International Graduate Students:Closing the Deal                                                 1                        ...
2                    Session Description• So, you have international graduate students, now what?• Starting graduate schoo...
3                           Audience Profile• How do you do your orient your international graduate students?   •   In-Per...
About Texas A&M University                                  4                       College Station, TX                   ...
5Overview of Orientation Programming         • 2008 & Before            • Mandatory in-person orientation         • 2009  ...
6                                Who Does What?           Online Orientation                  International Student Confer...
7                       Sections We Suggest                            Sections in red have a quiz.1.    Introduction2.   ...
8                          International Student Conference2008 & Before      1 – 2 days                                  ...
9            What’s Included in the ISC?•   Lanyard•   Nametag•   Ribbon•   Agenda•   Session Descriptions•   Refreshments...
10           Registration & Sign-In Process•   Still improving each semester•   Initial impression of conference•   On-the...
11                Who Makes It Happen?•   All ISS staff members•   About 40 volunteers, mostly students•   Presenters•   R...
12                 Two Faculty/Staff Sessions• It’s All So Different: Arrival, Orientation, and Adaptation• The Baggage Th...
13                               Resource Fair•   40 – 50 tables    •   On-campus departments & organizations        •   D...
14                     Why We Do Both• Answer common questions prior to arrival• Reach more students with critical info• F...
15            What We Wish We Had KnownOnline Orientation                International Student Conference• Realistic compl...
16                      That is TOO Much!• How do we get students the help they need, if we don’t have the  resources you ...
SUMMARY         17How to make it  happen!
FOR MORE INFORMATION:Krista D. Tacey, DirectorInternational Student ServicesTexas A&M University979-845-1824http://iss.tam...
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International Graduate Students: Closing the Deal

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Conference presentation from the Texas Association of Graduate Admissions Professionals (TxGAP) 2012 Professional Development Conference.

Author:
Krista Tacey
Director, International Student Services
Texas A&M University

Description:
So, you have international graduate students, now what? Starting graduate school is a big deal for anyone, but for your students who have to overcome the hurdles of getting a visa, traveling thousands of miles, finding someplace to live, and adapting to an entirely new culture – it can be overwhelming! How can you effectively prepare your international students to meet these challenges and succeed? This session will take a look at all of these issues and offer suggestions for effective, affordable programs.


For more information, visit www.txgap.com.

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  • We took ideas from other schools & expanded upon them
  • We took ideas from other schools & expanded upon them
  • Expecting an increase for Fall 201210:1 - # of int’l grad applicants vs. domestic grad applicants for Fall 2012
  • Discrepancy between how many check in vs. took OO
  • Different versions of each presentation so adapted to studentOnly most vital sections have quizzes
  • 2008 – In-person only – No OO2009 – OO only if couldn’t attend in person2010 – OO mandatory, in-person optional
  • Orientation fee
  • ALL ISS staff members5 room host – ‘stagehands’2 at all times at ISS tableMonitoring ISS headquarters roomGiving presentationsTaking picturesVolunteer assignments included:Help with set-up on day prior and throughout the day-ofManage registration areaAssist room hostsDirect trafficServe lunchHelp set-up resource fairClean up!Where to recruit volunteers? Student organizations, international students, service-oriented organizations, community members, students needing community service for organization/class
  • Academic IntegrityAbout 10 faculty/staff attended Spring 2012 ISC
  • Financial sponsors given best locationsGrouped by type of organization
  • May even be adding ISC & other ISS workshops to Employee & Organization Developments cross cultural training program for faculty/staff
  • Transcript of "International Graduate Students: Closing the Deal "

    1. 1. International Graduate Students:Closing the Deal 1 Krista D. Tacey, Director International Student Services, Texas A&M University TxGAP Summer 2012 Professional Development Conference July 20, 2012
    2. 2. 2 Session Description• So, you have international graduate students, now what?• Starting graduate school is a big deal for anyone, but for your students who have to overcome the hurdles of getting a visa, traveling thousands of miles, finding someplace to live, and adapting to an entirely new culture – it can be overwhelming!• How can you effectively prepare your international students to meet these challenges and succeed? This session will take a look at all of these issues and offer suggestions for effective, affordable programs.
    3. 3. 3 Audience Profile• How do you do your orient your international graduate students? • In-Person Orientation? • Online Orientation? • Both? • None?• Who does it? • You? • International Office? • Does what?
    4. 4. About Texas A&M University 4 College Station, TX 49,000 students 4th-largest public U.S. university 4,750 int’l students • Fall: 1,200 new int’l students • Spring: 190 new int’l students • Summer: 80 new int’l students 76% are graduate students Texas A&M University defines any student who is not a U.S. Citizen or Lawful Permanent Resident to be an international student.
    5. 5. 5Overview of Orientation Programming • 2008 & Before • Mandatory in-person orientation • 2009 • Online orientation (OO) alternative to mandatory in-person orientation • 2010 • OO mandatory • In-person orientation optional • 2011 – Present • OO mandatory • In-person orientation expanded to International Student Conference (ISC) held twice a year
    6. 6. 6 Who Does What? Online Orientation International Student ConferenceInt’l students required to take OO: Invited to attend ISC: • Those planning to enroll for the first • New int’l students time who will reside in U.S. take OO • Current int’l students before arriving • Family members of int’l students • Those who have or will change status to F-1 or J-1 • Faculty and staff • Those who have taken a leave of • Resource fair hosts absence for one year or more and wish • Other schools/organizations? to resume enrollment Fall 2011: 1,278 people completed OO, Fall 2011: 785 people attended, 1,269 new int’l students checked in including 566 new int’l students
    7. 7. 7 Sections We Suggest Sections in red have a quiz.1. Introduction2. International Student Services3. Getting Here4. Immigration Basics5. Employment6. Taxes7. Health Care and Health Insurance8. Living Essentials9. Personal Safety10. Getting Involved11. Academic Integrity12. Conclusion
    8. 8. 8 International Student Conference2008 & Before 1 – 2 days 2010 2012Varying presentations, Renamed ‘New Added faculty/staff one at a time International Student sessionsAll students together Conference’ Expanded registration Resource fair 1 day/time materials New students only 20 concurrent sessions 37 concurrent sessions 2009 2011 Offered two identical Renamed orientations on ‘International Student different days/times Conference’ for students to choose Invited current 3 break-out sessions students & by status faculty/staff to attend All other presentations Added lunch one at a time 33 concurrent sessions
    9. 9. 9 What’s Included in the ISC?• Lanyard• Nametag• Ribbon• Agenda• Session Descriptions• Refreshments• Concurrent Sessions• Resource Fair … FREE to attend!
    10. 10. 10 Registration & Sign-In Process• Still improving each semester• Initial impression of conference• On-the-spot attendance statistics• Real time updates to social media outlets (Facebook, Twitter)
    11. 11. 11 Who Makes It Happen?• All ISS staff members• About 40 volunteers, mostly students• Presenters• Resource Fair hosts• Refreshment vendors• Building proctor• Equipment rental vendor
    12. 12. 12 Two Faculty/Staff Sessions• It’s All So Different: Arrival, Orientation, and Adaptation• The Baggage That Can’t Be Checked: What Educational Experiences International Students Bring from Home to the U.S. Classroom
    13. 13. 13 Resource Fair• 40 – 50 tables • On-campus departments & organizations • Dining Services • ISS • Rec Center • Student organizations • Community organizations & businesses • Apartment complexes • Police departments • Financial sponsors• Assign table locations
    14. 14. 14 Why We Do Both• Answer common questions prior to arrival• Reach more students with critical info• Flexibility in communicating important info• Fewer document errors and questions at Check-In• Use ISC for Q&A, in-depth info, & interactive discussion• Able to present wider variety of info at ISCBenefits far outweigh both the financial and workload-related costs!
    15. 15. 15 What We Wish We Had KnownOnline Orientation International Student Conference• Realistic completion timeline • Transportation• Team effort • Weather• Choosing software • Campus politics• Programming knowledge • Free food ≠ Stress-free• How to enforce • Coffee with your creamer?• Educating campus about new • Room temp. water though 100° process• No YouTube in China!
    16. 16. 16 That is TOO Much!• How do we get students the help they need, if we don’t have the resources you have? • EducationUSA advising centers offer pre-departure orientations! • http://www.educationusa.info/highered-orientations.php • http://www.educationusa.info/5_steps_to_study/graduate_step_5_prepar e_for_your_departure.php#top • Attend NAFSA conferences (state, regional and national)
    17. 17. SUMMARY 17How to make it happen!
    18. 18. FOR MORE INFORMATION:Krista D. Tacey, DirectorInternational Student ServicesTexas A&M University979-845-1824http://iss.tamu.eduiss@tamu.edu

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