Slovenian Y2B Forum booklet application
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Slovenian Y2B Forum booklet application

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Being part of this National project Youth to Business Forum is a very unique experience in AIESEC. That‘s why we need a team capable thinking out of the box, collaboration and hard work, a team......

Being part of this National project Youth to Business Forum is a very unique experience in AIESEC. That‘s why we need a team capable thinking out of the box, collaboration and hard work, a team driven by the will of creating a valuable day in the life of hundreds of young people, and led by the passion of creating a better AIESEC in Slovenia.

Read wiki on myaiesec.net with application booklet carefully. Useful links on wiki and webpages will help you with application.

For more questions feel free to contact corporate@aiesec.si

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  • 1. MC VP message MC VP message Youth to Business Forum is an event that takes place in multiple locations around the world; bringing top young leaders together with business leaders, thought leaders with the aim to generate new, but most importantly, actionable ideas to that will impact the world and its future. This year we present to you three stages delegates will go through:- Inspire, Engage and Act. Inspire - top business and thought leaders from around the world will share their knowledge with the delegates through inspiring keynotes and lively panel discussions. Engage with our partner organizations and gain new perspective on issues relating the forum theme, through workshops, conversations and idea generation. By taking all of the knowledge and insights from the day, delegates will strive to ask challenging questions, give opinions, generate ideas and provide concrete measures for the actions that should be taken based on the theme of the day. Youth to Business Forum is all about switching ideas into Action! Being part of this project is a very unique experience in AIESEC. That‘s why we need a team capable thinking out of the box, collaboration and hard work, a team driven by the will of creating a valuable day in the life of hundred of young people, and led by the passion of creating a better AIESEC in Slovenia. Looking forward to having you in the team, Uroš Kermc, MC VP ER 2013-2014
  • 2. OCP MC VP message OC VP Agenda and Logistic OC VP Delegate Servicing OC VP Sales OC Professional OC Material Partnership Partnership OC VP Marketing OC Information Management OC Public Relations
  • 3. Job Description OCP: The OCP will be the person in charge of making sure that Youth to Business Forum in organized properly: all logistic matters are being seen to, event is promoted internally and externally, delegates are sgning up and taking care of. Key responsibilities: Be the meeting point between PM and OCVP Participate in the selection of the entire Organization Committee (OC) Set goals with the team and PM Lead, organize and ensure compliance of the action plan for the entire project (timeline, logistical requirements, budget) Delivery a weekly meeting reports to PM Track team member‘s performance Taking care of time management and taking actions. Required competences/skills: • • • • • Determination A vision Customer and sales management Good communication skills Result and solution oriented with previous experience in event management (as OC or outside AIESEC) Preferred competences/skills: • • • • • • • Previous leadership experience (can be outside of AIESEC). Strong sense of urgency Excellent work under pressure Coaching and tracking skills Solution and results orientation Maturity for giving and receiving feedbacks Availability 15-20 hrs/week; increase closer to the event MC VP message
  • 4. OC VP Marketing: Focusing on audience attendance at the event, market segmentation, create promotion material servicing and promote event virtually and physically within the internal members as well as external. Key responsibilities: MC VP message • Develop and implement a Brand and Communication strategy • Development of key messages for all audience to communicate Y2B core brand identity • Lead agencies and Internal team members where appropriate to execute all communication activities and public relations (marketing materials, advertising, client communicatioins, marketing campaigns, press releases, content for trade publications, etc.) • Oversee the writing of press release, copy for marketing materials, annual reports, advertisement and other related material • Manage media relations, research editorial opportunities and building relations with key industry media • Work closely with web Manager to ensure messaging is consistent with overal marketing and communication objectives • Provide monthly report to the OC; include status of prioritized and marketing and communication activities;report should be historical and forward looking • Develop and overlook the communications budget • Overal responsible for social media marketing • Perform related work as required Preferred competences/skills: • • • • • • • Very good understanding of social media tools Basic awarness of Media and Public Relations environment Basic knowledge of Graphic Sofware like Photoshop/CorelDraw Basics of WordPress or Joomla software Background in Marketing (academic/work exp.) Project and Team Management Availability 15-20 hrs/week; increase closer to the event OCVP External Relations (Sales): Coordinating sales and creating of value preposition. Key Responsibilities • Generating resources for the event by partnering with external companies and organizations • Creating fund raising strategies and its implementiation • Ensuring partner satisfaction and ensuring the delivering it • Working closely with the PM and OCP to have efficient selling of the event Preferred competences/skills: • • • • • Sales and selling experience (inside or outside AIESEC) Good communication and presentation skills Excellemt planning and execution skills, solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event
  • 5. OC VP Delegate Servicing: Ensuring the AIESEC members register and attend the event, helping OC VP Marketing with the offline promotion with the externals delegates and coordination of delegates during event. Key responsibilities: • • • • MC VP message Manage and communicate with event delegates and guests, both physically/virtually Ensuring the smooth participation of all delegates and guests by creating quality delegate services Managing the delegates registration campaign Working closely with other team members for ensuring efficient tracking and develop better reception system for the delegates Preferred competences/skills: • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills, solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event OCVP Agenda and Logistics: Ensuring the Venue will be big enough in every logistic aspect also with agenda. Delivering all needed material for companies and participants-goody bags. Responsible for time tracking at the event. Key Responsibilities • • • • • • • • Set the Venue and agenda Recruit non-corporate speakers if necessary (ex: professors, community members...) Work with conference services to set up lunch and coffee breaks Day-of-event logistics (registration, projectors, speaker arrival, flipcharts etc.) Create a registration strategy for participants General responsible for companies and organization on the day Time Management Creating fund raising strategies and its implementiation with OC VP Sales Preferred competences/skills: • • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills Solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event
  • 6. General Questions: OC VP Delegate Servicing: Ensuring the AIESEC members register and attend the event, helping OC VP Marketing with the offline promotion withare externals delegates and coordination of of the Slovenia Youth 2 Business Forum? 1. Why the you applying for Team Leader delegates during event. Key responsibilities: 2. Justify why you are competent enough for the role you are applying for. For this use at least one of your past experiences and three concrete example • Manage and communicate with event delegates and guests, both physically/virtually that shows your • Ensuring the smooth participation of all delegates and guests by creating quality delegate services personality. • Managing the delegates registration campaign • Working closely with other team members for ensuring efficient tracking and develop better reception 3. Which topics (3+) would you propose as a Topic of Y2B 2014 and why? system for the delegates 4. As a future leader Preferred competences/skills:of Y2B you have power to make changes of the event and make it even greater. What is your vision? What is missing from perspective of Partners and • Conference experience (inside or outside AIESEC) Participants? • • • Excellemt planning and execution skills, solution oriented attitude Project and Team Management In cover page please include: Availability 15-20 hrs/week; increase closer to the event • Your picture, name and surname, • Contacts (e-mail, phone number), • Your current role in AIESEC, • and Logistics: OCVP Agenda Conferences you have attended in AIESEC. Ensuring the Venue will be big enough in every logistic aspect. Delivering all needed material for companies and participants-goody bags. Responsible for time tracking on the event. Selection Process: Key Responsibilities • • • • • • • • • 1. Answer all the questions concise and descriptive as possible. Set the Venue and agenda 2. Candidates, who wish to apply for more then one position please fill out separate applications for each Recruit non-corporate speakers if necessary (ex: professors, community members...) position. Work with conference creativeto set up lunch and coffee breaks 3. Create your own services application form. Day-of-event logistics (registration, projectors, speaker arrival, details: 4. Send the application in PDF Format with the followingflipcharts etc.) Create a registration strategy for participants General responsible for companies and organization on the day Subject: Name_Surname_OC_PositionApplied_Y2B Time Management Example: Uros_Kermc_OC_President_Y2B Creating fund raising strategies and its implementiation with OC VP Sales Set up a livestream for the day of the event To: corporate@aiesec.si Preferred competences/skills: Deadline: December 24th, 22 pm GMT +1 • • • • • Conference experience (inside or outside AIESEC) You will be contacted for an interview. Excellemt planning and execution skills Solution oriented attitude Results will be announced on 29th of December. Project and Team Management Availability 15-20 hrs/week; increase closer to the event If you have any doubts about the application or about the role itself, feel free to contact Uroš Kermc corporate@aiesec.si +38640791021
  • 7. Specific Questionnaire: OC VP Delegate Servicing: Ensuring the AIESEC members register and attend the event, helping OC VP Marketing with the offline promotion with the externals delegates and coordination of delegates during event. OCP: MC VP message Key responsibilities: 1. What is your dream for Slovenia Youth 2 Business Forum? • Manage and communicate with event delegates and guests, both physically/virtually • 2. Considering the Y2B initiative as a way to engage newcreating quality with AIESEC, what are your Ensuring the smooth participation of all delegates and guests by stakeholders delegate services strategies to ensure more students and • Managing the delegates registration campaign organizations who do not know the organization and also new companies as other team members for ensuring efficient tracking and develop better reception • Working closely with our auidance? system for the delegates 3. What according to you are the biggest selling points of technical Y2B 2014 for companies? Preferred competences/skills: 4. What are according to you the biggest reasons why students should attend Y2B 2014? • Conference experience (inside or outside AIESEC) • 5. What kind of and execution skills, you have? Which is the ideal team status for you? Excellemt planning leadership profile solution oriented attitude • Project and Team Management • 6. Considering that youincrease closerwork with an online team located in different cities. How would you Availability 15-20 hrs/week; are going to to the event manage your team and have the personal connection about the porpose of Y2B with the rest of the team. How will you ensure everything is going according to plan? OCVP Marketing: OCVP Agenda and Logistics: 1. Represent will edition of Slovenia Youth to Business and your idea about making Ensuring the Venue thisbe big enough in every logistic aspect. Delivering all needed material for it more visible for stakeholders and participants. (Here you for share anykind of event. companies and participants-goody bags. Responsible cantime tracking on theidea you have, be creative!) 2. What do you Key Responsibilities think is the key to Social Media Success? How do you plan to integrate promotions through social media into overall communications strategy of Y2B 2014? • Set the Venue and agenda • 3. As non-corporate speakers ifresponsible forprofessors,externals tomembers...) What strategies would you Recruit VP Marketing you are necessary (ex: bringing community Y2B 2014. • Workuse to bring more than to set up lunchto our event? with conference services 50 externals and coffee breaks • Day-of-event logistics (registration, projectors, speaker arrival, flipcharts etc.) • 4. Present a communicationparticipants 2014 in a timeline. Create a registration strategy for plan for Y2B • General responsible for companies and organization on the day • 5. How would you ensure the collaboration between your and the other OC members? Time Management • Creating fund raising strategies and its implementiation with OC VP Sales • 6. up a livestream for the day2014 in a timeline. Set Present a plan for Y2B of the event Consider our stakeholders and the conference timeline too. Preferred competences/skills: • • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills Solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event
  • 8. OCVP External Relations (Sales) OC VP Delegate Servicing: Ensuring the AIESEC members register and attend the event, helping OC VP Marketing Business Forum? 1. What is your vision for the role “External Relations“ of Slovenia Youth 2 with the offline promotion with the externals delegates and coordination of delegates during event. 2. What is according to you the biggest selling points of Y2B 2014? Write about ONE most relevant Key responsibilities: aspect to sell. MC VP message Manage and communicate with event delegates and guests, both physically/virtually 3. Give an example of situation in the past when you succeeded or failed to raise funds (sales) and Ensuring the smooth participation of all delegates and guests by creating quality delegate services write about your key learning‘s points from that experience. Managing the delegates registration campaign Working closely with other team members for ensuring efficient tracking and develop better reception 4. Present an External Relations plan for Y2B 2014 covering the following: system for the delegates - List of all products - Pricing for each product Preferred competences/skills: - 3 Prospective companies for each produkt - Network partnerships • Conference experience (inside or outside AIESEC) • Excellemt planning and execution skills, solution oriented attitude 5. If you have to focus in one of those aspects, which ONE would you choose and why? • Project and Team Management - Improve relationship with AIESEC in Slovenia partners • Availability 15-20 hrs/week; increase closer to the event - Get new partners for AIESEC Slovenia - Reduce events costs (infrastructure, food, materials, ..) - Get more cash partners • • • • OCVP Agenda and Logistics: OCVP Delegate Servicing Ensuring the Venue will be big enough in every logistic aspect. Delivering all needed material for companies and participants-goody bags. Responsible for time tracking on the event. 1. What are the key factors that impact the experience of delegate in a conference/event? How would you ensure that delegates of Y2B 2014 goes back with an AWESOME experience? Key Responsibilities 2. What do you think the role of the VP Delegate Servicing is before the conference and how will you Set the Venue and agenda ensure that delegates are extremely well prepared coming in to the event? Recruit non-corporate speakers if necessary (ex: professors, community members...) Work with conference services to set up lunch and coffee breaks 3. What do you think are the most important competences one should possess to succed in the role of Day-of-event logistics (registration, projectors, speaker arrival, flipcharts etc.) OCVP Delegate Servicing? How do you think you fit into this role? Create a registration strategy for participants General responsible for companies and organization on the day 4. Present a simple Delegate and Servicing plan focus in offer a comfy event for every delegate. Time Management Please consider: Conference Delegation, External people, Agenda, Other relevant factors. Creating fund raising strategies and its implementiation with OC VP Sales Set up a livestream for the day of the event 5. How do you see working relationship between you and other teams in the OC? Preferred competences/skills: • • • • • • • • • • • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills Solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event
  • 9. OCVP Agenda and OC VP Delegate Servicing: Logistics: Ensuring the AIESEC members register and attend thevenue, helping OC VP Marketing fit in, logistical problem and 1. Propose a Venue (2+) defining: why that event, how many people can with the offline promotion with the externals how to get it for free etc. of delegates during event. relative solutions, delegates and coordination MC VP message Key responsibilities: 2. Propose Agenda (can be for one or more days, be innovative with ideas, what whould be great add in agenda which will be the BEST for everyone) for the event. Take in consideration participants, • Manage and communicate with event delegates and guests, both physically/virtually companies, supporters. • Ensuring the smooth participation of all delegates and guests by creating quality delegate services • Managing the delegates registration campaign 3. Present a logistic plan for Y2B 2014 in a timeline. • Working closely with other team members for ensuring efficient tracking and develop better reception system for the delegates 4. How will you recruit right non-corporate speakers if it will be necessary (ex: professors, community members...)? Preferred competences/skills: • • • • 5. What would be your registration strategy for participants and how will you ensure all registered Conference experience (inside or outside AIESEC) people will come? Excellemt planning and execution skills, solution oriented attitude Project and Team Management 6. How do you see working relationship between you and other temas in the OC? Availability 15-20 hrs/week; increase closer to the event OCVP Agenda and Logistics: ACT ENAGAGE INSPIRE Ensuring the Venue will be big enough in every logistic aspect. Delivering all needed material for companies and participants-goody bags. Responsible for time tracking on the event. Key Responsibilities • • • • • • • • • Set the Venue and agenda Recruit non-corporate speakers if necessary (ex: professors, community members...) Work with conference services to set up lunch and coffee breaks Day-of-event logistics (registration, projectors, speaker arrival, flipcharts etc.) Create a registration strategy for participants General responsible for companies and organization on the day Time Management Creating fund raising strategies and its implementiation with OC VP Sales Set up a livestream for the day of the event Preferred competences/skills: • • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills Solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event
  • 10. OC VP Delegate Servicing: Ensuring the AIESEC members register and attend the event, helping OC VP Marketing with the offline promotion with the externals delegates and coordination of delegates during event. Key responsibilities: • • • • MC VP message Manage and communicate with event delegates and guests, both physically/virtually Ensuring the smooth participation of all delegates and guests by creating quality delegate services Managing the delegates registration campaign Working closely with other team members for ensuring efficient tracking and develop better reception system for the delegates Preferred competences/skills: • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills, solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event OCVP Agenda and Logistics: Ensuring the Venue will be big enough in every logistic aspect. Delivering all needed material for companies and participants-goody bags. Responsible for time tracking on the event. Key Responsibilities • • • • • • • • • Set the Venue and agenda Recruit non-corporate speakers if necessary (ex: professors, community members...) Work with conference services to set up lunch and coffee breaks Day-of-event logistics (registration, projectors, speaker arrival, flipcharts etc.) Create a registration strategy for participants General responsible for companies and organization on the day Time Management Creating fund raising strategies and its implementiation with OC VP Sales Set up a livestream for the day of the event Good luck with the application process! Preferred competences/skills: • • • • • Conference experience (inside or outside AIESEC) Excellemt planning and execution skills Solution oriented attitude Project and Team Management Availability 15-20 hrs/week; increase closer to the event