UCAS Teacher Training Part 1


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UCAS Teacher Training Part 1
September 2013

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  • A very warm welcome to all postgraduate teacher training providers from UCAS TeacherTraining – already being called UTT.Some of you will have managed your admissions with UCAS before, through the Graduate Teacher Training Registry (GTTR). Others, mainly School Direct lead schools, will be new to us.You are all equally welcome.
  • In July we held six successful events to explain how UTT will work.This presentation is for those who were unable to attend the events – and for those who just want to refresh their memories.The first five slides try to give you an overview of the whole system aspects of which will be unpacked in later slides.
  • From the admissions cycle for 2014 entry, the process for admissions is new. The system that supports it has been changed and improved but is based on the GTTR system which has been tried and tested. The process was designed after extensive consultation with the sector. We had to address: the intentions of the Westminster government the needs of applicants the needs of providers and that the system would work effectively across the countries of the UK We hope that the outcome will be greater fairness, transparency and efficiency.
  • The system is very comprehensive and will provide a single process for the vast majority of applicants. We do recognise that not ALL routes into postgraduate teacher training are yet included in the scheme but we are committed to working with those outside the system to see if they can be included over time.
  • School Direct will form a significant part of the new system, so it is important at the outset to be clear how that will work. There are key differences from the system used by NCTL this year which was meant to be an interim solution. Read through bullets.
  • In all other ways the process will work the same for School Direct, HEI and SCITT providers.It is a continuous process in two parts.Apply 1 allows for up to three choices to be considered by providers at the same time.Apply 2 allows those not holding a place from Apply 1 to make further applications one at a time.In all cases, providers have 40 working days to turn around applications andapplicants have 10 working days to respond to offers.
  • Here you can see what Apply 1 and Apply 2 will look like as the cycle proceedsthroughout the year.Apply 1 opens on 1 NovemberApply 2 opens on 2 January.Applicants will enter Apply 2 at different times, depending on where they are in the process.However, early applicants who have not got a place from their first three choices, do not have long to wait, if at all, until they can apply again.The processes continue into September and October respectively. You do not have to accept applications late in the cycle, but it gives flexibility to those providers who want it, for instance those with multiple start dates.
  • The presentation will now take you through the process, from the perspective of both applicant and provider, more or less in the order in which it will happen.
  • First of all, we need you to input information about your programmes. There are two opportunities to do thsiWe will prescribe the generic information we need but what you put on the Entry Profile is up to you. This is your opportunity to market your programme as you want applicants to see it. Although there are some suggestions here as to what you might include, the content is up to you. Between the generic information and the Entry Profile, School Diorect providers have ample opportunity to give information on all your partner schools.
  • You will need to ensure you have staff trained to use the systems. We have kept these to a minimum for new providers and training modules and videos will be available shortly. School Direct providers should note that their accrediting partner will almost certainly have extensive experience of using these systems so do tap into that expertise.
  • Applicants will be able to access all the information you give us using the online Search Tool In addition we will supply them with generic information about Teacher Training, including links to the routes whose admissions we do not manage.This is the first time applicants will have access to all this information in the same place. We hope that this will enable them to make targeted and informed applications.
  • Now we move on to the application process itself.
  • Applicants can only apply for a programme when it is open.Providers decide when to open and close their programmes.UCAS has only three rules; you cannot open before 1st November a programme has to stay open two weeks the first time it is opened – there are no rules for subsequent opeinings you do need to tell us when you plan to open your programmes – applicants need to know this. Since applicants have to make their three choices at the same time, you will need to plan carefully when to open your programmes and how long to keep them open in order to get the best selection of applicants for you.
  • Applicants will make one single online application. They can’t customise it, so don’t expect them to do that.They can’t submit the application until two references are attached so there will be some time delay while they wait for them.There is no restriction to their three choices. They can apply to any combination of subject, age group or route.
  • You will get your applications quickly, probably the same day that UCAS receives themYou will only see applications that have been sent to you. You won’t know what other choices an applicant has made or what offers they have received. There is no indication of first, second or third choices. You decide who to interview and invite them. UCAS does not do this but we do ask you to record the decision to interview so that an applicant’s record is always up to date.
  • UCAS Teacher Training Part 1

    1. 1. Security Marking: Public A comprehensive admissions process for postgraduate teacher training UCAS Teacher Training
    2. 2. Security Marking: Public UCAS Teacher Training AN OVERVIEW 2
    3. 3. Security Marking: Public PART 1 • AN OVERVIEW • SHARING INFORMATION • THE APPLICATION (Apply 1) 3
    4. 4. Security Marking: Public A new process: a revised system Purpose To provide a single, efficient system for admissions to postgraduate teacher training across all the countries of the UK, which will: • eliminate the need for applicants to make multiple applications, using multiple systems • enable applicants to find information on all the main routes into teaching in the same place • enable applicants to make initial choices across all three routes at the same time if they want • reduce the time delay resulting from sequential applications by allowing some applications to be considered in parallel Replaces the Graduate Teacher Training Registry (GTTR) which has processed over 50,000 applicants for teacher training each year for over 20 years. 4
    5. 5. Security Marking: Public Training programmes in the system • School Direct training programmes • School Direct (salaried) training programmes • University or college training programmes • SCITT training programmes 5
    6. 6. Security Marking: Public School Direct admissions • The training places are assigned to the lead school or partnership which is the training provider • School Direct partnerships work with an accrediting provider – an HEI or a SCITT • The training provider is responsible for ensuring programme information is uploaded; they can ask the accrediting provider to do this for them • Applications will be visible simultaneously to the lead school and the accrediting provider; both will have equal access to them • Lead schools and accrediting providers will need to agree how they are going to sift applications, interview and make decisions • Successful applicants must be acceptable to both the lead school and the accrediting provider • The agreed decision will be recorded as a single online action. Partnerships will need to agree how to do this. 6
    7. 7. Security Marking: Public Key features of the system • There are two application windows: Apply 1 and Apply 2 • Apply 1 opens on 1st November: Apply 2 opens on 2nd January (providers decide when to open their programmes) • In Apply 1 applicants make up to three choices which are considered by providers in parallel • In Apply 2 applicants make one choice at a time to be considered by providers sequentially • Providers have 40 working days from receipt of applications to make a decision • After a final decision applicants have 10 working days to respond to the offers(s) made • Applicants can hold only one offer 7
    8. 8. Security Marking: Public SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP/OCT APPLICATION POST RESULTS Enrol RESULTS Enrolment Start of term – varies by course and provider Apply 2 Apply 2 opens at the start of January and allows candidates who have not secured a place using Apply 1 to apply, sequentially, to any course that has vacancies. Entry into Apply 2 is dependent on individual circumstances so applicants would enter this at different times. 20142013 Apply 1 allows applicants to apply in parallel to up to three choices for any combination of routes into teaching. There is no set deadline which allows providers to advertise places as they are made aware of their allocations. Providers will be able to open and close courses throughout the year to control the number of applications they receive and this flexibility will assist in recruitment for multiple start dates. Apply 1
    9. 9. Security Marking: Public UCAS Teacher Training: stage 1 SHARING INFORMATION 9
    10. 10. Security Marking: Public You provide UCAS with information • You need to provide UCAS with generic information on your training programmes and partnerships at the start of the cycle. This includes being able to list up to 36 training locations (partnership schools) • You should also upload an Entry Profile. This is your opportunity to communicate directly with applicants and give them specific information about you and your programmes. - Are published on the online search tool: can be updated at any time - Can explain differences between programmes, eg: - Content of the training programme - Entry requirements - The qualities you want in trainee teachers - Supervising and teaching staff - Size and location of training provider - Further information about other schools in a School Direct partnership 10
    11. 11. Security Marking: Public These are the systems you will need to use Net.update – the system School Direct providers will use to view and manage their own details and courses Weblink – the system to view and manage applications, including reports and the facility to record decisions GTTR members can continue to use: • Data collection system – the system HEI and SCITT providers can use to view and manage their own data and courses • Odbc- a method of transferring applicant data • Xml-link – and alternative method of transferring applicant data 11
    12. 12. Security Marking: Public Applicants research the options available UCAS will provide a single, enhanced information portal giving applicants all the necessary information in the same place. • HEI/SCITT-based training programmes • School Direct training programmes • England, Wales, Scotland (and potentially Northern Ireland) • Admissions managed by UCAS Teacher Training • Qualification outcomes • Fee-paying or salaried • Admissions not managed by UCAS Teacher Training eg - Teach First - Graduate Teaching programme in Wales 12
    13. 13. Security Marking: Public UCAS Teacher Training: Stage 2 THE APPLICATION (Apply 1) 13
    14. 14. Security Marking: Public You open your programmes • Training programmes set up on our systems will be linked to an age range and subject or subjects on Net.update • All School Direct training programmes, including salaried, will be linked to an accrediting provider • Training providers have discretion when to open and close training programmes from 1st November • The first time a programme is opened it must stay open for a minimum of two weeks • Subsequently a programme can be opened and closed as many times as the training provider wants • There are no restrictions on subsequent openings 14
    15. 15. Security Marking: Public Applicants use Apply 1 • They can make applications from 1 November • There is one, comprehensive online application: personal and academic with two references • They have up to three choices – no restriction as to age group or route • For School Direct the applicants can see the Lead School, Accrediting Provider and other schools in the partnership • They can only apply to a course when it is open – so need to think carefully about lining up the three choices • All choices must be made at the same time – they cannot be added later in Apply 1 • They can change one or more choices but only once and within seven days • They will be told that they will receive a decision from each provider within 40 working days • They can track the progress of their application on the online tracking system Track • Official close is 15th September 15
    16. 16. Security Marking: Public Applications are sent to you • From 1 November, UCAS will send applications to you online every working day, using Weblink • You will only be able to see applications made to you; you will not know what other choices an applicant has made • For School Direct both the lead school and the accrediting provider will have visibility of and access to applications • All three applications will be considered by training providers at the same time • You decide which applicants you want to interview and invite them directly • You record the decision to interview and the date; applicants can see this on the online tracking system Track 16