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Tips for Effective Presentation
 

Tips for Effective Presentation

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Tips for Effective Presentation With Respect to Visual Aids

Tips for Effective Presentation With Respect to Visual Aids

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    Tips for Effective Presentation Tips for Effective Presentation Presentation Transcript

    • SeminarTips for Effective Presentation With Respect to Visual Aids 30 MAR 2007 Koo, Seungmo
    • TeamSeminar Goal  The aim of this presentation – How to make visual aids for effective presentation – Yet another presentation-presentation  No rule for making good slides – Just from a variety of presentation experience – Better to make your own rule based on this Visual Aids for Effective Presentation 2
    • TeamSeminar Contents  Fundamentals  Organization  Visualsides  Utilities  Miscellanies  Conclusion Visual Aids for Effective Presentation 3
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Fundamentals of a Slide • Miscellanies • Conclusion  Every shorthand version of your talk – Love actually?  One slide one topic – Just one context – Not allowed sequence slide • Example: title (1/n), title (2/n), … • More specificable title  Concise slide – Limit each to a small, digestible chunk of information – No one can read great block of text Visual Aids for Effective Presentation 4
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Opening Slide • Miscellanies • Conclusion  First slide – Say who you are – Say what organization you work – Say what the title of your talk is  Second slide – General question or problem you will address – Omissible Visual Aids for Effective Presentation 5
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Overview Slide • Miscellanies • Conclusion  Second or third slide – Outline the structure of your talk – As known as ‘contents’ slide  Subsequence – Indicate what sequence about your talk – Better to explain briefly why the sequence is logical – Helpful way to teach the subject Visual Aids for Effective Presentation 6
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Subsequent Slides • Miscellanies • Conclusion  Main content slides  Each one tied to the outline (overview) slide  One excellent technique – Keeping the outline in a small box like this – If not, at least every title should match exactly the outline – Or, reminding your audience • Where you have been • Where you are • Where you are going Visual Aids for Effective Presentation 7
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Conclusion Slide • Miscellanies • Conclusion  Problem reminding slide – Assume that listeners will have forgotten the question • Hark back to the title of question • Show that you have answered the question • Say briefly how it has done so  Finish – Indicate how contents tie into a relevant bigger picture – What future work on the subject might be Visual Aids for Effective Presentation 8
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Layout • Miscellanies • Conclusion  Not dense slide – But technically detail  Parallel statement – Consistent styling and spelling of words • Sentence & sentence • Phrase & phrase • Considering capitalize or small letters – First level: capitalize each word at start  Repetitious element – In the same position on every slide – Organization logo, subject of the talk, … Visual Aids for Effective Presentation 9
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Color • Miscellanies • Conclusion  Use color sparingly – Generally, less than 4 colors – Do not distinguish objects by color when not needed  Use color consistently – If an object is green one slide, do not color it in other slide  Harmony – Between character and background – Red letters for negative emphasis – Blue letters for positive emphasis Visual Aids for Effective Presentation 10
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Decoration • Miscellanies • Conclusion  Thoughtful use – Highlighting, animation, blinking, and other options  Temptation – All bells and whistles available to you – Possibility of creating a din • Your meaning cannot be heard  Sparing decoration – Only when we cannot express by using static diagram • Use animation Visual Aids for Effective Presentation 11
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Diagram • Miscellanies • Conclusion  Figure – Define each element (naming) – Abstract as simple as possible – Use colors where you stress • Do not decorate with many colors  Explanation path – Make your own – Emphasize this path whereas weakening other parts Visual Aids for Effective Presentation 12
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Table • Miscellanies • Conclusion  Text chart – Clarify the meanings (or units) of columns and rows – Strip down to essential points • The minimum information you will explain – Do not include two or more in one slide – Do not color cells when emphasizing • Rather, styled circle or arrows – Example Users Server1 Server2 2000 0.96 ns 1.10 ns 4000 1.13 ns 1.25 ns Same CPU Usage 8000 1.31 ns 1.43 ns Visual Aids for Effective Presentation 13
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Graph • Miscellanies • Conclusion  Graphic chart – Clarify the meanings (or units) of axis or legend – Use consistent color between graphs  Contrast using graph – Do not use seriously contrastive color at the same time – Better to use pattern rather than color – Example 1.15 1.15 1.1 1.1 Response (ns) Response (ns) 1.05 1.05 1 1 0.95 0.95 0.9 0.9 2000 users 2000 users Visual Aids for Effective Presentation 14
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Miscellanies • Miscellanies • Conclusion  Miscellaneous facts – Abbreviation: at the first time, define terms fully – Hyphen (-) : cause statement longer – Full stop (.) : no dot in sentence – No passive sentences  Extra slides – For question time to clarify misunderstandings  Handouts – Restrain to give handouts until the end of presentation Visual Aids for Effective Presentation 15
    • Team • FundamentalsSeminar • Organization • Visualsides • Utilities Summary • Miscellanies • Conclusion  Specificable slide – Each slide, own topic – One context  Simple slide – Digestible chunk listeners understand  No rule for making good slides – Just from presentation training – Better to make your own rule based on this presentation Visual Aids for Effective Presentation 16
    • TeamSeminar Sample Extra Slides  Reference – ‘Tips for effective presentation’, 1998, blah blah …  Detailed diagram – ……  This is a sample slide Visual Aids for Effective Presentation 17