Virtualworks - Ebook


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Virtualworks - Ebook

  1. 1. Content VirtualizationA new approach to solving enterprise data sprawlA VirtualWorks
  2. 2. Introduction Data Sprawl overtakes the enterprise If information is the lifeblood of any enterprise, then today’s enterprises are bleeding badly. And it’s only going to get worse. As storage costs continue to drop, the need for data discipline There’s been The data that used to live in structured warehouses disappears. Virtual servers and desktops add a layer of complexity. And mobile apps – many of them a ten-fold increase and databases is now buried in emails, file servers, running on employee-owned devices – not only in data stored by intranet sites, scanned files and hard drives. create even more data, but also add to the difficulty of securing corporate information. enterprises over Some of it lives inside document management systems but most is out there in the wild – not just In short: this is the age of Data Sprawl. And the the last five years behind the firewall but out in the cloud as well. Software-as-a-Service and utility computing are penalties are very real. (2006-2011). only increasing the data chaos. Today, data lives Source: IDC in hundreds of silos.2 Email this Tweet this
  3. 3. The cost of data sprawl Every enterprise suffers from the chaotic state of enterprise data in these ways: • Security holes – with sensitive data atomised throughout the enterprise (the explosion in Half of all • Poorly-informed decisions – because the most mobile data in particular escalates compliance and security risk). organizations that timely, relevant content is not being used. have moved to • A massive IT burden – as resources are wasted • Slower decision-making – with time wasted on trying to control, secure and manage data. the cloud are now looking for the right data. Even the best-managed companies with the tightest transitioning back • Productivity loss – with knowledge workers spending more time looking for information information governance practices are paying the price of data sprawl every day. On the road to the to on-premise instead of adding value. real-time enterprise, data sprawl may be the single biggest obstacle. solutions because • Slower return on application investments – of data integration with data locked inside application silos. Every IT professional knows it’s a problem but very few can see a way around it. issues. Source: Gartner3 Email this Tweet this
  4. 4. “For every 5-10 employees, there is one application, generating copies of the same files everywhere, which in turn, leads to massive amounts of duplicate data strewn all across underutilized storage systems.” Michael Vizard,, March 20114 Email this Tweet this
  5. 5. The first (failed) attempts at a solution: too much structure. If lack of structure was the problem, the answer Unfortunately, while each of these attempts must be more structure, in the form of: delivered some benefits, none of them solved the problem. Data continues to pour out of every Data warehouses corporate crevice, lurking in odd nooks and crannies Massive, centralized data stores that were meant and defying structure. to replace the hundreds of silos. One reason may be the futility of trying to get users Document management systems to change their behaviors. Another might be the Extensive (and expensive) knowledge management sheer scale of the problem: the volume of data; the stores with pre-structured data schema and number of applications silos, servers and stores; and intensive meta-data rules. the many different locations for these silos – in the cloud and behind the firewall. Data governance initiatives New rules, policies and processes designed to There has to be a better way. enforce better data hygiene practices. First generation enterprise search Too centralized, too hierarchical and too insecure for the way data lives.5 Email this Tweet this
  6. 6. A better way Content Virtualization There’s a new model for managing data sprawl But before we dive into the specifics of Content that’s changing the way enterprises think about Virtualization, let’s zoom out and put it in a bit of information. context… It’s called Content Virtualization and, as the name implies, it’s based on the ideas that have made other kinds of virtualization so popular: resources on demand, distributed architectures and agile infrastructures. Content Virtualization promises to transform information management without ripping out existing resources, without massive investment in new data stores, and without asking users to change behavior.6 Email this Tweet this
  7. 7. Virtualization defined Virtualization is simply separating a software layer The first two ages virtualization from the underlying hardware in order to optimize resources, drive down costs and increase flexibility. Virtualization has swept through enterprise IT, progressing in two big waves: In the 1990s, virtualization was first used to simulate end-user environments on a single mainframe. It I. Virtualization in the data center might have remained a mainframe artefact if not for Including server virtualization and storage the server proliferation that characterized the latter virtualization – both of which delivered dramatic part of that decade. improvements in resource utilization, cost, energy use, footprint and flexibility. II. Virtualization of the desktop Including operating system, desktop and application virtualization to make provisioning of new desktops easier and cheaper and secure access to corporate resources simpler. The ‘one user, one desktop, one app’ model is coming to an end.7 Email this Tweet this
  8. 8. (continued) Virtualization defined Today, as puts it, “The industry buzz around virtualization is just short of deafening.” An additional benefit: in the old physical world one result of server and storage limitations was the “Virtualization And for good reason: capping of data sprawl. Virtualization introduces a new way of managing it. continues to The benefits demonstrate The beneficiaries: IT All of the different forms and flavors of virtualization additional tangible deliver a similar set of benefits: In both virtualization waves, the IT department was the primary driver and beneficiary of virtualization. benefits the Cost savings – through resource optimization For the user, virtualization was at best invisible and, more it’s used, Flexibility – from an abstraction layer rather than hard-wiring at worst, a new level of complexity and confusion. As virtualization progresses, user experience tends broadening its to be a last consideration. value to the Scalability – ramping up resources on demand enterprise at each Agility – the ability to change strategy and direction quickly step.” Manageability – setting administrators free from managing one physical resource at a time.8 Email this Tweet this
  9. 9. The third wave Introducing Content Virtualization Content Virtualization is the logical extension of the virtualization boom – and might be the first virtualization technology to focus squarely on delivering hard benefits to the end user, right alongside IT department benefits. A quick definition: Content Virtualization separates and abstracts content from the underlying physical data silos, capturing it in a secure common index for improved access, availability and security, It gives users immediate access to their data regardless of its location. Makes sense.9 Email this Tweet this
  10. 10. How Content Virtualization works So, the ‘big four’ principles of content virtualization 3. Secure access The importance of OCR are to Use existing security schema (such as Active A lot of enterprise content assets exist in Directory) to associate each piece of content with 1. Find all information its access privileges, so only authorized users can scanned files and text-rich image files such Discover data wherever it lives, across hundreds of see it. as CAD drawings. To be able to access applications, servers, intranet sites, email and file and index this, a content virtualization stores – in the cloud, in the data center and across 4. Leverage all local drives. Make all content available to authorized users and solution needs powerful Optical Character to a new generation of index-enabled applications, Recognition functionality. OCR can 2. Index everything on-demand. Identify and list all data in the enterprise making it recognize and index even the tiniest caption easy to index everything in a central or virtualized in a scanned file attached to an email and cluster of indexes. make it available and accessible.10 Email this Tweet this
  11. 11. The principles of Content Virtualization Other approaches to managing data sprawl have Any Location created as many obstacles to end user productivity Content virtualization has to embrace data wherever as they have tried to solve. Content virtualization it lives, behind the firewall, out in the cloud or aims to transform an end user’s relationship with anywhere in-between. And if data moves, the corporate IT, putting their needs first solution needs to move with it. Non-disruptive Any Security Schema Leaves all data where it lives Content virtualization needs to adapt to the enterprise’s chosen security authorization model, Index everything so users only access what they’re authorized to Organizes and indexes all your data using a see. Trying to impose a new security infrastructure common index structure. on the indexed content would create unnecessary overhead and a new point of failure. Any Application Finds and indexes the data inside of any application, Any Client database or file store –ideally without having The content virtualization solution needs to support to hard-wire integrations for each and every all possible client devices, whether physical, application. That means understanding a huge virtual, distributed or mobile. Any index-enabled range of file types as well as context and meaning. application should be able to make the most of the native features of Windows, Mac, iOS, Android and beyond.11 Email this Tweet this
  12. 12. The benefits of Content Virtualization The most important benefits of content Efficiency virtualization are the benefits delivered to users and to the business in general. These fall into four • Get more value from your existing knowledge clusters: systems – including document management systems, intranets and beyond Agility • Forego investment in data warehouses • Faster, more informed decision making – and let content virtualization manage a critical part of any real-time enterprise the content • A holistic view of content assets including Simplicity structured and unstructured data • Unify the enterprise content universe – with all Productivity applications and content working as one content system • Less time wasted trying to find the content needed • Give users a federated content experience across all content stores – including intranets, email • One-stop access – giving authorized users instant and file stores and any local, remote, virtualized, and secure access to relevant content hosted or cloud application12 Email this Tweet this
  13. 13. Introduction “If only HP knew what HP knows we would be three times more productive.” Lew Platt, Former CEO of Hewlett-Packard13 Email this Tweet this
  14. 14. Introducing VIA: The Virtual Index Architecture VirtualWorks has been set up to address the challenge of content virtualization. VIA is the world’s first comprehensive content virtualization architecture for enterprises of all sizes. It solves the data sprawl problem by inserting a virtual content layer above every application and data silo, making a secure index available to authorized users so they can make the right decisions at the right time.14 Email this Tweet this
  15. 15. (continued) Introducing VIA: The Virtual Index Architecture VIA is architected specifically to address the Security plug-ins challenges posed by data sprawl in the enterprise through a layered architecture that makes extensive Because it’s service-oriented and based on use of Cross-Indexers and Plug-ins. a content virtualization model, VIA is designed to adapt to the enterprise’s chosen security Cross-Indexers embrace new applications authorization model, using simple, fully integrated security plug-ins. VIA uses standardized, pre-integrated Cross- Indexers to plug any SQL-based application into This extensible approach embraces new security the Indexing Engine with no heavy integration or schema as they emerge, without expensive re- coding. integration. An enterprise might plug in Active Directory today without precluding the next Cross-Indexers are designed to access all data inside generation of security. an application and interpret the context of that data to facilitate accurate indexing. The Cross-Indexer library already covers major commercial applications, such as SharePoint, Exchange, Notes, file servers, document management systems and popular cloud apps. And new Cross-Indexers can be created quickly and easily by VirtualWorks.15 Email this Tweet this
  16. 16. Start anywhere Because it’s a light, modular solution that uses Deploy fast, scale even faster Cross-Indexers, enterprises can start their content virtualization journey by cross-indexing any two • Deploy in days and deliver value to users in the applications – SharePoint and Exchange for example first week – then plug in more applications and data sources as they grow. • Start with any two content stores or applications and expand as you go • Scale to include every intranet site, file store and SQL-based application hosted on premise or in the cloud • Access all data, no matter where users put it, with an agile content virtualization model And do it all without expensive and time- consuming integration.16 Email this Tweet this
  17. 17. VIA in action The power of content virtualization Content virtualization lets enterprises attack some of their most Indexed-enabled Applications Because it’s open and based on plug-ins, pressing information challenges and seize new opportunities. A trusted content virtualization solution VIA makes it easy for VirtualWorks and Some examples: opens up a new world of applications, our partners to build a new library of index- Manage unstructured files and email servers allowing users and administrators to do enabled applications that leverage the Instantly and securely access millions of files, emails and new things with data: power of enterprise information. At the attachments – even in the cloud. same time, by marshalling and managing Go paperless • Find it – using next-generation enterprise information more effectively, we can Index all scanned files (with powerful OCR), and make it search instantly visible to the people who need it. deliver a better return on knowledge, • Secure it – based on total visibility a key differentiator for business in the Empower SharePoint and Notes ® ® • Inventory it – to make better resourcing decisions information age Index all the information locked inside multiple SharePoint or Notes systems to make it accessible to all authorized users. • De-dupe it – to improve data quality enterprise-wide The Indexed Intranet • Manage it – optimizing your content Index the intranet and users will find what they need, instantly – infrastructure and come back for more. • Learn about it – gaining insight into the use of knowledge within the enterprise Real-world document management Make document management system user-proof – or skip the DMS entirely and index all content instead.17 Email this Tweet this
  18. 18. Conclusion Virtualization has already transformed enterprise It also helps IT departments do their jobs better, As applications continue to proliferate, more data IT – now content virtualization is set to transform making it easier to: moves into the cloud and more knowledge workers the way that users inside enterprises can harness mobilize their content assets, the need for content the content they need to make better decisions, in Secure all content so users see only what they’re virtualization has never been greater. real time, based on the right information regardless authorized to see of where it lives. At VirtualWorks, we’re extremely excited about the Lighten the data management burden by leaving potential of this new model. And we welcome the It’s all about helping knowledge workers: data where it is, but discovering and indexing it opportunity to introduce you to it. for use Make better decisions with the right information at the right time Unite all content stores – whether in the cloud, the data center or any server or storage system Make faster decisions minimizing access and in-between. retrieval time Let the data sprawl. Get more value from every application by unlocking the data inside Content virtualization dramatically mitigates the downside of data sprawl. For the first time, Boost productivity spending less time hunting enterprises can let data stay wherever users and more time adding value want it to be without losing its value to the entire organization.18 Email this Tweet this
  19. 19. “Virtualization is no longer just about server consolidation… In virtualized environments, it’s easier to move things around, to encapsulate, to archive and to optimize.” CIO.com19 Email this Tweet this
  20. 20. About VirtualWorksVirtualWorks was founded to solve data sprawl by redefining enterpriseinformation architectures. The company has developed a lightweight Virtual Index “I’m as excited aboutArchitecture for understanding and tracking content across disparate applications content virtualizationand data stores. The company’s technology is used by more than 30,000 peopleacross 300 private and public sector organizations to unleash the power as I was about the firstof information no matter where it resides. wave of virtualization when we founded Citrix. This is a major paradigm shift without the major disruption.” Ed Iacobucci, Founder of Citrix and VirtualWorksvirtualworks.com5301 N. Federal Hwy, Suite 190 Philip Pedersensv.1 Kanalgatan 51Boca Raton, FL 33487 N-1366 LYSAKER, Oslo 931 32 SKELLEFTEÅUSA Norway SwedenTel: 561.327.4900 Tel: + 47 48 31 08 00 Tel: + 46 70 543 7700