructions for NIH Biosketch:
    • BIOGRAPHICAL SKETCH
    • B. Selected peer-reviewed publications
    • (in chronological order). Do not include publications submitted or in preparation. For publicly available citations, URLs or PMC submission identification numbers [PMCID] may accompany the full reference; copies of publicly available publications are not accepted as appendix material.
  • 35. SAMPLE BIOSKETCH
  • 36. FOR MORE INFORMATION http://publicaccess.nih.gov/