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Getting things done® overview

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  • Brain is great at thinking of many ideas…just not storing them for later.
  • Shampoo Example Stuff can be anything…big or small, work or personal…all of it is stuff.
  • Draw circle (open loop requires action to close loop).
  • Take out a piece of paper and write down all stuff on your brain…5 min. How did that feel? What was good, what was bad? (Grief and Relief).
  • What do you do with this stuff? Action (if takes less than two minutes or you are in a place to complete that action) or Sort it for later work buckets.
  • Organize = sorting buckets, these become your big buckets.
  • At least 60 minutes each week.
  • Transcript

    • 1. Getting Things Done® Mastering Workflow Overview Created by: Travis Eck
    • 2. What is GTD?
      • “ The groundbreaking work-life management system and book by David Allen that transforms personal overwhelm and overload into an integrated system of stress-free productivity.”
      • A “radical common sense notion that with a complete and current inventory of all your commitments, organized and reviewed in a systematic way, you can focus clearly, view your world from optimal angles and make trusted choices about what to do (and not do) at any moment.”
      • Surfing on top of the working world: in a state of high cooperation with the wave but don’t control the wave
    • 3. The Productive Experience
      • In control,
      • relaxed,
      • focused,
      • inspired, and
      • getting things done
      • … with a system to maintain the process.
      • Did you know …
      • It takes between 1 - 6 minutes to come back to focus from every interruption
      • We can only hold 7 (+ or – 2) items in our heads at one time
    • 4. Transformation of Stuff
      • Stuff = Things about which there is interest, concern, attention, focus, but which still need clarification about commitment to them, and tracking of them.
      *Stuff = GSA (Gnawing Sense of Anxiety) Outcomes/Projects Stuff * Next Actions
    • 5. Five Phases of Mastering Workflow
      • Collect: “Stuff” on your radar, Action, Finish, Acknowledge
      • Process: Diagram
      • Organize: Primary Action Lists
      • Review: Weekly
      • Do: Get to work…
    • 6. Collect
      • Mind Sweep
      • What do I have attention on?
    • 7. Process
    • 8. Organize
    • 9. Organize Action Lists: Categorized Next Actions based on tool not on priority. @Calls @Computer @Anywhere @Home @Office @Waiting For Projects Someday/Maybe
    • 10. Review
      • Weekly Review
      • GET CLEAR
        • Collect Loose Papers and Materials
        • Get "IN" to zero
        • Empty Your Head
      • GET CURRENT
        • Review Action Lists
        • Review Previous Calendar Data
        • Review Upcoming Calendar
        • Review Waiting-For List
        • Review Project (and Larger Outcome Lists)
        • Review any Relevant Checklists
      • GET CREATIVE
        • Review Someday/Maybe List
        • Be Creative & Courageous

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