BruceTuncertan@SierraSystems.com
Storing and Managing
Your SharePoint Content
RBS, FILESTREAM, SHREDDED
STORAGE
/in/tuncertan
@tuncertan
Bruce Tuncertan
Principal, Solution Architect – SharePoint at Sierra Systems
Introduction
BruceTu...
Data (Structured and Unstructured)
SharePoint storage in brief
BLOBs (Binary Large OBjects)
Challenges of storing unst...
Structured:
Organized in entities
Tied to a relationship with
attributes
Associated with a defined
schema
 Defined fo...
Unstructured:
Does not adhere to
specific format or
sequence
It is not tied to rules and
unpredictable
Examples:
 Pic...
Unstructured:
Does not adhere to
specific format or
sequence
It is not tied to rules and
unpredictable
Examples:
 Pic...
By default SharePoint stores its data in
Microsoft SQL Server
Both structured and unstructured data is
stored in SQL tab...
8
• SharePoint Portal Server
2003
• Windows SharePoint Services
• SharePoint Server 2010 &
SharePoint Foundation 2010
• 20...
Microsoft TechNet:
In SharePoint, a binary large object (BLOB) is a
large block of data stored in a database that is
kno...
Cost
SQL storage is usually more expensive
Performance
SQL BLOBs bubble-up at the web front end.
Introduces a burden ...
11
By Externalizing BLOBs
EBS – External BLOB Storage
 Developed by SharePoint Team
 FARM Level
 Supported in SharePoint ...
RBS is designed to outline unstructured
(BLOB) as well as structured (metadata)
data
RBS provides flexibility to organiz...
BLOB
Meta
data
SQL Server
Web Server
SP Object Model
BLOB
Meta
data
SQL Server
Web Server
SP Object Model
BLOB
Provider
BLOB
Storage RBS Maintainer
BLOB
Meta
data
SQL Server
Web Server
SP Object Model
BLOB
Provider
1
BLOB
Provider
2
BLOB
Provider
3
BLOB
Storage
1
BLOB
S...
SQL BLOB
 Traditional method, storing BLOBs in SQL db
RBS-Remote
 SQL Server add-on
 Dedicated remote file store serv...
Moves blobs from the SQL Database into the
file system.
It is still a unit of the database
Unstructured data stored dir...
Throughput
Local
FILESTREAM
 Unstructured data is stored in a file
group and associated with the
content database on the same SQL
S...
Local FILESTREAM is really local
 DAS, NAS, SAN are all considered remote
 No support for compression and TDE
 Special...
Decreases storage costs
Optimizes SQL disk I/O via bypassing SQL
for BLOB operations
Transparent to end user
Increases...
Backup & Restore
Management of additional infrastructure
Additional maintenance
Clustered environment still require sh...
Document Libraries are the main focus of your
SharePoint farm or a site collection.
Majority of those files (>70%) excee...
Newly introduced at SharePoint 2013
Data platform improvement
Manages changes/edits to the large files
Improve the I/O...
When versions enabled – for every edit of the file, a brand
new version is created with the metadata in SQL Server.
1MB ...
It compares the document before saving.
Only saves the changed bits in the document.
1MB file with 10 versions 2.5MB of...
Pros
 SQL I/O is improved
 Size of the content db is reduced under certain scenarios
 Reduced SQL Server transaction l...
Shredded Storage splits larger BLOBs into many small
BLOBs
RBS works best with larger BLOBs
What happens when we put th...
Shredded Storage splits larger BLOBs into many small
BLOBs
RBS works best with larger BLOBs
What happens when we put th...
Shredded Storage and RBS are
complimentary to one another
Shredded Storage is beneficial in core
collaborative cases wit...
 RBS Best Practices in SharePoint 2010 http://is.gd/0M432w
 SharePoint 2010 RBS Benefits/Trade-offs http://bit.ly/nezN93...
Q&A
Storing and managing your content in share point tspbug
Storing and managing your content in share point tspbug
Storing and managing your content in share point tspbug
Storing and managing your content in share point tspbug
Storing and managing your content in share point tspbug
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Storing and managing your content in share point tspbug

  1. 1. BruceTuncertan@SierraSystems.com Storing and Managing Your SharePoint Content RBS, FILESTREAM, SHREDDED STORAGE
  2. 2. /in/tuncertan @tuncertan Bruce Tuncertan Principal, Solution Architect – SharePoint at Sierra Systems Introduction BruceTuncertan@SierraSystem s.com sharepointtidbits.blogspot.com  Solution Architect specialized in Microsoft technologies specifically SharePoint.  Possesses over 20 year experience in the Information Technology and working with SharePoint since 2006.  Architected many technical solutions for public and private clients sized from SMEs to large enterprises.  Carries MCITP, MCTS certifications for SharePoint 2003, 2007 and 2010 as well as MCITP certification for Microsoft Dynamics CRM.
  3. 3. Data (Structured and Unstructured) SharePoint storage in brief BLOBs (Binary Large OBjects) Challenges of storing unstructured data in SQL Server. RBS (Remote BLOB Storage) FILESTREAM Benefits and disadvantages of RBS Shredded Storage 3
  4. 4. Structured: Organized in entities Tied to a relationship with attributes Associated with a defined schema  Defined format  Predefined length Usually Small Example:  Contact Lists  Calendar  Task Lists
  5. 5. Unstructured: Does not adhere to specific format or sequence It is not tied to rules and unpredictable Examples:  Pictures, Images  Video  Audio  Text  Word, PowerPoint, etc. Most often large in size
  6. 6. Unstructured: Does not adhere to specific format or sequence It is not tied to rules and unpredictable Examples:  Pictures, Images  Video  Audio  Text  Word, PowerPoint, etc. Most often large in size On average, in the enterprise 20% of the data is structured and 80% is unstructured
  7. 7. By default SharePoint stores its data in Microsoft SQL Server Both structured and unstructured data is stored in SQL tables SharePoint data storage is built around the file  Document Libraries  Record Centers
  8. 8. 8 • SharePoint Portal Server 2003 • Windows SharePoint Services • SharePoint Server 2010 & SharePoint Foundation 2010 • 200GB / 4TB • External BLOB Storage (EBS) • Remote BLOB Storage (RBS) • SharePoint Portal Server (SPS) • SharePoint Team Services (STS) • Office SharePoint 2007 & Windows SharePoint Services • 100GB / 1TB • Backup Tools • External BLOB Storage (EBS) • SharePoint Server 2013 & SharePoint Foundation 2013 • 200GB / 4TB • Remote BLOB Storage (RBS) • Shredded Storage 2001 • File and Database Storage 2003 • All SQL Storage 2007 • SQL Storage • EBS 2010 • SQL Storage • RBS 2013 • SQL Storage • Shredded Storage
  9. 9. Microsoft TechNet: In SharePoint, a binary large object (BLOB) is a large block of data stored in a database that is known by its size and location instead of by its structure – for example a Office document or a video file By default, BLOBs are: unstructured data stored directly in the SP content db along with the structured data 9
  10. 10. Cost SQL storage is usually more expensive Performance SQL BLOBs bubble-up at the web front end. Introduces a burden to SQL server performance due to its large size Compliance Requirements Retention Obsolescence
  11. 11. 11
  12. 12. By Externalizing BLOBs EBS – External BLOB Storage  Developed by SharePoint Team  FARM Level  Supported in SharePoint 2007 and 2010 but deprecated in 2010  Not supported in SharePoint 2013 RBS – Remote BLOB Storage  Developed by SQL team  Content db Level  Introduced in SharePoint 2010  Supported in SharePoint 2010 and SharePoint 2013 12
  13. 13. RBS is designed to outline unstructured (BLOB) as well as structured (metadata) data RBS provides flexibility to organizations to deploy more efficient data storage  RBS does not resolve the capacity challenges – The corpus size is the sum of both structured and unstructured data regardless of their location RBS offers an upgrade path for organizations
  14. 14. BLOB Meta data SQL Server Web Server SP Object Model
  15. 15. BLOB Meta data SQL Server Web Server SP Object Model BLOB Provider BLOB Storage RBS Maintainer
  16. 16. BLOB Meta data SQL Server Web Server SP Object Model BLOB Provider 1 BLOB Provider 2 BLOB Provider 3 BLOB Storage 1 BLOB Storage 2 BLOB Storage 3 RBS Maintainer
  17. 17. SQL BLOB  Traditional method, storing BLOBs in SQL db RBS-Remote  SQL Server add-on  Dedicated remote file store services (RBS Providers)  Avepoint  Metalogix  NetApp  Quest RBS-FILESTREAM  Another RBS provider  SQL Server Feature  Integrated File + Database  Ideal for files > 1MB
  18. 18. Moves blobs from the SQL Database into the file system. It is still a unit of the database Unstructured data stored directly in the file system It can help improve SQL Server performance Size limit is the file system volume size
  19. 19. Throughput
  20. 20. Local FILESTREAM  Unstructured data is stored in a file group and associated with the content database on the same SQL Server  Supports integrated management, i.e. backup and restore Remote FILESTREAM  Unstructured data is stored in a file group in a separate db or SQL Server with related structured data  Does not supports integrated management  Unstructured data managed separately
  21. 21. Local FILESTREAM is really local  DAS, NAS, SAN are all considered remote  No support for compression and TDE  Special limitations for mirroring and log shipping 3rd party ISV solutions require SQL Server Enterprise Edition NAS storage devices require 20ms TTFB
  22. 22. Decreases storage costs Optimizes SQL disk I/O via bypassing SQL for BLOB operations Transparent to end user Increases BLOB transfer speed from/to the SQL Server and the Client. Moving a site becomes faster and more efficient because it doesn’t move the site. It moves the reference.
  23. 23. Backup & Restore Management of additional infrastructure Additional maintenance Clustered environment still require shared storage Microsoft does not support SQL Mirroring, db Snapshots and RBS on the same db
  24. 24. Document Libraries are the main focus of your SharePoint farm or a site collection. Majority of those files (>70%) exceed 1MB SharePoint content db housing these files is large in size (~200GB) Your DR tools are either RBS aware or you have process intended to synchronize backups You have highly skilled, SQL and Windows Server admins that is trained or has the capacity to get trained in RBS RBS is not supported at Office 365
  25. 25. Newly introduced at SharePoint 2013 Data platform improvement Manages changes/edits to the large files Improve the I/O Reduces the compute utilization Reduces SQL storage
  26. 26. When versions enabled – for every edit of the file, a brand new version is created with the metadata in SQL Server. 1MB file with 10 versions = 10MB of SQL allocation. Issues: Large SQL database size Increased I/O traffic due to additional roundtrips to SQL Server
  27. 27. It compares the document before saving. Only saves the changed bits in the document. 1MB file with 10 versions 2.5MB of SQL allocation. Files are split into parts and saved as individual rows. Can be used in conjunction with RBS By default it is turned ON
  28. 28. Pros  SQL I/O is improved  Size of the content db is reduced under certain scenarios  Reduced SQL Server transaction logs Cons  All content is still stored in the SQL Server  Cannot be disabled – other options? 29
  29. 29. Shredded Storage splits larger BLOBs into many small BLOBs RBS works best with larger BLOBs What happens when we put them together? Files recognized by SharePoint will get shredded regularly and stored to the RBS depending on your RBS Threshold. If SharePoint does not recognize the file it will get shredded to 1MB blocks and will be stored in the RBS if it is enabled.  RBS Threshold will be ignored. In order to get the best of the both worlds  Set RBS threshold to 1MB
  30. 30. Shredded Storage splits larger BLOBs into many small BLOBs RBS works best with larger BLOBs What happens when we put them together? Files recognized by SharePoint will get shredded regularly and stored to the RBS depending on your RBS Threshold. If SharePoint does not recognize the file it will get shredded to 1MB blocks and will be stored in the RBS if it is enabled.  RBS Threshold will be ignored. In order to get the best of the both worlds  Set RBS threshold to 1MB
  31. 31. Shredded Storage and RBS are complimentary to one another Shredded Storage is beneficial in core collaborative cases with versioning is enabled Make sure you consider other factors when developing a SharePoint storage strategy RBS provides benefits over and above the Shredded Storage Don’t forget Shredded Storage is here to stay 36
  32. 32.  RBS Best Practices in SharePoint 2010 http://is.gd/0M432w  SharePoint 2010 RBS Benefits/Trade-offs http://bit.ly/nezN93  Introduction to Shredded Storage in SharePoint 2013 http://bit.ly/PQbSBK  SharePoint 2013 Shredded Storage http://bit.ly/1gJwwkV  Shredded Storage vs. RBS http://bit.ly/16q8LY5  Plan for RBS in SharePoint 2013 http://bit.ly/17MkjSU  The Impact of Shredded Storage on SharePoint 2013 http://bit.ly/1buWmEh
  33. 33. Q&A

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