Getting things done® overview

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  • Brain is great at thinking of many ideas…just not storing them for later.
  • Shampoo Example Stuff can be anything…big or small, work or personal…all of it is stuff.
  • Draw circle (open loop requires action to close loop).
  • Take out a piece of paper and write down all stuff on your brain…5 min. How did that feel? What was good, what was bad? (Grief and Relief).
  • What do you do with this stuff? Action (if takes less than two minutes or you are in a place to complete that action) or Sort it for later work buckets.
  • Organize = sorting buckets, these become your big buckets.
  • At least 60 minutes each week.


  • 1. Getting Things Done® Mastering Workflow Overview Created by: Travis Eck
  • 2. What is GTD?
    • “ The groundbreaking work-life management system and book by David Allen that transforms personal overwhelm and overload into an integrated system of stress-free productivity.”
    • A “radical common sense notion that with a complete and current inventory of all your commitments, organized and reviewed in a systematic way, you can focus clearly, view your world from optimal angles and make trusted choices about what to do (and not do) at any moment.”
    • Surfing on top of the working world: in a state of high cooperation with the wave but don’t control the wave
  • 3. The Productive Experience
    • In control,
    • relaxed,
    • focused,
    • inspired, and
    • getting things done
    • … with a system to maintain the process.
    • Did you know …
    • It takes between 1 - 6 minutes to come back to focus from every interruption
    • We can only hold 7 (+ or – 2) items in our heads at one time
  • 4. Transformation of Stuff
    • Stuff = Things about which there is interest, concern, attention, focus, but which still need clarification about commitment to them, and tracking of them.
    *Stuff = GSA (Gnawing Sense of Anxiety) Outcomes/Projects Stuff * Next Actions
  • 5. Five Phases of Mastering Workflow
    • Collect: “Stuff” on your radar, Action, Finish, Acknowledge
    • Process: Diagram
    • Organize: Primary Action Lists
    • Review: Weekly
    • Do: Get to work…
  • 6. Collect
    • Mind Sweep
    • What do I have attention on?
  • 7. Process
  • 8. Organize
  • 9. Organize Action Lists: Categorized Next Actions based on tool not on priority. @Calls @Computer @Anywhere @Home @Office @Waiting For Projects Someday/Maybe
  • 10. Review
    • Weekly Review
      • Collect Loose Papers and Materials
      • Get "IN" to zero
      • Empty Your Head
      • Review Action Lists
      • Review Previous Calendar Data
      • Review Upcoming Calendar
      • Review Waiting-For List
      • Review Project (and Larger Outcome Lists)
      • Review any Relevant Checklists
      • Review Someday/Maybe List
      • Be Creative & Courageous