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Ohsas 18001 2007 awareness training

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  • 1. OHSAS 18001:2007 OHSAS 18001: 2007 Awareness M d l 4Module 4 Issue A Date 25/09/07 OHSAS 18001:2007
  • 2. INTRODUCTION Introduction About TUV Middle E tEast Introduction About Tutor Introduction of ParticipantsIntroduction of Participants General Safety Rules Course structure includes: lecture, discussions & case studies, quiz … etc. Issue A Date 25/09/07 OHSAS 18001:2007
  • 3. COURSE OUTLINE Introduction to OHSMS (Occupational Health and Safety Management System) Introduction to Standards Difference between old and new standards Terminology and Definitions Policy Statements d d f d kHazard Identification and Risk Assessment Implementation and Operation Monitoring and Measurement Management ReviewManagement Review Issue A Date 25/09/07 OHSAS 18001:2007
  • 4. INTRODUCTION TO OHSAS 18001: 2007 Occupational Health and Safety Assessment Series 18001: 2007 DevelopmentDevelopment (BS OHSAS 18001:2007) Occupational Health and safety management system requirementsmanagement system requirements Issue A Date 25/09/07 OHSAS 18001:2007
  • 5. INTRODUCTION TO OHSAS 18001 This Occupational Health and A S i (OHSAS )Assessment Series (OHSAS ) Specification and the accompanying OHSAS 18002 guidelines for theg implementation of OHSAS 18001 have been developed in response to customer demand for a recognizablecustomer demand for a recognizable OHSMS (Occupational Health and Safety Management System) Standard i t hi h th i tagainst which their management system can be assessed and certified. Issue A Date 25/09/07 OHSAS 18001:2007
  • 6. CHANGES IN OHSAS 18001 The importance of Health has been now given greater emphasis OHSAS-18001- Standard PDCA – Model diagram introduced Clause 2 Reference to InternationalClause 2 Reference to International documents Align with 9001 and 14001 Tolerable risk Acceptable riskTolerable risk –Acceptable risk Accident- Incident Hazard- No longer with property and environment 4.3.3 and 4.3.4 have been merged 4.3.1 consider hierarchy of controls Issue A Date 25/09/07 OHSAS 18001:2007 4.3.1 consider hierarchy of controls
  • 7. CHANGES IN OHSAS 18001 4.3.1 and 4.4.6 – Management change 4 5 2 Evaluations of compliances4.5.2 Evaluations of compliances 4.4.3.2 New requirements Introduce for participation and consultation 4 5 3 1 N i I d4.5.3.1 New requirements Introduce for Investigation of incidents Issue A Date 25/09/07 OHSAS 18001:2007
  • 8. Elements of successful OH&S Management Measurement and Monitoring Continual Improvement Measurement and Monitoring OH&S Policy Planning Management Review Planning Implementation and operationChecking andChecking and Corrective action Issue A Date 25/09/07 OHSAS 18001:2007
  • 9. INTRODUCTION TO OHSAS 18001:2007 The Contents of Standards 1.Scope 2.Reference and Definitions 3.Terms and Definitions 4 0 OH&S Management System Elements4.0 OH&S Management System Elements 4.1General Requirements 4.2 OH&S Policy 4 3 Pl i4.3 Planning 4.4 Implementation and Operation 4.5 Checking 4.6 Management Review. Issue A Date 25/09/07 OHSAS 18001:2007
  • 10. Standard Scope This standard is applicable to any organization that wishes to: Establish, implement, maintain and continually improve an effective SMS. Assure itself of its conformance with its stated occupational health & safety (OH&S) policy. Demonstrate such conformance to others. Seek certification / registration./ g Make self determination / declaration of conformance with this OHSAS specification. Issue A Date 25/09/07 OHSAS 18001:2007
  • 11. Standard Scope All the requirements in this OHSAS standard are d d b d O &Sintended to be incorporated into any OH&S management system. The extent of the application will depend on such factors as the OH&S Policy of thep y organization, the nature of its activities and the risks and complexity of its operations. This OHSAS standard is intended to address occupational health and safety rather than product and service safety.and service safety. Issue A Date 25/09/07 OHSAS 18001:2007
  • 12. OHSAS 18001: 2007 3 T d3.Terms and Definitions Issue A Date 25/09/07 OHSAS 18001:2007
  • 13. Acceptable RiskAcceptable Risk Risk that has been reduced to a level that can be Tolerated by the organization, having regards to its obligationsregards to its obligations and its own OH&S Policy. Issue A Date 25/09/07 OHSAS 18001:2007
  • 14. AuditAudit A Systematic independenty p and documented process for obtaining audit evidence and evaluating itevidence and evaluating it objectively the extent to which audit criteria are f lfill dfulfilled. Issue A Date 25/09/07 OHSAS 18001:2007
  • 15. Continual Improvement Improve Process The SMS must be used for continual improvement ... Plan Do through PDCA Cycle Plan Do Results Act Check Recurring process of enhancing OH&S management system SMS Baseline Performance Improvement Objective Issue A Date 25/09/07 OHSAS 18001:2007
  • 16. Corrective actionCorrective action Action to eliminate theAction to eliminate the detected non conformity or other undesirable situation Issue A Date 25/09/07 OHSAS 18001:2007
  • 17. DocumentDocument Information and supportingInformation and supporting medium Issue A Date 25/09/07 OHSAS 18001:2007
  • 18. HazardHazard Source, situation or actSource, situation or act with a potential for harm, in terms of human injury or ill health oror ill health or combination of these. Issue A Date 25/09/07 OHSAS 18001:2007
  • 19. Ill HealthIll Health Identifiable adverseIdentifiable adverse physical or mental condition arising from and / or made worse by a work/ or made worse by a work activity and / or work related situations. Issue A Date 25/09/07 OHSAS 18001:2007
  • 20. INCIDENT Work related events in which an injury or ill health (Regardless of severity) or fatality occurred or couldfatality occurred or could have occurred Issue A Date 25/09/07 OHSAS 18001:2007
  • 21. Non Conformity Non Fulfillment of a requirement Issue A Date 25/09/07 OHSAS 18001:2007
  • 22. Terminology and Definitions • Occupational Healthp and safety : Conditions and Factors that affect the well being of thethe well being of the employees , temporary workers , contractors, i it d thvisitors and any other person in the work place. Issue A Date 25/09/07 OHSAS 18001:2007
  • 23. OH&S Management SystemOH&S Management System Part of the overall management system used to develop and implement its policy and management system Issue A Date 25/09/07 OHSAS 18001:2007
  • 24. ObjectivesObjectives OH&S Goals in terms of OH&S Performance that an organization sets itself to achieveachieve Issue A Date 25/09/07 OHSAS 18001:2007
  • 25. PerformancePerformance Measurable results of organizations Management of itsg g OH&S risk. Issue A Date 25/09/07 OHSAS 18001:2007
  • 26. OrganizationOrganization Company , operation, firm, enterprise, institution, orp association, or part thereof, whether incorporated or not public or private that has its ownpublic or private that has its own function and administration. Issue A Date 25/09/07 OHSAS 18001:2007
  • 27. Preventive ActionPreventive Action Action to eliminate the cause of a potential nonconformity or other undesirable potentialundesirable potential situations Issue A Date 25/09/07 OHSAS 18001:2007
  • 28. ProcedureProcedure Specified way to carryout an activity or a process Issue A Date 25/09/07 OHSAS 18001:2007
  • 29. Record • Documents stating results achieved or providing evidenceachieved or providing evidence of activities performed Issue A Date 25/09/07 OHSAS 18001:2007
  • 30. RISKRISK COMBINATION of the OO fLIKELIHOOD of an occurrence of a hazardous event or exposure andp SEVERITY of injury or ill health that can be caused by the event or exposureby the event or exposure Issue A Date 25/09/07 OHSAS 18001:2007
  • 31. RISK ASSESSMENTRISK ASSESSMENT Process of evaluating the i k i i f h drisk arising from a hazard taking into account the adequacy of any existing controls and deciding whether or not the risk is acceptableacceptable Issue A Date 25/09/07 OHSAS 18001:2007
  • 32. Work placeWork place Any physical location in which work related activities are performed under control of the organizationorganization. Issue A Date 25/09/07 OHSAS 18001:2007
  • 33. OHSAS 18001:2007 General requirements Issue A Date 25/09/07 OHSAS 18001:2007
  • 34. 4. OH&S Management System4. OH&S Management System 4 1 Th i ti4.1 The organization shall establish, document, implement, maintain and improve OH&MS in accordance with standardwith standard requirements. Define and document scopescope Issue A Date 25/09/07 OHSAS 18001:2007
  • 35. Standard 4.1 This will enable organization to; Ad t t hAdopt to changes Facilitate planning, control … etc Establish structure & programme Set objectives & targetsj g Identify legislative & regulatory req. Establish OH&S Policy Identify OH&S Risks Issue A Date 25/09/07 OHSAS 18001:2007
  • 36. OHSAS 18001:2007 4.2 OH&S Policy Issue A Date 25/09/07 OHSAS 18001:2007
  • 37. 4.2 OH&S Policy 4.2 OH&S policy: This is the driver for implementingThis is the driver for implementing and improving SMS. This should:This should: - Appropriate. Include commitment for Prevention of- Include commitment for Prevention of injury and continual improvement. - Include commitment to comply with- Include commitment to comply with relevant OH&S legislations and with others which are applicable to the i i Issue A Date 25/09/07 OHSAS 18001:2007 organization.
  • 38. Policy - Provide frame work for setting & reviewing objectives & targets. - Be documented, implemented & maintained. - Be communicated and understood to all personsp working under the control. - Be reviewed periodically and revised. Issue A Date 25/09/07 OHSAS 18001:2007
  • 39. Development of Policy Exercise No 1. Review the policy statement with standard Health and safety policy ABC Chemical CompanyABC Chemical Company It i th li f th ABC C t d t th i ti iti i hIt is the policy of the ABC Company to conduct their activities in such a way to protect the people and the environment. Each employee has the responsibility in ensuring that our products and operation meet applicable legal and company’s code of practiceoperation meet applicable legal and company s code of practice. Our goal is to eliminate all injuries , prevent adverse environmental and health impacts, reduce wastes and emissions and promote resource conservation at every stage of life cycle of our products.resource conservation at every stage of life cycle of our products. We will report our progress and be responsive to the public. Issue A Date 25/09/07 OHSAS 18001:2007
  • 40. OH&S Policy 1. Write a SAFETY policy for a transport company, who is carrying the passengers from the office Measurement and Monitoring carrying the passengers from the office Points to be considered as mentioned in 4.2 OH&S Policy. 2. Write a SAFETY policy for your company Measurement and Monitoring Issue A Date 25/09/07 OHSAS 18001:2007
  • 41. Risk Assessment 4.3 Planning for Hazardfor Hazard Identification, Risk Assessment and Determining ControlDetermining Control Issue A Date 25/09/07 OHSAS 18001:2007
  • 42. 4.3.1 Hazard Identification Procedure for Hazard Identification Consider • Routine and non routine work • Activities of all persons • Human behavior and factors d f d k l• Hazards originating from outside work place • Hazards created in the vicinity of work place • Infrastructure equipments Proposed changes in the management• Proposed changes in the management • Modifications • Legal obligations • Design of areasDesign of areas Issue A Date 25/09/07 OHSAS 18001:2007
  • 43. 4.3.1 Methods for Hazard Identification and RA Methodology includesgy • Defined with respect to scope, nature, timings, • Approach proactiveApproach proactive • Identification, Prioritization, and documentation of risks Management changes• Management changes Issue A Date 25/09/07 OHSAS 18001:2007
  • 44. 4.3.1 Hierarchy of controls • Elimination • Substitution • Engineering control Administration control• Administration control • PPE Issue A Date 25/09/07 OHSAS 18001:2007
  • 45. Why Risk Assessment? • Increases Awareness of Workplace Hazards • Provides opportunity to identify and controly workplace hazards • Can lead to increased productivityp y • May prevent an Occupational Injury or Illness Issue A Date 25/09/07 OHSAS 18001:2007
  • 46. Risk Assessment • Severity 1. Slightly Harmful ; Superficial injuries1. Slightly Harmful ; Superficial injuries like eye irritation, minor cuts and injuries ,leading to temporary discomfort. It is important to takep control to limit the frequency 2. Harmful : Deafness, Burns, serious sprains asthma, work related upperp pp limb disorders,leading to permanent minor disability 3. Extremely harmful : amputations,y p major fracture, poisoning fatal injuries, occupational cancer,life shorting disease ,leading to fatal Issue A Date 25/09/07 OHSAS 18001:2007
  • 47. Risk Assessment • Likelihood of Harm • When establishing likelihood of harm the following should be considered 1. existing risk controls in place 2. Frequency and duration of exposure to the hazardsexposure to the hazards 3. Exposure to the elements 4. Normally rated as 1. Unlikely 2 Likely 3 Highly likely2. Likely. 3. Highly likely Issue A Date 25/09/07 OHSAS 18001:2007
  • 48. Risk Assessment RISK = Severity X Likelihood Issue A Date 25/09/07 OHSAS 18001:2007
  • 49. Risk Assessment Slightly Harmful (L) Harmful(M) Extremely harmful (H)Harmful (L) harmful (H) Highly unlikely(L) 1 2 3 unlikely(L) Unlikely (M) 2 3 4 Likely(H) 3 4 5 Issue A Date 25/09/07 OHSAS 18001:2007
  • 50. Risk Assessment Trivial (1) No actions required but documentary records need to be kept Tolerable (2) No additional controls are required. Consideration may be to the most cost effective solution. Monitoring is required to ensure the controls are maintained Moderate (3) Efforts should be made to reduce the risk. Risk reduction measures should be implemented within a defined time of period.need for improved control measures Substantial (4) Work should not be started until the risk has been reducedSubstantial (4) Work should not be started until the risk has been reduced. Considerably resources may have to allocated to reduce the risk. Where the risk involves work in progress, urgent action should be taken Intolerable (5) Work should not be started or continued until the risk has been reduced it is not possible risk even with unlimited resources. Work has to remain prohibited Issue A Date 25/09/07 OHSAS 18001:2007
  • 51. HIERARCHY OF CONTROL C l h k li iControl: the measures we take to eliminate or reduce the risk to an acceptable level. Hierarchy of Control: The order in which controls should be considered when selecting methods of controlling a risk. Issue A Date 25/09/07 OHSAS 18001:2007
  • 52. HIERARCHY OF CONTROL •EliminationElimination •Substitution •Isolation Engineering Controls•Engineering Controls •Administrative Controls •Provide Personal Protective Equipment . Issue A Date 25/09/07 OHSAS 18001:2007
  • 53. HIERARCHY OF CONTROL ELIMINATIONELIMINATION The Best method of dealing with a hazard is to eliminate it. Once the hazard has been eliminated the potential for harm has gone. Issue A Date 25/09/07 OHSAS 18001:2007
  • 54. SUBSTITUTION SUBSTITUTION HIERARCHY OF CONTROLThis involves substituting a dangerous process or substance with one that is not as dangerous.as dangerous. This may not be as satisfactory as elimination as there may still be a risk (even if it is reduced)be a risk (even if it is reduced). Issue A Date 25/09/07 OHSAS 18001:2007
  • 55. HIERARCHY OF CONTROL Isolation Separate or isolate the hazard from people. This method has its problems in that the hazard hasproblems in that the hazard has not been removed. The guard or separation device is always at risk of being removed or circumvented. Issue A Date 25/09/07 OHSAS 18001:2007
  • 56. HIERARCHY OF CONTROL ADMINISTRATION Administrative solutions usually involve modification. This can be done by reducing the number of people exposed toreducing the number of people exposed to the danger reducing the amount of time exposed and providing training to those people who are exposed to the hazard. Issue A Date 25/09/07 OHSAS 18001:2007
  • 57. HIERARCHY OF CONTROL PERSONAL PROTECTIVEPROTECTIVE EQUIPMENT Provision of personal protective equipment should only be considered when all other control methods are impracticalcontrol methods are impractical, or to increase control when used with another method higher i th Hi h f C t lup in the Hierarchy of Control. Issue A Date 25/09/07 OHSAS 18001:2007
  • 58. Residual Risk Residual Risk.After treating the risk with controls thewith controls the remaining risk which exits is called Residual Risk Issue A Date 25/09/07 OHSAS 18001:2007
  • 59. Exercise 2 Do the risk assessment for given scenario. Use Hazard identification check list and risk register form. Use Qualitative Risk MatrixUse Qualitative Risk Matrix Use Hierarchy controls and find the residual risks Issue A Date 25/09/07 OHSAS 18001:2007
  • 60. Issue A Date 25/09/07 OHSAS 18001:2007
  • 61. 4.3.2 Legal Requirements Procedures Includes Identifying and accessing legal and other requirements Consider this requirements for establishing the QHSMS Information –up to date Issue A Date 25/09/07 OHSAS 18001:2007
  • 62. 4.3.3 Objectives and programs Document the objectives SMART Objectives Should considerShould consider Legal, technical options, financial Etc.. P R ibilit dPrograms- Responsibility and time frame Issue A Date 25/09/07 OHSAS 18001:2007
  • 63. OHSAS 18001:2007 4.4 IMPLEMENTATION AND OPERATION Issue A Date 25/09/07 OHSAS 18001:2007
  • 64. Standard 4.4 Implementation and operation: Structure and responsibility Training, awareness and competenceTraining, awareness and competence Consultation & communication DocumentationDocumentation Control of documents O ti l t lOperational control Emergency preparedness and response Issue A Date 25/09/07 OHSAS 18001:2007
  • 65. Standard 4.4.1 Structure and responsibility Define document & communicate rolesDefine, document & communicate roles, responsibilities & authorities. Ensure adequate resourcesEnsure adequate resources. Define interrelation. Appoint management representative. - To ensure SMS is established, implemented &, p maintained. - Reporting to top management (to improve). Issue A Date 25/09/07 OHSAS 18001:2007 p g p g ( p )
  • 66. Standard 4.4.2 Training, awareness & competence Should identify the training needs This shall cover:Should identify the training needs. This shall cover: - OH&S Policy. OH&S l i l f- OH&S consequences , actual or potential, of personnel work activities. Their roles and responsibilities in achieving- Their roles and responsibilities in achieving conformance to the OH&S policy. Provide the training & maintain the recordsProvide the training & maintain the records. Establish & maintain procedures to ensure staff are aware of SMS. Issue A Date 25/09/07 OHSAS 18001:2007 aware of SMS.
  • 67. Standard 4.4.3 Communication Participation and consultation 4.4.3.1 Communication bl h & d fEstablish & maintain procedures for: - Internal communication between various levels of management. - Receiving, documenting & responding toReceiving, documenting & responding to comm. form external interested parties. Also consider how organization will Issue A Date 25/09/07 OHSAS 18001:2007 Also consider how organization will communicate with external.
  • 68. Standard 4.4.3 Communication Participation and consultation 4.4.3.2 Participation and consultation Procedure for Participation of worker by their involvement in Hazard Identification and RA Incident investigation Review of policies Representation of OH & S Matters C l i i hConsultation with contractors Employees representatives Issue A Date 25/09/07 OHSAS 18001:2007
  • 69. Standard 4.4.4 Documentation Establish and maintain information in paperEstablish and maintain information, in paper or electronic form, to: O &S l d bOH&S Policy and objectives Scope Main elements of standards and interactions R dRecords Issue A Date 25/09/07 OHSAS 18001:2007
  • 70. Standard 4.4.5 Control of Documents Establish & maintain procedures forEstablish & maintain procedures for controlling all documents for: - Locating. - Review & approval. - For reviewing periodically and revising as necessary.necessary. - Ensure current versions available. Issue A Date 25/09/07 OHSAS 18001:2007
  • 71. Standard - Obsolete documents are properly controlled. Issue & amendment- Issue & amendment. All should be legible, dated and identifiable. Retention shall be controlled. Issue A Date 25/09/07 OHSAS 18001:2007
  • 72. Standard 4.4.6 Operational control Identify the operations and activities associated withIdentify the operations and activities associated with OH&S aspects in line with policy, objectives & targets. Includes Goods, contractors visitors etc.. Plan these operations & activities: - Establish and maintain procedures to cover situationsp where absence could lead to deviations. - Stipulating operating criteria in the procedures. - Establish and maintain procedure to the identifiable OH&S risks & communicating this. Issue A Date 25/09/07 OHSAS 18001:2007
  • 73. An Emergency Situation!An Emergency Situation! Issue A Date 25/09/07 OHSAS 18001:2007
  • 74. Standard 4.4.7 Emergency preparedness & response E t bli h d i t i d tEstablish and maintain procedures to: - Identify potential accident & emergency situations. - Respond to such situations. P ti & iti ti i k i t d ith th t- Preventing & mitigating risks associated with that. Review and revise these as necessary. Test these periodically. Issue A Date 25/09/07 OHSAS 18001:2007
  • 75. OHSAS 18001:2007 4.5 CHECKING Issue A Date 25/09/07 OHSAS 18001:2007
  • 76. Standard 4.5 Checking and corrective action: Performance measurement and monitoring. Evaluations of compliancesEvaluations of compliances Incidents investigation non-conformances and corrective and preventive actioncorrective and preventive action. Control of records. I t l ditInternal audits. Issue A Date 25/09/07 OHSAS 18001:2007
  • 77. Standard 4.5.1 Performance measurement & monitoring Have documented procedure to measure & monitor keyHave documented procedure to measure & monitor key characteristics of operations and activities that lead to OH&S risks. Objectives, targets … etc should be monitored. Proactive and reactive measures of performance andProactive and reactive measures of performance and periodically evaluate compliance with legisl. & regulations. Monitoring equipments should be calibrated andg q p maintained, maintain the records also. Issue A Date 25/09/07 OHSAS 18001:2007
  • 78. Standard 4.5.2 Evaluation of compliances C i t t ith it li ith l l i tConsistent with its compliance with legal requirements Keep records for periodic evaluations Issue A Date 25/09/07 OHSAS 18001:2007
  • 79. Standard 4.5.3 Incidents Investigation, non-conformances and corrective and preventive action 4.5.3.1 Incident Investigation Determine the underlying deficienciesDetermine the underlying deficiencies Need for corrective action Opportunity for preventive action continual improvementOpportunity for preventive action, continual improvement Communicate the results Issue A Date 25/09/07 OHSAS 18001:2007
  • 80. Standard 4.5.3 Non-conformances and corrective and preventive actionaction Should establish and maintain procedures for: Correction, corrective action and preventive action - Recording the actions taken.g - Reviewing of effectiveness Issue A Date 25/09/07 OHSAS 18001:2007
  • 81. Standard 4.5.4 Control of records Sh ld t bli h d i t i d fShould establish and maintain procedure for identification, maintenance & disposition of records. Records should be legible, traceable & retrievable. Protected well against damage, deterioration / loss.g g , Retention time should be established and recorded. Issue A Date 25/09/07 OHSAS 18001:2007
  • 82. Standard 4.5.5 Internal audit E t bli h d i t i d f i di ditEstablish and maintain procedure for periodic audit to ensure: - whether SMS conforms to planned arrangement. - Whether properly implemented and maintained.p p y p Should be done based on the importance of activity. Audit scope, frequency and methodology should be defined, also the responsibility & requirement for conducting the audit Issue A Date 25/09/07 OHSAS 18001:2007 conducting the audit.
  • 83. Standard 4.6 Management review I tInput: Results of internal audit Participation and consultation External party communication OH&S Performance Extent to objectives metExtent to objectives met Status of incident and corrective actions F ll ti f i ti Issue A Date 25/09/07 OHSAS 18001:2007 Follow up actions fro previous meetings Recommendation for improvement
  • 84. Standard 4.6 Management review O t tOutput: OH&S Performance OH&S Policy Resources Other elements of OH&S MS Issue A Date 25/09/07 OHSAS 18001:2007
  • 85. Standard Review of standards THANKSTHANKS Issue A Date 25/09/07 OHSAS 18001:2007

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