Module 20

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Module 20

  1. 1. + Making Oral Presentations Module 20 and Additional Notes
  2. 2. + ―Take-Aways‖  What do you want your audience to do?  Always actions.  Change a behavior?  Change an attitude?  Buy something?
  3. 3. + ―Take-Aways‖  Make them clear and explicit.  Gives your audience a chance to make sure they understand the points you want them to understand.
  4. 4. + ―Take-Aways‖  Limit your main ideas to the smallest number you can.  Spend your time—supporting , clarifying, offering evidence, examples, interaction, etc.—in the service of that point.
  5. 5. + Why is this a presentation, not a document?  Do you really need to present this?  What does your presentation do that a document can’t?  Expensive and inefficient to make a presentation when the information could have been distributed as a document.  Advantages/Disadvantages of one strategy vs. the other?
  6. 6. + Opening/Closing  Relevance/Importance  Preview/Summary – Take-aways.  Framing Techniques (quotes, stories, analogies, metaphors, goals, missions, etc.)  Close: look to the future, positive emphasis, call to action.
  7. 7. + Body Language  Gestures  Stance  Podium  Visual Cues  Relationship to your visuals  Eye contact  The speaker dance
  8. 8. + Voice  Project to the back of the room  Tone: Confident and/or conversational
  9. 9. + General Principles  Enjoy yourself  Positive emphasis  You-attitude
  10. 10. + Focus on Structure  Opening  Transitions – more than just a hand-off  Content  Closing  Unity/Consistency  Avoid redundancies
  11. 11. + Scripting: Assignment Adjustment  I’ve added this element as one of the requirements for the documents you’ll submit to me the class period before the presentations are due.
  12. 12. + Scripting: Introduction  Who is going to open the presentation with an introduction?  What will they say?  How will they transition to the next speaker?  What visuals will be displayed while this speaker is presenting?  Who will be controlling the slides? How will this controller know when to advance to each next slide?  What will the other presenters be doing, and where will they be located, while this presenter is speaking?
  13. 13. + Scripting: next speaker  How will this speaker introduce/preview their main points? Will they use a slide to preview these points?  What is the first main point this speaker will cover? What will the visual(s) look like for this first point?  What is the next main point this speaker will cover? What will the visual(s) look like for this next point? (continue for additional main points, if necessary)  Who will be controlling the slides? How will this controller know when to advance to each next slide?  What will the other presenters be doing, and where will they be located, while this presenter is speaking?  How will they transition to the next speaker?
  14. 14. + Scripting: additional speakers  How will this speaker transition from the previous speaker?  How will this speaker introduce/preview their main points? Will they use a slide to preview these points?  What is the first main point this speaker will cover? What will the visual(s) look like for this first point?  What is the next main point this speaker will cover? What will the visual(s) look like for this next point? (continue for additional main points, if necessary)  Who will be controlling the slides? How will this controller know when to advance to each next slide?  What will the other presenters be doing, and where will they be located, while this presenter is speaking?  How will they transition to the next speaker?
  15. 15. + Scripting: Closing  Who is going to close the presentation?  What will they say?  How will they summarize the content we’ve just heard?  What visuals will be displayed while this speaker is presenting?  Who will be controlling the slides? How will this controller know when to advance to each next slide?  What will the other presenters be doing, and where will they be located, while this presenter is speaking?
  16. 16. + Questions from the audience  Restate the question.  Shows you’re listening.  Allows you to reshape the question.  Allows the ―asker‖ to clarify.
  17. 17. + Questions from the audience  Ask for clarification if you don’t understand something about the question.  You don’t want to answer a question the asker didn’t ask. Makes you look like a bad listener. Wastes the asker’s and the audience’s time.
  18. 18. + Questions from the audience  Internally identify the asker’s best possible intentions.  Frame your response within those possibilities.  People generally don’t ask questions just to be jerks.  But be careful.
  19. 19. + Questions from the audience  Plant a backup question. Just in case.
  20. 20. + Questions from the audience  Keep your answers direct and succinct.  Check in with the asker to make sure you’ve answered their question.
  21. 21. + Practice, Practice, Practice  With your team  In front of a generous audience (trusted, helpful)  On-camera (here your voice; see your body language)  Get your timing down  Avoid a sense of ―winging it‖ – project preparation
  22. 22. + Have a backup plan  If the technology doesn’t work  If a team member doesn’t show up  If the audience asks a question for which you are unprepared
  23. 23. + Prepare to adjust  Have a system of communication in place to help keep each other on track  Small window of time; must be able to adjust and compensate
  24. 24. + Thanks.

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