Designing Documents,Slides, and ScreenNotes on Module Five andAdditional Material
HandoutsMake it clear how you intend the audience touse your handouts
PurposesTaking notes (design with space fornotes)Future Reference (make it ―file-able‖)Large amounts of information(make the information easy to find)Documentation (might not benecessary during presentation.
When to Distribute?Decide when the mostappropriate time to distributethem to the audience.If the audience has a handout,it’s demanding attention.
Integrate into PresentationRefer to them in yourpresentation.No handout stands on its own.
Size of InformationMust be legible to the people in theback of the room (font-size, size ofvisuals, complexity, etc).
Do not read your slides.Use phrases or images.Explain your slides.Use your slides as examples ofthe point you’re trying to make.
Part, not the WholeDo not make your slides theentirety of your presentation.Slides make presentersdisappear.Make slides a part of yourpresentation.
VisualsDon’t use clip art.Avoid obviously ―stock‖photographs unless especiallyeffective.
How Much Info?The fewer points a slide makes,the more effective your messagewill be.Think 3 points per slide… max.Generally best to make one ortwo points per slide.
Who’s in Charge Here?Don’t present your slides.Make sure the slides augmentyour presentation.Don’t depend on your slide toremember ―what comes next.‖
Other Presentation Aids
“Pass-Arounds”Generally not a good idea.Only one or two people canexperience the item when you’reactually referring to it – all theother times, it is a distraction.Consider effective alternatives.
Demonstrationsconsider using people from theaudience, make sure theoutcome is predictable or thatyou can handle the possibleresults, practice.
Food?Important to ask the question:―What does this accomplish?‖ or―How does this help?‖Make sure it’s directly andexplicitly practical to youraudience.Limit audience time with food.
Help a Slide OutNo presentation aid—whether aslide, a video, a sound clip, andimage, a handout, etc.—nopresentation aid stands on itsown.You’ve got to introduce it, referto it, and make it practical.