F education operations protocol 20140331

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F education operations protocol 20140331

  1. 1. National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014 CLUSTER F: Education Cluster Operations Protocol Copy Number: Issuing Agency: National Disaster Risk Reduction and Management Council Place of Issue: Camp General Emilio Aguinaldo, Quezon City Date of Issue: Integrated Plan: National Disaster Response Plan 1. RATIONALE During disaster, one sector that is also affected by tropical cyclones and flooding is the education sector. Suspension of classes is announced to prevent exposure of learners to the impacts of flooding and typhoons. Education cluster is also concerned with the safety of students and personnel during hydro-meteorological hazards when there is no warning and students are in school. The Education Cluster is one of the Clusters who respond to the need of affected population during hydro-met disasters. 2. OBJECTIVE The Education Cluster aims to ensure safety of learners and Department of Education (DepEd) personnel. It also aims to provide continued access to quality of education to all affected learners. The cluster will: a) Conduct impact and needs assessment on affected teaching and non-teaching personnel, learners and educational properties; b) Provide the required temporary learning spaces, teaching- learning materials; and c) Provide Psycho-social support and Services to both learners and DepEd personnel in coordination with concerned agencies. d) Provide relevant assistance to affected teaching and non- teaching personnel 3. CONCEPT OF OPERATIONS Activation of the Education cluster is triggered by DepEd’s initial appraisal of the disaster’s imminent threat to life & safety, scope & massive impact, and interruption of education services. DepEd issues relevant alerts and advisories to its field offices and cluster members. Upon activation of the EC, all members will inform their respective field personnel assigned in the region to conduct and support initial/rapid assessment of the affected school and learners. The initial or joint assessments will be conducted in a coordinated effort among agencies/organizations to avoid duplication of data and to optimize the available manpower on the ground. Cluster F-1
  2. 2. MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) The results of the initial assessment will be submitted to the DepEd Disaster Risk Reduction and Management Office (DRRMO) as cluster lead and disseminated to the LDRRMC and cluster members. The DepEd also activates its Emergency Operations Center at the appropriate level. Their respective district coordinators/division superintendents/regional directorss handle all needs for emergency education services. Information from the different schools under their respective areas are collated by the focal persons of DepEd and submitted to the Disaster Risk Reduction Office at the Central Office. The Emergency Operations Center will maintain coordination with and among agencies especially the LDRRMC. All requests from the field will be augmented by the next higher level office of the DepEd. For those that are beyond the capacity of the regional offices of DepEd, the Education Cluster will recommend the request for international assistance. The Cluster will conduct post disaster assessment to identify good practices and areas for improvement as it sees fit. Cluster F-2
  3. 3. ClusterF-3 NationalDisasterResponsePlanforHydro-MeteorologicalDisaster(DRAFT)MAR2014Warning Agencies PAGASA Response Clusters Educatio n Cluster Focal Person Educatio n Cluster Focal Person Education Focal Persons at field ACTION: Each Focal person of each DepEd level (Regional, Districts, Divisions) will submit updates and requests for augmentation of resources needed at the affected areas/LGUs to the appropriate DRRMC where the next higher focal person of DepEd is a member Coordinates with all DepEd Focal Persons on field (Region, Province, City/Municipal). ACTION: All instructions and updates on request made on ground will be coursed through ACTION: Coordinates all requests made by the Education cluster at the OpCen City/Municipality (LDRRMC) ACTION: All requests coming from the LGUs will be coordinated to the appropriate higher level for augmentation ANNEX 1: Operations Flow for Education Cluster . Incident Command Posts Province (PDRRMC) Region (RDRRMC) NDRRMC OPCEN
  4. 4. MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) The following are the key players and actors in the implementation of this concept. A. Lead Cluster Agency a) Department of Education (DepEd) through the Disaster Risk Reduction and Management Office (DRRMO) will head and lead the coordinating functions of the Cluster. Specifically, the DepEd will do the following for each Disaster Phase i. Pre-Disaster Phase (Before Alert) 1. Must issue initial alerts/warnings as projected by relevant agencies (DOST, PAGASA, NDRRMC) 2. Prepare baseline reports of projected affected areas (eg. Inventory of enrolment, classrooms, personnel, etc.) ii. Pre-disaster phase (After alert) 1. Reinforce alert issued to DepEd field offices and education cluster member as may be appropriate upon advise made by NDRRMC. Advise on evacuation must also be issued as need arises. 2. Assess the possible impact of impending threat to the following: safety of learners and DepEd personnel, possible destruction to properties, major disruption in educational services. 3. Shall implement the following as may be appropriate: a. Automatic suspension of classes – EO 66 (s.2012) b. Declaration of suspension of classes by the LGUs, NDRRMC – EO 66 (s.2012) c. Ensure safety of learners and DepEd personnel should release of students no longer be safe d. Alert DRRMC members and prepare possible activation of Emergency Operation Centers (EOCs) at all levels and concerned levels 4. Implement school safety protocols, such as ensuring protection of DepEd property 5. Initiate inter-cluster coordination iii. During Disaster Phase 1. Ensure safety and welfare of learners and DepEd personnel (Regional Director, Schools Division Superintendent, Teachers, etc.) 2. Report of actual path taken by the disaster with respect to schools 3. Ensure status of Division and Regional Offices 4. Collect and gather data on impact on education and generate reports (SitRep, Advisories) if applicable Cluster F-4
  5. 5. National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014 5. Submit reports to DepEd Management, DRRMC, inter-cluster, OpCen, educational cluster and Field Offices affected. 6. Activation of DepEd Emergency Operation Center activation at concerned levels 7. Activation of Education Cluster when appropriate. iv. Post Disaster Phase 1. Conduct continuous post disaster needs assessment 2. Mobilize and support appropriate educational interventions such as but may not be limited to the following: a. Psycho-social support and services b. Temporary learning spaces c. Teaching and learning materials d. Conduct of life skill education e. School clean-up f. Student and personnel tracking g. Emergency feeding programs h. Rehabilitation of school facilities i. Conduct of alternative delivery modes j. Life-saving supplies for education (health, nutrition, protection) 3. Shall convene Education Cluster meeting and response for appropriate action; 4. Shall mobilize and facilitate personnel assistance 5. Monitoring and assessment for possible escalation of situation that may aggravate impact on learners, personnel, and DepEd properties. 6. Conduct PDANA with Other Clusters (Inter-Agency) B. Cluster Member Agency a) Save the Children i. Pre-Disaster Phase 1. Co-Cluster Coordination Leadership 2. Technical support for cluster coordination ii. During Disaster Phase 1. Rapid Assessment a. Share results of independent assessment at the cluster level 2. Provision of Temporary learning spaces 3. Provision of teaching and learning kits 4. Provision of back-to-school kits 5. Provision of clean-up kits 6. Cash for work 7. WASH-in-schools in emergencies (in coordination with WASH cluster) Cluster F-5
  6. 6. MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) 8. Facilitation/coordination between LGUs (LDRRMCs) and education sector 9. Ensure access and safety of learners and teachers iii. Post Disaster Phase 1. School repair and refurbishment 2. Cash for Work 3. Mitigation projects; DRR build-back better 4. WASH facilities improvement 5. Provision of early warning equipment 6. Provision of rapid Psychosocial Support Services to personnel b) Telecommunication Companies (TelCos) i. Pre-Disaster Phase 1. Communications support (e.g. provision of phones, load, internet connection, info-board service: SMS blast) ii. During Disaster Phase 1. Feeding/Soup Kitchen 2. Relief goods distribution 3. Communications support (e.g. provision of phones, load, internet connection, info-board service: SMS blast) iii. Post Disaster Phase 1. School repairs 2. Donation of text books 3. School supplies donation 4. Relief goods distribution in coordination with FNI cluster 5. Employees engagement activities 6. Communications support (e.g. provision of phones, load, internet connection, infoboard service: SMS blast) 7. Applications (e.g. student tracking app, mapping app, etc – can develop in partnership with cluster’s requirements) 8. Temporary learning spaces using Smart and/or Sun billboard tarpaulin/tent 9. Feeding for students in partnership with Tulong Kapatid (MVP Group of Companies) 10. Provision of learners’ kits 11. Repair/reconstruction of classrooms in partnership with Tulong Kapatid 12. Alternative Delivery Mode, i.e. thru Dynamic Learning Program c) Philippine Red Cross (PRC) i. Pre-Disaster Phase 1. Monitoring of areas expected to be affected (via Chapters) 2. Dissemination of early warning alerts 3. Prepositioning/procurement of stocks Cluster F-6
  7. 7. National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014 ii. During Disaster Phase 1. Support RDANA 2. Continuous assessment 3. Feeding programs 4. Provision of learners’ materials 5. Provision of tents 6. Conduct psycho-social support program (PSP) to learners and school personnel 7. Provision of drinking water in coordination with WASH cluster iii. Post Disaster Phase 1. Continuous assessment 2. Continuing the PSP 3. Continuing feeding program 4. Continuing the provision of drinking water 5. Clean-up campaigns 6. Repair and rehabilitation of school facilities 7. Construction of schools d) United Nations Children’s Fund (UNICEF) i. Pre-Disaster Phase 1. Monitor alerts and coordinate with other agencies. ii. During Disaster Phase 1. Tech support to Educ Cluster through DepED as co-lead a. b. Emergency response planning c. Strengthening/organization of subnational education clusters 2. Support to conduct of psychosocial support services for affected children and education service providers in partnership with DepED, DSWD, NGOs or INGOs. 3. Provision of sports and recreation materials/supplies for PSS activities 4. Provision of temporary learning spaces 5. Provision of teaching and learning materials, i.e. library book sets, ECCD kits iii. Post Disaster Phase 1. Technical support to Education Cluster through DepEd as co- lead a. Participation in cluster PDNA b. Planning and implementation of post-disaster interventions 2. Participation and representation of education in continuing humanitarian interventions through OCHA-led activities 3. Where and when applicable, support for all continuing EiE interventions. Cluster F-7
  8. 8. MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) e) Department of Social Welfare and Development (DSWD) i. During Disaster Phase 1. Conduct of Impact assessment of ECCD and ADM. 2. Conduct of Supplementary Feeding Programs Psycho-social Services as well as protection to vulnerable groups. 3. Shall exchange information about damage of education facilities/equipment and statuses of schools playing as evacuation centers for IDPs; and 4. In this connection, DSWD shall make available schools open grounds for IDPs in association with DepEd. ii. Post Disaster Phase 1. Monitor the Conduct of ECCD Activities inside Evacuation Centers 2. Provision of Psychosocial Support to Affected Learners 3. Shall conduct Trauma and Stress Management for personnel together with DepEd and DOH. f) Office of Civil Defense (OCD) i. During Disaster Phase 1. Provide Logistical assistance to transport Education Supplies and Services ii. Post Disaster Phase 1. Shall coordinate joint assessment including education issues with other Clusters (Inter-Agency). - (RDNA: first 48 and 72 hours after disaster event) - (PDNA: onsite evacuation and onwards) g) Department of Health (DOH) i. During Disaster Phase 1. Shall support and make available to treat trauma detection to school children and staff. ii. Post Disaster Phase 1. Shall provide life saving supplies for education (health, nutrition, protection) in collaboration with DepEd. 2. Shall conduct psycho-social activities to students together with DepEd. 3. Shall conduct Trauma and Stress Management together with DepEd and DSWD. 4. Shall conduct Preventive Health Education to school children affected by disaster when needed Cluster F-8
  9. 9. National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014 h) Technical Education and Skills Development Authority (TESDA) i. During Disaster Phase 1. Shall support and make available to treat trauma detection to school children and staff. ii. Post Disaster Phase 1. Preparation/supervision of assessment on the extent of damages/disruptions. 2. Validation by the Education Cluster. i) Department of Public Works and Highways (DPWH) i. Post Disaster 1. Shall undertake Rehabilitation of School Facilities 2. Shall provide technical assistance in damage assessment of school facilities. j) Plan International i. During Disaster Phase 1. Participation in cluster/sector coordination mechanism – management, 4Ws, etc. 2. Resource mobilization 3. Psycho-social support services 4. Reproduction/dissemination of self-learning kits for emergency education curricula/alternative delivery mode (ADM) 5. Mobilization and training of teachers 6. Monitoring and evaluation 7. Referral 8. Rapid/multi-sectoral needs assessments 9. Response and early recovery planning. 10. Provision of educational supplies and logistics – ECCD, elementary, HS, teachers, cleaning materials for school clean- up 11. Provision/setting up of temporary learning spaces ii. Post Disaster 1. Monitoring and evaluation of interventions 2. Conceptualization/development of concept notes/project proposals for follow through activities 3. Lessons learned workshops and dissemination of results. 4. Repairs and construction of classrooms/school building and WASH facilities. 5. Psycho-social support services. k) World Vision i. Pre-Disaster Phase Cluster F-9
  10. 10. MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) 1. CFDRR Training (for the community/stakeholders; a. Disaster preparedness training b. DRRM plan 2. Baselining 3. Monitoring of status of assisted communities; a. Sponsored/non-sponsored children and families with pre- emptive disaster impacts 4. Advocacy or identifying temporary learning spaces; 5. Training of teachers and volunteers on SHLE and disaster preparedness; and 6. Humanitarian Emergency Response Team (HEART) organization and training ii. During Disaster Phase 1. Support Rapid assessment. 2. Weather updates monitoring 3. Psycho-social response to parents and caregivers, educators, community partners, children and youth 4. Feeding program (including children and parents) 5. Provision of/construction of temporary shelters/child-friendly spaces (depending on the needs assessment 6. Provision of maternal and child care across life stages (pre- school, primary/basic education, high school) 7. Provision of emergency school supplies and learning materials (dependent on the result of needs assessment) 8. Regular situational reports (from secondary data and results of survey/assessment team) iii. Post Disaster 1. Support PDNA (Comprehensive needs assessment). 2. Psycho-social response to parents and caregivers, educators, community partners, children and youth 3. Post-disaster community assessment 4. Provision of early recovery basic services (dependent on the category of response, i.e. Cat I, II, III): a. Long-term disruption: food and livelihood assistance to enable parents to continue sending children to school b. Infrastructure support (repair/refurbishment of schools/learning centers and other facilities) – depends on the level of impact of disaster to WV-assisted areas c. Participation to WHO/UN-led “Food/Cash for Work Program” in preparation for Rehabilitation Program 5. Support PDNA (Comprehensive needs assessment). l) ACCORD Care i. Pre-Disaster Phase 1. Monitoring and Situational reports ii. During Disaster Phase Cluster F-10
  11. 11. National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014 1. Monitoring and Situational reports iii. Post Disaster 1. Monitoring and evaluation 2. School repairs 3. Classroom building 4. School clean-up m) Mines and Geosciences Bureau (MGB) i. Pre-Disaster 1. Issuance of threat advisories/statuses for floods and landslides susceptibilities of evacuation centers/temporary shelters. 2. Information collection and sharing. ii. Post Disaster 1. Post-hazard mapping and assessment - for temporary shelters, evacuation centers and/or relocation sites. 2. Information sharing and collection. n) Philippine National Police (PNP) i. Post Disaster 1. Provide manpower and labor force to speed up clearing process of schools, if necessary 2. Provide necessary security to affected schools or local EOC 4. CONCEPT OF SUSTAINMENT a) The DepEd DRRMO as Cluster Lead will coordinate all the requests and updating of status reporting for emergency education services at the affected area. b) All members of the cluster will make available all necessary and operational resources that will be used in providing emergency education services at the affected area. c) Concerned government agencies and their subordinate offices shall utilize their respective internal personnel. Additional personnel requirements shall be coordinated through the NDRRMC in collaboration with all Council members. 5. COMMAND AND CONTROL A. Command Relationship – all DRRM actors and key players will refer and based their actions as prescribed in IRR of R.A. 1021, Rule 3, Section 2. Composition B. Command Center – National Disaster Risk Reduction and Management Operations Center (NDRRMOC), Camp General Emilio Aguinaldo, Quezon City. Cluster F-11
  12. 12. MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) a) Succession of Command: (1) Chairperson, NDRRMC (S, DND) (2) Vice-Chairperson for Disaster Response (S, DSWD) (3) Education Cluster Lead (DepEd DRRMO) (4) Education Cluster Members b) Interagency Communication System Support For the entire duration of the operations, the existing means of communications shall be utilized whatever is applicable. However, the Emergency Telecommunication Cluster will be activated once communication is cut-off from the affected areas. FOR GUIDANCE AND STRICT COMPLIANCE SEC VOLTAIRE GAZMIN Chairperson, NDRRMC Department of National Defense Cluster F-12

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