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Collaborating for Efficiency in Straitened Times SGHEES11
 

Collaborating for Efficiency in Straitened Times SGHEES11

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Presentation given at SunGard Higher Education Executive Summit March 2011

Presentation given at SunGard Higher Education Executive Summit March 2011

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    Collaborating for Efficiency in Straitened Times SGHEES11 Collaborating for Efficiency in Straitened Times SGHEES11 Presentation Transcript

    • Collaborating for Efficiency in Straitened Times
      Thomas Danford Tennessee Board of Regents
      11:15a – 12:15p
      March 19, 2011
    • 2
      About the Tennessee Board of Regents (TBR)
      • Public post-secondary education system established in 1972 by TCA Title 49 Chapter 8
      • 6 universities, 13 community colleges and 27 technology centers with programs in 90 of Tennessee’s 95 counties
      • 200K+ Students, 14K+ employees, and a budget in excess of $2.4B
      • Comprehensive Banner® suite implementation (Student, Finance, HR/Payroll) across all colleges and universities
      • Operational Data Store and Enterprise Data Warehouse (ODS/EDW) used at 17 of 19 colleges & universities
    • 4
      Some Benefits of Collaboration
      • Reducing costs and/or cost avoidance
      • Reduced time to delivery (working in parallel)
      • Source of stimulation and creativity (agility)
      • Higher quality (decisions, work product)
      • Enables specialization
      • Transfer of knowledge or skills (provides a participant network)
      • Enhanced value and capabilities (takes advantage of economies of scale)
    • 5
      Collaborative ERP Projects* in the TBR
      Past, Present, and Ongoing Initiatives
      • Collaborative ERP implementation
      • System Maintenance Office (SMO) partnership with SunGard Higher Education
      • DBA Collaborative
      • Business Intelligence
      • Hosting
      • Tennessee Summit (TN Summit)
      Future Initiatives (just launched or under consideration)
      • Business Process Management BPM with Infinity Process Platform (IPP)
      • Consolidation with Multi Entity Processing (MEP)
      * Not covered: LMS/CMS, networking, procurement, etc.
    • 6
      Collaborative ERP implementation
      • 13 Community Colleges & 6 Universities spread across 3 cohorts collectively implementing an ERP system in 40 months (on time and under budget)
      • Savings: $11M – $15M (approx. 20%) 1x
      • Added Value: $66.6M ($3.5M/school) 1x
      • What’s leveraged/achieved:
      • Training
      • Consulting
      • Standards
      • Lessons learned/best practices
      • Enhanced value and capabilities
    • 7
      System Maintenance Office (SMO) partnership with SunGard Higher Education
      • 13 Community Colleges & 6 Universities collectively fund a software maintenance & helpdesk organization to serve all institutions
      • Savings: $4.1M+ recurring
      • What’s leveraged/achieved:
      • Specialists
      • Training, lessons learned, & best practices
      • Consulting
      • Enhanced value and capabilities
      • Cost effective support of modifications
      • Higher quality
    • 8
      DBA Collaborative
      • 13 Community Colleges & 6 Universities fund 2 DBAs to enhance support of the Oracle® RDBMS at all institutions
      • Savings: $2.2M+ recurring
      • What’s leveraged/achieved:
      • Specialists
      • Training, lessons learned, & best practices
      • Consulting
      • Higher quality
    • 9
      Business Intelligence
      • 4 Community Colleges, 2 Universities and System Office developing comprehensive ODS/EDW BI tool kit of 180+ key performance indicators (KPIs)
      • Added Value: $4.2M – $11.9M ($700K/school) 1x
      • What’s leveraged/achieved:
      • Enhanced value and capabilities
      • Reduced time to delivery
      • Training, lessons learned, & best practices
      • Source of stimulation and creativity
      • Higher quality
    • 10
      Hosting
      • 5 Community Colleges & System Office moving production Banner® systems from the campus to a hosted data center
      • Savings: BE – $400K+ (over 4 years)
      • Added Value: $2.3M+ recurring
      • What’s leveraged/achieved:
      • Enhanced value and capabilities
      • Reliability & safety of a tier 4 data center
      • Economies of scale with clustering databases (Oracle® RAC)
      • Specialists
      • Higher quality
    • 11
      Tennessee Summit (TN Summit)
      • Sponsored by the TBR System Office, hosted by a University (Middle Tennessee State University), in partnership with SunGard Higher Education, and with volunteers from multiple institutions – a Banner® themed annual conference for clients in Tennessee and surrounding states
      • Added Value: $1,040/attendee ($572K) recurring
      • What’s leveraged/achieved:
      • Enhanced value and capabilities
      • Source of stimulation and creativity
      • Training, lessons learned, & best practices
      Join us for this year’s #TNSummit Oct. 17-18: http://tnsummit.tbr.edu
    • 12
      Business Process Management BPM with Infinity Process Platform (IPP)
      • 13 Community Colleges will undergo a business process analysis study to standardize business processes across all schools – part of the efforts around compliance with the Complete College Tennessee Act 2010 (TCA 49-8-101-c)
      • Savings: TBD
      • Added Value: TBD
      • What’s leveraged/achieved:
      • Enhanced value and capabilities
      • Source of stimulation and creativity
      • Best practices
      • Consulting
      Status – just launched
    • 13
      Consolidation with Multi Entity Processing (MEP)
      • 13 Community Colleges consolidating Banner® systems into a single instance in a hosted tier 4 data center – part of the efforts around compliance with the Complete College Tennessee Act 2010 (TCA 49-8-101-c)
      • Savings: TBD
      • Added Value: TBD
      • What’s leveraged/achieved:
      • (See Hosting) plus additional economies of scale with clustering middleware (Oracle®WebLogic Suite)
      • Data Warehouse/BI for managing to outcomes based funding formula
      Status – under consideration
    • Summary
      Collaboration is about more than just about efficiency, it’s also about excellence!
      14
    • 15
      Q&A …Thank You!
      Thomas Danford
      thomas.danford@tbr.edu
      http://www.linkedin.com/in/tdanford
      http://twitter.com/tdanford
      http://www.slideshare.net/tsdanford
      SunGard or its subsidiaries in the U.S. and other countries is the owner of numerous marks, including “SunGard,” the SunGard logo, “Banner,” “PowerCAMPUS,” “Advance,” “Luminis,” "DegreeWorks," "fsaATLAS," “Course Signals,” and “Open Digital Campus.” Other names and marks used in this material are owned by third parties.
       
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